COVID19 Return to Office...4x per day Elevator buttons, common area door handles, restrooms,...
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2000 Pennsylvania Ave NW Washington, DC COVID19 Return to Office
COVID19 Return to Office...4x per day Elevator buttons, common area door handles, restrooms, stairwells Provide electrostatic or fogging cleaning if required, upon notification of
Thank you for joining us today for this 2000 Penn emeeting.. We are happy to have all of you here. We are going to present today MRP’s return to the office opening plan. We hope this is helpful to you. We ask that you please mute your microphone, and email any questions that may arise to [email protected] so that we can answer them immediately following this presentation.
Introduction
The purpose of this document is to present an outline and guide on reopening 2000 Penn following the COVID-19 Stay at Home Orders
We will primarily focus on 3 areas:
Building Preparation
Building Social Distancing Plan
Tenant Return to Office Plan
The users of this document should use it as a guide not to supersede any local, state or national direction. The guide will be revised and updated as CDC, WHO, and government updates, regulations, and guidance are released to the public.
A more detailed pdf version of this guide will also be released
The purpose of this document is to present an outline and guide on reopening 2000 Penn following the COVID-19 Stay at Home Orders. We will primarily focus on Building Preparation Building Social Distancing Plan Tenant Return to Office Plan The users of this document should use it as a guide not to supersede any local, state or national direction. The guide will be revised and updated as CDC, World Health Organization, and government updates, regulations, and guidance are released to the public. A lengthier and more detailed pdf version of this guide will also be released. This will include more specific information and backup to include official pandemic response document, cleaning protocols, specs on the type filters the engineering team is utilizing, as well as more resources for signage packages that can be used within your space
MRP has engaged UL Verification Services Inc. to complete a full building review and provide recommendations. Engineering Pandemic Response Plan
Audit
Environmental Cleaning Audit
Indoor Environmental Quality Audit and Water Testing
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Presentation Notes
MRP has engaged a third party vendor, UL Verification Services Inc. to complete a full building review and provide recommendations. They are reviewing everything that the building is currently doing in response to COVID-19. They will provide us with a report and note what areas we can improve on and make some suggestions. It is a good resource for the building to double check that we are doing all that is recommended to keep everyone protected during this time.
Building Preparation Janitorial The janitorial team will be provided individual spray bottles with proper
disinfectant
Focus will be to disinfect all common area high touch points up to 4x per day
Elevator buttons, common area door handles, restrooms, stairwells
Provide electrostatic or fogging cleaning if required, upon notification of a positive COVID-19 case within the building.
Frequency will be adjusted depending on occupancy and density factor within building
If additional cleaning inside tenant space is required, please reach out to Property Management for additional quotes.
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Presentation Notes
The janitorial team is an intregal part of reopening 2000 Penn. They will be provided individual spray bottles with proper disinfectant Focus will be to disinfect all common area high touch points up to 4x per day Elevator buttons, common area door handles, restrooms, stairwells Provide electrostatic or fogging cleaning if require, upon notification of a positive COVID-19 case within the building. The frequency will be adjusted depending on building occupancy, we may have to change around our scope of work and we will keep you up to date on any changes. If additional cleaning inside tenant space is required, please reach out to Property Management and we can work with you to provide additional quotes as needed.
Building Preparation HVAC
During the Stay at Home Period building engineering staff has been cleaning and disinfecting all mechanical rooms
We have upgraded and installed MERV 13 filters to the maximum rating for each AHU
This maximizes the level of filtration without disrupting HVAC service. Filters will be more frequently changed going forward, every other month rather than quarterly.
