Covid19 Operational Risk Assessment – 2021 Updated

Covid19 Operational Risk Assessment – 2021 Updated sections from the LA (13.01.21, 2.03.21)

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School Name : Foxford Community School Secondary Consultation and Process Outline of Trust Process The purpose of the Covid-19 risk assessment in any school in Castle Phoenix Trust is to put in place sensible approaches to minimise the risk of Covid-19 transmission to staff, students and visitors whilst in school. The process of a risk assessment involves firstly identifying areas of concern within a workplace, and then subsequently implementing control measures, which minimise the level of risk. Control measures will be monitored, reviewed and acted on so that they remain appropriate and effective. 5 steps are being adopted prior to getting the risk assessments approved by our Trust board. The risk assessment needs to be approved before any form of further phased wider re-opening takes place: 1. Receiving the best draft risk assessment from each school 2. Sending these draft risk assessments to one of our Trustees (experienced Risk Manager) for consideration before full board of trustee approval. Schools acting on recommendations. 3. Consulting with union reps on site regarding the full proposed risk assessment and responding to feedback – copies to be sent to local TU offices and Coventry LA. 4. Sharing with all staff the full proposed risk assessment and responding to feedback 5. Obtaining full board of trustee confidence that the process for risk assessment has been robust and is ongoing. Approval of the risk assessments 6. Review risk assessment after any major changes /or every half term and shared with each school’s local governing body. 7. Add additional risk assessment for lateral flow testing and/or keyworker education provision.

Yellow highlighted areas within the risk assessment are:- a) where new systems are in place and will be reviewed after monitoring has occurred and/ or b) signage / equipment is not currently in place but needs setting up prior to opening A few residual risk ratings were identified as medium* originally due to wanting to review again after monitoring during the first week of full opening. Actions have been put in place to mitigate risk and following monitoring the residual risk are now low. Outline of School Process

• Process of phased re-opening for Year 10 (and 12) shared with staff via newsletters and TEAMs meetings. • Process of the reopening of the school in September to all stakeholders with staff via newsletters / emails / FAQ sheet and ZOOM/TEAMs meetings and revisited at start of summer term. • Meetings held with trade union reps for staff and support/admin staff for a Q and A session. Regular communication with union reps in term time • Union checklists used to support production of risk assessments and guidance from DfE. • All staff have been invited in to prepare for wider re-opening and have started to organise their rooms for September. • Risk assessments shared with school based union reps including Keyworker/Vulnerable Learner provision • Staff feedback taken into account when redrafting risk assessment. • Site services and Trust Health and Safety prepare facilities as per risk assessment controls – signage, marking up etc. • Chair of Trust board/CEO has visited the site on different occasions and seen risk assessment. The audit and risk committee will review all updated RAs. • Communication to parents/carers and Governors via letter/email • Parents will be communicated with over the summer holiday through parent newsletters and the website. Parents updated through the Christmas holiday and the first week in January.

Parents have been informed about the LFT starting 1 March 2021 and when students are expected back in the classroom for face to fac elessons. • Student and staff guidance produced and available via Firefly. • Remote Learning policy for staff and parents updated ready for the Spring term to take into account current pandemic situation. • Discussion with Chair of LGB every fortnight • Fortnightly parent updates produced to keep stakeholders updated with latest announcements and guidance.


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CPT: Foxford Community School COVID-19: Operational risk assessment for school reopening Please note: this risk assessment should be undertaken in conjunction with the covering guidance which absorbs statutory requirements and Government guidance as available at each review date. The purpose of the Covid-19 risk assessment in any school in Castle Phoenix Trust is to put in place sensible approaches to minimise the risk of Covid-19 transmission to staff, students and visitors whilst in school. The process of a risk assessment involves firstly identifying areas of concern within a workplace, and then subsequently implementing control measures, which minimise the level of risk. Control measures will be monitored and reviewed so that they remain appropriate and effective.

Assessment conducted by:

Alison Gallagher Ian Houghton Marie Szyndler, Tom Jordan, Sian Harris, Nicola Green, Chris Griffin, Kerry Hall, Andrew Morgan, Rachel Norton

Job title:

Headteacher Trust Estates and Facilities Manager Foxford Community School SLT

Covered by this assessment:

Staff, students, contractors, visitors, volunteers

Date of assessment: 01.06.20 Review interval:

19.10.2020 22.01.2021 01.02.2021 02.03.2021

Date of next review: 19.04.2021

Risk matrix Risk rating

High (H), Medium (M), Low (L) Likelihood of occurrence

High (very likely) Medium (possible) Low (remote) Activity Risk rating

prior to action

(H/M/L)

Control measures In place? (Yes/No)

Additional controls Residual risk rating

(H/M/L)

1. Establishing a gradual and safe approach for students and staff to return to school:

1.1 Establishing if the building is safe following an extended closure

Activity/Consideration of Hazard

Risk rating prior to action

(H/M/L)



(H/M/L)

Health and safety risk assessments may not have been reviewed. The health and safety audit may be overdue.

Medium

Risk assessments are updated or undertaken before the school reopens, mitigation strategies are put into place and communicated to staff with appropriate training covering:

Different areas of the school

Yes

• Statutory compliance has been ongoing during the school partial closure. • SSO team and IQH will continue to ensure that all service visits are carried out

as per the schools SLA arrangements. Service visits will be scheduled around the school day to ensure contractors do not come into contact with staff or students.

Low


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Procedures for when students and staff enter and leave school.

Planned and staggered movement around the school during lesson, break and lunch times.

Delivering aspects of the curriculum, especially for practical subjects and where shared equipment is used

• Students will have a staggered entrance and exit to the school site. Each year group will have their own designated entrance that they will use daily.

• The school day will vary depending which year group a student is in. Some lessons will be shorter than one hour to enable a year group to move lessons. Holding bays for year groups will be used in order for Year bubbles to stay apart during lesson changeovers.

• The canteen will be used by all students but at staggered times.

Statutory compliance may not have been completed due to the availability of contractors during lockdown.

All statutory compliance is up to date.

Yes

• Statutory compliance has been ongoing during the school closure. SSO team and IQH will continue to ensure that all service visits are carried out as per the schools SLA arrangements. Service visits will be scheduled around the school day to ensure contractors do not have direct contact with staff or students.

• Weekly water flushing (holiday water flushing regime) has continued throughout the partial school closure.

• The onsite SSO’s will continue to flush water outlets that are not used or that are not used regularly throughout the week. All water flushing records will be filed in the Site Services Office.

• When issues have arisen about the temperature in classrooms, additional heaters/fans have been purchased

Low

1.2 First Aid/Designated Safeguarding Leads



(H/M/L)



(H/M/L)

Potential lack of availability of designated First Aiders and Designated Safeguarding Leads may leave children’s safety at risk

Medium

Additional staff have now been first aid trained. A programme for training additional staff is in

place, using on-line training. Collaborative arrangements for sharing specialist

staff with other schools in the locality have been agreed though the LA.

Potential deployment of LA central staff available. SLT are supporting in the event of possible COVID

symptoms and triage when needed.

If the DSL is not on site because of operational challenges, the following cover arrangements are in place:

a trained DSL (or deputy) from the school will be available via phone or online video, e.g. working from home

access to a trained DSL from a partner school, will be available via phone or online video.

Yes

• 3 members of the SSO team have now been first aid trained and new administrative staff have also been trained to be first aiders.

• First aid rotas will be put in place and staff will be informed each day of who will be the designated first aiders.

• First aid facilities available at all times whilst the school is in occupation, including additional rooms for possible COVID cases.

• A good stock of first aid consumables are readily available. • First Aid qualifications are current. • SLT are the contacts for any student/staff who feels they have symptoms.

When a positive case is alerted to the school SLT carry out track and trace, using the seating plans and contact parents.

• The school has a large stock of face masks available to year teams and staff to ensure appropriate wearing of face coverings in classrooms, corridors and communal areas.

• Volunteers are being recruited to support lateral flow testing- internal and external adverts are live.

• The school continues to use the CPOMs recording system and staff have been briefed on how to record concerns.

Low


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Where a trained DSL (or deputy) is not on site, a senior leader should take responsibility for coordinating safeguarding on site.

• There is a rota each day with a named designated safe-guarding lead. • There are at least 2 trained DSLs on the rota to be on-site each day. • There is a named SLT lead on site each day who can also be contacted for any

safeguarding concerns. • DSL to report concerns and/or who to alert in the interim. • DSL will continue to manage allegations and make referrals where needed. • The Headteacher can also be contacted for any safeguarding concerns. • Staff have had bereavement counselling to support all stakeholders. • Additional staff have been Level 2 safeguarding trained.

2. Determining the number of students that can be accommodated within the school infrastructure

2.1 Organisation of teaching spaces and communal areas



(H/M/L)



(H/M/L)

Classroom sizes may not allow adequate social distancing

Medium

Class sizes revert to usual size, up to 30, in recognition of Government advice that children are not at significant risk.

Timetables and staffing model determined to secure curriculum delivery for class/group size.

Classrooms are re-modelled, with chairs and desks in place to allow for social distancing. Any surplus furniture including ‘spare’ chairs are removed if possible and area de-cluttered.

Clear age appropriate signage displayed in classrooms promoting social distancing.

A broad and balanced curriculum in all subjects from the start of the autumn term is in place.

Ensure year groups stay together and do not mix or blend with other groups as much as possible.

Yes

• Classrooms will be clutter free and examination desks may be used to ensure social distancing.

• Student timetables will allow for safe social distancing in each year groups as they will be staggered sessions throughout the day.

• Holding bays will be used to support the changing of lessons/breaks/lunches. • Social distancing posters will be displayed throughout the school building. • Staff will be in demarcated areas within the classrooms, including an additional

demarcated staff for additional adults. • Students will be explained the COVID expectations including not going into

the teacher demarcated area. • Students will be restricted on their movements when onsite to ensure that

year groups do not mix with each other as much as reasonably possible. However, there will be up to 3 year groups moving at one time on occasions. Guidance states that students can pass each other. Students will use the one way system to minimise contact between lessons but may pass briefly and have been informed to wear face coverings during these times, as it is now mandatory in schools.

• Classroom tables and chairs that are not being used in rooms will be removed. • Classrooms will be arranged with forward facing desks and, where possible,

students will avoid facing each other or side on. • The library will be shut until the Summer term, unless agreed with

Headteacher. Some Y7 English lessons may go ahead with KEH and AEG fully aware so the SSO team know it needs to be cleaned.

• Face coverings are to be worn by students in classrooms, social areas and during movement between classrooms. This does not replace the need for

Low


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good hand hygiene. Visors may be worn by staff in classrooms. Staff can choose to wear masks if they cannot social distance in the classroom. Staff must wear face masks at all other times. Some students will have cards as they are exempt from wearing masks.

LOCKDOWN SITUATION Bubble sizes may not support the principle of minimising the number of social contacts in school, because they are too big and overlap (only in the event of school closure)

Medium

Teaching groups (‘bubbles’) are as small as possible, and maximise the distance between students, between students and staff and between adults. A full-size mainstream classroom this is likely to safely accommodate circa 15 students.

Arrangements to safely support students requiring individual support and intervention are in place supported by a student specific risk assessment.

Arrangements to maintain consistent groups of staff and students as far as is practicably possible are in place.

ups provide an additional protective measure. The timetable in structured and non-structured

times strictly limits the interaction and the sharing of rooms and social spaces between groups as much as possible.

Teachers and staff can operate across different groups if necessary, to secure capacity and deliver a broad curriculum, but must observe social distancing to reduce the risk of transmission between bubbles if possible.

Gatherings e.g. assemblies must not involve more than one bubble

Yes

• The distance between students is maximised with designated seats for each student.

• There are 5 bubbles so that different year groups do not mix and the maximum number of 15 is not surpassed.

• Where students require additional support risk assessments are in place with supporting adults at a distance of at least 2m.

• There is set, consistent staffing for each day and each bubble with staff not crossing bubbles.

• Students remain in the same bubble. • Break and lunchtimes for each bubble are staggered so that there is no

crossing. • Members of SLT who may operate across different bubbles always maintain

social distancing and are wearing PPE. • All assemblies are virtual. • Staff do not engage in conversation with each other in corridors to ensure

social distancing

Low

Large spaces that need to be used as classrooms

Medium

Set group size limit for large spaces (e.g. hall, sports hall, dining hall) that match teaching group size.

Large gatherings of students and/or staff are prohibited, compliance is supported by signage, training and monitoring.

Design layout and arrangements in place to enable social distancing.

Yes

• Large spaces may be used for classes or dining facilities but the numbers of students/staff in the area will be kept to a minimum to ensure that social distancing measures are always met.

• When dining – this will be closely monitored and all students will be staggered from different year groups and the canteen cleaned between each sitting.

• When wet break/lunch the gym/sports hall/dance drama will be used for different bubbles and cleaned before the teaching class goes in

• Social distancing signage will be displayed throughout the school. • One way system is in place, and should be adhered to as much as possible,

where not possible stakeholders should walk on the left. • Face coverings will be worn by staff and students in social areas and during

movement between classrooms and, until Easter 2021 at least, in classrooms. This does not replace the need for good hand hygiene. Visors may be worn by staff in classrooms.

Low


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Staff rooms and offices may not allow for observation of social distancing guidelines

Medium

Staff rooms and offices have been reviewed and appropriate configurations of furniture and workstations have been put in place to allow for social distancing.

Staff are discouraged from congregating in communal spaces and are encouraged to eat observing social distance alone or with their designated team.

Alternative work areas will be offered if staff are concerned about social distancing in their work areas.

Yes

There is strong public health advice that staff in secondary schools maintain distance from their pupils, staying at the front of the class, and away from their colleagues where possible. Ideally, adults should maintain 2 metre distance from each other and from children. If this is not always possible, particularly when working with pupils with complex needs, or those who need close contact care, educational and care support for these pupils is provided as normal, with other increased hygiene protocols in place to minimise the risk of transmission. Where possible, for example with older pupils with less complex needs who can self-regulate their behaviours without distress, they are supported to maintain distance and not touch staff and their peers. Staff are encouraged to do this even some of the time and can wear clear protective gloves, mask, visors as needed at other times, maintaining frequent hand washing, use of sanitiser etc. (EOV)

The main staff room will remain open to support and admin staff. All staff will be informed that they are to ensure that social distancing rules are

to be maintained where possible. Alternative admin work areas can be considered where offices do not allow the

whole team to distance in line with strong public health advice. This would need to be discussed with HR and SLT.

Teams should try and create an A and B team in case staff need to SI. When working in an office area social distancing must be adhered to at all times.

Working spaces must be spaced to allow this. Offices should have no more than 3 members of staff working in at any one time. Face coverings should be worn, when needed.

