COVID-19 UpdateJuly 22, 2020

A community of learners improving our world

Presentation Format• Zoom webinar format

• All lines are muted and chat function is disabled

• Questions submitted in advanced will be answered throughout presentation

Any questions submitted through the Q&A function

will be answered at the end of the presentation

This session is being recorded and will be available on the

COVID-19 website

Agenda

• Opening Remarks - President Scott Olson

• Introduction – Provost Darrell Newton

• COVID-19 Planning Overview – Vice President Scott Ellinghuysen

• Fall Classroom Instruction – Associate Vice President Ken Janz

• Back to Campus – Vice President Denise McDowell

• Testing, Isolation and Contact Tracing – Health Service Director Connie Kamara

• Education and Health Promotion – Associate Vice President Ted Reilly

• Residence Life and Food Service – Res Life Director Paula Scheevel

• Athletics – Athletic Director Eric Schoh

• Communications – Interim Vice President Andrea Northam

Opening Remarks - President Olson

• Masks, Masks, Masks

• Introduction – Provost Dr. Darrell Newton

COVID-19 Planning Groups

Fall Classroom Instruction Options Action Group

Guiding Principles

• Guiding principles for the Fall Classroom Instruction Options Action Group:

• protect community health,• be fiscally responsible,• deliver meaningful student experiences, and• provide high-quality instruction.

Fall Instruction - Campus Updates

• May 13, 2020 – Group Formed / Initial Planning• June 3, 2020 – Moving Forward with Scenario B• July 22, 2020 – On Campus Instruction Guidance• August 5, 2020 – Refinement of Guidance• August 19, 2020 - Refinement of Guidance

Library

Laptop Distributions

HERS – Athletic Training Lab

Social distancing plans in place, traffic flow to support social distancing, masks, cleaning plans in place, etc.

The Instructor has worked extensively on the health and safety of the lab participants.

Two week course in IWC 145 for Athletic Training graduate students

In-person Class Meeting Plans

• Faculty workgroup generated ideas for syllabus language and shared templates• TLT developed these into templates, which will be available for email distribution as well as

integration into Brightspace courses and course Teams sites• Working with faculty 1:1 to identify course-specific methods for:

• Providing remote access to students• Managing in-person activities while maintaining social distance• Accomplishing specific cleaning and space prep needs• Meeting with students outside of the classroom

• Documenting all course-specific methods for all fall courses in a shared SharePoint list

Instructor Guides and Templates

Find guides, templates, and other resources on the learn.winona.edu wiki

Add Content to Brightspace Easily

Add content pages and templates to your Brightspace courses from our COVID Learning Object Repository

Guidance Around Student and Faculty

Interactions

https://learn.winona.edu/Manage_class-related_in-person_interactions

Tracking Instructional Plans and Needs

• TLT is using a SharePoint list to track interactions with instructors of 1800+ sections

• Documenting fall plans (e.g., remote access to in-person meetings)

ClassroomCapacity and Delivery Methods

This Photo by Unknown Author is licensed under CC BY

Reporting Tools

• Course Delivery by College, Subject, Course (Power BI): https://reportsrv5.winona.edu/reports/powerbi/WSU%20Databook/Course%20Delivery?rs:embed=true

• Course Scheduling Weekly View (Reporting Services):https://reports.winona.edu/ReportServer/Pages/ReportViewer.aspx?%2fGeneral+Reports%2fClass+Schedule+Week+View+COVID

Power BI Reports Developed on Delivery Method

Course Count by Subject (COB)

Course Count by Subject (S&E)

Course Count by Subject (N&HS)

Course Count by Subject (CoE)

Course Count by Subject (LA)

General Education Goal Areas

Examples

PSY 210 Introduction to Psychological Science is currently being offered fully in-person, fully online, and hybrid – all three modes are options

Somsen Hall (Wednesday)

Gildemeister Hall (Wednesday)

Performing Arts Center (Wed & Thurs)

Outdoor Learning

• We recognize that there are many issues (logistical, weather, audio, and accessibility) which do introduce complication into the outdoor learning environment.

• The fall instruction group does recognize these complications; but in a time of COVID, performance classes in areas such as Physical Education and Sport Science (PESS); Recreation, Tourism and Therapeutic Recreation; Theater and Music could benefit from natural fresh air and space of the outdoors.

• The fall instruction group recommends that we support instruction in academic areas in which outdoor learning would be beneficial.

OpenSmartEDU

• The institution takes additional measures to gather and monitor faculty feedback regarding health and safety, online training and instruction, and student success.

