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Determine Capacity of
School Building
Determine Staff
Available to Work On-site
Liaise with Parents
Regarding Intention to Return CYP to School
Undertake Risk
Assessment and Action
Plan
Share Re-opening
Plans with Governing Body and
Staff
Make Necessary
Adaptations to Site
Complete Identified
Actions
Determine Remote Learning
Offer
Inform Parents of
Re-opening Plans and
Expectations
COVID19: Re-opening Risk Assessment and Action Plan
SCHOOL NAME: Heavers Farm and Selsdon Primary Schools
OWNER: Susan Papas
DATE: 4 June 2020 (last update)
Purpose of this document:
This COVID19: Risk Assessment and Action Plan document sets out the decisions taken and measures put in place to prepare for the phased re-
opening of the school and ensure the school continues to operate in a safe way.
Existing policies and guidance continue to apply alongside the actions within this document, including but not limited to:
- Health and Safety Policy
- First Aid Policy
- Child Protection Policy
- CYP Response Plan
- DFE Guidance relating to COVID19
- Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) 2013
- The Health Protection (Notification) Regulations 2010
- Public Health England (PHE) (2017) ‘Health protection in schools and other childcare facilities’
Steps of Re-opening Preparation:
2
Risk Assessment/ Action Plan Sections: Preparing Buildings and Facilities .................................................................................................................................................................................................... 3
Emergency Evacuations ................................................................................................................................................................................................................... 5
Cleaning and waste disposal ............................................................................................................................................................................................................ 5
Classrooms........................................................................................................................................................................................................................................ 7
Staffing.............................................................................................................................................................................................................................................. 8
Group Sizes ..................................................................................................................................................................................................................................... 15
Social Distancing ............................................................................................................................................................................................................................ 15
Catering .......................................................................................................................................................................................................................................... 17
PPE .................................................................................................................................................................................................................................................. 18
Hygiene Procedures ....................................................................................................................................................................................................................... 18
Response to suspected case of COVID19 in school....................................................................................................................................................................... 19
Response to confirmed case of COVID19 in school community .................................................................................................................................................. 20
Pupil Re-orientation ....................................................................................................................................................................................................................... 20
Transition into new year group ................................................................................................................................................................................................... 22
Safeguarding ................................................................................................................................................................................................................................... 22
Curriculum / learning environment............................................................................................................................................................................................... 23
CYP with SEND ................................................................................................................................................................................................................................ 24
Attendance and Punctuality .......................................................................................................................................................................................................... 24
Communication .............................................................................................................................................................................................................................. 26
Governors/ Governance ................................................................................................................................................................................................................ 27
School events, including trips ........................................................................................................................................................................................................ 27
Finance............................................................................................................................................................................................................................................ 28
3
Theme Control Measures Risk to Implementation Risk Level
Pre-Action
Action Required / Decision Made Action Completed
Date
Risk Level Post-
Action
Preparing Buildings and
Facilities
Premises and utilities have been health and safety checked and building is compliant.
• Water treatments
• Fire alarm testing
• Repairs
• Grass cutting
• PAT testing
• Fridges and freezers
• Boiler/ heating servicing
• Internet services
• Any other statutory inspections
• Insurance covers reopening arrangements
Site Manager or caretaker is unavailable
Site has been closed for prolonged period
Food remains in the freezer and fridges
Water leaks or other building issues make parts of
building unusable
High
Medium
Medium
Medium
Use one of the other members of the premises team to take over
duties.
Carry out a full pre-opening premises inspection.
Flush the water system in
accordance with the school’s legionella risk assessment and
policy.
Determine with the kitchen staff how left -over frozen food should
be dealt with and action as appropriate.
Check that all staff fridges are
empty and cleaned.
Check and repair any water leaks or other building issues
Ongoing
22/05/2020
22/05/2020
29/05/2020
Low
Low
Low
Low
4
Office spaces re-designed to allow office-based staff to work safely.
Offices have many cluttered
surfaces making cleaning more challenging.
Office does not allow for adequate space between
staff members.
Offices not well ventilated.
Medium
Staff to clear all surfaces, window
ledges and table tops.
Office staff desks repositioned. Staff working from home until
necessary. Only essential cover on site.
Office windows to be kept open
whilst office occupied.
29/05/2200
Low
Entry and exit routes to the school are in place, any physical changes and/or signage required to allow social distancing are in place.
Bottlenecks likely at entrances to school.
