Salmon House On the Hill 2020

Covid 19 Safety Plan

Background: As the Salmon House on the Hill is preparing to resume operations we must develop plans to

reopen safely, which includes assessing the risk of COVID-19 transmission in the workplace, and

developing measures to reduce these risks.

Purpose and Scope: This Safety Plan has been developed to ensure preventative measures are in place when there

is an infectious outbreak such as COVID-19 or other similar viruses. The procedures below will

serve to eliminate, reduce and or control the hazards likely to be encountered by workers

performing the related tasks. All staff responsibilities are referred to in the occupational Health

and Safety program and Safety Policy.

COVID-19 Safety Plan:

Assess Risk The COVID 19 virus causes infections of the nose, throat and lungs. The virus is most commonly

transmitted by an infected person through:

Respiratory droplets generated when they cough or sneeze

Close personal contact, such as touching or shaking hands

Touching objects or surfaces with the virus on it, then touching your mouth, nose or

eyes

In order to reduce the risk of the spread of the virus, identify areas where there may be risks,

either through close physical proximity or through contaminated surfaces. The closer together

workers are and the longer they are close to each other, the greater the risk. Below are some

examples to consider when assessing the risk in your workplace:

Areas where people gather, such as meeting rooms, lunch rooms, etc.

Job tasks and processes where workers are close to one another or members of the

public

Tools, machinery and equipment that workers share while working

Identified surfaces that people touch often, such as door knobs, elevator buttons, and

light switches

Once the risks have been identified, the principles used to eliminate or reduce the risk are

based upon the Occupational Health and Safety Hierarchies; Elimination by Physical Distancing,

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Engineering Controls, Administration Controls, or Personal Protective Equipment. All people

interactions are to be reviewed for their risk level and their effective controls to reduce the risk;

these actions would involve conducting Salmon House on the Hill business with staff-to-staff,

staff to public, and staff in commercial or residential settings.

COVID-19 Exposure – Standard Risk Assessment Flow Chart

Steps

1. Is it possible to Eliminate the exposure of COVID-19?

2. Are Engineering Controls effective? Example are Physical Barriers to prevent exposure.

3. Are Administrative Controls effective? Examples signage and procedures.

4. Are Personal Protective Equipment effective? Is the equipment correct for the tasks.

*If "Yes" continue with effective practices.

*If "No" continue with effective practices.

Implement Protocols and Safe Work Procedures to reduce the risks To reduce the risk of the virus spreading, the following protocols may need to be

implemented to protect against the risk of COVID-19.

Indicate which of the below protocols would be effective and required for your staff:

Elimination Measures in Place for maintaining physical distance:

☐Revising of work schedules or implementing work-from-home policies for staff to limit the

number of workers on site at a given time where the physical capacity of the facility or

department cannot accommodate all

☒Designating doors for entry and exit to prevent workers and others from coming into

proximity with one another

☒Limiting, reducing or prohibiting visitors

☒Reducing in-person meetings

☒Identifying and establishing a maximum number of people for common areas such as

break rooms, meeting rooms, washrooms, elevators, etc. (see Appendix A)

☐Other Measures: __________________________________________________________

Engineering Measures – Barriers and partitions

☒Installing barriers (such as Plexiglas) where workers can’t keep physical distance from co-

workers, customers or others. See Appendix G for Physical Distancing Guidelines for

Inside/Outside Office Environments.

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☐Other Measures: __________________________________________________________

Administration Measures – Rules & Guidelines

☒Staff have been informed to not come to work when sick

☒Encouraging staff to regularly wash their hands through crew talks and signage (post

signage on hand hygiene in common areas such as break room, washrooms, etc. see

Appendix B)

☒Encouraging and posting signage on how to cover coughs and sneezes, see Appendix C

☒Passive screening for visitors (signage posted outside of the building asking those with

COVID-19 symptoms to not enter)

☒Encouraging staff to wipe down equipment after use

☒Posting signs to identify areas of high traffic. Stop, yield, or one way directional arrows

may assist in maintaining physical distance. See Appendix G for Physical Distancing

Guidelines for Inside/Office Environments.

