COVID19: Partial OpeningRestricted Attendance Risk Assessment … · 2021. 1. 28. · - Health and Safety Policy - First Aid Policy - Child Protection Policy (Jan ’21) to cover

COVID19: Partial OpeningRestricted Attendance Risk Assessment and Action Plan

SCHOOL NAME: Trinity Road Primary School

OWNER: Gill Marrion

DATE: 1605.01.21 (amendments to original Risk Assessment are shown in blue)

Purpose of this document:

This COVID19: Risk Assessment and Action Plan document sets out the decisions taken and measures put in place to prepare respond to

restricted attendance at the school during the latest national lockdown period (from January 2021) for the full opening of the school and and

ensure the school continues to operate in a safe way.

Existing policies and guidance continue to apply alongside the actions within this document, including but not limited to:

- Health and Safety Policy

- First Aid Policy

- Child Protection Policy (Jan ’21) to cover lockdown

- CYP Response Plan (Jan ’21)

- DFE Guidance relating to COVID19

- Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013

- The Health Protection (Notification) Regulations 2010

- Public Health England (PHE) (2017) ‘Health protection in schools and other childcare facilities’

Steps of Full Opening Preparation:

Engagement in Risk Assessment and Planning ............................................................................................................................................................................ 43

Preparing Buildings and Facilities Site arrangements ................................................................................................................................................................. 43

Emergency Evacuations................................................................................................................................................................................................................. 64

Cleaning and waste disposal ......................................................................................................................................................................................................... 75

Classrooms ..................................................................................................................................................................................................................................... 97

Staffing ......................................................................................................................................................................................................................................... 119

Group Sizes ................................................................................................................................................................................................................................ 1513

Social Distancing ........................................................................................................................................................................................................................ 1613

Transport ................................................................................................................................................................................................................................... 1815

Catering ...................................................................................................................................................................................................................................... 1916

PPE ............................................................................................................................................................................................................................................. 1916

Response to suspected/ confirmed case of COVID19 in school .............................................................................................................................................. 2016

Pupil Re-orientation .................................................................................................................................................................................................................. 2117

Remote Education Contingency Plan........................................................................................................................................................................................ 2319

Transition into new year group ............................................................................................................................................................................................... 2419

Safeguarding .............................................................................................................................................................................................................................. 2520

Curriculum / learning environment .......................................................................................................................................................................................... 2620

CYP with SEND ........................................................................................................................................................................................................................... 2722

Attendance ................................................................................................................................................................................................................................ 2822

Communication ......................................................................................................................................................................................................................... 2922

Governors/ Governance ............................................................................................................................................................................................................ 3124

School events, including trips ................................................................................................................................................................................................... 3225

Finance ....................................................................................................................................................................................................................................... 3325

*The below table includes examples in grey, these are not exhaustive.

Theme Control Measures Risk to Implementation Risk Level Pre-Action

Action Required / Decision Made

Action Completed Date

Risk Level Post-Action

Engagement in Risk Assessment and Planning

Risk assessment process fully engages staff, governing body and union representatives.

All staff consulted prior

to school holiday

Preparing Buildings and FacilitiesSite

Arrangements

Premises and utilities have been health and safety checked and building is compliant:

Water treatments

Fire alarm testing

Repairs

Grass cutting

PAT testing

Fridges and freezers

Boiler/heating servicing

Internet services

Any other statutory inspections

Insurance covers reopening arrangements

Premises and utilities have been health and safety checked and building is compliant.

Water treatments

Fire alarm testing

Repairs

Grass cutting

PAT testing

Fridges and freezers

Boiler/ heating servicing

Internet services

Any other statutory inspections

Site Manager is unavailable

Fire alarm is not fully installed

H

M

M

Source alternative suitably trained person via agency if necessary

Contact Essex H and S for support

Distribute roles amongst SLT with correct training

New site manager appointed

Carry out a formal /

recorded full pre-opening premises inspection.

Weekly update on

progress to allow for contingency if necessary.

Alternative manual warning system to be

determined if unfinished. New Fire alarm installed.

Awaiting emergency lighting completion

20/05/20

Nov 2020

1/09/20

1/9/20

Easter 2020

L L

L

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Insurance covers reopening arrangements

Office spaces re-designed to allow office-based staff to work safely consider rRemote working provision for staff.

Office does not allow for adequate space between

staff members, no windows for ventilation.

Staff are unable to work from home due to lack of IT

provision

M

Staff work from home

where possible. Restrict numbers in

office to 3 members of staff.