Staff should take regular breaks out of the office area ensuring they get fresh air within the school grounds, this will include collecting students from areas for senior staff, taking small jobs from reprographics to staff etc. Correct ventilation, following guidelines should be adhered to.

Colleagues needing conversations with staff within the office should wear a face covering. Staff should have conversations from outside of the office where possible.

Social distancing signage will be displayed in the staff room promoting the 1 metre+ rule.

Staff will be allowed to eat their meals in their classrooms, offices or designated spaces.

Only one member of staff will be allowed in any kitchenette area at one time. Staff will be allowed to use faculty hub/office areas for breaks and

lunchtime. Staff should maintain distance from students and others when using faculty hub/office areas. Staff are discouraged from congregating in communal spaces and are encouraged to take breaks/eat observing distancing. Face coverings will be worn in communal areas. Staff should not eat lunch together – social distancing should be adhered to by staff at all times.

Where possible furniture will be removed from the staff room to ensure social distancing rules are maintained.

Low


7

Faculties will abide by their own Faculty Risk Assessment – these should be updated weekly and put on their Teams area with highlighted edits.

Securing good ventilation of occupied spaces may result in areas being too cold to work in comfortably

Medium

To balance the need for increased ventilation whilst maintaining a comfortable temperature, the following measures should be used as appropriate (as advised by the Health and Safety Executive (HSE) see guidance on air conditioning and ventilation during the coronavirus outbreak and CIBSE coronavirus (COVID-19) advice):

opening high level windows in preference to low level to reduce draughts. Windows should be opened just enough to provide constant background ventilation and opened more fully during breaks (for examples, between classes, during break and lunch, when a room is unused) to purge the air in the space).

Opening internal doors can also assist with creating a throughput of air.

Opening external doors may be considered (as long as they are not fire doors and only where safe to do so)

Flexibility on school uniform will be allowed to enable students to wear additional, suitable indoor clothing. For more information see School uniform

Where possible furniture will be arranged to avoid direct drafts

mechanical ventilation systems should be adjusted to increase the ventilation rate wherever possible, and checked to confirm that normal operation meets current guidance (if possible, systems should be adjusted to full fresh air or, if not, then systems should be operated as normal as long as they are within a single room and supplemented by an outdoor air supply)

Heating should be used as necessary to ensure comfort levels are maintained particularly in occupied spaces

Yes

Windows will be opened just enough in all classrooms to provide constant background ventilation.

Windows will be opened more fully during breaks and lunches by bubble staff and checked by SLT leads to purge the air.

All classroom doors that are not fire doors will be kept open. Students are not required to wear school uniform and so can wear clothes that

keep them comfortably warm. Heating levels will be checked and adjusted as necessary by the site team A review of ventilation systems has taken place in line with guidance to

support critical worker Education

Low

https://www.hse.gov.uk/coronavirus/equipment-and-machinery/air-conditioning-and-ventilation.htm


https://www.cibse.org/coronavirus-covid-19/coronavirus%2C-sars-cov-2%2C-covid-19-and-hvac-systems



https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/guidance-for-full-opening-schools#school-uniform


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Physical activity in school

LOW

• Students to be kept in consistent groups • Sports equipment to be thoroughly cleaned in

between each use by a different group • Avoid contact sports • Where possible outdoor sports will be prioritised

and large indoor spaces used when necessary, maximising distancing between pupils and adhering to stringent cleaning and hygiene

• External facilities are used in accordance with Government guidance

• guidance on the phased return of sport and recreation and Sport England Include activities such as active miles and active travel to promote social distancing exercise

LOW

• Team sports with an approved NGB ‘return to play’ document have been independently risk assessed and adaptations to teaching made where required

• Indoor facilities are adequately ventilated to maximise airflow by opening windows and doors

• Bibs can be used within lessons but a single use and can only be used by on person. All bibs are washed following every use.

• Close contact sports such as Rugby are not currently taught as they are not currently at an appropriate stage on the return to play roadmap

• Curriculum is planned to use outdoor teaching spaces where possible (aside from wet weather lessons)

• SEE PE INDIVIDUAL RA FOR DIFFERENT TASKS

LOW

2.2 Availability of staff and class sizes



(H/M/L)



(H/M/L)

The number of staff who are available to be sufficient to safely teach classes in school, operate effective home learning schemes and safeguard children not in school

Medium

The health status and availability of every member of staff is known and is regularly updated so that deployment can be planned.

Any staff member who is identified as clinically extremely vulnerable are advised by the NHS to stay at home and cannot be allowed in school for their own protection.

Staff members who are clinically vulnerable can work in school but must adhere to Covid-19 safety measures for their protection and the protection of others as set out in their own risk assessment.

Staff are aware of the current symptom checker for Covid-19, including high temperature, persistent cough and loss of taste and smell and understand that they are not permitted to attend school if they or a household member is symptomatic.

All staff are aware of the testing procedure and know that they are required to and report their

Yes

During each national lockdown and on wider return to work through regular communication staff keep school updated regarding their health and well-being with the opportunity to work from home for clinically extremely vulnerable staff for the duration of their shielding period in line with DfE guidance.

Staff provide letters from their GPs/specialists that outline the condition(s) of anyone who remains to be clinically extremely vulnerable whereby the employee believes they cannot work on the school site. In this event, the school will support staff appropriately through individual risk assessments and where applicable occupational health. Any member of staff who believes they are unable to work on the school site must arrange an appointment with the HR team through [email protected]

Equality Impact assessment for BAME staff has been undertaken and individual risk assessments are available for staff through HR through the cascading of this risk assessment, email reminders and handbook process where any concerns are raised.

Support continues under the promoting health at work process and staff will be supported on return from maternity, paternity, adoption, long term sick

Low

https://www.gov.uk/government/publications/coronavirus-covid-19-guidance-on-phased-return-of-sport-and-recreation

https://www.gov.uk/government/publications/coronavirus-covid-19-guidance-on-phased-return-of-sport-and-recreation

https://www.sportengland.org/how-we-can-help/coronavirus


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illness or the illness of a household member immediately.

https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/guidance-for-full-opening-schools

https://www.gov.uk/government/publications/guidance-on-shielding-and-protecting-extremely-vulnerable-persons-from-covid-19/guidance-on-shielding-and-protecting-extremely-vulnerable-persons-from-covid-19

At the start of the Spring term, the intention is to offer all staff access to lateral flow testing. If a member of staff tests positive, then they will be told to self-isolate for 10 days. Guidance for the testing process will be promoted with staff.

If classes in school cannot be delivered because is staffing capacity is depleted a blended model of home learning and attendance at school is will be utilised temporarily, until staffing levels improve. Any temporary change in provision for vulnerable or critical worker children will be risk assessed against safeguarding criteria in consultation with partners, with a clear plan of return.

leave through induction and re-orientation arrangements in connection with the principles for with the wider re-opening in place

Staff are aware of current guidance through regular updates and the guidance circulated as part of the dissemination of this risk assessment.

The school works together with vulnerable staff whereby the system of controls and measures in DfE guidance are applied and the DfE expects this will allow such staff to operate in the workplace, although the school will take careful consideration of any staff in the most at risk categories to take particular care and as local restrictions change.

Currently individuals who are clinically extremely vulnerable have been identified through a letter from the NHS or from their GP. Staff who are clinically extremely vulnerable are given an individual risk assessment and decide whether to return to school or to be supported to work from home, where possible.

Staff who are described as clinically vulnerable/vulnerable, including staff who have a medical condition such as asthma/diabetes, as well as staff with risk factors eg BAME staff, male staff, staff over 50, have been offered an individual risk assessment should they have any concerns and these can be revisited in light of current arrangements.

Women who are 28 weeks pregnant and beyond, or are pregnant and have an underlying health condition that puts them at a greater risk of severe illness from COVID-19 at any gestation, are supported through a more precautionary approach. The school involves staff in conversations to establish if social distancing is feasible. The school supports pregnant women to adhere to any active national guidance on social distancing and/or advice for pregnant women considered to be clinically extremely vulnerable. Working from home can be explored but is not obligatory. Information contained in the Royal College of Obstetricians and Gynaecologists, Royal College of Midwives guidance on coronavirus (COVID-19) in pregnancy is used as the basis for a risk assessment.

Those living with someone who is CEV can still attend work and should ensure they maintain good prevention practice in the workplace and home settings.

For staff taking a holiday during non-term time, which may involve travelling abroad the following information must be read, to ensure appropriate quarantining where required https://www.gov.uk/guidance/coronavirus-covid-19-travel-corridors

https://www.gov.uk/government/publications/how-to-self-isolate-if-you-arrived-in-england-before-15-february-2021/coronavirus-covid-19-how-to-self-isolate-when-you-travel-to-the-uk

The government has set a requirement for people returning from some countries to quarantine for 10 days on their return. As would usually be the case, staff will need to be available to work in school from the start of any term/half term and must ensure any quarantining can be managed before a return.









https://www.gov.uk/guidance/coronavirus-covid-19-travel-corridors

https://www.gov.uk/guidance/coronavirus-covid-19-travel-corridors


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If any staff member is unforeseeably delayed outside of the guidance (outlining how quarantining can be planned for) whereby staff are not available for work, such leave would be unpaid. (EOV)

Staff were made aware of testing procedures available locally via an email on 5th May 2020 and through this reviewed risk assessment process. Some staff have undertaken tests through this mechanism and updated the Trust on the outcomes.

• Staff were made aware of the antibody test on 22 September 2020. Staff will report their COVID related illness to HR who in turn will inform IQH (Trust H&S). IQH will report to RIDDOR in line with guidance if required.

• Recording and Reporting of any Covid related ‘Near misses’ process will be shared with staff.

• Foxford has been provided with a small number of home testing kits that can be given directly to parents/carers collecting a child who has developed symptoms at school, or staff who have developed symptoms at school, or where providing one will significantly increase the likelihood of them getting tested. Advice will be provided alongside these kits. LQE orders more kits every 21 days.

• LFT in is place for all students and staff in the first 2 weeks back at school. Staff and students will be given home kits so LFT in school does not need o occur in mass quantities. However, the LFT system will still be available for those that choose to do in school, we expect this to be minimal numbers.

• Testing will occur on site and all staff involved will use the training offered by the government.

• Anybody with a positive result will need to leave the school site and follow the self-isolation guidelines (currently 10 days). The test result will be recorded on the DFE website through a designated team leader.

• Further deliveries of PPE and test kits will arrive throughout the week of 1 March.

• Site set up and the clinical compliance checklist will be completed.

2.3 Testing and managing symptoms



(H/M/L)


Additional controls Residual risk

rating (H/M/L)

Consideration of testing to effectively to help manage staffing levels and support staff wellbeing.

Medium

Guidance on accessing a priority test for symptomatic household members has been brought to the attention of all staff.

Staff share the outcome of the test with their employer.

Yes

• Staff were made aware of testing procedures available locally via an email on 5 May 2020 updates have since been added. Some staff have undertaken tests as HR has been notified. An email was sent again prior to opening.

• Staff will report their COVID related illness to HR who in turn will inform IQH (Trust H&S). IQH will report to RIDDOR in line with guidance if required.

Low


11

Lateral Flow Tests are not used routinely by the school community resulting in a continuing unknown number of asymptomatic students and staff in school

The school, staff and parents engage with the Test and Trace processes.

Home testing kits are available in school in the event of local testing not being available.

Reordering of home testing kits to take place regularly as and when possible.

See section 2.2 for LFT

The positive benefits of wide take-up of regular LFT to the health and safety of everyone within both the school and wider community is understood and promoted

All staff understand their entitlement to access regular lateral flow community or school-based testing; are informed of the advantages and positive impact it has on identifying asymptomatic cases and are encouraged and enabled to participate in regular LFT screening

The school have secure processes in place to receive delivery of LFT tests and secure safe storage and distribution for staff usage

The school has read and understood the national SOP in securing internal LFT systems and procedures that are understood by all participating staff

Staff understand that they must report a positive LFT result to their manager and immediately self-isolate

• Recording and reporting of any Covid related ‘near misses’ process will be shared with staff.

• The definition of close contact is included on page 53. • Foxford has a small number of home testing kits that we can give directly to

parents/carers collecting a child who has developed symptoms at school, or staff who have developed symptoms at school, or where providing one will significantly increase the likelihood of them getting tested. Advice will be provided alongside these kits.

• If staff/students have a PCR test they must not come onto school site until the test is negative and until they feel well again. If they have tested positive whilst not experiencing symptoms but develop symptoms during the isolation period, they should restart the 10-day isolation period from the day they develop symptoms.

• Other members of their household (including any siblings) should self-isolate for 10 days from when the symptomatic person first had symptoms.

Infection transmission within school due to staff/students (or members of their household) displaying symptoms.

High

Ensure that pupils, staff and other adults do not come into school if they have coronavirus (COVID-19) symptoms or have tested positive in the last 10 days and ensure anyone developing these symptoms during the school day is safely sent home and instructed to arrange a Covid-19 test. Any household members within school will be sent home to self-isolate for 10 days or until the test result is known and is negative

Yes

• Staff have been updated through FAQs, daily absence briefings, regular staff briefings and through the fact sheet link and the guidance circulated as part of the dissemination of this risk assessment about symptoms and terminology.

• All students possibly displaying symptoms are sent home for monitoring with guidance around action to take if students are displaying COVID 19 symptoms.

• The DfE has advised that the majority of students will be able to return to school. A small number of students will still be unable to attend in line with public health advice because they are self-isolating and have had symptoms or a positive test result themselves; or because they are a close contact of someone who has coronavirus (COVID-19).

Low

https://www.gov.uk/guidance/nhs-test-and-trace-how-it-works#people-who-develop-symptoms-of-coronavirus



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Engage with the NHS Test and Trace process Contain any outbreak by following local public

health protection advice contact: Public Health England health protection team

Pupils, parents and staff are aware of what steps to take if they, or any member of their household, display symptoms. This includes an understanding of the definitions and mitigating actions to take in relation to the terms clinically vulnerable and clinically extremely vulnerable should these apply.

Robust collection and monitoring of absence data, including tracking return to school dates, is in place

Procedures are in place to deal with any pupil or staff displaying symptoms at school. This includes safe isolation procedures, departure and cleaning.

A record of any COVID-19 symptoms in staff or pupils is reported to the trust or local authority. Public health advice is followed.

LA template letters, an action flowchart and associated PHE leaflets form the basis of advice and guidance distributed.

An internal school checklist is also used to identify and communicate with relevant parties in the event of a positive Covid case.

A record of any COVID-19 symptoms in staff or students is reported to the trust and local authority. Public health advice is followed. The Trust has followed this process since the co-ordinated local authority arrangements were instigated.

Equality Impact assessment for BAME/vulnerable staff has been undertaken and risk assessments are available for staff through the cascading of this process.

Home learning packs can be provided for students, on request, who are self-isolating and these packs are also available through Firefly.