Classroom Setup, Cleaning and Traffic Flow

(Jim Goblirsch)

ENTER

EXIT

Somsen Hall –Traffic Flow Example

Traffic Flow

Seat SpacingInstructor Zone

Signage

Touchpoints

SanitationSuppliesAdmin Areas

VentilationFacilities Planning

Tania Schmidt has updated ISRS and EMS with new capacities

Instructor’s Area

In lecture-style classrooms with faculty in front, students in seats, and 10 feet or more of physical distance between the instructor and students:• Faculty would not have to wear a mask if they are in the designated instructor area as it

may impede students’ ability to understand across the room/space.To provide additional safety to all involved, two additional measures may be added in these cases if requested:• A face shield• A moveable plexiglass barrier if feasible

Anticipate an email from Ken Graetz regarding these options for lecture-style class meetings.

Informal Learning Spaces

Identification of informal learning spaces

Capacity of informal learning spaces

Guidance around use of informal learning spaces

Signage located in informal learning spaces

Library Study Rooms – Limited Number –

Single Person Only

This Photo by Unknown Author is licensed under CC BY-SA

Faculty Professional Development

• TLT working 1:1 with instructors continuously• Adding self-service documentation continuously to https://learn.winona.edu/Keep_Teaching_Manual• Last three weeks of TLT eClinics and Learn Labs

• June 29th – July 3rd : Planning for fall in-person class meetings• July 6th – July 10th : Planning for fall in-person class meetings• July 13th – July 17th: Prepping your fall online classroom

• TLT online, asynchronous short courses underway• Humanizing Your Online Course (3-weeks)• Online Teaching Bootcamp (4-weeks)• Designing Significant Online Learning Experiences (4-weeks)• Will offer again on August 17th

Humanize Your Course

Questions!

Question

Can students with immune compromising conditions (or family members with conditions) opt out of the in-person portion of hybrid classes like labs? Will an online alternative be available for them?

Faculty have been excellent about thinking of ways to make this work. This will depend on some degree on your course and major. We encourage you to work with your advisor to explore your options.

Question

Regarding hybrid classes, will there be a policy on leniency and/or alternative assignments provided for students who are either at risk or simply uncomfortable reentering the face-to-face classroom setting, or is this left to the discretion of the professors?

There is no change in policy, it is the discretion of the faculty member. Faculty in many cases are very flexible; however, communication on all sides will be key. With that said, many precautions are being taken related to classroom capacity, PPE, traffic flow, and cleaning of classroom spaces.

Contact Health Services if you would like additional guidance about your personal health concerns. Ask-a-Nurse Message Line: 507.457.2292Email: askanurse@winona.edu

Question

What will a lab look like?

There will be many precautions are being taken related to classroom capacity, social distancing, PPE, traffic flow, and cleaning of classroom spaces.

Back to Campus Group - Charge

The workgroup will provide guidance to cabinet around returning employees to campus involved in student support and services in preparation for the fall semester.

COVID Self-Assessment

https://wsu.mn/2YlE4F2 Julie Anderson, Connie Kamara, and Ben Nagel

Signage

Training

Process to Return to Campus

Department Lead submit plan to

Warrior Space Form

VP Approves plan in Warrior Space

Approved Request moves to Back to Campus Log

(McKinstry Log) Facilities Review

Consultation with VP of

Finance Request Shared with

Back To Campus Work Group

Cabinet Reviews and gives final approval

Faculty/Staff notified by

Department Dean or VP of

approval to return

Count on Me Professional Wellness and

Social Responsibility

Department Lead Completes team training

on department return protocols

Department Lead Certifies faculty/staff cleared to

return

Faculty/Staff completes ELM training and reviews Return to Campus Plan; forwards training completion email to supervisor

Use App for Daily Reminder Self Monitoring, Wear Mask,

Wash Hands

HR sends Letter to approved employees that includes link to ELM Training and Return

to Campus Plan

MARCOM Update

Return To Work List

Fall 2020 Classes Begin

Win

ona

Stat

e U

nive

rsity

SW

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DMC 7/15/2020Updated:7/21/20

Phased Return begins for approved department/

area

Facilities Engages in Conversation with a Department Leads

Reviewing Collected Campus Input

• Who is returning• Individual workstation needs• Common space needs

• Shared equipment• Unique activities• Department planning ideas

(Jim Goblirsch)

Student Activities on Campus and Student Clubs

(George Micalone)

Matrix for Teleworking

(Lori Reed)

Questions!

Question

Will employees be allowed to continue working remotely if they don’t feel comfortable being on campus or are in an immunocompromised group? What if they live with someone who is immunocompromised?