Stagger breaks and lunches to limit numbers IT technician available to access staff laptops and

work remotely to support staff IT issues.

20/05/20

05/01/2020

L L

Entry and exit routes to the school are in place, any physical changes and/or signage required to allow social distancing are in place.

Bottlenecks likely at entrance

to school. Social distancing unlikely to be maintained.

M

Staggered start times.

22.7.20

L

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Use of specific playgrounds for waiting to reduce congregating.

Use of staff to move parents on quickly.

See Appendix A

05.01.21

Consideration given to premises lettings and approach in place.

YMCA onsite before and after

school.

M

Use of lunch bar as separate building allowing time for

cleaning and more space for numbers.

No lettings or YMCA

3/9/20

05.01.21

L

Dedicated testing site organised, signage up and cleaning processes in place (see full guidance available).

Consideration given to the arrangements for any deliveries.

Ashlyn’s deliveries

School deliveries

L

M

Delivered across playground using back

door. Visitor protocol and use of intercom system to

alert.

13/7/20 L L

Emergency Evacuations

Evacuation routes are confirmed, and signage accurately reflects these.

NB In the event of emergency the priority is getting out of the building calmly regardless of social distancing.

Consideration given to PEEP – buddies are assigned or reassigned according to available persons.

Evacuation routes would cause multiple

groups/bubbles of people to come into contact. More

appropriate alternatives are possible.

M

Maintain fire exits as they are as this is a

higher risk in our building. Teachers to be aware of other groups as

usual. In the event of a drill,

consider alerting classes in most vulnerable

positions to allow for social distancing.

1.9.20

L



Arrangements in place to support individuals with reduced mobility including cover arrangements in the case of reduced numbers of staff.

PEEPs reviewed and buddies allocated.

Fire drill.

Cleaning and waste disposal

Enhanced cleaning regime is in place in line with COVID19 using the : Cleaning in non healthcare settings guidance.

Cleaning does not meet safety guidelines

H

Enhanced cleaning schedule implemented

throughout the site, ensuring that contact points, work surfaces, door handles, taps etc.

are all thoroughly cleaned and disinfected

regularly.

Hand towels and hand wash are to be checked and replaced as needed

by GrahamPeter and cleaning staff

Enhanced cleaning

regime for toilet facilities particularly door

handles, locks and toilet flush, including

lunchtime clean.

Disinfectant and cloths available in each class

and changerd daily.




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https://www.gov.uk/government/publications/covid-19-decontamination-in-non-healthcare-settings/covid-19-decontamination-in-non-healthcare-settings



Cleaning staff capacity is adequate to enable enhanced cleaning regime.

Cleaners become ill Risk assessment for

individuals limit cleaning M

TAs hoovering Employ additional

cleaner if necessary Cleaners amended hours

See Appendix B

22.7.20

05.01.21

L

Adequate cleaning supplies and facilities around the school are in place. Arrangements for longer-term continual supplies are also in place.

No hand sanitiser for visitors to reception.

Classrooms do not have

tissues.

Low supply of soap.

M

Hand sanitiser available at the school entrance

Lidded bins in classrooms

Disposable tissues in each classroom to

implement the ‘catch it, bin it, kill it’ approach

Stock check and ordering schedule reviewed and

order made.

Each class has access to handwashing facilities.

22.7.20

L

Sufficient time is available for the enhanced cleaning regime to take place.

Staff absence M

Additional cleaners employed if necessary.

All staff advised to leave the site by 5.30pm time in order for cleaning to

be completed.

1.9.20

L

Waste disposal process in place for potentially contaminated waste including testing waste.

H Waste bags and

containers - kept closed and stored separately

1.6.20 L



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from communal waste for 72 hours

Waste collections made

when the minimum number of persons are

on site (i.e. after normal opening hours).

Use of yellow bag system

in COVID room.

Hazardous waste collection organised

Process in place for safe removal and/or disposal of face masks.

Under 11s are not required to wear masks but may choose

to. M

Give children a specific place (own tray) to store

a reusable mask. Disposable masks to be

put into lidded bins. Children to remove own mask, store and wash hands immediately.

1.9.20

L

Classrooms

Classrooms have been re/arranged to allow as much space between individuals as practical.

Additional furniture taking up space. Coat pegs too close to each other.

M Furniture in upstairs hall. Additional coat pegs CW/Vuln children to have their own double length desk

1.9.20

05.01.21

L

Stairwells allocated to main Bubble groupsStairwells allocated to main bubble groups Classroom entry and exit routes have been determined and appropriate signage in place.