• Some students no longer required to shield but who generally remain under the care of a specialist health professional may need to discuss their care with their health professional before returning to school (usually at their next planned clinical appointment).

• Where a student is unable to attend school because they are complying with clinical and/or public health advice, they will be offered access to remote education. The school will monitor engagement with this activity.

• Where children are not able to attend school as parents are following clinical and/or public health advice, absence will not be penalised. The school has a process for collecting this information.

• An updated remote learning policy and guidance for staff and parents available on firefly and school website for parents

• Any member of staff who believes require a bespoke RA must arrange an appointment with the HR team: [email protected]. This support has been mentioned in daily notices in October 2020 and in subsequent communications.

• The Trust will support Black, Asian and Minority Ethnic (BAME) staff through the risk assessment process in place and individual risk assessments.

• To date there have been a number of confirmed cases of COVID-19 within our student and staff population. Reporting accidents and other incidents will be reported in line with RIDDOR regulations 2013. These were unrelated cases and the school liaised with PHE for cases. AEG notifies the LA with every case and follows the flow chart informing the necessary agencies and SI the necessary stakeholders.

https://www.gov.uk/guidance/contacts-phe-health-protection-teams

https://www.gov.uk/guidance/contacts-phe-health-protection-teams

mailto:[email protected]


13

Staff, students and parents are not aware of the school’s procedures (including on self-isolation and testing) should anyone display symptoms of COVID-19

High

Staff, students and parents have received clear communications informing them of current government guidance on the actions to take should anyone display symptoms of COVID-19 and how this will be implemented in the school.

This guidance has been explained to staff and students as part of the induction process and systems are in place to validate understanding.

Any updates or changes to this guidance are communicated in a timely and effective way to all stakeholders.

Consistent and repetitive reinforcement of the need for students and staff to stay home of they are unwell, reminding them that early onset symptoms can be complex.

Consistent and repetitive reinforcement supported by high vigilance of the requirement to self-isolate at home for 10 clear days if identified as a close contact of a positive Covid-19 case. This includes household members.

Reinforce the new requirement to self-isolate for travel reasons should that occur.

Yes

• Staff were made aware of testing procedures available locally via an email on 5 May 2020 and through this reviewed risk assessment process. Some staff have undertaken tests through this mechanism and updated the Trust on the outcomes.

• Staff have been updated through FAQs, daily absence briefings, regular staff briefings, through the fact sheet link and the guidance circulated as part of the dissemination of this risk assessment about symptoms and terminology.

• Recording and reporting of any Covid related ‘near misses’ process will be shared with staff.

• Parents/carers will be communicated with via email and letter throughout the term.

• A new Foxford Focus Flyer has been introduced to the parents so that good news stories can be delivered. All letters that are sent include vital information including expectations of the school systems and COVID school systems.

• Reporting accidents and other incidents will be reported in line with RIDDOR regulations 2013.

• Parents will be regularly informed about Test and Trace. • Staff were provided with the opportunity to undertake free COVID-19 antibody

testing on 22 September 2020. • Parents will complete a Microsoft Form regarding consent for their child(ren) to

the LFT.

Low

Staff, students and parents are aware of the school’s procedures should there be a confirmed case of COVID-19 in the school

High

Staff, students and parents have received clear communications informing them of current government guidance on confirmed cases of COVID-19 and how this will be implemented in the school.

This guidance has been explained to staff and students as part of the induction process.

Template letters provided by the LA and use of PHE guidance are now used if there is a confirmed case of COVID 19 in the school community.

Staff are provided with specific school processes as and when they are updated due to government and local PHE guidance.

The LA flowchart outlines current PHE guidance and action to take in the event of a positive case and this is followed by the school.

All confirmed positive cases and action taken are reported to the LA/local public health.

Yes

https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/guidance-for-full-opening-schools Prevention Minimise contact with individuals who are unwell by ensuring that those who have coronavirus (COVID-19) symptoms, or who have someone in their household who does, do not attend school. • Ensuring that pupils, staff and other adults do not come into the school if they

have coronavirus (COVID-19) symptoms • coronavirus (COVID-19) symptoms or live in a household with someone who

does or have tested positive in at least the last 10 days and ensuring anyone developing those symptoms during the school day is sent home, are essential actions to reduce the risk in schools and further drive down transmission of coronavirus (COVID-19).”All schools must follow this process and ensure all staff are aware of it.

• If anyone in the school becomes unwell with a new, continuous cough and/or a high temperature, and/or has a loss of, or change in, their normal sense of taste or smell (anosmia), they must be sent home and advised to follow ‘stay at home: guidance for households with possible or confirmed coronavirus (COVID-19)

Low




https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance



14

infection’, which sets out that they must self-isolate for at least 10 days and should arrange to have a test to see if they have coronavirus (COVID-19). Other members of their household (including any siblings) should self-isolate starting from the day the individual’s symptoms started (or the day their test was taken if they did not have symptoms, whether this was an LFD or PCR test), and the next 10 full days. If they have tested positive whilst not experiencing symptoms but develop symptoms during the isolation period, they should restart the 10-day isolation period from the day they develop symptoms.

• Other members of their household (including any siblings) should self-isolate starting from the day the individual’s symptoms started (or the day their test was taken if they did not have symptoms, whether this was an LFD or PCR test), and the next 10 full days..

• If a child is awaiting collection, they will be moved into one of the designated areas (upstairs meeting room), with appropriate adult supervision if required. Ideally, a window should be opened for ventilation. If it is not possible to isolate them, move them to an area which is at least 2 metres away from other people.

• If they need to go to the bathroom (admin upstairs) while waiting to be collected, they should use a separate bathroom if possible. The bathroom must be cleaned and disinfected using standard cleaning products before being used by anyone else.

• PPE must be worn by staff caring for the child while they await collection if a distance of 2 metres cannot be maintained. Guidance for using PPE can be found https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/877658/Quick_guide_to_donning_doffing_standard_PPE_health_and_social_care_poster__.pdf First aid staff in reception have visors which they can also wear.

• As is usual practice, in an emergency, staff will call 999 if someone is seriously ill or injured or their life is at risk. Anyone with coronavirus (COVID-19) symptoms should not visit the GP, pharmacy, urgent care centre or hospital.

• Any members of staff who have helped someone with symptoms and any students who have been in close contact with them do not need to go home to self-isolate unless they develop symptoms themselves (in which case, they should arrange a test) or if the symptomatic person subsequently tests positive (see below) or they have been requested to do so by NHS Test and Trace.

• Everyone must wash their hands thoroughly for 20 seconds with soap and running water or use hand sanitiser after any contact with someone who is unwell. The area around the person with symptoms must be cleaned with normal household bleach after they have left to reduce the risk of passing the infection on to other people. See the COVID-19: cleaning of non-healthcare settings guidance.

• Public Health England is clear that routinely taking the temperature of students is not recommended as this is an unreliable method for identifying coronavirus (COVID-19).


https://www.gov.uk/guidance/coronavirus-covid-19-getting-tested

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/877658/Quick_guide_to_donning_doffing_standard_PPE_health_and_social_care_poster__.pdf



https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings



15


WHILST IN LOCKDOWN AND FOR THE SMALL NOS OF STAFF/STUDENTS THAT WILL STILL NEED THE LFT CENTRE WHEN REPOENING OF SCHOOL - School will not run its own COVID-19 LFT centre for staff and students.

High

The government announced at the end of the Autumn term (2020) that all secondary schools in the country should test staff and students for COVID-19 at the start of the Spring term (2021), or when appropriate for the setting.

The government will be issuing the school specific testing equipment and specific PPE that will be required for the testing of staff and students 4 January 2021.

Training will be required by all test staff. Cleaning will occur as guidance suggests. All COVID-19 tests are self-administered. If for

any reason staff or students require assistance, they can request assistance from the test centre staff.

The test centre staff will log all positive, negative and invalid tests as per the DFE/PHE/NHS requirements.

Invalid tests will be repeated – all will be recorded. The test centre staff will ensure that any member

of staff or student that tests positive is isolated and that they trace all close contacts. Test centre staff will then ensure that before the member of staff/student leaves site that they are issued with a postal test kit.

All staff working in the test centre will ensure that they follow the infection control guidance.

The school will ensure that all the testing equipment is stored between 2 and 30 degrees.

The school will ensure that when testing is being carried out the test centre remains between 15 and 30 degrees.

Medium

Senior leaders and Trust staff have attended government webinars to look at how the testing centre is to be set up and run.

The school has identified the extended canteen as its testing centre, however on the whole school return this may be moved to the gymnasium.

The school has appointed Nicola Green (Senior Assistant Headteacher) as the Operational Lead for the test centre.

Approved NHS test centre posters will be displayed throughout the test centre area.

SSO/IHO will ensure that the test centre is set up as per the school’s request. An additional Risk Assessment is available for the LFT. All staff that have volunteered to run the test centre will receive specific virtual

training as per the DFE/PHE/NHS recommendation. All staff completing the training will have to complete an assessment that will pass them off to work in the test centre.

All staff working in the test centre will be tested first.

The test centre will be set up as per the guidance issued by the DFE/PHE/NHS on 04.01.2021.

There is a day cleaner who will work as the test centre cleaner. The test centre cleaner will complete the online training to ensure that they are

competent to clean the test centre and to the correct standards as recommended by DFE/PHE/NHS.

Before staff and students are tested, they will be required to sign DFE consent forms. The consent form will only need to be completed once.

Hand sanitising stations will be stationed at the test centre entrance, at the registration desk, in each testing booth and at the exit door.

Whilst the test centre is in use, staff will ensure that the windows/doors are open to allow fresh air into the room.

Staff/students attending the test centre must wear facemasks at all times (unless taking their test).

Yes


16

2.4 Prioritising provision Ensuring that only vulnerable students and the children of critical workers (where they cannot be at home) attend school WHEN IN LOCKDOWN



(H/M/L)



(H/M/L)

The demand for school places is too high to balance safety, staffing ratios and remote learning requirements (only in the event of school closure)

Medium

• Only students that meet the vulnerable and critical worker criteria are permitted to attend school in law, therefore no student outside of this criteria will be allowed to attend school.

• An objective discussion with parents to provide information on the remote learning offer will enable them to make an informed choice when confirming if they want their child to attend school.

• A partnership discussion coupled with a vulnerable student specific risk assessment will be conducted if the school needs to reduce demand to secure safety.

• Clear criteria on what constitutes an entitlement to a critical worker place, enforcing the requirement for parents to keep children at home if they can be communicated.

Yes

• Each year team have reviewed their list of vulnerable students at the end of

the Autumn term ready to contact in preparation for attending key worker school and vulnerable student provision at the start of term.

• A student survey identified those students needing technical support/devices.

• Parents/ Carers have been asked to complete an online form to request keyworker provision from w/b 4 Jan.

• Students attending keyworker provision will have access to continuous learning in line with all other students.

• Named senior member of SLT on site and in charge of the running of the KWS each day.

• Named safeguarding for each day- either on-site or available remotely, in line with LA safeguarding guidance.

• Named first aider for each day. • Consistent staffing with year group bubbles in place, making use of mainly

non-teaching staff to ensure that teaching staff have availability to plan and deliver live lessons, and assess student progress.

• Staff lead identified for each bubble, for each day, to support with break and lunchtimes, entrance and exit procedures, and registers.

• Consistent rooms for each year group bubble, with good access to IT through fixed computers; staff to ensure that seating remains consistent and that social distancing is in operation.

• Staggered start and end to the day, with staggered break and lunchtime for each year group; Key Stage 3 students to enter and exit through student reception whilst Key Stage 4 students to enter and exit through main school reception- named staff to supervise this and ensure that students have appropriate face coverings before entering either reception area.

• Students and staff to follow good hand hygiene at all times, with availability of sanitiser in the classroom and all other areas in use.

• Face coverings to be worn by staff and students at all times other that when in the classroom where they remain optional but recommended for staff use.

• All rooms used must be well ventilated with appropriate PPE available for all.

• Calls to be made by named staff regarding student non-attendance- attendance to be logged and followed up through use of Teams.

Low


17

• Students have individual packs to store work and stationery in • Students will access all love lessons and all remote learning that has been set

throughout the day; if none available, supporting staff to ensure that appropriate work is set.

• When bubble cross over at break or lunchtimes and canteen space needs to be used by more than one bubble, at least 4m distance needs to be ensured at all times and that cross over time is limited.

• Lead staff to ensure that all students have access to fresh air and exercise at key points throughout the day.

• Plan for managing behaviour is clear- supervising staff then lead staff then SLT to intervene.

• No options for detention or isolation; all behaviour to be managed through consultation with parents/carers.

• Students who are not in KWS and have not got a device at home have been allocated a laptop, dongle, SIM card with data.

• Parents/carers complete an online form requesting their child to attend Key Workers School

• Students who the school believed to be vulnerable learners - 23 students are under social care — have been contacted to attend in school provision and if this has not been taken up weekly contact is made.

• Tutors haver weekly TEAMS sessions with their tutees. • Parents/carers complete an online form requesting their child to attend

Key Workers School • Students who the school believed to be vulnerable learners - 23 students

are under social care — have been contacted to attend in school provision and if this has not been taken up weekly contact is made.

• Scrutiny of lists held by key staff in safeguarding, SEN and other pastoral roles, to ensure that all students get the provision they need.

• Open dialogue with parents/carers of all students with regards to vulnerability status changing- the Key Workers School provision needs to be reactive as well as proactive.

• TEJ to personally oversee any decisions regarding additional students in school, for consistency.


18

Children who most need to be in school, may not be identified through the age categorisation or parental decision

Medium

• Vulnerable students including those with an EHC Plan have been subject to a risk assessment under the LAs guidance for SEND (based on Government guidance)

• Children who need to develop early learning skills, are experiencing emotional withdrawal or anxiety are identified.

• Shielding advice is currently in place in tier 4 areas so all children deemed clinically extremely vulnerable are advised not to attend school.

• Children who live with someone who is clinically extremely vulnerable, but who are not clinically extremely vulnerable themselves, should still attend school in all local restriction tiers.

Yes

• Contact home by tutors, pastoral team, or SEND team, leading to identification of students needing to be in school.


• Open dialogue with parents/carers of all students with regards to vulnerability status changing- the Key Workers School provision needs to be reactive as well as proactive.

• TEJ to personally oversee any decisions regarding additional students in school, for consistency.

Low

Safe and effective management of school for children deemed as vulnerable or those of critical key workers

Medium • Efforts continue to improve the attendance

of vulnerable students Yes • See previous section

Low


19

3 Preventative measures to reduce risk of transmission through breaches of social distancing or good hygiene

3.1 Staff induction and CPD


Risk rating

prior to action

(H/M/L)



(H/M/L)

Staff may not be trained in new procedures, leading to risks to health

Medium

A virtual induction and CPD programme delivered to all staff prior to reopening, which includes: Infection control Fire safety and evacuation procedures Constructive behaviour management Safeguarding Risk management Code of Conduct.