☒Encouraging staff to move aside and yield if they see another worker or visitor walking in

their direction

☒Where directional control is unavoidable, convex mirrors maybe used at blind corners to

mitigate accidental contact

☒Allow communal doors to remain open throughout the workday to reduce contact with

door handles

☒Managing transportation of a single worker to travel alone in their vehicles in order to

practice physical distancing. If workers must share a vehicle and 2 meter physical distancing

is not possible, workers will be required to wear a non-medical mask, refer to Appendix E

for Guidelines on Wearing a Non-Medical Mask in Enclosed Vehicles

☒Distancing the tables in lunchrooms, limiting the number of chairs, placing “x’s” on tables

where people should not sit

☒Instruct workers to use their own equipment, such as pens, staplers, headsets, and

computers

☒Encouraging hygiene practices that address the needs of the workplace that includes

washing or sanitizing hands after coming into contact with public items

☒Staff are encouraged to use, clean, and store their own dishes and cutlery

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☒Staff who utilize the kitchen/appliances to sanitize the common touch points and surface

prior to use

☒Staff are encouraged avoid shareable foods

☒First Aid Attendants to follow the WorkSafeBC Guideline “OFAA Protocols during the

COVID-19 Pandemic”, see Appendix H

☐Other Measures: __________________________________________________________

Personal Protective Equipment (PPE)

If elimination, engineering, and administration measures not are effective or enough to

control the risk, personal protective equipment maybe considered. Personal protective

equipment may include non-medical masks, gloves, eye protective or an apron or

disposable coverall.

☒Certain tasks will require personal protective equipment such as masks and gloves based

on the “PPE Allocation Standard Operating Guideline and Process”, see Appendix F

☒Staff have been trained on the proper use, maintenance, and cleaning of their PPE

☐Other Measures: __________________________________________________________

Cleaning Protocols

☒High-contact touch surfaces are cleaned regularly (such as light switches, door

handles/knobs, hand railings, push pads on doors, counters, arm rests on chairs, tables,

paper towel dispensers, sanitizer handles, garbage can lids, fountains, buttons, soap

dispensers, lunch/break tables, microwave/coffee buttons, etc.)

☒Staff are encouraged to wipe down their equipment (desk, keyboard, mouse, phone, etc.)

regularly

Practical Controls

Worker to Worker

Ensure workers who have been away, or are new to the workplace, are oriented as

necessary so that all COVID-19 related procedures are explained and understood.

Where possible, communicate using telephone, text message, email, or other

communication technology instead of face to face.

Ensure hand sanitizer is available to workers as they enter the building and counter staff

who deal with the public have hand sanitizer available for just their use.

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Post signage banning access to the workplace to those who are exhibiting symptoms of

COVID-19.

Ensure cleaning products are readily available, monitored daily and restocked daily as

required.

If breaching the physical distancing requirement is unavoidable, plan the work task and

provide instructions to workers to ensure that time spent in close proximity is

minimized.

Establish hygiene practices that address the needs of the workplace that includes the

requirement to wash or sanitize hands after coming into contact with public items.

Public to Worker

Where possible, visits to the workplace (i.e. City Hall) should be prearranged, staggered,

and safety protocols should be communicated before entry into the workplace (e.g.,

email and/or signage posted to entrance). If possible, keep a record of visitors to the

workplace should contact tracing be necessary.

When booking appointments, visitors should be reminded to reschedule if they

experience symptoms typical of COVID-19 or are placed on self-isolation.

Minimize non-essential in-person interaction between workers and visitors (e.g., use of

virtual meeting tools, email, or telephone).

Visitors should attend appointments alone and minimize time spent in waiting area

before their appointments (e.g., request visitors to wait in vehicles and text message or

call when ready).

Encourage the public, including taxpayers, to make payments and grant applications

online, or by mail.

Encourage the use of credit/debit cards and have the terminal machine placed in front

of the public to avoid having to touch the terminal back and forth

When handling cash or documents, avoid touching your face and always wash hands

prior to eating

Waiting areas should be arranged to maintain physical distancing requirement. Install

barriers between staff and visitors (e.g., Plexiglas).

Place markings on the floor directing visitors where to stand when approaching front

counters.

Remove non-essential communal items, such as candy, magazines, and pamphlets.