Cross over of those outside bubble.

M Label stairwells and highlight to all staff.

No upstairs classrooms in use

1.9.20

05.01.21

L





Appropriate resources are available within all classrooms e.g. IT, age specific resources. NB: sharing of equipment should be limited to the bubble.

Non essential equipment or Additional resources and furniture which are not easily washable or wipeable have been be removed.

Information posters are displayed in every classroom, at the main entrance, places visible to those at the school gate, in the staffroom and in all toilets.

Zoom assembly to explain rules and routines. Class reminders each day. Handwashing timetabled.

L

L L

Shared materials and surfaces should be

cleaned and disinfected more frequently [source:

protective measures guidance].

Where possible, children to have individual

stationery

Shared resources to be cleaner after use e.g.

dienes apparatus.

SLT to monitor each week.

e-Bug posters displayed: Horrid hands Super sneezes Hand hygiene Respiratory hygiene Microbe mania

1.9.20

1.9.20

1.9.20

1.9.20

L

L

L

Furniture arranged to minimise contact as much as possible e.g. Desks side by side, facing front, where age appropriate

L Desks side by side, facing front in KS2.

EYFS and KS1 to arrange classrooms according to children’s accessibility

needs and learning styles as appropriate.

1 child per desk allocated

1.9.20

05.01.21

L




https://e-bug.eu/eng_home.aspx?cc=eng&ss=1&t=Information%20about%20the%20Coronavirus

https://e-bug.eu/junior_pack_ks1.aspx?cc=eng&ss=2&t=Horrid%20Hands

https://e-bug.eu/junior_pack_ks1.aspx?cc=eng&ss=2&t=Super%20Sneezes

https://e-bug.eu/junior_pack.aspx?cc=eng&ss=2&t=Hand%20Hygiene

https://e-bug.eu/junior_pack.aspx?cc=eng&ss=2&t=Respiratory%20Hygiene

https://e-bug.eu/lang_eng/UK%20KS1%20Pack/Microbe%20Mania/Microbe-Mania-Poster.pdf

All classes to have access to handwashing facilities at all times.

Some classes do not have sinks

M Protocol for alerting partner class about use

of shared sink.

Additional handwashing stations implemented in key areas around school.

1.9.20

L

Staffing

Staffing numbers on-site required for entire eligible cohort have been determined including support staff such as facilities, IT, midday and office/admin staff.

Including at least one of the following:

Paediatric First aider (where children under 3yrs)

Designated Safeguarding Lead (DSL)

SENCO

Caretaker/site member

Office staff member

Staff absence affects safety

ratios or key roles

M

M

Additional staff in school to step into class roles.

Use agency staff to cover.

Rearrange placement of Paediatric First Aid cover Seek support from LA if key areas not covered in the event of long term

absence e.g. Health and safety routine checks.

Recommendation that all staff wear face coverings

See Appendix A

14.7.20

05.01.21 05.01.21

L

L

Approach to staff absence reporting and recording in place. All staff aware.

Updated handbook

Risk assessments in place for those staff who are shielding (clinically extremely vulnerable) and appropriate arrangements for

Staff circumstances change H Arrangements are

reviewed when circumstances change

1/9/20 L



mitigating risk are identified.were previously working from home due to shielding, (clinically vulnerable and/or living with someone in these groups), and appropriate arrangements for mitigating risk are identified. Communication arrangements are in place with those staff and their role in continuing to support the working of the school is clear.

for individuals or their families.

Plans to respond to increased sickness levels are in place. Cover arrangements determined (including leaders and safeguarding designated leads) – on a weekly rather than daily basis to minimise contacts.

Staff absence affects safety ratios or key roles

M

Additional staff in school to step into class roles.

Use agency staff to cover.

1/9/20

L

Approaches for meetings and staff training in place.

Not enough space for all meetings allowing for social

distancing.

H Continue Zoom meetings where all staff are

required.

Meet outside or in hall for specific group

meetings.

1/9/20

L

Staffing roles and responsibilities with regards to the contingency continuedof remote provision alongside in-school provision agreed and communicated.

Work packs prepared quickly become out of date before

needed.

L Work packs prepared.

Extended the license for J2E.

Review work packs each half term.

1/9/20

L


Remote learning provision reviewed and enhanced (Appendix C)

15.01.21

Approach to support wellbeing, mental health and resilience in place, including bereavement support How staff are supported to follow this within their own situations and that of pupils and colleagues is clear.