WSU Leadership will determine which positions in their respective department/area will return to work on campus and which positions will work remotely under ad-hoc telework arrangements. An employee in a position identified to return to campus who has concerns based on their own higher risk health condition should contact Human Resources.

Question

I am an incoming freshman this Fall. I was wondering if we are still having Freshman week, and if so what that entails.

No Welcome Week in the traditional sense for students. A Welcome Weekend planning is underway. The Welcome Weekend with model the guidance of the WSU Count On Me Campaign –self-monitoring, social distancing, wearing a mask and appropriate hand hygiene.

Planning for the faculty and staff Welcome Week is moving forward.

Question

Many of our staff and students come from Wisconsin – with a different set of guidance than MN. How will these people know which guidance to follow if say their state or county says stay at home, but they are still expected to return to work?

Question

Should we start buying our own hand sanitizers for the classroom, or will the shipment make it here before classes start? I want to make sure I have enough and to have enough, I’ll have to buy several small bottles since we can’t buy large bottles right now.

WSU will have hand sanitizing stations distributed around campus and throughout buildings. It is also recommended that students and employees bring their own supplies, so you always have sanitizer readily available.

Test, Isolate, Trace Winona State University

July 22, 2020

Members of the Test, Isolate

& Trace Working Group

• Julie Anderson, PhD, RN, Dean, College of Nursing and Health Sciences

• Jeanine E. Gangeness, PhD, Associate Vice President - Rochester, Academic Affairs, Dean for School of Graduate Studies, Professor

• Eric Schoh, Athletic Director

• Paula Scheevel , Director, Housing & Residential Life

• Holly Fratzke, MSN, APRN, CNP, Nurse Practitioner

• Connie Kamara, Director, Health & Wellness Services

Testing

Reduce transmission

Viral /PCR testing

Test kits to be secured via reference lab (WH) and MDH

Eligible candidates for testing – symptomatic, direct contacts

Complicating factorsAsymptomatic individuals (MASKS! 17% chance without 3% with )Imperfect testing Availability of testing

Have a Symptom or contact with known case– Get Tested!

Call your provider/ Students call Ask-A-Nurse

Receive guidance on distinguishing symptoms

Recommendation for testing

Guidance on isolation and next steps

Testing Priorities and Possibilities –Symptomatic & Contact Only –No Group, No Pool, No 2 test Strategy at this time Note – WSU H&WS contracted with WH/Mayo

and Quest. Mayo, Quest and Gunderson do not have capacity.

Reasoning –Mass testing of groups on campus not recommended due to

….limited supply and prolonged processing as well as moment in time and complacency Pool + unknown, diluted.

Recommendation to Test only Symptomatic and Close Contact.

Contact Tracing & Voluntary Self-Reporting

COVID-19 is a Reportable Disease

Positive test is reported to MDH

MDH is the governing authority

MDH decides on contact tracer and works closely with that tracer, county

and institution

Every step is vetted,

recommendations and/or

requirements stipulated by MDH

Disease Case Investigators/Contact TracerProbing questions - “It

sounds like your symptoms developed last Tuesday. It

was raining on Tuesday. Do you remember what you were doing when it was

raining?”

List of contacts for one case of COVID-19 may be three or

30 or more

When contact tracing the investigator does not reveal who the person may have

been exposed to but sometimes it is obvious.

Based on exposure the investigator will tell the

contact that they are required to quarantine for 14

days

Those with symptoms are referred for testing and must isolate for 10 days + 3 fever

free

They discuss contacting work, whether they share a

bathroom and provides guidance and resources

Flexibility for Caseload Changes, Supply Chain Interruptions and Modified Guidelines

Self-Responsibility –for our Community

• Stay home if sick and call Ask-A-Nurse or your provider

• Wash Hand

• Wear Masks

• Avoid Gatherings

• Physical Distancing

Indications or Triggers to Increase or Decrease Activities

Incidence and prevalence

Percentage of positive tests, deaths in community and

surrounding community

Ability to safeguard vulnerable members of

our community and adjacent communities.

Percent of cases linked to known cases

indicating amount of community spread

Capacity for testing, isolation and tracing Hospital capacity

State and Federal guidelines

Level of adaptation of safety protocols

Education and Health Promotion

• Best Practices

• Focus Groups

• Campus Communication

Residence Life and Food Service

• Single rooms

• Staggered move in dates

Residence Life and Food Service

Athletics

• No decision yet

• Updated NCAA guidance

Communications Group

Save the Date!Next COVID-19 All University Update Meeting

Wednesday, August 5 – 2pm