Beverages (coffee, tea, water) should not be offered at this time.

Provide a safe place for visitors to dispose of used sanitizing wipes and other personal

protective equipment.

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Ensure that delivery zones are clearly identified and limited to receivers and deliverers

only.

Arrange for suppliers and/or delivery persons to drop off goods to mailroom

Request contactless delivery to maintain physical distancing requirement (e.g., delivery

person leaves packages in a pre-arranged location). This option may be limited if signing

or proof of receipt is required, or theft of items is possible before being retrieved by

staff.

Contractor to Worker

Where possible, visits to the workplace (i.e. City Hall) should be prearranged, staggered,

and safety protocols should be communicated before entry into the workplace (e.g.,

email and/or signage posted to entrance). If possible, keep a record of visitors to the

workplace should contact tracing be necessary.

When booking appointments, contractor should be reminded to reschedule if they

experience symptoms typical of COVID-19 or are placed on self-isolation.

Minimize non-essential in-person interaction between workers and visitors (e.g., use of

virtual meeting tools, email, or telephone).

Contractors should attend appointments alone and minimize time spent in waiting area

before their appointments (e.g., request contractors to wait in vehicles and text

message or call when ready).

Encourage contractors to make payments and grant applications online, or by mail.

Post signage at the workplace to inform every one of the measures in place.

Waiting areas should be arranged to maintain physical distancing requirement.

Place markings on the floor directing contractors and workers where to stand when

approaching front counters.

Beverages (coffee, tea, water) should not be offered during site meetings.

Confirm a safe location for workers to dispose of used sanitizing wipes and other

personal protective equipment.

Ensure that delivery zones are clearly identified and limited to receivers and deliverers

only.

Arrange for suppliers and/or delivery persons to drop off goods and material at building

entrance to avoid searching for departments within the premises.

Request contactless delivery to maintain physical distancing requirement (e.g., delivery

person leaves packages or material in a pre-arranged location). This option may be

limited if signing or proof of receipt is required, or theft of items is possible before being

retrieved by staff.

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Key COVID-19 Spread Prevention Steps

Staff Servicing Public/Staff

Subject:

Prevention Steps for Salmon House on the Hill Staff Servicing the

Public/Staff

Description:

These prevention steps have been developed to ensure the safe

performance for staff when there is an infective outbreaks such as

COVID-19 or other similar viruses.

These steps will serve to eliminate, reduce, and/or control the hazards

likely to be encountered by workers performing the task.

Equipment and

Materials Required: Personal Protective Equipment:

Disposable gloves if no sanitizer pump or soap and water readily available

Non-medical face masks – in situations where a physical distance of 2 meters is unable to be maintained and no barriers (i.e. Plexiglas).

Supplies:

Plexiglas

Signage

Sanitizer pumps

Prevention Steps

and Safe Work

Procedures:

Prevention Steps:

1. Physical distancing is the essential strategy for the control of any infectious diseases, especially if they are respiratory infections.

That means staying home when you are sick and also keeping a

safe distance, at least two meters or six feet away from

someone else. This is one of the most effective methods we

have for halting the spread.

2. Greeting each other with a wave instead of a handshake (ensuring that you are maintaining a two meter physical distance).

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3. Wash your hands often with soap and water for at least 20 seconds. Alcohol-based sanitizer is also effective.

4. Avoid touching your eyes, nose, and mouth with unwashed hands or gloved hands.

5. Cover your cough or sneeze with a disposable tissue, then throw the tissue in the trash or use the crease of your elbow when you sneeze.

6. Avoid close contact with people who are sick.

7. Clean frequently touched objects and surfaces i.e. door handles, light switches, tables, keyboards, phones handles, etc.

8. Inform your supervisor if you have been tested for COVID-19 so that we can contact trace and inform others to self-isolate.

9. Stay home and self-isolate when you are sick or have flu like symptoms.

10. Avoid close contact meetings, use tools such as conference calls and virtual meetings.

11. Self-screen before you come to work.

12. Embrace change. Things are changing daily, you should expect regular communications from your supervisor and you will need to be prepared that you may be expected to change your routines.