M Continue the school’s well-being focus, with PSHCE and mindfulness daily. Vulnerable children identified through weekly meetings and support determined. Well Being and PSHCE to be included in Remote learning plans (Appendix C) Staff are aware of available support and advice for schools and pupils available from ECC, including the Educational Psychology service https://schools.essex.gov.uk/admin/COVID-19/Pages/default.aspx

The Bereavement Policy

has been reviewed to ensure it reflects current

circumstances and arrangements

1/9/20

15.01.21

L



https://schools.essex.gov.uk/admin/COVID-19/Pages/default.aspx



Arrangements for accessing testing, if and when necessary, are in place. Staff are clear on returning to work guidance. Process in place for use of the limited number of self-testing kits.

Parents don’t want to get children tested.

Staff don’t wish to be tested. Children and staff attending

when unwell.

M Insist upon 14 day isolation if testing is refused. Follow LA response chart. Share details for testing with parents and staff. Staff and parents reminded of symptoms to look out for. Self-testing kits for those families unable to access testing.

1/9/20

L

The approach for inducting new starters has been reviewed and updated in line with current situation. Tours may mean additional

visitors.

M Social distant meetings with school staff when completing forms. Restrict number of family members to complete visits. Visitor protocols updated.

1/9/20

L

Return to school procedures are clear for all staffReturn to school procedures are clear for all staff.

Staff handbook updated 1/9/20

Any staff contracts that need to be issued, extended or amended considering the current situation have been.

14/7/20

Any HR processes that were in-train prior to or put on hold due to the COVID19 emergency, have been appropriately resolved.

HT recruitment resumed 14/7/20

Arrangements in place for any visitors/ contractors on site, protocols and expectations shared. NB: Their employer may require them to wear PPE. This should be documented as part of the risk assessment carried out by the Contractor.

L Check with the contractor any

requirements their employer has specified

before visit. Share school protocols.

14/7/20

L

Protocols in place for delivering speech therapy.

Face to face delivery.

Increased space to deliver therapy allowing increased distance due

to face to face nature of therapy.

Additional handwashing before and after therapy.

Therapy resources and tables and chairs to be

cleaned between children.

Expectations around social distancing

between adults made explicit.

Remote learning during partial closure delivered

by SALT

05.01.21

Group Sizes

All children are included in distinct groups/ ‘bubbles’ that do not mix and the number of children in each bubble is as small as possible. Eligible children bubbles have been determined in accordance

Shared stairwells Shared toilets

Shared handwashing facilities Shared areas

Lunch bar

H

Main bubble set at: Rec- 2 classes

Year 1- 2 classes Year 2- 2 classes

Year3/4- 3 classes Year 5/6- 3 classes

01/08/20

L



with the principle of limiting social interaction and small, consistent groups of CYP, that can remain separate from other people and groups.

Individual classes to spend the majority of

time in own class group

Allocated stairwells to year3/4 or year 5/6

Individual toilets

allocated. Increased cleaning at

lunchtime of toilets and between groups in lunch

bar. See Appendix A

Playground zoned.

05.01.21

Staffing allocations to groups determined, minimising contact with multiple groups as much as possible. Identified solutions to any workforce capacity issues are in place.

Staff who cover or deliver specific lesson e.g. music

M Limit staff movement to one or two bubbles.

Where this is not possible, minimise risk

additional handwashing and cleaning within

bubble. See Appendix A

1/9/20

05.01.21

L

Social Distancing

Staggered school drop off/pick up times Break and lunch times are staggered. Plans for social distancing during these times in place, such as when queuing for lunches Toilet arrangements

Children, teachers and parents are unclear of their zones

M EYFS and KS1 8.45- 3 KS2 8.55-3.10 Use of allocated stairwell 3 way stagger for break and lunch times Lunch bar arranged into three distinct areas for each class.

1/9/20

L



Children to queue at given points. Toilets allocated to each bubble (see toilet plan) Communicate zones through letters and signage.

Approach to avoiding children and young people entering school congregating and breaching social distancing is in place.

Children continue to congregate outside.

M Gates to be opened at 8.40am. Waiting areas allocated for those who

are accompanied to school.

Years 5 and 6 to be left at the gate.

Children to be brought in if they are seen waiting

together outside. Entrance to car park

used for access for CW & Vuln Opened at 8.40am

and closed at 3.10pm during closure

1/9/20

05.01.21

L

Approach to potential breaches of social distancing in place, including in the case of repeat or deliberate breaches. Social distancing plans communicated with parents, including approach to breaches.