Maximized outside air intake for best possible fresh air circulation
Continuing to research and apply effective means of disinfecting HVAC equipment
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HVAC there is a lot of information out there regarding HVAC and the importance of making sure that you are operating in the most sanitary way possible. This is something that we were looking at prior to COVID 19 so we have been well positioned to respond to the current situation. During the Stay at Home Period building engineering staff took this opportunity to clean and disinfect all mechanical rooms as well as preventative maintenance on the building equipment. Mechanical and plumbing systems will be flushed prior to re-entry. We have upgraded and installed MERV 13 filters to the maximum rating for each AHU This maximizes the level of filtration on the units without disrupting HVAC service. Filters will be more frequently changed going forward, every other month rather than quarterly. We also have changed building operations to maximize outside air intake for best possible fresh air circulation. We are continuing to reach out to our vendors to research and apply effective means of disinfecting HVAC equipment.
Building Preparation MRP Personnel Procedures Internal Control / Guidance
Self-Reporting Questionnaire
Self-Screening per CDC Guidelines
Meetings and Gathering Policy
Personal Protective Equipment Guidelines
COVID-19 Exposure and Positive Testing
Safety Protocol
Staggered Shifts if Applicable
Social Distancing
Routine Cleaning
COVID-19 Self-Certification to Return to Work
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MRP Is taking great care to ensure we are followin all COVID-19 safety procedures. All employees have taken self reporting questionairre gone over self screening per cdc guidelines, meeting and gathering policy, PPE guidelines, and COVID -19 exposure and positive testing guidelines MRP has enforced a strict safety protocol including: staggered shifts if possible, scial distancing, routine cleaning, COVID-19 self certification to return to work
Building Preparation COVID-19 Positive Case Response Plan
Tenant contact, vendor, or guest reports positive case to property management
When was person on-site last
Where did the individual go within building
Electrostatic or fogging cleaning will occur in impacted building common areas
Electrostatic or fogging cleaning will occur in tenant suite if cost is approved
Building will be alerted of the positive case
Individuals impacted will follow CDC quarantine procedures prior to office reentry
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The following is MRP's COVID-19 positive czse response plan.
NOTICE
• 6ft •
Practice Social Distancing
M R P I R 1,: A LT Y
Social Distancing Plan Common Area
In accordance with CDC recommendations, we are encouraging social distancing of six feet throughout the building
There will be directional and informative signage on preferred paths of travel and wait areas
Masks and gloves have been provided to all building personnel and staff has been directed to wear masks in common areas throughout building
We ask that all tenants, guests, and vendors wear masks when they are in building common areas
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That wraps up what we have been working on and again, more details will be included in the PDF document. This will include more details on the building’s pandemic response plan, different specs in relation to the changes we have made as well as the report from the third party vendor UL. This will be a living document that will change as additional information is received and we will send the updated document to the tenants. Another big factor in returning to work is social distancing and how we plan to create an environment to have the space that you need as well as respecting the space as others.
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Social Distancing Plan Building Amenities
The building fitness center is closed until government mandates are updated to allow reopening. An appropriate plan will be sent to tenants prior to reopening.
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Building Amenities. These are areas where we normally see larger groups of people. The building fitness center is closed until government mandates are updated to allow reopening. As soon as we have more information on this an appropriate plan will be sent to tenants prior to reopening.
Social Distancing Plan Building Common Area
• Building signage, directional mats, and floor graphics will be in place to direct the flow of traffic
Building Lobby
• There will be a plexiglass barrier between security and guests – guest check in procedures will change
Building Security
• There will be an elevator waiting area in the lobby, the line will have floor graphics to encourage social distancing
• We ask that the number of people in the elevator be limited to a maximum of two at one time
• Hand sanitizer and disinfectant towels will be available • Subject to supply of hand sanitizer
Elevators
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Building Lobby You will notice there are new resources added including Building signage, directional mats, and floor graphics will be in place to direct the flow of traffic. Building Security A plexiglass barrier will be installed at the security desk. Elevator lobby There will be an elevator waiting area in the lobby, the line for the elevator will have floor graphics to encourage social distancing and will be 6 ft apart. We ask that the number of people in the elevator be limited to a maximum of two at one time. We will have a line in between on the floor of the elevator to show you where you should be standing. We also will have Hand sanitizer available in the elevator lobby.