Yes

• Staff have been updated through FAQs, daily absence briefings, regular staff briefings and through the fact sheet link and the guidance circulated as part of the dissemination of this risk assessment about symptoms and terminology.

• All staff will be made aware of new procedures that have been implemented or to changes to existing procedures.

• There is a revised behaviour policy to reflect support and sanction of students regarding compliance to safe behaviours.

• Staff have been made aware that additional cleaning is being carried out throughout the school day.

• The senior Site Service Officer will ensure that there are a minimum of 2 x day cleaners onsite during occupation hours. The day cleaners will focus on keeping toilet/hygiene areas clean and will also focus on door handles, push pads and pull handles.

• School fire evacuation procedures have been reviewed to ensure that social distancing rules will apply when lining up at the assembly point – this will be in Year Group holding bays.

• An emergency evacuation drill was carried out at school during the first four of weeks of re-opening.

• An emergency evacuation drill will be carried out in January 2021 for the Key Workers School.

• Support staff will be asked if they wish to volunteer for a number of testing roles. Full training will be provided.

• No member of teaching staff will be asked to carry our roles within the mass testing system.

• External adverts including for parents will be placed to increase capacity for mass testing. All testing staff will undergo training and have DBS checks.

Low


20

New staff may not be aware of policies and procedures prior to starting at the school when it reopens

Low

Induction programmes are in place for all new staff – either online or in-school – prior to them starting.

The appropriate staff details/documentation is issued to all new staff prior to them starting. Yes

• HR liaise with new staff to provide induction online or via Teams where appropriate.

• MQS will liaise with NQT/School direct and Teach First staff and provide necessary inductions either online or by face-to-face visits.

• Any new member of staff/volunteer will undergo relevant safeguarding induction.

Low

3.2 Communication strategy


Risk rating

prior to action

(H/M/L)



(H/M/L)

A failure to comply and/or sustain Covid compliance at all levels of school life, leads to school transmission outbreaks

Medium

• Strong distributed leadership across the school will model and challenge breaches in compliance through education, training and behavioural expectations.

• Repetitive training and messaging will culturally embed safe practice and high expectations, reinforcing both the health consequences of transmission and the impact on learning.

• Staff will feel confident in reporting issues/incidents that they believe to be unsafe and concerns will be listened to, investigated and where appropriate learning implemented.

• Following a Covid-19 positive incident in school, staff will reflect on lessons learned as part of a drive for continuous improvement

Yes

• There is a designated member of SLT in school each day who will model and challenge breaches in compliance.

• Weekly whole staff briefings will continue to reinforce safe practices and high expectations – the Importance of compliance reinforced.

• Staff are aware of who to support any issues/incidents to and any required follow-up action is taken

• On-going meetings with trade union reps on site • Checklist continued to be used for positive incidents to reflect on lessons learnt • Induction for new staff/trainees continues as appropriate

Low

Key stakeholders may not be fully informed about changes to policies and procedures due to COVID-19, resulting in risks to health

Low

Communications strategies for the following groups are in place:

Staff Students Parents Governors/Trustees Local authority Professional associations, including Trade

Unions.

Yes

• Any policies were reviewed for the opening of the school have been sent to all the relevant parties/staff.


• AEG will inform the CEO/ LA/Local PHE of positive cases and the strategy taken – following the school’s positive case checklist.

• Staff and parents will be informed of positive cases. • Staff will be updated regarding the proposed arrangements for key worker

provision. Students will be in year bubbles and continue their learning in school, in line with remote learning of all other students. They will be

Low


21

Other partners including peripatetic staff and health professionals.

Track and trace will be facilitated within school.

supervised by support staff to enable teaching staff to continue remote learning with their planned classes.

Need for clarity and understanding in maintaining social distancing and good hygiene

Medium

Clear signage is in place at all school entrances, reception, toilets, washing, teaching, social and communal areas promoting social distancing, good handwashing and ‘catch it, bin it’ rules.

Clear floor markings identify 2 metre spaces (may be reduced to 1 metre+) and one-way systems in corridors and thoroughfares to ensure safe distancing when travelling in and around the building or the external environment, including arrival and leaving procedures.

All systems and procedures are visibly modelled by leaders and routinely monitored and reviewed throughout the day.

Wearing of face masks/visors mandatory in classrooms (for students) communal areas/corridors

Yes

• Covid-19 signage will be displayed throughout the building including toilets. • One-way system will be in place in the 2 and 3 storey buildings, where

possible however walking on the left will be a necessity also. • Staff and students have been made aware of any changes to procedures. • In each classroom there is a hand cleaning facility as all stakeholders enter the

room – this will compromise of hand sanitiser, antibacterial spray and wipes, a box of tissues and a pedal bin within the room. Staff will need to advise [email protected] if they require more cleaning products in their area.

• In each faculty hub area/office there is cleaning facilities. Staff will need to advise [email protected] if they require more cleaning products in their area.

• Windows can be opened for ventilation and door wedges are available for all blocks except the 3-storey building.

• SSO will ensure that each morning all social distancing posters or equipment are in place before school opens.

• SSO will ensure that cleaning staff clean all areas of the school before school opens to students.

• Areas that are cleaned in morning will not be allowed to be used by school staff/student until the clean has been completed.

• Face coverings will be worn by staff and students in social areas and during movement between classrooms and in lesson times for students, and staff if staff cannot socially distance. Students must remove the face covering in class and it should be stored in a sealable plastic bag when not being worn. Visors may be worn by staff in classrooms. Students will have their access to a face covering checked at the start of the day by staff on duty and issued with a disposable face mask if they do not have one. This will again be checked at queuing times for lunch.

• All stakeholders are encouraged to clean hands thoroughly more often than usual. This is built into school culture routines and handwashing with soap and water for at least 20 seconds across the school day is promoted, particularly: o After sneezing or coughing o Before and after handling or eating food o After going to the toilet

• The school minimises contact with individuals who are unwell by ensuring that those who have coronavirus (COVID-19) symptoms, or who have someone in their household who does, do not attend school. If anyone in the school becomes unwell with a new, continuous cough and/or a high

Low




22

temperature, and/or has a loss of, or change in, their normal sense of taste or smell (anosmia), they must be sent home.

• The school manages confirmed cases of coronavirus (COVID-19) amongst the school community. Students that have shown symptoms during the school day will be isolated in the upstairs admin meeting room until they can be collected from school. The room will then be cleaned in line with guidance.

• The area includes :- o A door you can close. o A window for ventilation o Access to a nearby separate bathroom

• The school will contain any outbreak by following local health protection team advice.

• Information has been shared with students, staff and parents through communication and as part of the risk assessment process.

• The school first aid rotas will resume to usual patterns subject to all staff being in school.

• First Aid certificates have been extended to 30 September 2020 by DfE (as identified in the first aid policy). However, the school has ensured that four more members of staff have been trained.

• Enhanced cleaning, including cleaning frequently touched surfaces, using standard products such as detergents and bleach is in place in line with COVID-19: cleaning of non-healthcare settings guidance. The cleaning schedule that ensures cleaning is generally enhanced and includes more frequent cleaning of rooms / shared areas that are used by different groups, frequently touched surfaces being cleaned more often than normal. There is a cleaning log to track cleaning frequency for bathrooms, classrooms and communal areas. There is daily removal and safe disposal of rubbish. Staff are supported to ensure cleaning of resources shared within groups.

• Kitchen staff will ensure that they follow social distancing measures when carrying out their duties in the kitchen/dining room.

• To allow for maximum ventilation in the kitchen, kitchen staff will ensure that their windows are fully open and that their extract system is on with the fan speeds set to full.

• To allow for maximum ventilation in the dining room, the kitchen staff will ensure that the windows are open in the dining room before, during and after each service.

• Only one till point will be in use in at the hot food, 2 at the cold food area, the bio reader will be placed in the hot food area near to the till but giving maximum social distancing between the till operator and the student/staff member using it.

• All staff/students using the bio readers will need to use the hand sanitiser that will be located next to the bio reader.



23

• A hand sanitising station will be available at the kitchen entrance door. Staff entering the kitchen will have to use the hand sanitiser before entering the kitchen area, Kitchen Lead should check this daily.

• All school staff will be informed that they are not to enter the kitchen area via the dining room. Staff must enter the kitchen via the external door and use the hand sanitising facilities on entrance.

• Only one member of staff will be allowed in the kitchen office at any one time. • Only one member of staff will be allowed in the pantry area at any one time. • Only one member of staff will be allowed in the kitchen welfare area at any

one time. • Social distancing notices will be displayed throughout the kitchen and dining

room.

Parents and carers may not be fully informed of the health and safety requirements for the reopening of the school

Medium

As part of the overall communications strategy parents are kept up to date with information,

guidance and the school’s expectations on a weekly basis using a range of communication

tools. Parent newsletters are created to keep all

informed. All stakeholders will be provided with guidance

regarding the proposed mass testing system.

Yes

• Newsletters have kept parents/carers informed. • Parents/carers will receive a letter via email/MyEd regarding the reopening

and expectations. • Parent consent forms will be made available.

Low

Parents and carers may not fully understand their responsibilities should a member of their household or a child show symptoms of COVID-19

Medium

Key messages in line with government guidance are reinforced on a weekly basis via email, text and the school’s website.

Parents are enabled to understand that they should not send their child to school if they are ill, for whatever reason

Yes

• Use of MLAs to contact families with little or no English. • All parents/carers will be advised of their responsibilities if a member of their

household shows symptoms of Covid 19 via newsletters and emails. Low


24

4 Planning movement around the school


Risk rating

prior to action

(H/M/L)

Control measures In place? (Yes/N

o)


(H/M/L)

Movement around the school risks breaching social distancing guidelines

Low

Circulation plans have been reviewed and revised.

One-way systems are in place where possible. Corridors are divided where feasible. Appropriate signage is in place to clarify

circulation routes. Pinch points and bottle necks are identified and

managed accordingly. Movement of students around school is

minimised as much as possible. Students are regularly briefed regarding

observing social distancing guidance. Appropriate levels of supervision and guidance

are in place.

Yes

• One way systems are in place in corridors, when this cannot be adhered to all stakeholders should walk on the left.

• Face coverings will be worn by staff and students in social areas and during movement between classrooms and in lesson times for students, and staff if staff cannot socially distance. Students must remove the face covering in class and it should be stored in a sealable plastic bag when not being worn. Visors may be worn by staff in classrooms.

• Students will have their access to a face covering checked at the start of the day by staff on duty and issued with a disposable face mask if they do not have one. This will again be checked at queuing times for lunch.

• Social distancing posters are displayed throughout the school. • Floor markings showing 1m+ will be in appropriate places around the school site. • All chairs will be removed from the main entrances to ensure safe social

distancing can happen easily. • Staggered starts and finishes will occur for all year groups. • Lesson times, breaks and lunches will be staggered and heavily supervised. • Use of toilets will be used at appropriate times and year groups will have their

own areas. • Year groups will have their own holding bays, which will be required throughout

the day. • Daily LFT will not occur but if we are told we have to do this – students will be in

holding bays/marquee awaiting their test. They will be social distanced and wear masks – students will not be allowed into the body of the school until they have had their test.

Low


25

4.1 Management of social distancing in the reception area


Risk rating

prior to action

(H/M/L)

Control measures In place? (Yes/N

o)


(H/M/L)

Groups of people gather in reception (parents, visitors, deliveries) which risks breaching social distancing guidelines

Medium

No visitors are allowed on the premises without a pre-arranged appointment. If a visit can be arranged out of school hours, it should be.

A record of all visitors and their contact numbers are obtained and retained for the purposes of Test and Trace procedures.

Any visitors are provided with clear guidelines on behaviours whilst on premises – ideally sent electronically in advance of the visit.

Non-contact signing in arrangements are in place that do not require writing or electronic entry by the visitor.

Social distancing points are clearly set out, using floor markings, continuing outside where necessary.

Social distancing guidance is clearly displayed to protect reception staff (e.g. distance from person stood at reception desk).

Non-essential deliveries and visitors to school are minimised.

Arrangements are in place for segregation of visitors.

Visitors are required to wear face coverings in all public areas unless they have a medical exception and arrangements can be put into place to mitigate any additional risk

Yes

• Signage will be put on the entrance doors to inform staff/student/visitors to stay outside behind the 1m+ lines until they are asked to enter the building.

• A hand sanitising station will be available in the main students and visitor reception areas for all stakeholders to use on arrival.

• All chairs in the waiting areas will be removed. • Social distancing signage/posters will be displayed in the main student and visitor

entrance foyer and on the entrance doors. • Where possible the school will instruct that all their deliveries are delivered

before or after school. A note will be put on orders stating this. If a delivery should arrive reception will notify SSO immediately.

• Pre-arranged visitors should be sent the visitors protocol and where possible contact the member of staff direct to let them know that they are arriving in school and should be met outside the entrance doors.

• Visitors wishing to make general enquires should do this by phoning or emailing the school – this will be put in all documentation and on the school website.

• Visitor signing in books will be removed from use. For evacuation purposes, office staff will be required to make a note of all visitors coming into school. Visitors will then be issued with a pre-printed visitor’s sticker to identify them. Staff will peel the sticker off and put loosely on the reception counter so that the visitor will then be able to pick the sticker up once the office staff have sat back down.

• For those students who arrive late to school or need to leave early with permission, ensure a system of signing in/out is available but ensure this is completed under safe social distancing.

• Where possible, contractors visiting site will be restricted to before or after school.

• Contractors working on the current boiler project will arrive either before school or will wait until the students have gone to their first lesson before signing in with reception/gaining access to the site.

Medium *

Dependent on

visitors/ deliveries -

will monitor


26

4.2 Management of Aggress and Egress – arrival and departure


Risk rating

prior to action

(H/M/L)



(H/M/L)

The start and end of the school day create risks of breaching social distancing guidelines

Medium

Parents have clear information on drop-off, pick up procedures whether on foot or driving with clear signage in place.

Start and departure times are staggered to reduce pinch points and risk of breach of this is possible without reducing the overall teaching time for students.

A clear traffic management scheme is in place that allows safe queuing of vehicles monitored on the school gate with a drop-off and go procedure in place.

All available safe exits are utilised to leave the school building, with clear safeguarding procedures in place.

Segregation of groups is considered wherever practicable.

Floor markings are visible where it is necessary to manage any queuing.

Yes

• All school staff cars will only be permitted to park in the car park during the school day.

• The front car park, near the main reception will be closed to all staff and visitors from 7.50am-9am, to allow for the area to be used for a year group holding bay at the start of the school day so they are not standing near the local community.