Adults and children breach social distancing

H Conversations and regular reminders to

parents

Signage

Risks assessments and individualised approach

in place for students who might struggle to follow

expectations

1/9/20

L



Approach to assemblies – if still occurring, plan in place to manage social distancing.

Currently assemblies are cancelled. Bringing all children together for

assembly would breach the bubble arrangements.

M

Assemblies on zoom. Achievement certificates celebrated in class and

displayed. During closure no school

assemblies to be held

1/9/20

w/e 05.01.21

L

Arrangements in place for the use of the playground, including equipment.

Equipment used by more than one bubble

M Boat and gym equipment to be wiped down at the

end of break time and lunchtime by the adult in

the class who used it. Train out of use. Zones in place.

Children to rotate zones each week.

1/9/20

L

Transport During school closure no external providers used

Information shared with parents regarding pupils travelling to school, encouraging walking and cycling.

L Regular reminders of importance of being

healthy. Ensure enough storage

for bikes.

1/9/20

L

Dedicated school transport follows the grouping/ bubble arrangement in line with the protocols in school, as much as possible.

Shared taxis- work with transport to group bubbles if

possible.

H Children have temperature taken prior

to journey to school. Drivers to wear masks. Children to wash hands as soon as they arrive.

1/9/20

M

Support in place for CYP who have no alternative, to access public transport safely, adhering to social distancing protocols where possible.

M Reminders of local and national expectations. Handwashing facilities

available outside.

1/9/20

L




Arrangements in place with transport providers to support any staggered start/end times. Children reminded to wear face coverings on school transport.

Taxis to arrive as directed by school.

1/9/20

L

Catering

Arrangements in place to provide food to CYP on site, including the requirement of universal free school meals. Arrangements for the continued provision of FSMs for children not attending school are in place.

If kitchen staff need to isolate at any point.

M

Re-open kitchen to provide hot or cold meals

for children.

Liaise Ashlyn’s support team.

Cover with agency. Reduce to cold meal

provision for short time if necessary.

Redeploy school staff.

01/09/20

L

Arrangements for when and where each group will take lunch (and snack time if necessary) are in place so that children do not mix with children from other groups.

M Lunch sittings staggered in lunch bar (see lunch

arrangements) Additional cleaning

between groups. Packed lunches to eat in

classrooms. School kitchen closed and children asked to

bring in a packed lunch School food vouchers

issued to FSM children

1/9/20

05.01.21

L

Summer Holiday Food vouchers for eligible CYP orderedSummer Holiday Food vouchers for eligible CYP ordered.

14/7/20

PPE PPE requirements understood and appropriate supplies in place.

L In place.

14/7/20 L



Long term approach to obtaining adequate PPE supplies in place.

Replenish if necessary. Range of suppliers

available.

Response to suspected/

confirmed case of COVID19 in

school

Approach to confirmed COVID19 cases in place: during school day

Which staff member/s should be informed/ take action

Area established to be used if an individual is displaying symptoms during the school day and needs to be isolated

Cleaning procedure in place

Arrangements for informing parent community in place

H All SLT members to be informed immediately. Speech therapy room

allocated as COVID waiting room

(speech therapy taking place in language hub)

Follow LA flow chart for informing parents and

community. Inform LA and PHE to seek advice on bubble

closure.

14/7/20

L

Approach to confirmed COVID19 cases in place: outside of school hours (within cohort of children learning on-site only)

Approach to relocating CYP away from certain parts of the school to clean, if possible

Cleaning procedure in place

Arrangements for informing parent community in place

H Follow LA flow chart for informing parents and

community. Inform LA and PHE to seek advice on bubble

closure.

14/7/20

L

Process in place to engage with the Test and Trace and contract

H Refer to ECC and public

health guidance. 14/7/20

L

tracing process within cohort of children learning on-site only. Refer to ECC and public health guidance for more information.Refer to Staff to report cases to Provide Essex and LA as per guidance.

Inform parents and staff of Test and Trace

procedure according to PHE.

Pupil Re-orientation

back into school after a period of closure/ being at

home

Approach and expectations around school uniform determined and communicated with parentsApproach and expectations around school uniform determined and communicated with parents.

Children attending school in unclean clothes posing a risk

to others health

Back to school letter Letter to CW/Vuln advising no school

uniform required and clothes need to be

washed daily

04.02.21

Changes to the school day/timetables shared with parentsChanges to the school day/timetables shared with parents.

L

Staggered start and finish times within letter School closed except to CW & Vuln

Until further notice L

All students instructed to bring a water bottle each day. Water available in the lunch barAll students instructed to bring a water bottle each day. Water available in lunch bar.