Social Distancing Plan Building Common Area
• Please be mindful when entering the restroom and wait outside if the restroom is full
Restrooms
• Multi-tenant floors will have floor graphics to encourage social distancing
Elevator Corridors
• Attendants will respect social distancing • Attendant will disinfect touch points on cars and
keys with sanitation wipes if they must valet a vehicle
Parking Garage
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Restrooms We will have signage up, please be mindful when entering the restroom and wait outside if the restroom is full. We are asking that no more than 2 people occupy the restroom at one time. If the restroom is one that has a middle sink we will be blocking off the middle sinks to encourage people to keep their space from each other. Elevator Corridors An elevator waiting area will be designated on multi-tenant floors Parking Garage The attendants will be mindful of social distancing Attendant will disinfect touch points on cars and keys with sanitation wipes if they must valet a vehicle
Floor deca ls for
keeping 6ft apart
Yell ow tape on floor
On ly 2 passengers in
e levator at a t ime
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Here you can see a floor plan of the first floor of the building. We have noted elevator social distancing tape, and floor decals to ensure we all maintain 6ft apart.
Social Distancing Plan Reduced Touchpoint Plan and Hand Sanitizer
The building has been evaluating where we can reduce touchpoints in restrooms Both the fitness center, and amenity
bathrooms already have auto fixtures
The bathrooms servicing the new food hall and building lobby are having auto fixtures installed
The building is working to gather hand sanitizing stations and will supply sanitizer throughout common areas Subject to availability
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The building has been evaluating where we can reduce touchpoints in restrooms Both the fitness center, and amenity bathrooms already have auto fixtures, and The bathrooms servicing the new food hall and building lobby are having auto fixtures installed. We are working to gather hand sanitizing stations and will supply sanitizer throughout the common areas.
Social Distancing Plan Contractor, Vendor, and Guest Policy
Contractors and Vendors will be required to
Work in groups of 10 or less
Wear masks and work gloves
Phase work to practice social distancing six feet apart when possible
Clean and disinfect tools and equipment
Empty trash daily
Tenant Guests
In accordance with CDC guidance, we ask that guests wear masks
Respect social distancing when checking in with security and navigating the building
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SD plan for Contractors, Vendors and guests. Any work being performed in the building we will require that they work in groups of 10 or less, Wear PPE that is required for the rest of the building, Phase work to practice social distancing six feet apart when possible and Clean and disinfect tools and equipment upon arrival and empty trash daily. Additionally we will require they submit their positive Covid-19 response case action plan for approval prior to work commencing. Tenant Guests We ask that guests wear masks and Respect social distancing when navigating the building
Tenant Return to Office Plan Considerations
Identify a workplace coordinator who will be responsible for COVID-19 issues and their impact at the workplace
If appropriate develop a staggered schedule so the office is not at capacity upon reopening
Acquire PPE and sanitation materials for staff
Create a personal protection policy and ask that staff wear masks if they are away from their desk
Consider the current layout of your office space and what materials you may need to ensure 6 feet of distancing between employees
Consider the traffic flow and enforcing one-way paths of travel
Remind staff to be aware of their surroundings and to keep a safe distance from others
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A lot of you are in the process or have completed your back to work procedures. The next two slides are suggestions for you to start thinking about and what we will require of you. Identify a workplace coordinator who will be responsible for COVID-19 issues and their impact at the workplace If appropriate develop a staggered schedule so the office is not at 100 % capacity upon reopening. Acquire necessary PPE and sanitation materials for staff Create a personal protection policy and ask that staff wear masks if they are away from their desk Consider the current layout of your office space and what materials you may need to ensure 6 feet of distancing between employees Consider the traffic flow and enforcing one-way paths of travel in your office Remind staff to be aware of their surroundings and to keep a safe distance from others
Tenant Return to Office Plan Considerations
Place signage throughout the office with CDC guidelines
Reduce excess chairs in conference room and gathering areas
Limit technology and office supply sharing, individuals should have their own materials
Consider new technology to limit touch points throughout the office
Enforce disposable kitchenware to limit germ exposure
Limit overlapping time in kitchen and common areas by scheduling individual timeslots for usage
Implement cleaning protocols for staff to clean their own workstations
Consider additional janitorial services if appropriate
Reach out to Property Management for assistance or resources
Share your plan with Property Management once complete
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Presentation Notes
Place signage throughout the office with CDC guidelines Reduce excess chairs in conference room and gathering areas Limit technology and office supply sharing, individuals should have their own materials Consider new technology to limit touch points throughout the office Enforce disposable kitchenware to limit germ exposure Limit overlapping time in kitchen and common areas by scheduling individual timeslots for usage Implement cleaning protocols for staff to clean their own workstations Consider additional janitorial services if appropriate Please reach out to Property Management for assistance or resources And finally share your plan with Property Management once complete
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Top 10 Tips to Protect Employees’ Health
Have conversations with employees about their Actively encourage sick employees to stay home. Develop concerns. Some employees may be at higher risk for policies that encourage sick employees to stay at home without fear severe illness, such as older adults and those with chronic of reprisals, and ensure employees are aware of these policies.