• As the front car park will be limited to who uses this before school – these members of staff have been notified if they should use it.

• All visitors will be required to park in the visitor spaces only or the nearby roads, if before 9am.

• Designated floor markings are to be laid out to identify a clear entry/exit of the site for parents and students.

• Clear social distancing signage will be displayed at the entrance of the school. • Staff will be informed not to park in the visitor spaces. • Parents will not be allowed in the car park near reception but can be on the roads

near the school but must not come into the school – parents/carers will be informed of this policy.

• Letters will keep all stakeholders updated on the school rules and more importantly the staggered times. Students will not be allowed on school site until it is their Year Groups’ designated slot.

• There will be a holding bay where students will await their LFT, if needed.

Medium *

Reliant on parents’

and students’

compliance outside

of the school

Students and parents congregate at exits and entrances, making social distancing measures difficult to apply

Medium

Start and finish times are staggered. The use of available entrances and exits is

maximised. Social distancing guidelines are reinforced at

entrances and exits through signage and floor/ground markings, including external drop-off and pick-up points.

Weekly messages to parents stress the need for social distancing at arrival and departure times.

Yes

• Year groups will all have their allocated time to attend school and they will enter school using a specific gate. Likewise, they will exit using this gate at a staggered time.

• All school staff cars will only be permitted to park in the car park during the school day, staff have been allocated different car parks.

• All visitors will be required to park in the visitor spaces only or the nearby roads. • Designated floor markings are to be laid out to identify a clear entry/exit of the site

for parents and students. • Clear social distancing signage will be displayed at the entrance of each school. • Staff on duty will ask parents to leave the premises and to not congregate at the

main entrance. • The school’s newsletter will keep parents updated on school social distancing rules. • Expectations and new rules will be set out clearly to all parents/carers in a letter.

Medium

Reliant on parents’

and students’

compliance outside

of the school


27

Students use public transport and thereby increase risk of infection and transmission

Medium

Public transport is defined as transport used by the general public. If children use a public bus to come to school thy will have to wear a face covering if they are over the age of 11.

Staff using public transport must ensure that they safely remove their face covering on arrival at school and store it safely and hygienically in a sealed plastic bag or container – staff are advised to carry a spare face covering.

School transport commissioned by the LA (excluding the use of public buses via a bus pass) are not available to the general public and therefore risk is reduced by the controls deployed by the LA and provider risk assessments.

Parents and children will be discouraged for using public transport if there is another practical mode of getting to school including, walking, cycling (if safe) or family car.

Personal budgets will be promoted to families entitled to free home to school transport by the LA and the school to minimise risk and secure capacity for families that need dedicated transport the most.

Yes

• Parents/carers will be informed their child should wear a mask if they go on public transport.

• Staff can ask for a sealed plastic bag from reception as they enter the main entrance.

• School will encourage different modes of transport so public transport can be avoided as much as possible. Likewise, staff will be advised of this and times of public transport will be discussed so peak travel can be avoided.

• Minibus usage will be used for sporting events, if they are in place and for transporting Trust Post 16 to consortium schools - this will be timetabled and cleaned after every trip. Students must wear face coverings when in the minibus.

Medium Dependa

nt on usage of

public transport

and the wearing of PPE

4.3 Management of classrooms, teaching and admin spaces

Formulating group sizes to minimise contacts and mixing whilst delivering a broad and balanced curriculum

Medium

Group students together to reduce as far as possible the number of contacts between children and staff, to a size that balances the requirement to deliver a broad and balanced curriculum. The maximum group size is one year group.

Maintain, as far as possible, the consistency of group members.

Avoid contact between groups as far as possible.

Staff to maintain distance from students and other staff as much as possible.

Yes

• Students will be in year group bubbles. They will have a broad and balanced curriculum daily.

• Staff will have their own demarcated and respected personal working space within the classroom, students will not go into this space.

• Staff will abide by their Faculty Risk assessments regarding the use of their faculty hub areas/offices. The number in there will be dependent on the size of the office. When working in an office area social distancing must be adhered to at all times. Working spaces must be spaced to allow this. Offices should have no more than 3 members of staff working in at any one time. Face coverings should be worn, when needed. Staff should take regular breaks out of the office area ensuring they get fresh air within the school grounds, this will include collecting students from areas for senior staff, taking small jobs from reprographics to staff etc. Correct ventilation, following guidelines should be adhered to. Colleagues needing conversations with staff within the office should

Low


28

All teachers and other staff can operate across different classes and year groups if that is needed to enable a full educational offer.

If staff need to move between classes and year groups, they should try and keep their distance from students and other staff as much as they can, ideally 2 metres from other adults.

Face to face contact will be avoided if possible and the time spent in close contact (within 1 metre of anyone) will be minimised.

The provision for a student with complex needs who require close contact care can be delivered as normal.

wear a face covering. Staff should have conversations from outside of the office where possible.

• All desks in offices and classrooms should be clear. The school is adopting a clear desk policy. Faculty risk assessments will be reviewed regularly.

• EHCP students will sit as close to the front of the class as possible so the TA, who will also have a demarcated area can support with a safe distance.

• All teachers will have a seating plan in a folder for each class, this will support cover supervisors and be used if necessary, to identify anybody who has been in close contact with a positive coronavirus case. All seating plans should be on teams and updated when changed, this is imperative for the correct students to be self-isolated.

• A new online system is being purchased - ClassCharts - which will assist everyone with seating plans and IEPs.

• Staff should use mirroring on iPads, if available, or the use of visualisers should be used to demonstrate/ model exemplars. The mirroring software is being purchased to allow for easier modelling and explanations in lessons.

• Different types of assessment should be utilised self-assessment and peer along with above point.

• Ensure when marking is completed that good cleanliness and hand hygiene is in operation.

• The 6 learning principles we adopt will support assessments. • Home/Remote learning should be set through firefly for marking. No paperwork

to be brought into school. • Faculties should follow the revised RL policy and decide when live lessons will be

completed within faculties.


29


Risk rating

prior to action

(H/M/L)



(H/M/L)

The size and configuration of classrooms and teaching spaces may not support compliance with social distancing measures

Medium

Net capacity assessment is completed, with each classroom and teaching space compliant with social distancing measures and in line with local and government guidance.

Where possible all student desks are forward facing, and the teacher maintains a 2 metre distance at the front of the class.

All furniture not in use has been removed from classrooms and teaching spaces into safe storage.

Arrangements are reviewed regularly.

Yes

• Furniture in classrooms has been adjusted and removed to allow for compliant social distancing; exam desks are used where needed.

• All students will be supervised to designated areas. • One-way systems will support students and staff not passing each other, where

possible. Walking on the left will be introduced. Offices that have more than one member of staff using the office must be able to

accommodate the social distancing rules. If the social distancing rules cannot be met, the office will be restricted to one user at one time. Wearing face coverings should be worn in offices that do not allow for this. Working spaces must be spaced to allow this. Offices should have no more than 3 members of staff working in at any one time. Staff should take regular breaks out of the office area ensuring they get fresh air within the school grounds, this will include collecting students from areas for senior staff, taking small jobs from reprographics to staff etc. Correct ventilation, following guidelines should be adhered to. Colleagues needing conversations with staff within the office should wear a face covering. Staff should have conversations from outside of the office where possible.

• Floor markings will be in strategic places around the school site.

Low


30

4.4 Management of movement in corridors


Risk rating

prior to action

(H/M/L)



(H/M/L)

Social distancing guidance may be breached when students circulate in corridors

Medium

Circulation plans have been reviewed and amended.

One-way systems are in operation where feasible.

Corridors are divided where feasible. Circulation routes are clearly marked with

appropriate signage. Any pinch points/bottle necks are identified

and managed accordingly. The movement of students around school is

minimised as much as possible. Where possible, students and staff stay in

classrooms or in designated external areas. Students are reminded regularly to observe

social distancing guidance whilst circulating, supported by signage.

Appropriate supervision levels are in place.

Yes

• Social distancing signage will be displayed throughout the school. • Where possible corridors will be supervised by staff during breaks and

lunchtime. • On arrival to school, children will be sent straight to their designated holding

bay/classroom, after there has been a check regarding their face covering. • One-way systems and circulation areas will be reviewed to ensure that social

distancing measures are working. • Face coverings can be worn by staff and students in social areas and during

movement between classrooms and also in lesson times for students; staff can if they cannot social distance. Students must remove the face covering in class and it should be stored in a sealable plastic bag when not being worn.


• Floor markings will be in strategic places around the school site. • Staggered periods throughout the day for all year groups will be in operation and

reviewed regularly. • Students, from different year groups, can pass each other in corridors and

outside when moving to lessons/breaks/lunches.

Will be reviewed every half

term


31

4.5 Management of social distancing at break times


Risk rating

prior to action

(H/M/L)



(H/M/L)

Students may not observe social distancing at break times

Medium

Break times are staggered. External areas are designated for different

groups. Students are reminded about social

distancing as break times begin. Social distancing signage is in place around

the school and in key areas. Supervision levels have been enhanced,

especially with younger students, to support social distancing.

Yes

• School staff will supervise toilet breaks, if needed, however students should not be allowed during lesson time unless they have a toilet pass. Faculties should continue the rule of not allowing as per before the pandemic. Only one person in a toilet at a time, with others outside on the 2m markings.

• Students will be reminded about social distancing rules. • Staff will be issued whistles to help with enforcing social distancing. • Outside areas/equipment will be marked as out of bounds. • Outdoor benches can only be used if social distancing measures can be

maintained. • Students will be encouraged to wash/sanitise their hands after activities and

before they re-enter their classroom. • Staff cannot socialise in groups and must adhere to social distancing. • Floor markings will be in strategic places around the school site. • Face coverings will be worn by staff and students in social areas and during

movement between classrooms but not in lesson times. Students must remove the face covering in class unless staff have been informed that they require to wear it in lesson; if a student insists, they want to wear the mask in lesson, staff inform their line manager and year leader after the lesson.


• Two new queue systems have been put in place in the dining room. • The main kitchen servery will be used for all hot meals. The snack bar at the rear

of the dining room will be used for all sandwiches/cold snacks. • Both queue systems will allow for good social distancing measures to be

maintained between staff and students. • To allow for maximum use of the dining room, the only two revel machines that

will be available to staff and students will be the two that are located on the ground floor of the Two Storey Block.

• Hand sanitising stations will be set up next to each revel machine. • Students/staff using the revel machine will need to ensure that they use the

hand sanitiser before using the revel machine. • Furniture in the dining room will be laid out to allow for good social distancing

between staff and students. • The new dining room extension will also be made available to allow for good

social distancing measures between staff and students in the dining room.

Medium*

Students stay in their

holding bays and obey the

staggered times.


32

• Floor markings will be set out in the dining room to show students where to stand when standing in the queues.

• To help reduce the number of students in the dining room at lunch time, a snack trolley will be introduced in the deli area outside the staff room, staff will supervise this service to ensure that good social distancing is maintained between staff and students.

4.6 Management of social distancing at lunch times


Risk rating

prior to action

(H/M/L)



(H/M/L)

Students may not observe social distancing at lunch times

Medium

Students are reminded about social distancing as lunch times begin.

Students wash their hands using the 20 second routine, before and after eating.

Dining area layouts have been configured to ensure social distancing (secondary) where practicable – and avoid the mixing of bubbles. Seating and Staffing arrangements are consistent.

Floor markings are used to manage queues and enable social distancing.

Additional arrangements are in place, such as staggering lunch times, students eating in other appropriate spaces.

Guidance has been issued to parents and students on packed lunches (e.g. the use of disposable bags instead of lunch boxes).

Eating areas are cleaned in-between group usage and after lunch has ended.

Staggered lunchtimes are considered to reduce congestion providing this does not impact on the delivery of teaching time.

Yes

• The school dining room will be reconfigured where possible to allow groups to

eat. • Students will be reminded about social distancing rules. • SLT will be issued whistles to help with enforcing social distancing. • Outside areas/equipment will be marked as out of bounds – table tennis area. • Benches can only be used if social distancing measures can be maintained. • Students will be encouraged to wash their hands after lunchtime and before they

re-enter their classroom. • Floor markings are used to manage queues and enable social distancing. • Face coverings will be worn by students in classrooms, social areas and during

movement between classrooms. Facemasks should be stored in a sealable plastic bag when not being worn.


• Cleaning between sittings will happen. • Two new queue systems have been put in place in the dining room. • The main kitchen servery will be used for all hot meals. The snack bar at the rear

of the dining room will be used for all sandwiches/cold snacks. • Both queue systems will allow for good social distancing measures to be

maintained inside between staff and students. • Y11 and Post 16 have their own deli area and given specific times to attend for

lunch. • To allow for maximum use of the dining room, the only two revel machines that

will be available to staff and students will be the two that are located on the ground floor of the Two Storey Block.

• Hand sanitising stations will be set up next to each revel machine.

Medium

Space for the Year

group bubbles to

obtain their food

– staggered times for lunch will

be reviewed at the end

of every half term.


33

• Students/staff using the revel machine will need to ensure that they use the hand sanitiser before using the revel machine, SSO to ensure this is available throughout the school day, if a member of staff notices it is not there, they must inform [email protected].

• Floor markings have been set out in the dining room to show students where to stand when standing in the queues inside.

4.7 Management of social distancing and hygiene in the toilets Activity/Consideration of Hazard

Risk rating

prior to action (H/M/L)



rating (H/M/L)

Queues for toilets and handwashing risk non-compliance with social distancing measures

Medium

• Queuing zones for toilets and hand washing have been established and are monitored. These do not have to be segregated for different groups but should not be used by members of different groups at the same time.

Floor markings are in place to enable social distancing.

Students know that they can only use the toilet one at a time.

The toilets are cleaned frequently. Monitoring ensures a constant supply of soap

and paper towels. Bins are emptied regularly. Students are reminded regularly on how to

wash hands. Signage is in place regarding handwashing.

Yes

• SSO will ensure that day cleaners are onsite throughout the day. • The day cleaners will ensure that specific toilets are inspected regularly

throughout the school day. • Staff will be informed that any concerns regarding the cleaning standards of

toilet areas are to be reported to SSO through reception/SLT. • Staff onsite will be informed that if there are any issues with cleaning then they

must be reported to the school reception/SLT. • Social distancing posters will be displayed throughout the school. • Face coverings can be worn by staff and students in social areas and during

movement between classrooms but not in lesson times. Students must remove the face covering in class and it should be stored in a sealable plastic bag when not being worn.

• Students will use the one-way system to minimise contact between lessons but may pass briefly and will wear face coverings during these times. Students will be reminded to don their masks at the end of every lesson.

• Cleaners clean handles regularly throughout the school day in all toilets and are continuing throughout lockdown with a focus in the KWS and where staff are located.

• Hand dryers will be available in all toilets.