Children forget water bottles.

M Water fountains to remain out of bounds.

Cup for individual to be labelled if necessary.

L

Approach to preparing pupils for a return to academic work and new social situations is developed and shared by all teaching staffApproach to preparing pupils for a return to academic work and new social situations is developed and shared by all teaching staff.

Timetables set with key subjects.

PSHE and mindfulness daily.

See Appendix C

05.01.21

Approach to supporting well being, mental health and resilience, including bereavement support is in placeApproach to supporting wellbeing, mental health and

Continue the school’s well-being focus, with PSHCE and mindfulness daily.







resilience, including bereavement support is in place.

Vulnerable children identified through weekly meetings and support determined. Staff are aware of available support and advice for schools and pupils available from ECC, including the Educational Psychology service https://schools.essex.gov.uk/admin/COVID-19/Pages/default.aspx

The Bereavement Policy

has been reviewed to ensure it reflects current

circumstances and arrangements

Consideration of the impact or COVID 19 on families and whether any additional support may be required:

Financial

Increased FSM eligibility

Referrals to Social Care and other support

PPG/Vulnerable groupsConsideration of the impact of COVID19 on families and whether any additional support may be required:

Financial

Continue contact with key families (JB and LG).

Remind parents of FSM

eligibility and school support through

newsletters.


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Increased FSM eligibility

Remote Education

Contingency Plan

Blended approach between physical and remote learning developed, including support for those children who are shielding or clinically vulnerable. Intelligence around critical worker parents – numbers intending to take up provision is known Technology support in place. DFE laptop allocation ordered. Critical worker families communicated with regarding the need to keep children at home as much as possible. All students have access to technology and remote learning offer is available to be switched on as a contingency when needed.

Bubble needs to self-isolate because of a positive case of

COVID19. School closure

Remote learning contingency available

and ready to be ‘switched-on’ when

needed. Those without access to

be identified and support put in place where

possible (LA scheme) See Appendix C

14/7/20

05.01.21

Transition days and further activities heldTransition days and further activities held

Half class attendance as

well as 1:1 with PSW EYFS zoom calls

22/7/20






Transition into new year

group

What will need to be different this year because of

COVID19?

EYFS transition in Sept alongside possible home

visits.

Plan for transitions between school years taking into account what needs to be different due to partial opening, remote and face to face: EY to Primary

Primary to Secondary

Vulnerable Children

Children with SEND

Physical and sensory needs, including adaptations, equipment etc (lead times)

Post 16

School leavers Plan for transitions between school years taking into account what needs to be different due to partial opening, remote and face to face:

EY to Primary

Primary to Secondary

Vulnerable children

Children with SEND

Physical and sensory needs, including adaptations, equipment etc (lead in times)

Post 16

School Leavers

As above. Transition booklets.

Welcome packs (EYFS) Adjusted curriculum

Telephone contact with new schools to share

information. Visit from secondary

school.

Safeguarding

Consideration given to identifying pupils who should be prioritised

CYP previously deemed to be safer at home and family are

M

Review the CYP’s risk

assessment to identify 14/7/20 L

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for onsite provision due to their vulnerabilities Refer to DFE guidance for definition of vulnerable. any CYP who may need support with their return to school and consultation has been undertaken with the family and other agencies involved.

anxious about returning to school.

CYP not eligible to be on-site are learning from home, including clinically extremely vulnerable.

any support or arrangements needed

for their return to school.

Every child and parent/carer receives a

regular welfare check (at least weekly)

Staff are prepared for supporting wellbeing of pupils and receiving any potential disclosures.

M Staff refresher training session on processes and

procedures and the revised wellbeing

material.

3/9/20

L

Updated Child Protection Policy in place. (January 2021) Where appropriate, work with other agencies, such as social care, has been undertaken to support vulnerable CYP and families to complete risk assessments and planning.

M Adopted most recent Child Protection Policy

3/9/20

L

Appropriate risk assessments have been undertaken to ensure welfare checks are taking place in accordance with the CYP response plan.

CYP not eligible to be on-site are learning from home,

including clinically extremely vulnerable.

M

Every child and parent/ carer receives a regular welfare check (at least

weekly).

L

Safeguarding procedures in place to ensure all children are supported and sae during school closure

Children potentially unmonitored and unsafe at

home

H CPOMS used to alert designated staff to any potential safeguarding

concerns. CPOMS monitored daily

by JM & LG

w/e from 05.01.21

M







Staff are prepared for supporting wellbeing of pupils and receiving any potential disclosures.