Social distancing unlikely to
be maintained.
Medium
2-metre markers are stencilled on
floor surfaces near entrances.
One-way system in place to enter and exit the school. Signage in
place.
29/05/2020
Low
Consideration given to premises lettings and club activities and approach in place.
Lettings allow additional
adults and children on site.
Clubs would mean children from different bubbles
mixing with each other. Contradicts government
advice.
Medium
No lettings provision for cancelled
until further notice.
All before and after school clubs cancelled until further notice.
20/05/2020
Low
Consideration given to the arrangements for any deliveries.
Deliveries to school breach social distancing guidelines
Medium
Designated space for deliveries away from reception counter.
Delivery personnel keep 2 metres
away from reception
29/05/2020
Low
5
Emergency Evacuations
Evacuation routes are confirmed, and signage accurately reflects
these. NB In the event of emergency the
priority is getting out of the building calmly regardless of social
distancing.
Arrangements in place to support individuals with reduced mobility including cover arrangements in the case of reduced numbers of
staff.
Current evacuation routes would cause multiple groups
of people to come into contact. More appropriate alternatives are possible.
Those with reduced mobility left without support during
evacuation
Medium
Revise evacuation procedure and share with all staff and children.
29/05/2020
Low
Cleaning and waste disposal
Enhanced cleaning regime is in place in line with COVID19: Cleaning in non healthcare
settings guidance.
Cleaning staff not aware of enhanced cleaning
requirements.
Hand soap and paper towels not available in bathrooms.
Medium
Enhanced cleaning schedule implemented throughout the site,
ensuring that contact points, work surfaces, door handles, taps
etc. are all thoroughly cleaned and disinfected regularly.
Cleaning schedule shared with all
cleaning staff.
Caretakers use cleaning monitoring sheets to monitor
cleaning each day.
Paper towels and hand soap is checked and replaced twice a day
by caretaker
Enhanced cleaning regime for toilet facilities particularly door handles, locks and toilet flush.
29/05/2020
Low
6
Capacity of cleaning staff is adequate to enable enhanced cleaning regime.
Staff not available to clean all areas of school in use.
Medium Caretaker to book additional cleaning staff at each school.
29/05/2020
Low
Adequate cleaning supplies and facilities around the school are in place. Arrangements for longer-term continual supplies are also in place.
No hand sanitiser available to those who need it.
Classrooms do not have
tissues.
Low supply of soap.
Medium
Hand sanitiser available at the school entrance
Bins in classrooms
Disposable tissues in each classroom to implement the
‘catch it, bin it, kill it’ approach
Stock check and ordering schedule reviewed and order
made.
29/05/2020
Low
Sufficient time is available for the enhanced cleaning regime to take
place. Medium
All staff advised to leave the site
by 4.00pm in order for cleaning to be undertaken.
01/06/2020
Low
Waste disposal process in place for potentially contaminated
waste. Medium
Waste bags and containers - kept closed and stored separately from
communal waste for 72 hours
Waste collections made when the minimum number of persons are on site (i.e. after normal opening
hours).
29/05/2020 Low
7
Classrooms
The classrooms have been rearranged to accommodate reduced groups sizes for key
worker childcare groups, nursery, reception, year one and year six.
Each room to take a maximum of
15 children.
Medium
See staffing plan.
Returning year groups split into ‘main’ groups and ‘overflow’
groups.
29/05/2020 Low
Classrooms have been arranged to allow as much space between
individuals as practical.
Room design to enable maximum space between children.
Medium
Teachers asked to clear all resources from surfaces. Set up
15 tables and chairs. Take all personal items home. Take down all displays. Leave only reading
books in each room.
29/05/2020 Low
Classroom entry and exit routes have been determined and
appropriate signage in place.
Medium
HF: use outside doors wherever possible.
SPS: Designate exterior doors to different year groups. Use signs.
29/05/2020 Low
Appropriate resources are available within all classrooms
Resources which are not easily
washable or wipeable have been removed.
Information posters are displayed in every classroom, at the main entrance, places visible to those
at the school gate, in the staffroom and in all toilets.
Inappropriate sized equipment and/or furniture
for children placed ‘overflow’ groups in
classrooms based outside their usual year group.
Soft toys, cushions, beanbags and upholstered
furniture not easily washable.
Low
Medium
Where possible, move furniture to meet needs of this group.