Low


34

4.8 Safety arrangements for the use of medical rooms


Risk rating

prior to action

(H/M/L)



(H/M/L)

The configuration of medical rooms may compromise social distancing measures

Medium

Social distancing provisions are in place for medical rooms behind a closed door if possible.

Additional rooms are designated for students with suspected COVID-19 whilst collection is arranged.

Procedures are in place for medical rooms to be cleaned after suspected COVID-19 cases, along with other affected areas, including toilets. It is advised that household bleach is used after the room is vacated.

Covid-19 first aid packs are available to ensure appropriate PPE for supervising staff.

Any member of staff providing assistance to someone with symptoms and any students who have been in close contact with them must wash their hands thoroughly for at least 20 seconds with soap and running water or use hand sanitiser after any contact with someone who is unwell.

Yes

• COVID-19 signage will be displayed in the medical room. • All first aid treatments will be carried out in the first aid room/another room. • Students that have shown symptoms during the school day will be isolated in the

upstairs meeting room until they can be collected from school. The room will then be closed/locked for a minimum of 72hrs where it will then be cleaned.

• If a student should need first aid care, the member of staff responding to wear PPE to include: face mask, protective apron, gloves, visor is available. The students will also wear a face mask/gloves while they are attended to.

Low


35

5. Securing and sustaining robust hygiene systems and procedures

5.1 Cleaning



(H/M/L)



(H/M/L)

Cleaning capacity may be reduced so that an initial deep-clean and ongoing cleaning of surfaces are not undertaken to the standards required.

Medium

An enhanced cleaning plan is agreed and implemented which minimises the spread of infection.

Working hours for cleaning staff are increased to secure sufficient capacity to undertake an enhanced cleaning regime throughout the day.

Sufficient supplies of soap/handwash, paper towels, tissues and cleaning products are procured to ensure constant supplies ae available in every teaching and washing space; this reflects increased demand in September when all students and staff return.

Yes

• Senior Site Services Officer will ensure that the cleaning team know of all rooms that have been used each day by the school. This will allow for these rooms to receive an enhanced clean.

• Additional staff have been employed to support the cleaning of the school. • The Senior SSO Lead will purchase supplies of soap/handwash, paper towels,

tissues and cleaning products. • The SSO team and IQH will organise the cleaning team throughout the day and

at the end of the school day to ensure that all areas used by the school during the school day are cleaned.

• Sufficient cleaning material/consumables will be maintained onsite by the Senior SSO.

• Staff must clear everything from classroom desks, teacher desks and floors to allow for cleaning.

• All Admin desks need to be cleared every night. • Senior SSO and the SLT will inspect cleaning standards daily to ensure that a

good standard of cleaning is maintained across the school. • Staff sickness within the cleaning team will be managed by Senior SSO. • The school’s cleaning team will be briefed to ensure that they know that they

must pay particular attention to fixtures, fixings and surfaces that students/staff will touch throughout the day.

• In the event of a room being closed due to illness, the room will be kept closed/locked for a minimum of 72hrs. The cleaning team will then carryout a deep clean of the room using the ‘fogger’ machine. A disinfecting fogging machine and products has been bought.

• The Senior Site services Officer will always ensure that the cleaning team wear their uniform, at all times, whilst onsite.

• The Senior Site Services Officer will ensure that the cleaning team have access to the appropriate PPE that may be required to complete their work safely.

• In the event of there not been enough cleaning staff to cover all areas of the site, site services staff may have to take on additional cleaning duties.

• The Senior Site Services Officer will ensure all the cleaning staff understand the risk assessment.

• The cleaning team will be informed that only one member of the team will be allowed in each cleaning storeroom or kitchenette area at any one time.

• Each cleaner will have their own cleaning equipment, i.e. spray bottles, cloths, mops, mop buckets, vacuum cleaners and caution signage.

Low


36

• Cleaners will be briefed/informed that they must only ever use their own cleaning equipment, no matter where they are cleaning in school.

• Cleaners will be briefed/informed that they must follow social distancing guidance when carrying out their cleaning duties.

• Only one member of the cleaning team will be allowed in the Site Services Office at any one time.

• Cleaning staff will be briefed/informed that they should ensure that that they follow social distancing guidance when traveling to and from work.

• Support for cleaning the LFT area will be implemented. • The cleaning team will ensure that they adhere to social distancing at all times

whilst working onsite. • The cleaning team will ensure that they wear a face mask at all times whilst

working onsite (unless exempt).

5.2 Hygiene and handwashing



(H/M/L)



(H/M/L)

Inadequate supplies of soap and hand sanitiser mean that students and staff do not wash their hands with sufficient frequency

Low

An audit of handwashing facilities and sanitiser dispensers is undertaken before the school reopens and additional supplies are ordered.

Monitoring arrangements are in place to ensure that supplies of soap, hand towels and sanitiser are maintained throughout the day.

Yes

• School has been purchasing additional supplies during the period of closure and this has been ongoing through the autumn term. Enough supplies have been purchased up to Easter.

• All rooms in use will have bottles of hand sanitiser, these will be labelled. • School will continue to purchase supplies of consumables, ensuring that they

do not run too low. • If we find it hard to find suppliers of consumables, we will ask the Trust FM for

assistance in procuring supplies. • The SSO Team and day cleaners will check hand soap and paper towel levels

throughout the day and replenish when needed. • School staff are to inform SLT/SSO if they require additional hand sanitiser in

their room.

Low

Students may forget to wash their hands regularly and frequently

Low

Staff training includes the need to remind students of the need to wash their hands regularly and frequently.

Posters and electronic messaging boards reinforce the need to wash hands regularly and frequently.

School leaders monitor the extent to which handwashing is taking place on a regular and frequent basis.

Students and staff effectively wash their hands especially before and after eating, going to the

Yes

• Staff and students will receive documentation and reminders throughout their time in school.

• All students will be expected to use the hand washing facility in every classroom before they take their seat.

• Toilets will be manned at appropriate times and the 1 in 1 out rule will be enforced.

Low


37

toilet, or following direct contact with another person.

Equipment and resources

Low

Individual and very frequently used equipment such as pencils and pens should not be shared.

Classroom based resources including books and games can be shared within the designated group but must be cleaned regularly.

Resources shared between groups such as sports, art and science equipment must be cleaned between group usage or decontaminated by leaving them out of reach for 48 hours (72 hours for plastics).

Outdoor play equipment will be cleaned more frequently.

Students will be limited to what they can bring into school to: bags, lunch boxes, hats, coats, books, stationery, and mobile phones when permitted.

Yes

• Faculties should consider having paper folders for each student to put their exercise books in and then a pen can also be placed in the folder for future use in these lessons.

• It will be emphasised to all parents/carers that students should bring in their own stationery on a day-to-day basis.

• Faculty areas will create their own Risk Assessments around resources – Milton, or equivalent, can be provided to support the cleaning of equipment. Faculty areas should also purchase what they require. Faculty risk assessments will be updated/reviewed regularly.

• IT can be wiped if the teacher feels it is necessary although all students will have sanitised their hands on entry to the lesson.

• After every lesson, students should wipe their keyboard down. • IT support will ensure all laptops and computers work at appropriate times

of the day when classrooms are not used. All staff must report IT issues immediately. IT support will need to be flexible with their breaks/lunches.

• The lift will only be used by the SSO team and IT support – in the case of a fire evacuation this will not be in operation.

Medium

Faculties will review their

Risk Assessment

after the first week

5.3 Personal Protective Equipment (PPE)



(H/M/L)

• Control measures In place? (Yes/No)


rating (H/M/L)

Consideration of provision of appropriate PPE for staff where required in line with government guidelines

Medium

Public Health England advise that face

coverings should not be worn in schools and that routine temperature checks should not

be taken as they are both intrusive and ineffective.

Government guidance on wearing PPE is understood, communicated and sufficient PPE

has been procured.

Yes

• PPE supplies have been purchased by the school (face masks, gloves, aprons for use following government guidance).

• School will ensure that a good stock of PPE is readily available (for use following government guidance).

• SSO and cleaning staff/kitchen staff will wear their uniforms/PPE when working onsite.

• Staff to inform school if they require additional PPE i.e. first aid requirements.

Low


38

Those staff required to wear PPE (e.g. SEND intimate care; receiving/handling deliveries;

cleaning staff) have been instructed on how to put on and how to remove PPE carefully to

reduce contamination and also how to dispose of them safely.

Staff are reminded that wearing of gloves is not a substitute for good handwashing.

Face coverings are now mandatory in classrooms, corridors and communal areas.


Failure to fit, wear, store and dispose face coverings safely may contribute to the transmission of infection

Medium

Face coverings should be worn safely by adults and pupils (year 7 and above) when moving

around the premises, specifically outside of classrooms, such as in corridors and communal

areas where social distancing cannot easily be maintained.

This should cover entrance and egress of the premises see: safe working in education (face coverings should be put on before entering the building and not removed until leaving the building when outside of the classroom)

Those with a physical or mental illness or impairment or disability or those who provide assistance to someone who relies on lip reading, clear sound or facial expression to communicate, may be exempted (clear pane face coverings may be appropriate in some instances) see: face coverings

An emergency supply of face coverings for contingency purposes is available if required.

All staff are aware of the process for managing face coverings in school which includes the hygienic fitting, removing, storage and disposal (sealable plastic bags between use).

Unless exempt, pupils in year 7 and above should wear face coverings when moving within the school building including corridors and communal areas

Face coverings should be worn in classrooms if social distancing cannot be maintained or it

Yes

• All parents, students and staff have been informed that the wearing of face coverings when in classrooms for students, moving around the site, in corridors and communal areas.

• Staff to wear a face mask in the classroom if they cannot social distance. • Staff remind students to put their face coverings on before they leave a

classroom and on entry to buildings. • There is a supply of disposable face coverings which are given to students if they

forget theirs or if they need a replacement, however if there are repeat offenders’ parents will be spoken to as they also have a responsible to keep their child safe.

• Signage is in place around the site to remind all of this. • Students who are medically exempt wear a lanyard which details this. • Staff ensure that all students have a face covering as they arrive on-site. Any

student (not medically exempt) who does not have one is issued with one. • Guidance clear to visitors, parents, contractors

Low




https://www.gov.uk/government/publications/safe-working-in-education-childcare-and-childrens-social-care/safe-working-in-education-childcare-and-childrens-social-care-settings-including-the-use-of-personal-protective-equipment-ppe

https://www.gov.uk/government/publications/face-coverings-when-to-wear-one-and-how-to-make-your-own/face-coverings-when-to-wear-one-and-how-to-make-your-own


39

would negatively impact on the pupils ability to take part in exercise or strenuous activity, for example in PE lessons.

Transparent face coverings, which may assist communication with someone who relies on lip reading, clear sound or facial expression to communicate, can be worn.

Face visors or shields should not be worn as an alternative to face coverings. They may protect against droplet spread in specific circumstances but are unlikely to be effective in reducing aerosol transmission when used without an additional face covering. They should only be used after carrying out a risk assessment for the specific situation and should always be cleaned appropriately

6. Curriculum organisation - the provision of an education offer for all through school attendance or remote learning

6.1 a When all students are in school Activity/Consideration of Hazard


(H/M/L)



(H/M/L)

Children may need to re-socialise and familiarise with new routines

Medium

Consideration should be given on planning what to teach, and how.

Students will be re-integrated into school in September and a recovery curriculum will be in place.

A RL policy is available on the website for a lockdown situation.

Yes • Students have been used to the online home learning system in place and this has had coverage on the weekly newsletters.

• Students have revisited firefly and teams. Staff have been trained on how to use Teams links to students to do live lessons.

• Faculties have their own remote learning policy and will be revisited every fortnight with their LM.

• Curriculums will be adapted in the first half term to ensure missed learning is understood by both staff and students. Thereafter a curriculum will be determined.

• For each year group their remote learning is planned to include at least one weekly live lesson opportunity, pre-recorded sessions and work set on Firefly for each subject.

Medium* This process will be reviewed half termly


40

Students may have fallen behind in their learning during the school closure and achievement gaps will have widened

Medium

Gaps in learning are assessed and addressed in teachers’ planning.

Home and remote learning is continuing and is calibrated to complement in-school learning and address any gaps identified to minimise inequality.

Plans for intervention are in place for those students who have fallen behind in their learning.

Yes • Mentoring in place for vulnerable groups to support with the identification and closing of gaps.

• TAs/ mentors deployed to support where needed and wherever staff have specifically asked for support.

• 7 Tutor groups have increased to 9 and students have been arranged in terms of English, maths and science, as well as ability/area of greatest need, for them to have more support in these areas during tutor time in Y11.

• Apps – Tassomai/GCSEPod/Hegarty will be highlighted along with the 100% sheets via the newsletters.

• Remote learning will still need to be upheld in case of students being absent or another peak in COVID.

• All students should become familiar with using Firefly and training has taken place.

• CPD has happened on 28.9.20 for staff to ensure they are fully briefed on how to use the technology.

• Flipped learning needs to be used more widely across the school to ensure student catch up on their gaps.

• Y11 online parents’ evening has happened which enabled staff to speak to parents/carers about their child’s learning.

• Teachers have been ensuring that lesson structure remains as similar as possible to face-to-face teaching, so that measures of security and continuity can be achieved, such as help: ‘unstucks’ and stretch and challenge strategies: TIFs.

• Parents/carers will be contacted if students are not returning work. • All 160 laptops have been distributed to vulnerable learners. • The curriculum was reviewed and amended in student absence to allow for

remote delivery and assessment • A strategic Moving Forward Curriculum has been put in place with

faculties making plans to enhance student learning and deepen knowledge through their own revised curriculum. Teaching staff are focussing on using positive language to ensure that student anxieties are reduced and to acknowledge that there is no ‘catch up’ only an enhancement of skills and knowledge which is required.

• Plans are in place to assess levels of student knowledge and confidence on their return and for early diagnostic assessments to take place to allow for this curriculum design.

Medium*

Learning gaps may have increased

despite the support given by

staff

Students moving on to the next phase in their education may not feel prepared for the transition

Medium

A plan is in place for pastoral staff to speak with students and their parents about the next stage in their education and resolve any issues.

All parent information events, and school open day events are currently virtual.

Yes

• HQC and Post 16 Team to advise Y13, if needed and will be on hand on results day.

• Y11 have transition projects to complete and have been advised to do as many different areas as they want to. This will be reiterated on results day. These units will be an advisory element for the suitability to the course data.

Low


41

• A website has been created which consists of a tour, meeting some of the staff, relevant forms, information, taster lessons and so on – this was also highlighted in the tutor evenings we had virtually for each tutor group, where we met the students and parents/carers.

• New Y7 team contacted the parents and addressed any queries. Face to face meetings were made to some vulnerable families.

• In the autumn term baseline assessments were completed to decipher the gaps.