Staff refresher training session on processes and

procedures and the revised wellbeing

material.

Where physical contact is required in the context of managing behaviour, ensure appropriate hygiene measures are in place to mitigate any risk of transmission.

M Review individual consistent management

plans to ensure they include protective

measures.

3/9/20

L

Curriculum / learning

environment See Appendix C from 05/01/2021

Current learning plans, revised expectations and required adjustments have been considered.

L Consideration to learning stamina reflected in

timetables. Increased time spent on

basic skills.

1/9/20

L

Consideration has been given to what activity is more difficult/ not possible to be undertaken with social distancing in place. Each activity should be risk assessed and should not be run unless the risks can be mitigated.

Use of computing suite

M Limit to one class per day on a two week rotation

to allow adequate cleaning at the end of

the day. Non-contact PE

activities. Minimal shared

equipment which is cleaned after use.

1/9/20

L

Whole school approach to adapting curriculum (S/M/L term), including:

Wellbeing curriculum

recognising ‘non-curriculum’ learning that has been done is being done at home

M Children’s response to curriculum reviewed as a

staff after each fortnight.

No physical marking to

be done regularly. Modelling in books to

1/9/20

L

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capturing pupil achievements/ outcomes

utilising the DFE ‘catch-up’ funding and programmes

responding to DFE remote learning expectations

take place during conferencing if necessary

and after books have been unused for 24

hours. Conferencing to take

place with child seated and adult standing.

Student behaviour policy reviewed and amended where necessary to reflect to reflect the current circumstances. Arrangements for teaching pupils how to keep themselves safe online are in place.

Appendix added in June 2020 to reflect changes. Policy review due Nov

2020.

CYP with SEND

Approach to provision of the elements of the EHCP including health/therapies in place.

Access to speech therapy

Work with provide to set up therapy sessions and

space. Speech therapists using

remote therapy platform during closure

move to remote

learning@ home from

05.01.21

05.01.21

Annual reviews.

Follow normal procedures.

Complete meetings online if necessary.

During closure reviews will be carried out via

Zoom

05.01.21






Requests for assessment.

Follow normal procedures.

Complete meetings online if necessary.

None outstanding

05.01.21

Consider any CYP who may need additional support whilst learning at home and with their return to school and consult with the family and other agencies involved.

As stated above.

Attendance

Approach to promoting and supporting attendance for all pupils determined, including those who may be anxious. Children and young people eligible to attend onsite have been identified and supported to attend where appropriate. Ensure first day contact is operating for those children eligible to attend. Critical worker families communicated with regarding the need to keep children at home as much as possible.

Anxiety around return to school.

Children who do not access on line learning and the

school has had no contact with them

H Engage families positively.

Contact those who do not attend transition to discuss any concerns.

Contact non-attenders on first day and follow up families who may

need support. Daily contact with

Vulnerable families by TAs and LG

Welfare checks carried out if no contact within 3

days by LG & JB

1/9/20

Commencing 05.01.21

L

Approach to support for parents where rates of persistent absence were high before closureApproach to support for parents where rates

Children become Missing in Education

H

Continue monitoring procedures.

Follow up individual cases in response to each

family.

1/9/20

MM







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of persistent absence were high before closure.

H Contact MECE for support.

LB to follow up children who were potentially

leaving at the end of the Autumn term

05.01.21

Communication

Information shared with staff around the full opening plan,restricted attendance plan including returning to site, amendments to usual working patterns/practices and groups.

M Staff handbook Staff meeting prior to

holidays First day meeting in Sept

Zoom meetings held to update staff/ discuss issues arising and all staff have access to

emails

05.01.21 L

Governors consulted on full restricted attendanceopening plans.

L Discussed at FGB- 9.7.20 Risk assessment sent-

22.7.20 GM to be in regular contact with KB to update on closure

strategies implemented

15.7.20

Weekly during closure

L

Union representatives consulted on full opening plans.informed of restricted attendance plans.

LA in touch with union reps prior to opening.

No additional action in school.

Risk Assessment published on website, where more than 50 staff.

L Despite numbers being below 50, risk

assessment on website by 22.7.20

1.9.20

L

Communications with parents on the

Parents feel lack of communication and ill

informed

M Letter to parents to include:

22.7.20

L







current arrangements for education and welfare checks/safeguarding arrangements

Social distancing plan

Wellbeing/pastoral support /support and acknowledgement to parents of home learning

Attendance

Uniform

Transport

Behaviour

Test and trace

Staggered start and end timesthrough letters and website.