Examples include:

Enforcing physical distancing

Cleaning and disinfecting your tools and work surfaces after every use

Wellness questions being asked to ensure you are not sick before entering sites or random checks

Preventative

Measures in Place

1. Implementation of passive screening (elimination control). Patrons will be encouraged to self-assess their symptoms before they enter the building. Signage with questions will be posted at the entrance doors.

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2. Physical barriers including Plexiglas shields (engineering controls). Front counters will be equipped with Plexiglas to provide a barrier between a patron and yourself.

3. Signage encouraging physical distancing and hand hygiene (administrative controls).

4. Increased cleaning and disinfecting work areas.

Communications

and Training

Conduct documented Staff/Crew Safety talks to review updated

procedures and processes with staff member.

Monitor, Assess

and Address Risk

Managers, Supervisor and Staff will monitor, identify, report any new

area of concern and take steps to update the procedures.

Effective Date: July 01, 2020

Created By: Manager of Occupational Health and Safety

Reviewed By: Sunny et Diane

Policies and Guidelines The following policies and guidelines are in place in order to prevent the spread of COVID-

19:

Workers and visitors who is showing symptoms of COVID-19 are to remain home and

seek the medical advice of their physician.

Workers and visitors who have arrived from outside of Canada must self-isolate for 14

days.

Workers and visitors directed by Public Health to self-isolate are to follow that advice

and to remain at home

Communication Signage is posted outside of the facility indicating who is restricted from entering the

premises, including visitors and workers with symptoms. Additional signage promoting

physical distancing will be posted throughout the facility. The washrooms will have signs on

the handwashing.

Monitoring Things may change as we gradually re-open and increase our business roles. If need be,

changes will be made to the Safety Plan and staff will be informed.

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Assess and Address Risks from Resuming Operations Staff affected by changes made to work processes will be trained and informed of the new

procedures.

Staff concerns will be reported to their immediate supervisor, reviewed and addressed in

accordance with the health and safety hierarchy of controls.

For additional information and assistance related to this document, please contact

Occupational Health and Safety and/or your department manager.

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APPENDICES

A – Sample Established and Posted Occupancy Limits

B – Sample Handwashing

C – Sample Don’t Spread Germs

D – Distribution and Guidelines on Wearing a Non-Medical Face Mask

E – Guidelines on Wearing a Non-Medical Face Mask in Enclosed Vehicles

F – PPE Allocation Standard Operating Guideline and Process

G – Physical Distancing Guidelines for Inside/Office Environments

H – Occupational First Aid Protocols

I – Interim Emergency Supplies Request Form

J – Additional Site Specific Safe Work Procedures

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APPENDIX A – Sample Established and Posted Occupancy Limits This our sign please insert your own

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APPENDIX B – Sample Handwashing

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APPENDIX C – Sample Don’t Spread Germs This our sign please

insert your

own

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APPENDIX D – Distribution and Guidelines on Wearing a Non-

Medical Face Mask

All staff will be provided, as a courtesy, two (2) non-medical, washable face masks as a

means of reducing the spread of respiratory droplets. Unless required through the

department Safety Plan, wearing a face mask is optional. Personal protective equipment

(PPE) is the least effective control when it comes to minimizing the spread of COVID-19 and

as a result, staff are encouraged to continue to use the most effective control, which is

physical distancing 2 meters from others.

Managers must control, record and track the names of their staff who have been provided

with masks. Two (2) masks per person only will be provided. Staff will maintain and launder

their own masks and will not be provided with replacement masks should the masks be

misplaced or damaged.

When Wearing A Non-Medical Face Mask:

Prior to putting on your mask, you must wash your hands (or use hand sanitizer).

Avoid touching your face mask while it is on.

When not being worn, store your mask in a location to prevent contamination i.e. Ziploc

bag

After removing your mask, you must wash your hands ( or use hand sanitizer)

Maintaining Your Non-Medical, Washable Face Mask

Best attempts should be made to maintain and care for your mask. You will not be

provided with a replacement mask.

Employees are responsible for the proper washing and caring of your mask per the

Manufacturer’s instructions.

Employees are responsible for marking or initialing their masks for identification

purposes.

Reusable cloth face masks should be washed regularly and if it gets damp or soiled.