• Transition units will be completed. • Information Evenings for each year group in the first half term have taken

place – PowerPoint recordings have been available and can be seen on Foxford Twitter page.

Y6 Transition

The school is working closely with the LA and implementing a common strategy across the city.

The school has a live area on the website. The information includes: a virtual tour of the school; a welcome letter to

parents; a parent pack with all relevant forms and details, videos of current students and staff and general information about the Foxford Family.

The y7 team is contacting y6 parents and addressing any questions they have.

Forms from primaries outlining student details and academic levels will be with secondaries by the middle of June. Systems will be updated from then, and all primaries contacted to discuss individual vulnerable students.

6.1b When school is in partial or full closure Activity/Consideration of Hazard


(H/M/L)


• Additional controls Residual risk rating

(H/M/L)

Clear identification processes may not be in place to identify vulnerable children

Medium

An analysis of the school roll has been conducted to identify all students who meet the Government’s vulnerable student criteria.

Where there is a safeguarding concern student attendance is strongly encouraged and any concerns shared with the relevant social worker

Yes

• Students who the school believed to be vulnerable learners - 23 students are under social care — have been contacted to attend in school provision and if this has not been taken up weekly contact is made.


• An IT access survey has been conducted with laptops and dongles provided to students in need to ensure access to remote learning.

• See section 2.4

Low


42

When a student is identified as vulnerable because of challenges in accessing remote learning, all reasonable actions will be taken (eg provision of a laptop) before determining school attendance is required

A clear understanding of the options available to teach children with SEND may not have been communicated with parents, including those with an EHC Plan.

Medium

Arrangements are in place for all students with an EHC Plan to attend school full-time unless parents choose not to accept the offer.

The provisions specified in the EHC Plan are delivered in accordance with statutory entitlement, but where this presents an additional transmission risk, creative alternative arrangements are considered where practicable.

External specialists including health professionals and peripatetic services are enabled to deliver necessary services directly in school if necessary

Yes

• The parents/carers of all students with an EHC Plan have been contacted and offered a place for full time education.

• TAs are supporting students with EHC Plans within bubbles • Students with SEND are being contacted weekly by a designated member

of staff. • Meetings with external agencies are taking place remotely where they

are not possible on-site

Low

6.2 Provision for the children of critical (key) workers

Students whose parents are critical (key) workers and it is evident that they cannot remain at home are not offered a school place and the parent is unable to work

Medium

Arrangements are in place to identify critical workers who are not able to keep their children at home and deliver their role and a placement is made available

Yes

• Students who the school believed to be critical learners is in place – parents/carers have completed a Microsoft Form detailing their employment and employers details.

• It is up to the child’s education provider or local authority to make the decision if the child should attend the KWS based on the needs of the child and their family, and a range of other factors, as set out in the guidance.

Low


43

6.3 Provision of remote learning

Arrangements for remote learning may be insecure or unsustainable and do not meet the statutory requirements of the temporary continuity direction.

Medium

To secure the statutory duty to provide remote education for state-funded, school-age children whose attendance would be contrary to government guidance or law around coronavirus (COVID-19). The following arrangements are in place and are subject to constant monitoring and review: the remote learning offer is equivalent to the

core teaching students would receive in school:-

Key Stages 3 and 4: 5 hours a day Systems are in place for checking, daily,

whether students are engaging with their work.

A named senior leader with overarching responsibility for the quality and delivery of remote education is in place.

Information for students, parents and carers about the remote education provision is published on the school website (required action by 25 January 2021 – an optional template is available for this purpose)

Yes

• A remote learning policy is in place ensuring statutory compliance. • A member of SLT has overarching responsibility for the quality and

delivery of remote learning. • Registers are in place for all live-lessons with designated contact triads,

contacting parents/carers where students are absent. • The school’s marking and feedback policy remains in place for remote

learning. • There is on-going training for staff on delivering and enhancing remote

learning

Low

Students may be unable to access the online offer

Regular monitoring identifies students who

are not able to access the online offer for reasons of a) lack of access to devices b) irregular access to devices c) lack of access to data/wifi

Named member of LT is responsible for ordering and distributing devices and dongles to students.

Students who cannot access online offer for other reasons (e.g. home contexts) are identified by YL and are invited to critical worker school.

A fortnightly newsletter is sent home to parents

Form Tutor contact is used for monitoring students’ ability to access online learning.

• A digital access survey has been conducted and families have been issued with devices and dongle.

• Parents/carers are contacted in cases on non-attendance/ disengagement. Any digital poverty identified through this process is resolved.

• The graduation process will be amended and continued focussing on remote learning to encourage engagement.

• Rewards will continue through remote learning to promote engagement.

• Parents are kept up-to-date with timetables and access and engagement reports

• School Examples: • Work set has been modified to make it more accessible/appropriate

to all. • Remote teaching is being quality assured regularly to ensure that it

is accessible yet challenging to all. • Strategies are being devised continuously to improve the

accessibility of work to students, and to ensure that they are engaging effectively, with the use of digital technology

Low

https://www.gov.uk/government/publications/providing-remote-education-information-to-parents-template

https://www.gov.uk/government/publications/providing-remote-education-information-to-parents-template


44

7. Enhancing mental health support for students and staff

7.1 Mental health concerns – students



(H/M/L)



(H/M/L)

Students’ mental health may have been adversely affected during the period that the school has been closed and by the COVID-19 crisis in general

Medium

There are sufficient numbers of trained staff available to support students with mental health issues.

There is access to designated staff for all students who wish to talk to someone about wellbeing/mental health.

Wellbeing/mental health is discussed regularly in PSHE/student briefings (stories/toy characters are used for younger students to help talk about feelings).

Resources/websites to support the mental health of students are provided.

Yes

• Additional staff in the school have been trained in bereavement counselling. This is in addition to staff that are already trained in trauma.

• There are over 8 members of trained staff that students can discuss mental health etc with and all staff are aware of the basics of what to do and whom to pass it on to.

• Assemblies and PSHCE will focus on wellbeing and mental health in the first term and assemblies will be done virtually.

• Weekly newsletters got sent home which have a wellbeing section for both the students and parents/carers. Foxford Focus now is distributed weekly.

• #safeme button has been put on Firefly, VLE, to support students in need of support/crisis.

• Vulnerable students have been contacted weekly if they have not been in school/KWS.

Medium

Too early to assess

7.2 Mental health concerns – staff



(H/M/L)



(H/M/L)

The mental health of staff may have been adversely affected during the period that the school has been closed and by the COVID-19 crisis in general

Medium

Staff are encouraged to focus on their wellbeing.

Line managers are proactive in discussing wellbeing with the staff that they manage, including their workload.

Staff briefings and training have included content on wellbeing.

Staff briefings/training on wellbeing are provided.

Staff have been signposted to useful websites and resources.

Yes

• The wellbeing committee has been set up and we will have a Wellbeing Wednesday every month. The month of December saw the advent calendar being introduced which staff engaged with well.

• The Foxford Wellbeing Twitter suggests ways to support staff and family wellbeing.

• Workload has been monitored by line managers. • Risk assessments to be shared with staff. • In the first week back, sometime will be devoted to staff who feel that they need

to discuss their mental health/wellbeing.

Medium* Too early to

assess


45

7.3 Bereavement support



(H/M/L)



(H/M/L)

Students and staff are grieving because of loss of friends or family

High

The school has access to trained staff who can deliver bereavement counselling and support. This includes the Council’s critical incident team.

Support is requested from other organisations when necessary.

Yes

• Members of the Foxford team have currently completed a bereavement course. • The SENCO and Safeguarding leads have training in trauma. • We have support from the Trust’s counsellor who is also trained in bereavement

support.

Medium*

Review half termly

8 Governance and policy

8.1 The role of Governors



(H/M/L)



(H/M/L)

Consideration of appropriate governor oversight during the COVID-19 crisis to support the school to meet statutory requirements.

Low

The Board of Trustees, local governing bodies and Trust committees continue to meet regularly via online platforms.

The Board of Trustees, local governing bodies and Trust committees’ agendas are structured to ensure all statutory requirements are discussed and school leaders are held to account for their implementation.

The Headteacher’s report to governors includes content and updates on how the school is continuing to meet its statutory obligations in addition to covering the school’s response to COVID-19.

Regular dialogue with the Board of Trustees, chairs of local governing bodies and Trust committees is in place.

Minutes of the Board of Trustees, local governing bodies’ and Trust committees’ meetings are reviewed to ensure that they accurately record governors’ oversight and

Yes

• The budget setting process is continuing to meet financial and audit requirements and will be approved by Trustees as appropriate.

• Recruitment is continuing to meet staffing requirements and structures will be approved by Trustees as appropriate. Social distancing requirements are being adhered to in recruitment processes and vetting checks are being undertaken in accordance with amended COVID guidance in line with KCSIE.

• Any new member of staff/volunteer must undergo relevant safeguarding induction.

• Admission appeal processes can continue in line with DfE guidance and revised regulations.

• COVID 19 risk is scrutinised termly by the appropriate risk group.

Low


46

holding leaders to account for areas of statutory responsibility.

Consideration of governors being fully informed /involved in making key decisions

Low

Online meetings are held regularly with the Board of Trustees, local governing bodies and Trust committees.

The Board of Trustees, local governing bodies and Trust committees are involved in key decisions on reopening.

The Board of Trustees, local governing bodies and Trust committees are briefed regularly on the latest government guidance and its implications for the school.

Yes

• Trustees are overseeing the risk assessment process. • A designated trustee with significant risk assessment experience is reviewing

our school risk assessment prior to presenting them to the Trust board. Recommendations will be considered.

• Every 2-3 weeks the Headteacher speaks to the LGB Chair to update him on the planning and the current state of play.

Low

8.2 Policy review



(H/M/L)



(H/M/L)

Existing policies on safeguarding, health and safety, fire evacuation, medical, behaviour, attendance and other policies require review for the current circumstances

Low

All relevant policies have been revised to take account of government guidance on social distancing and COVID-19 and its implications for the school.

Behaviour policies recognise that adverse experiences of lockdown and or lack of routine and regular attendance at school may lead to levels of disengagement, anxiety and behavioural responses setting reasonable and proportionate expectations of behaviour and make appropriate provision to support.

Staff, students, parents and governors have been briefed accordingly.

The Board of Trustees, local governing bodies and Trust committees have approved revisions.

A review of the child protection policy to reflect the move to remote education for most students has been undertaken.

Yes

• Policies have been updated and have been published. • School emergency evacuation procedures has been reviewed ready for

September and a fire drill in September occurred. • Children that require a personal evacuation plan and are attending school will

require a review after the current lockdown, January 2021. • Following the review and sharing of the safeguarding policy, all staff have

completed a quiz to ensure they understand revised safeguarding protocol. • Strategies will be in place for disengaged students and intervention will be

used along with parent/carer and Governor support to ensure all are able to learn.

Medium Too early to

know


47

This is reflected as a coronavirus (COVID-19) addendum that summarises related changes.

All staff are aware of the revised policy.

Covid 19 outbreak in group, whole school or area lockdown will further disrupt learning

Low

A remote education plan is in place that covers continuing education provision at a group, whole school and local area lockdown level.

High quality online and offline resources and teaching videos have been sourced, quality assured and approved – these will be applied consistently across all groups.

Remote education is integrated into the school’s curriculum planning.

Printed resources are available for those that cannot access the internet physically or cognitively.

The curriculum is planned to ensure that knowledge and skills are built incrementally, and clear explanations of content are delivered by a teacher in school though high quality curriculum resources and/or videos with face to face virtual contact as appropriate – ideally daily.

Yes

• Remote learning is a key priority within the school improvement plan. There is a key member of staff within each faculty area who are in a focus group leading this area and ensuring our virtual learning platform is the best it can be.

• All students have had an induction on Firefly and parents/carers will at the Information evenings.

• All parents will be encouraged to download various communication apps so we can notify them of events etc quickly. Due to virtual sessions some parents are still hard to reach, however this figure is now dropping, and we have over 90% of parents’ email addresses.

• Y7-11 students who have not got technology at home have been issued with laptops/ipads from the LA/Trust, these have been issued to our most vulnerable students.

Low

9. Other operational issues

9.1 Review of fire procedures



(H/M/L)



(H/M/L)

Fire procedures are need review to cover for new arrangements

Low

• Fire procedures have been reviewed and revised where required, due to:

• Social distancing rules during evacuation and at muster points.

• Possible need for additional muster point(s) to enable social distancing where possible.

Yes

• School emergency evacuation plans have been updated to ensure that social distancing between bubbles can be met at the emergency assembly point.

• Different areas will be used by different Year groups. • Guidance will be reviewed if issued by the government. • A fire drill has been carried out during the school’s few weeks of re-opening.

Low

Author

Review minor amendment required – must plan sufficient muster points to ensure groups do not come into avoidable contact


48

• Staff and students have been briefed on any new evacuation procedures.

• Incident controller and fire marshals have been trained and briefed appropriately.

• Reduced numbers of students/staff

• A fire drill will take place during January 2021 with guidance reissued to staff and students prior to this

Fire evacuation drills - unable to apply social distancing effectively

Low

• Plans for fire evacuation drills are in place which are in line with social distancing measures.

Yes • A fire drill has taken place within the first four weeks of re-opening. • Year groups will be in specific areas.

Low

Fire marshals absent due to self-isolation

Low

• An additional staff rota is in place for fire marshals to cover any absences and staff have been briefed accordingly.

Yes • School emergency evacuation plans have been readied for the planned phased

integration of opening. • Schools will ensure that registers are readily available for evacuation purposes.

Low

9.2 Free school meals



(H/M/L)



(H/M/L)

Students eligible for free school meals may not continue to receive vouchers on the days that they are not in school

Low

A member of the school’s administrative team was tasked with ensuring that students eligible for free school meals received free meals when in school and continued to receive vouchers/school meals when not in school.

Yes • Over the summer holiday a £90 FSM voucher was purchased from Edenred. • Easter holidays a voucher will be purchased from the LA similar to that in the

February half term. Low

9.3 Contractors working on the school site



(H/M/L)



(H/M/L)

Contractors on-site whilst school is in operation may pose a risk to social distancing and infection control

Low

Ongoing works and scheduled inspections for schools (e.g. estates related) have been designated as essential work by the government and so are set to continue. These will be organised outside of school hours wherever reasonably practicable.

Yes

• SSO Team and IHO will ensure that all statutory servicing will continue as normal but visits to site will be scheduled where possible before school, after school or during a school holiday.

• Where possible, service visits or repair visits will be scheduled for before school, after school or during a school holiday.

• All contractors’ names and telephone numbers will be taken down for test and trace purposes.

Low

Author

Minor amendment required as external visitors should still be minimised with the exception of specialist peripatetic staff and health professionals


49

An assessment has been carried out to see if any additional control measures are required to keep staff, students and contractors safe.