Expectations when in school and at home.

Plan for full opening

Social distancing plan

Wellbeing/ pastoral support/ support and acknowledgement to parents of home learning

Attendance

Uniform

Transport

Behaviour

Test and trace

Staggered start and end times

Expectations when in school and at home (if

self-isolating is necessary)

Weekly newsletter/HT letter to parents &

children to continue to ensure full

communication

w/e from 11.01.21

Pupil communications around:

Current arrangements for education and welfare checks/safeguarding arrangements

Changes to timetable

Social distancing arrangements

M Parents letter First day back assembly

Information from teachers during transition days.

As above

22.7.20

L

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Staggered start times

Expectations when in school and at home (if self-isolating is necessary)

Travelling to and from school safely

On-going regular communication plans determined to ensure parents are kept well-informed

M Letters, website updates, social media

As above

Ongoing- weekly newsletter

L

Governors/ Governance

Meetings and decisions that need to be taken are prioritised. Governors have oversite of restricted attendance plans and risk assessments.

Physical meetings

M Governor meetings set. Regular email updates

provided by Headteacher.

Social distancing in place for resumption of physical meetings.

Visitor protocol updated and reviewed.

1/9/20

L

Governors are clear on their role in the planning and full opening of the school, including support to leaders. Approach to communication between Leaders and governors is clear and understood.

New governors

Risk assessment shared with governors and arrangements for reopening have been discussed. New governors to follow induction. New closure Risk assessment shared with governors

1/9/20

11.01.21

Governors prepared for start of school year (clerking, etc).

L Meetings set and

arrangements confirmed.

1/9/20 L






Certain aspects of governance are on-hold in order to deal with the immediate situation, these are agreed and clear with all governors and there is a plan for when these will be reviewed and potentially reinstated. Governors have oversight of all staff wellbeing and appropriate arrangements in place to support Headteacher and SLT Refer to Headteacher wellbeing materials.

School events, including trips

The school’s annual calendar of events has been reviewed and decisions made on cancelling or going ahead with events in the immediate term, including school trips.

L No trips for the first term. Positive gains from visitors to be considered on a case by case basis. School closed hence no school trips taking place

1/9/20

05.01.21

L

Finance

Additional costs incurred due to COVID19 are understood and clearly documented.

Implications of unplanned spending

L Finance manager completed reclaim form. Shared with governors

9.7.20 L

Claims submitted for reimbursement for example, increased premises related costs; additional cleaning; support for FSM

L As above 9.7.20

L

Any loss of income understood, including the impact of lettings and the financial implications of possibly not restarting.

L Loss of income from YMCA. Restarting in September.

9.7.20

L



Insurance claims, including visits/trips booked previously.

L Visits cancelled prior to

incurrence of costs. 14.7.20

L

Reintroduction or re-contracting services, such as:

Cleaning

IT support

Catering

L Reintroduced fully for partial reopening in June so all in place for September.

14.7.20

L

Before and after

school clubs

Approach in place for before/after school clubs implements the necessary protective measures including restricted attendance.. All clubs and parents informed that the school is closed and that no clubs will take place

Mixing of bubbles

M No before or after school clubs except YMCA. YMCA to group in line with school bubbles where possible. Use of lunch bar to restrict overlap with other staff. Use of lunch bar for additional space. Additional hand wash stations. No before Before and After School clubs open

1/9/20

05.01.21

L

Testing

Test kits are securely stored and distributed to staff.

Test kits are stored in Headteacher’s room. Office staff are aware of how to log kits and distribute to staff

22.1.21

Staff are aware of how to safely take and process the test.

22.1.21

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Shared with staff:

NHS instruction leaflet

Training video and online resources on the document sharing platform

Contact details if queries

Process for reporting incidents

Leaflet has been produced and emailed to all staff. Leaflet contains contact details and process for reporting incidents.

Staff are aware of how to report their test results to school and to NHS Test and Trace.

Leaflet contains contact details and process for reporting incidents.

22.1.21

Staff are aware of how to report any incidents both clinical and non clinical.

Leaflet contains contact details and process for reporting incidents.

22.1.21

Process in place to monitor and replenish test supplies

Office staff to inform Jo when supplies are getting low.

22.1.21





Documents

COVID19: Partial OpeningRestricted Attendance Risk Assessment … · 2021. 1. 28. · - Health and Safety Policy - First Aid Policy - Child Protection Policy (Jan ’21) to cover