Remove all soft toys, rugs, cushions, beanbags and
upholstered furniture
29/05/2020
29/05/2020
Low
Low
8
No COVID19 information posters currently in place.
Limited reminders/
awareness for children.
Pupils sharing equipment
Staff sharing equipment
Low
Low
Medium
Medium
Posters ordered and will be put on display
Posters displayed in all
classrooms:
Individual zip wallets set up for each child. Teacher to sort age
specific resources to be included in each pack. Pack to be only
touched by the child. Frequent cleaning. No sharing of
equipment or stationery.
Reading books to be put in separate box after use and
isolated for 7 days before being used by children again.
Photocopiers disabled and
removed from use.
Staff to use their designated iPad for registers. Use their designated
laptop for work. No sharing of equipment.
02/06/2020
29/05/2020
29/05/2020
29/05/2020
Low
Low
Low
Low
Staffing
Staffing numbers required for entire eligible cohort have been determined including support
staff such as facilities, IT, midday and office staff.
Including at least one of the
following:
High
Staff audit to establish who is available to work on-site from 1st
June 2020
20/05/2020
Medium
9
- Paediatric First Aider - First Aider
- Designated Safeguarding Lead (DSL)
- SENCo - Caretaker/Site Manager
- IT technician - Office staff
- Attendance Officer
Approach to staff absence reporting and recording in place.
All staff aware.
Staff not aware how to report absence in timely
manner. Medium
Email reminder to all staff regarding staff absence reporting.
Ensure staff absence telephone line checked regularly.
Ensure all staff absence forms available online and that staff
know how who to email them to.
29/05/2020 Low
Measures are put in place to protect staff with underlying
health issues, BAME staff, and those who are shielding
High
All staff who are vulnerable or who are shielding have been
instructed to make their condition or circumstances known to ExHT.
Records are kept of this and regularly updated.
Staff with underlying health conditions have been asked to seek and act on the advice of
their clinician and current government advice.
Current government guidance is being applied.
01/06/2020 Medium
10
Individual risk assessments carried out using new Croydon
individual Staff Risk Assessment form.
Prioritise clinically vulnerable staff and members of BAME
community so that a personalised risk plan can be put
in place.
Appropriate PPE made available.
Direct staff to prioritised testing.
Arrangements for staff who are working from home are in place
(including those shielded, clinically vulnerable and/or living with someone in these groups).
Communication arrangements
are in place with those staff and their role in continuing to support the working of the school is clear.
Staff not aware how to report absence in timely
manner. Medium
Email reminder to all staff regarding staff absence reporting.
Ensure staff absence telephone line checked regularly.
Ensure all staff absence forms available online and that staff
know how who to email them to.
29/05/2020 Low
Plans to respond to increased sickness levels are in place.
Cover arrangements determined (including leaders and
safeguarding designated leads) – on a weekly rather than daily basis to minimise contacts.
Not enough staff to cover a particular group as staff cannot move between
‘bubbles’.
Reduced leadership team numbers if a member of the team cannot come on site.
High
Staff timetable includes two designated adults per group
(within DfE guidance). Therefore, if one absent, then the other
covers.
Staff timetable monitored daily.
29/05/2020 Medium
11
Timetable for executive leadership team to ensure both
schools are well supported.
Plans to ensure that enough staff are present to lead each ‘bubble’.
Children arrive at school unexpectedly and there are
not enough staff on site. High
From 05/06/2020 all nursery, reception, year 1 and year 6 pupils returning to school to
return on a Monday.
Nursery, reception, year 1 and year 6 parents asked to inform
school by Thursday if they wish to return their child to school on the
following Monday. This will enable school to plan for
adequate staff to be on site the following week.
Key worker and vulnerable children childcare for years 2 -5
made available by an application process to the school. This
provision is limited due to staff and room availability.
Children cannot attend the key worker and vulnerable children childcare for years 2 -5 without
first having been allocated a place in writing.
05/06/2020 Low
12
Consideration given to staff clothing expectations and
information shared with staff to ensure clothes worn are easily
washable (e.g. no ties).
Staff not washing clothes more often giving rise to
higher risk of virus transmission.
Low Staff reminded to wear easily
washable clothes. 29/05/2020 Low
Approaches for meetings and staff training in place.
Staff cannot gather in one place safely and respect
social distancing guidelines. Medium
Any meeting with staff or parents should be via telephone or email.
Cancel staff meetings until further notice.