The mask can be hand washed using hot soapy water, or it can be washed with your

other laundry in a washing machine. Do not machine dry; instead let it air dry.

Non-medical face masks alone will not prevent the spread of COVID-19. You must

consistently and strictly adhere to good hygiene and public health measures, including

frequent hand washing, avoiding touching your face and physical distancing when possible.

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Employees are expected to follow these guidelines for the Health and Safety of all their co-

workers.

Putting on a mask

1. Ensure you are using a clean

mask

3. Pick up mask by touching ear

loops (or ties) only.

5. Hold both ear loops and place a

loop around each ear.

2. Wash hands with soap and water

or alcohol-based hand sanitizer

before touching mask.

4. Avoid touching mask itself. 6. Fit mask around mouth, nose,

and chin.

While wearing a mask

Mask should be either completely on or off; do not wear or rest under chin.

Do not touch mask, face, or adjust mask while it is on.

Always follow physical distancing and good hygiene practices.

Never wear mask inside-out.

Remove mask if soiled or damp; do not reuse a single-use mask.

If you touch mask, wash hands with soap and water or hand sanitizer right away.

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Removing a mask

1. Grab ear loops only and lift the mask off ears.

2. Pull bottom of mask off and away from mouth and chin.

3. If you plan to reuse your mask right away, place it in a clean paper bag so it will not contaminate other surfaces. Otherwise, the mask can be washed using hot soapy water, or with your other laundry in a washing machine. Do not machine dry; instead, let it air dry.

APPENDIX E – Guidelines on Wearing a Non-Medical Face Mask in Enclosed Vehicles

Staff who are required to sit in a vehicle where there are two or more per cab and are unable to

distance 2 meters will be provided with a non-medical face mask as a means of preventing the

spread of respiratory droplets. These masks should only be worn while in the vehicle to prevent

the risk of respiratory droplets from others in the same vehicle. Once on the job site, staff are

encouraged to maintain the 2 meters distancing at all times and as a result, are not required to

wear the mask.

Your supervisor will provide you with a non-medical face mask only if you are sharing a vehicle

with another co-worker and are unable to maintain the 2 meter physical distancing within the

vehicle. Larger vehicles that are able to accommodate the 2 meter physical distancing will not

be provided with a face mask.

When Wearing A Non-Medical Face Mask:

Prior to putting on your mask, you must wash your hands (or use hand sanitizer).

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Prior to getting into the work vehicle, put on your face mask. It should fit well and you

should not share it with others.

Avoid touching your face mask while it is on.

When you arrive at the job site, carefully take off your mask and place into a designated

zip lock bag.

The mask is not required to be worn outside of the vehicle as you are encouraged to

follow the physical distancing of 2 meters.

When it is time to leave the worksite and prior to putting on your face mask, wash your

hands (or use hand sanitizer).

Locate your zip lock bag containing the face mask and put on your face mask.

At the end of your work shift, place your mask back into the zip lock bag and re-use for

future rides where 2 meter physical distancing is not possible.

Maintaining and Disposing Your Non-Medical Face Mask that cannot be washed:

Best attempts should be made to maintain and re-use your mask where possible due to worldwide shortages.

Face masks can be continually used unless they get damp, soiled or crumpled. When mask needs to be disposed of, place it in the zip lock bag, seal the zip lock bag and place in a lined garbage bin.

If your face masks needs to be replaced, please ask your supervisor for a replacement.

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Maintaining Your Non-Medical Face Mask that can be washed:

Best attempts should be made to maintain and care for your mask due to worldwide

shortages.

Employees provided with a non-medical cloth reusable face mask are responsible for

the proper washing and caring of your mask.

Reusable cloth face masks should be washed regularly and if it gets damp or soiled.

The mask can be washed using hot soapy water, or it can be washed with your other

laundry in a washing machine. Do not machine dry; instead let it air dry.

Non-medical face masks alone will not prevent the spread of COVID-19. You must consistently

and strictly adhere to good hygiene and public health measures, including frequent hand

washing, avoiding touching your face and physical (social) distancing when possible.

Employees are expected to follow these guidelines for the Health & Safety of all their co-

workers.

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