Alternative arrangements have been considered such as using a different entrance for contractors and organising classes so that contractors and staff/students are kept apart.

Social distancing is being maintained throughout any such works and where this is not possible arrangements are reviewed.

In addition to arrangements for COVID-19, normal contractor procedures are being applied and have been updated in light of COVID-19 (including contractor risk assessments and method statements, and contractor induction).

• During the school day contractors will only be allowed onsite if safe social distancing can be met.

• Contractors working onsite will have to provide their own hand sanitisers and PPE.

• All planned works will require contractors to submit RAMS to the IQH/SSO Lead where they will be checked to ensure that they are suitable and cover COVID-19.

• SSO Lead to ensure his staff have necessary PPE, materials and their own hand sanitiser.

• SSO Lead will ensure that their contractors are informed that they are not to work in any area where staff or children are working (unless the works are classed as an emergency).

• Contractors arriving to complete work will contact SSO or go to the main reception and wait to be directed to appropriate area.

• The current boiler replacement is now coming to a close and all works will be completed by the Easter break.

• If staff have any concerns regarding contractors, they should in the first instance report the issue to reception. Reception will then notify SLT/Senior SSO/IQH.

• Contractors working onsite will adhere to social distancing guidance at all times unless the works require close contact.

• All contractors working onsite will be required to wear a facemask at all times unless they are exempt.

10. Additional site-specific issues and risks

Schools to add any site-specific issues/arrangements here and ensure mitigation strategies are in place to address them

Letting users onsite Medium During the current COVID-19 pandemic all

external lettings have been suspended until further notice.

Yes • All lettings have been terminated until further notice. The school will not be

hiring out the school facilities until further notice. No risk

Children who routinely attend more than one setting (e.g. dual registered, KEYS intervention programme or alternative provision)

High

The school, working with the setting will ensure that all risk assessments are addressed collaboratively to jointly deliver a broad and balanced full-time curriculum.

Yes • HQC and NSG have liaised with colleges for students who attend WRL courses. Low

NB Any reference to Public Health England is now the newly formed National Institute for Health Protection


50

Guidance Factsheet Link Document

Schools Coronavirus Operational Guidance February 2021 full re-opening Guidance-for-full-opening-special-schools-and-other-specialist-settings Actions-for-schools-during-the-coronavirus-outbreak/annex-a-health-and-safety-risk-assessment Mass asymptomatic testing: schools and colleges Air conditioning and ventilation during the coronavirus outbreak COVID-19: cleaning of non-healthcare settings keeping children safe in education letters-to-clinically-extremely-vulnerable-people Covid-19-advice-for-pregnant-employee COVID-19: cleaning in non-healthcare settings

Coronavirus (COVID-19): implementing protective measures in education and childcare settings Free-school-meals-guidance Face-coverings-in-education Coronavirus-covid-19-asymptomatic-testing-for-staff-in-primary-schools-and-nurseries Coronavirus-covid-19-asymptomatic-testing-in-schools-and-colleges What-parents-and-carers-need-to-know-about-early-years-providers-schools-and-colleges-during-the-coronavirus-covid-19-outbreak Health and safety risk checklist for classrooms E-bug posters

Extract from Schools coronavirus operational guidance updated February 2021 https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/964351/Schools_coronavirus_operational_guidance.pdf System of controls This is the set of actions schools must take. They are grouped into ‘prevention’ and ‘response to any infection’. If schools follow the system of controls ,schools will effectively reduce risks in settings and create an inherently safer environment. These additional measures will be reviewed in partnership with health experts to decide whether evidence suggests that these measures can be eased ahead of the summer term.

A. Prevention

You must always: 1) Minimise contact with individuals who are required to self-isolate by ensuring they do not attend the school. 2) Ensure face coverings are used in recommended circumstances. 3) Ensure everyone is advised to clean their hands thoroughly and more often than usual. 4) Ensure good respiratory hygiene for everyone by promoting the ‘catch it, bin it, kill it’ approach. 5) Maintain enhanced cleaning, including cleaning frequently touched surfaces often, using standard products such as detergents. 6) Consider how to minimise contact across the site and maintain social distancing wherever possible. 7) Keep occupied spaces well ventilated. In specific circumstances: 8) Ensure individuals wear the appropriate personal protective equipment (PPE) where necessary. 9) Promote and engage in asymptomatic testing, where available.

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/964351/Schools_coronavirus_operational_guidance.pdf


https://www.gov.uk/government/publications/guidance-for-full-opening-special-schools-and-other-specialist-settings

https://www.gov.uk/government/publications/guidance-for-full-opening-special-schools-and-other-specialist-settings

https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/annex-a-health-and-safety-risk-assessment

https://www.gov.uk/government/publications/actions-for-schools-during-the-coronavirus-outbreak/annex-a-health-and-safety-risk-assessment

https://eur02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.gov.uk%2Fguidance%2Fasymptomatic-testing-in-schools-and-colleges%3Futm_medium%3Demail%26utm_campaign%3Dgovuk-notifications%26utm_source%3De4f98685-3c9d-4f66-be89-500f9ccef42c%26utm_content%3Dimmediate&data=04%7C01%7C%7Cafa5d2df0349405c405108d8b31b45af%7Ca8b4324f155c4215a0f17ed8cc9a992f%7C0%7C0%7C637456276997097635%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=Q7uvUWBW51OeUwSND3z8KR3OMxR7y8jq6JOwKF5qGXs%3D&reserved=0




https://www.gov.uk/government/publications/keeping-children-safe-in-education--2

https://www.gov.uk/government/publications/covid-19-letters-to-clinically-extremely-vulnerable-people?utm_medium=email&utm_campaign=govuk-notifications&utm_source=7c412a18-d0f7-4625-b61b-cd2d300101ab&utm_content=daily

https://www.gov.uk/government/publications/coronavirus-covid-19-advice-for-pregnant-employees/coronavirus-covid-19-advice-for-pregnant-employees


https://www.gov.uk/government/publications/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings?utm_source=0e6da19a-f422-4893-af47-770e78e58269&utm_medium=email&utm_campaign=govuk-notifications&utm_content=immediate

https://www.gov.uk/government/publications/coronavirus-covid-19-implementing-protective-measures-in-education-and-childcare-settings?utm_source=0e6da19a-f422-4893-af47-770e78e58269&utm_medium=email&utm_campaign=govuk-notifications&utm_content=immediate

https://www.gov.uk/government/publications/covid-19-free-school-meals-guidance

https://www.gov.uk/government/publications/face-coverings-in-education

https://www.gov.uk/government/publications/coronavirus-covid-19-asymptomatic-testing-for-staff-in-primary-schools-and-nurseries

https://www.gov.uk/government/publications/coronavirus-covid-19-asymptomatic-testing-for-staff-in-primary-schools-and-nurseries

https://www.gov.uk/government/publications/coronavirus-covid-19-asymptomatic-testing-in-schools-and-colleges

https://www.gov.uk/government/publications/coronavirus-covid-19-asymptomatic-testing-in-schools-and-colleges

https://www.gov.uk/government/publications/what-parents-and-carers-need-to-know-about-early-years-providers-schools-and-colleges-during-the-coronavirus-covid-19-outbreak



https://www.google.com/url?client=internal-element-cse&cx=015848178315289032903:hqkynptgd1o&q=https://www.hse.gov.uk/risk/classroom-checklist.pdf&sa=U&ved=2ahUKEwikhuPtzb3pAhUE3IUKHcc2BPsQFjAAegQIBBAB&usg=AOvVaw0sOBUv2VS7lvEzM7XkMIlI

https://e-bug.eu/eng_home.aspx?cc=eng&ss=1&t=Information%20about%20the%20Coronavirus




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B. Response to any infection

You must always: 10) Promote and engage with the NHS Test and Trace process. 11) Manage and report confirmed cases of coronavirus (COVID-19) amongst the school community. 12) Contain any outbreak by following local health protection team advice

https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/964351/Schools_coronavirus_operational_guidance.pdf When an individual develops coronavirus (COVID-19) symptoms or has a positive test

Staff as well as students and other adults must not come into the school if:

• they have one or more coronavirus (COVID-19) symptoms • a member of their household (including someone in their support bubble or childcare

bubble if they have one) has coronavirus (COVID-19) symptoms • they are required to quarantine having recently visited countries outside the Common

Travel Area • they have had a positive test.

Staff must inform the school of the outcome of any test.

They must immediately cease to attend and not attend for at least 10 days from the day after:

• the start of their symptoms • the test date if they did not have any symptoms but have had a positive test (whether this

was a Lateral Flow Device (LFD) or Polymerase Chain Reaction (PCR) test)

Anyone told to isolate by NHS Test and Trace or by their public health protection team has a legal obligation to self-isolate, but you may leave home to avoid injury or illness or to escape risk of harm. More information can be found on https://www.gov.uk/guidance/nhs-test-and-trace-how-it-works

If a member of staff develops a new and continuous cough or a high temperature, or has a loss of, or change in, their normal sense of taste or smell (anosmia), they:

• must go home to begin isolation - the isolation period includes the day the symptoms started and the next 10 full days

• will be advised to follow the guidance for households with possible or confirmed coronavirus (COVID-19) infection

• are advised to arrange to have a test as soon as possible to see if they have coronavirus (COVID-19)

Other members of the staff member’s household (including any siblings and members of their support or childcare bubble if they have one) should self-isolate. Their isolation period includes



https://www.gov.uk/guidance/nhs-test-and-trace-how-it-works

https://www.gov.uk/guidance/nhs-test-and-trace-how-it-works


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• the day symptoms started for the first person in their household, or the day their test was taken if they did not have symptoms, whether this was a Lateral Flow Device (LFD) or Polymerase Chain Reaction (PCR) test), and

• the next 10 full days.

If a member of the household starts to display symptoms while self isolating they will need to restart the 10 day isolation period and book a test.

If anyone tests positive whilst not experiencing symptoms but develop symptoms during the isolation period, they must restart the 10 day isolation period from the day they developed symptoms.

If a student or member of staff, who is symptomatic, without contact with a positive case, tests negative they can return to their setting and the fellow household members can end their self-isolation.

The asymptomatic testing programme does not replace the current testing policy for those with symptoms. Anyone with symptoms (even if they recently had a negative LFD test result), should still self-isolate immediately according to government guidelines. Those with symptoms are also expected to order a test online or visit a test site to take a lab-based polymerase chain reaction (PCR) test to check if they have the virus.

If a student is awaiting collection:

• they should be moved to the isolation and, depending on the age and needs of the student, with appropriate adult supervision if required

• a window should be opened for fresh air ventilation if it is safe to do so • if it is not possible to isolate them, they should be move them to an area which is at least 2

metres away from other people • if they need to go to the bathroom while waiting to be collected, they should use a

separate bathroom if possible - the bathroom must be cleaned and disinfected using standard cleaning products before being used by anyone else

• personal protective equipment (PPE) must be worn by staff caring for the student while they await collection if a distance of 2 metres cannot be maintained (such as for a very young child or a child with complex needs).

In an emergency, call 999 if someone is seriously ill or injured or their life is at risk. Do not visit the GP, pharmacy, urgent care centre or a hospital, unless advised to.

In exceptional circumstances, if parents or carers cannot arrange to have their child collected, if age-appropriate and safe to do so the child should walk, cycle or scoot home following a positive test result or displaying symptoms. If this is not possible, alternative arrangements may need to be organised by the school. The individual should not use public transport if they are symptomatic or have tested positive.

When an individual has had close contact with someone with coronavirus (COVID-19) symptoms


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Any member of staff who has provided close contact care to someone with symptoms, regardless of whether they are wearing PPE, and all other members of staff or pupils who have been in close contact with that person, do not need to go home to self-isolate unless:

• the symptomatic person subsequently tests positive • they develop symptoms themselves (in which case, they should self-isolate immediately

and arrange to have a test) • they are requested to do so by NHS Test and Trace or the Public Health England (PHE)

advice service (or PHE local health protection team if escalated) • they have tested positive from an LFD test as part of a community or worker programme

Everyone must wash their hands thoroughly for 20 seconds with soap and running water or use hand sanitiser after any contact with someone who is unwell. The area around the person with symptoms must be cleaned after they have left, to reduce the risk of passing the infection on to other people.

If you are contacted by NHS Test and Trace or your local health protection team and told to self-isolate because you have been a close contact of a positive case, you have a legal obligation to do so.

Close contact means

• anyone who lives in the same household as someone with coronavirus (COVID-19) symptoms or who has tested positive for coronavirus (COVID-19)

• anyone who has had any of the following types of contact with someone who has tested positive for coronavirus (COVID-19) with a PCR or LFD test:

o face-to-face contact including being coughed on or having a face-to face conversation within 1 metre

o been within 1 metre for 1 minute or longer without face-to-face contact o sexual contacts o been within 2 metres of someone for more than 15 minutes (either as a one-off

contact, or added up together over one day) o travelled in the same vehicle or a plane

Managing Confirmed Cases of Coronavirus

The school will send home those people who have been in close contact with the person who has tested positive, advising them to self-isolate immediately and for the next 10 full days counting from the day after contact with the individual who tested positive.

Household members of those contacts who are sent home do not need to self-isolate themselves unless the pupil or staff member who is self-isolating subsequently develops symptoms, unless they have been told to self-isolate by NHS Test and Trace or their public health protection team, in which case they must self-isolate. If someone in a class or group that has been asked to self-isolate develops symptoms themselves within the 10 days from the day after contact with the individual who tested positive, they should follow guidance for households with possible or confirmed coronavirus (COVID-19) infection. They should get a test, and:


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• if the test delivers a negative result, they must remain in isolation for the remainder of the 10-day isolation period. This is because they could still develop coronavirus (COVID-19) within the remaining days.

• if the test result is positive, they should inform their school immediately, and should isolate from the day of onset of their symptoms and at least the following 10 full days. Their household should self-isolate starting from when the symptomatic person in their household first had symptoms and the next 10 full days, following guidance for confirmed or possible coronavirus inection.

• https://www.gov.uk/government/publications/covid-19-stay-at-home-guidance/stay-at-home-guidance-for-households-with-possible-coronavirus-covid-19-infection

In the Event of a Positive Test, When Can Staff and Students Return to School

The member of staff or student who tested positive for coronavirus (COVID-19) can return to their normal routine and stop self-isolating after they have finished their isolation period and their symptoms have gone or if they continue to have only a residual cough or anosmia.This is because a cough or anosmia can last for several weeks once the infection has gone. If they still have a high temperature after 10 days or are otherwise unwell, they should be advised to stay at home and seek medical advice.

• Schools should not request evidence of negative test results or other medical evidence before

admitting children or welcoming them back after a period of self-isolation.

Documents

Covid19 Operational Risk Assessment – 2021 Updated