Offer online training opportunities for all staff.
22/05/2020 Low
Consideration given to staffing roles and responsibilities with
regards to the continued remote provision alongside in-school
provision.
Workload issues for teaching staff when planning online
lessons alongside teaching a group each day.
Medium
Ask teachers to work at home one day a week for PPA and to
schedule home learning activities.
Match classroom activities with online activities to reduce
workload.
Ensure that staff timetable allows the other adult in each ‘bubble’ to be able to cover them for one day
a week.
22/05/2020 Low
Consideration given to the options for redeployment of staff to support the effective working
of the school.
If redeployment is taking place staff are aware of controls and
TA s are required to lead
some groups as not enough teachers on site to cover
numbers.
Medium
Use TA s that are experienced in terms of covering classes.
If redeploying staff e.g. staff to support lunchtimes, ensure that staff familiar with routines and
expectations.
29/05/2020 Low
13
processes in respect of tasks they are unfamiliar with.
Approach to support wellbeing, mental health and resilience in place, including bereavement
support
How staff are supported to follow this within their own
situations and that of pupils and colleagues is clear.
Medium
Staff are aware of available
support and advice for schools and pupils available from
Employee Assistance Programme.
Need to update the school Bereavement Policy reflect current circumstances and
arrangements
29/05/2020 Low
Arrangements for accessing testing, if and when necessary, are in place. Staff are clear on returning to work guidance.
Medium
All staff informed that school signed up to access COVID 19
testing.
Staff asked to contact ExHT or HoS if they display symptoms of
COVID 19.
Staff given instructions on how to quickly apply for a test and asked
to share the result.
20/05/2020 Low
The approach for inducting new starters has been reviewed and
updated in line with current situation.
Low No new starters due in either
school 20/05/2020 Low
Return to school procedures are clear for all staff.
Medium
Information sent out to all staff by ExHT
Follow up by HoS.
FAQs prepared by ExHT
29/05/2020 Low
14
Any staff contracts that need to be issued, extended or amended considering the current situation
have been.
Medium
Fixed term contracts – staff will be written to in week ending
29/05 to confirm that contracts will not be extended.
No contracts due to be issued or
amended.
29/05/2020 Low
Any HR processes that were in process prior to or put on hold
due to the COVID19 emergency, have been appropriately
resolved.
Medium
ExHT will contact HR consultant to pick up any processes that
need reviewing.
Staff on absence targets will need to have absence targets updated to take account of school closure
dates.
08/06/2020 Low
Arrangements in place for any visitors/ contractors on site, protocols and expectations
shared.
Medium
Site Manager has been asked to ensure that all visitors or
contractors provide their COVID protocols and risk assessment via
email before coming onto site.
ExHT to agree to all contractors on site, subject to above.
If permission not given then they
will be denied entry to school site.
20/05/2020 Low
Arrangements in place for any externally employed adults
delivering learning in school e.g. sports coaches, music tutors.
Medium
Provider to send their amended procedures, and assessments outlining controls, e.g. only
offering limited activities which maintain distancing, all
29/05/2020 Low
15
Protocols and expectations shared.
equipment stringently cleaned before adults come on site.
Any lessons will be led from a distance of at least 2 metres.
Group Sizes
Class groups have been determined on the basis of small,
consistent groups of children, that can remain separate from
other people and groups (bubbles).
Maximum of 15 children per
bubble.
Medium
Careful timetabling of children and adults to ensure that the
bubbles do not have contact with each other.
22/05/2020 Low
Vulnerable and critical worker group sizes determined.
Low
Survey sent out to all parents on 20/05/2020 to determine
demand.
Staffing plan set up to enable as many of this group to be
accommodated as possible.
29/05/2020 Low
Staffing allocations to groups determined, including
consistency and any solutions to insufficient staffing numbers.
Medium
Staffing plan currently allocates 2 adults per group to reduce this
risk. Each group can run with one adult.
22/05/2020 Low
Social Distancing
Arrangements for social distancing in place
Medium
Staggered school drop off and pick up times (see plan)
Staggered break and lunchtimes
(see plan)
29/05/2020 Low
16
Social distancing guidance in lunch hall.
Staggered or limited amounts of
moving around the corridors
Toilet arrangements in place for each bubble.
No meetings in person. All
communication with parents will be via telephone or email.
Information shared with parents regarding pupils travelling to
school, encouraging walking and avoiding public transport as much
as possible.
Parents and children may have to use public transport
during peak times. Medium
Staggered school drop off and pick up times (see plan).
Share information regarding
pupils avoiding public transport.
This is a hard issue to address.
29/05/2020 Medium
Approach to avoiding children and young people entering school congregating and breaching social
distancing is in place.
Medium
On arrival, pupils go straight to their classroom and sit at their
designated table and wait for rest of class to arrive/class to begin.
01/06/2020 Low
Approach to potential breaches of social distancing in place,
including in the case of repeat or deliberate breaches.
Medium
Amend behaviour policy to include sanctions for deliberate
breaches of social distancing
Handwashing and cleaning (if needed)
Conversations with parents
29/05/2020 Low
17
Risks assessments and individualised approach in place for students who might struggle
to follow expectations
Social distancing plans communicated with parents,
including approach to breaches. Low
Share this information on blogs
29/05/2020 Low
Arrangements in place for the use of the playground, including
equipment.
Medium
No outdoor equipment will be used unless it is appropriately
cleaned between groups of children using it.
Benches removed if possible. If
not possible to remove, ask people not to use them.
Climbing frames and role play
houses are blocked off from use.
29/05/2020 Low
Catering
Arrangements in place to provide food to children on site, including the requirement of universal free
school meals.
Medium
Liaise with catering team re
availability to work.
Re-open kitchens to provide hot meals for children.
29/05/2020
Low
Arrangements for the continued provision of FSMs for children not
attending school are in place. Medium
Continue DfE voucher scheme for those children in year groups who
have not returned to school. 29/05/2020 Low
Arrangements for when and where each group will take lunch
are in place so that children do not mix with children from other
groups.
Medium
Staggered lunch breaks.
Arrangements for staff to ensure no contact between children and
kitchen staff.
29/05/2020 Low
18
Fewer children in hall.
Arrangements for food deliveries in place
Medium Continue deliveries but ensure social distancing procedures in
place. 29/05/2020 Low
PPE
PPE requirements understood and appropriate supplies in place. Long term approach to obtaining adequate PPE supplies in place.
Medium
Stock of PPE at each school.
PPE stored securely and issued to all those who would like it.
29/05/2020 Low
Staff know how to safely use disposable masks
Medium
Staff given guidance on how to safely use disposable masks
WHO instructions for safe use of disposable masks on display in
school.
See appendix below.
29/05/2020
Low
Required PPE runs low or runs out
High
Stock control measures in place to ensure that we do not run out of
stock.
29/05/2020
Low
Hygiene Procedures
Effective hygiene procedures are in place in line with government
guidance.
Adults or children do not follow guidance on effective
hygiene measures e.g. do not regularly wash hands effectively using soap and
water etc.
High
Communication with staff, pupils, families, users of the site.
Specific hygiene lessons in class.
Compulsory handwashing (with soap and water) throughout the
01/06/2020 Low
19
school day in line with government guidance.
Enforced 48hr after symptoms
have stopped for all fever, sickness, diarrhoea etc.
Daily review of the situation.
If a child will not, or cannot, wash their hands they will be asked to remain at home until such time
that they can follow the effective hygiene practice in place.
If adult cannot, or will not wash
hands, this will be dealt with using appropriate policies.
Response to suspected case of COVID19 in
school
Approach to suspected COVID19 cases in place: during school day
High
All staff aware of COVID-19 symptoms.
Designated First Aider will be
alerted as well as a member of the leadership team.
Designated First Aider will put on
full PPE and remove child from class as soon as possible.
DfE guidelines will be followed
carefully.
Child will be taken to designated area and isolated.
29/05/2020 Medium
20
Cleaning procedure in place.
Parent/carer asked to take child for test ASAP and inform school
as soon as result received.
Parent/carer to provide, proof of test result before returning child
to school.
Response to confirmed case of COVID19 in
school community
Approach to confirmed COVID19 cases for children and staff
attending school
High
Anyone with confirmed case of COVID-19 not allowed to enter
premises.
NHS guidelines should be followed carefully.
The bubble(s) affected will be
immediately closed down and all participants asked to self- isolate
for 14 days. Arrangements for informing parents and staff in place.
Any areas that this person had contact with will be cleaned in
line with government guidance.
01/06/2020 Medium
Pupil Re-orientation
back into school after a period of
List of all critical worker parents up to date, including those who haven’t yet taken up the offer of
provision.
Medium New survey sent out to all parents
on 20/05/2020 29/05/2020 Low
Approach and expectations around school uniform
Low No child will be asked to wear
uniform when returning from 1st June.
29/05/2020 Low
21
closure/ being at home
determined and communicated with parents.
This is to support parents being
able to easily wash children’s clothes more regularly.
Changes to the school day/timetables shared with
parents. Low
Information posted on blogs.
Updates shared with parents. 29/05/2020 Low
All students instructed to bring a water bottle each day.
Medium Water fountains not in use. 29/05/2020 Low
Approach to preparing pupils for a return to academic work and
new social situations is developed and shared by all teaching staff.
Low
Bring together pupils who have remained in school during closure
and those at home and celebrating non-academic
achievements of pupils whilst at home/ during school closure.
Teaching activities in school and
online are matched.
29/05/2020 Low
Approach to supporting wellbeing, mental health and
resilience, including bereavement support is in place.
Medium
Update bereavement policy.
Use of school counsellor.
Lesson planning to support pupil wellbeing, mental health and
resilience,
29/05/2020 Low
Re-orientation support for school leavers is developed.
Medium Year six team to develop ideas to
support pupils leaving school.
29/05/2020 Low
Consideration of the impact of COVID19 on families and whether
any additional support may be required:
• Financial
Medium
Encourage all staff to be vigilant in terms of this.
Encourage reports on CPOMS.
29/05/2020 Low
22
• Increased FSM eligibility
• Referrals to social care and other support
• PPG/ vulnerable groups
Transition into new year
group
What will need to be different this year because of
COVID19?
Online/ website support for families and young people around
transition. Medium
Families and children will be directed to the appropriate online
resources.
29/05/2020 Low
Plan for transitions between school years taking into account
what needs to be different due to partial opening, remote and face
to face:
Medium
Plan to support transition into Nursery.
Transition from nursery to reception.
Transition from year six to seven.
29/05/2020 Low
Safeguarding
Individual children’s risk assessments are in place and
welfare checks being undertaken.
Re-opening arrangements not reflected in risk
assessment.
Medium
Review risk assessments for children to ensure they reflect any
changes due to reopening arrangements for eligible year
groups.
29/05/2020 Low
Staff are prepared for supporting wellbeing of pupils and receiving
any potential disclosures. Medium
Staff refresher training session on processes and procedures.
29/05/2020 Low
Updated Child Protection Policy in place.
Medium Adopted Croydon’s Temporary
COVID19 Child Protection Policy
29/05/2020 Low
Work with other agencies has been undertaken to support
vulnerable children and families. Medium
Continue to work with other agencies to support vulnerable
children and families. 29/05/2020 Low
23
Consideration given to the safe use of physical contact in context
of managing behaviour. Medium
Review individual behaviour management plans to ensure
they include protective measures.
29/05/2020 Low
Curriculum / learning
environment
Current learning plans, revised expectations and required
adjustments have been considered.
Low
Continue to develop work being planned and delivered during
school lockdown.
Match online activities with those delivered in the classroom.
29/05/2020 Low
Consideration has been given to what activities are more difficult/
not possible to be undertaken with social distancing in place?
Medium
Each activity should be risk assessed and should not be run
unless the risks can be mitigated.
PE lesson will be delivered by sports coaches from a distance of
at least 2 metres.
29/05/2020 Low
Whole school approach to adapting the curriculum to
include:
• Pupil wellbeing
• Recognising the ‘non-curriculum’ learning that has been/is being done
• Capturing pupil achievements and
outcomes
Medium
Staff are supported to deliver this.
Support staff to be able to be aware of how best to provide
students with additional support.
29/05/2020 Low
Student behaviour policy reviewed and amended where
necessary in line with the current circumstances.
Medium
Review of the behaviour policy to ensure that it covers COVID-19-
related incidents Make provision to be able to sanction, up to and including exclusion, pupils who wilfully
29/05/2020 Low
24
refuse to adhere to arrangements of social distancing and
deliberately cough or spit at pupils or staff, putting them at
risk.
CYP with SEND
Approach to provision of the elements of the EHCP including
health/therapies. Medium
Risk assess each EHCP pupil to ensure that they are all well
supported.
Review support plans as necessary – given current
restrictions.
29/05/2020 Low
Annual reviews. Medium Continue within social distancing
guidelines
29/05/2020 Low
Requests for assessment.
Medium
Continue all applications
29/05/2020 Low
Attendance and Punctuality
Approach to supporting attendance for prioritised year
groups determined.
Low Work with EWO to bring all
children back into prioritised year groups.
29/05/2020 Low
System to deal with children not picked up on time
Medium
Information shared with staff.
Child to remain with staff in own bubble. Leadership team to
contact parent.
Use fines for those who do this more than once. (Use current
policy)
01/06/2020 Low
25
Approach to children who do not arrive on time (key worker
group)
Medium Parents/carers informed of the need for children need to arrive
on time.
If children arrive more than 5 minutes after the start time, they
may not be admitted.
The first time a child is late, the parent will be given a warning.
If the child is late again, the key worker place will be withdrawn.
01/06/2020 Low
Approach to children who do not arrive on time (nursery,
reception, year one, year six)
Medium Parents/carers informed of the need for children need to arrive
on time.
The gates will be closed five minutes after the start time.
01/06/2020 Low
Child scheduled not to attend reports for school
Medium Member of leadership team takes child to safely distanced space
and contacts parent.
Child remains away from other children until collected.
29/05/2020 Low
Child notified to isolate reports for school
Medium Member of leadership team, wearing full PPE, takes child to
isolated space and contacts parent.
Child remains away from other
children until collected.
29/05/2020 Low
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Child not isolating at address we expect
Medium Find out reason for change of address.
Deal with situation according to
circumstances.
If safeguarding is an issue, refer to social services.
29/05/2020 Low
Approach to support for parents where rates of persistent absence
were high before closure. Low
Continue to work with EWO to support families with high rates
of absence before closure. 29/05/2020 Low
Communication
Information shared with staff around the re-opening plan,
returning to site, amendments to usual working patterns/practices
and groups.
Medium Regular communication with staff
via blog posts, text messages, email and telephone calls.
29/05/2020 Low
Re-opening plans shared with governors.
Medium
Re-opening plans shared with governors via email and school
blogs.
Risk assessment to be shared with governors.
Governors need to ratify the risk
assessment and re-opening plans.
29/05/2020 Low
Communications with parents, staff and pupils
Contact details for parents and/or staff not up to date
Medium
Plan for partial re-opening shared on school blogs.
Updates will be sent to parents
and pupils by the leadership team and teachers.
Social distancing plans to be
shared as part of reopening plan.
29/05/2020 Low
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This will include expectations
when in school and when travelling to and from school.
Contact details for all staff and
parents checked during lockdown. SIMS updated.
On-going regular communication plans determined to ensure
parents are kept well-informed
Medium
Text messages, blog posts, regular telephone calls from
teachers, social media
29/05/2020 Low
Governors/ Governance
Meetings and decisions that need to be taken prioritised.
Medium Virtual governing body meetings 29/05/2020 Low
Approach to communication
between leaders and governors is clear and understood.
Medium
Communication via email and telephone.
29/05/2020 Low
Certain aspects of governance are on-hold in order to deal with the immediate situation, these are
agreed and clear with all governors and there is a plan for then these will be reviewed and
potentially reinstated.
Medium Agreed in first virtual meeting 29/05/2020 Low
School events, including trips
The school’s annual calendar of events has been reviewed and
decisions made on cancelling or going ahead with events in the
immediate term, including school trips.
Low
Headteacher reward trip cancelled.
Y6 journey cancelled.
Y6 school production cancelled
and hall booking too.
29/05/2020 Low
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Finance
Additional costs incurred due to COVID19 are understood and
clearly documented. Medium
Wendy and Tina are documenting these costs in a separate cost
centre.
29/05/2020 Low
Claims submitted for reimbursement for example,
increased premises related costs; additional cleaning; support for
FSM
Medium
Wendy and Tina waiting for updated DfE guidance on this.
They will apply for this funding
with the support of JCA.
29/05/2020 Low
Any loss of income understood, including the impact of lettings and the financial implications of
possibly not restarting.
Medium These costs need to be calculated based on different dates for lifting
of lockdown. 29/05/2020 Medium
Insurance claims, including visits/trips booked previously.
Medium
Insurance claim at HF needs to be chased up.
Need to check that all cancelled trips have been fully refunded.
29/05/2020 Low
Reintroduction or re-contracting services.
Low
IT contract has been reviewed and significantly reduced.
Catering contract needs
reintroduction (SPS).
29/05/2020 Low
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