Develop other flexible policies for scheduling and telework (if feasible) and create leave policies to allow employees to stay home to care for sick family members or care for children if schools and childcare close.
Promote etiquette for coughing and sneezing and handwashing. Provide tissues, no-touch trash cans, soap and water, and hand sanitizer with at least 60% alcohol.
Perform routine environmental cleaning. Routinely clean and disinfect all frequently touched surfaces, such as workstations, countertops, handrails, and doorknobs. Discourage sharing of tools and equipment, if feasible.
Provide education and training materials in an easy to understand format and in the appropriate language and literacy level for all employees, like fact
medical conditions.
Talk with companies that provide your business with contract or temporary employees about their plans. Discuss the importance of sick employees staying home and encourage them to develop non-punitive “emergency sick leave” policies.
Plan to implement practices to minimize face-to-face contact between employees if social distancing is recommended by your state or local health department. Actively encourage flexible work arrangements such as teleworking or staggered shifts.
Consider the need for travel and explore alternatives. Check CDC’s Travelers’ Health for the latest guidance and recommendations. Consider using teleconferencing and video conferencing for meetings, when possible.
sheets and posters. If an employee becomes sick while at work, they should be separated from other employees, customers, and visitors and sent home immediately. Follow CDC guidelines for cleaning and disinfecting areas the sick employee visited.
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This is from the CDC website and it is the top 10 tips to protect employees health Actively encourage sick employees to stay home Develop other flexible policies for scheduling and telework (if feasible) and create leave policies Promote etiquette for coughing and sneezing and handwashing Perform routine environmental cleaning Provide education and training materials Have conversations with employees about their concerns. Talk with companies that provide your business with contract or temporary employees about their plans Plan to implement practices to minimize face-to-face contact between employees if social distancing is recommended by your state or local health department. Consider the need for travel and explore alternatives and If an employee becomes sick while at work, they should be separated from other employees, customers, and visitors and sent home immediately.
MRP’S RETURN TO OFFICE CATALOGUE If you would like any of these items please reach out to [email protected]
Personal Protective Equipment Hand Sanitizer
Sani Wipes
Plastic Face Shield
Infrared Thermometers
Forehead Thermometers
Digital Thermometers
Lifestyle Lunch Kits (no-contact delivery)
Dinner Kits (no-contact Delivery)
Virtual Wellness Classes
Virtual Employee Engagement
Programming
Gift Cards to Local Businesses
Office Equipment Reusable Bags
Mugs for your desk
4-6ft Radius Mats – Vinyl Decal
4-6ft Radius Mats – Removable
6ft Floor Decal
Desktop Paper
Paper Desk Mats
Reusable Desk Mats
Footprints to indicate one-way traffic
Plastic Desk Dividers
Countertop Safety Desk Barriers
UV Items Germicidal Light Fixtures
UV Sanitizer
Phone – Soap Phone Sanitizer
Foldable UV Sanitizer
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This slide highlights some of the items that MRP can assist with procuring for you. If your company is in need of any of the PPE, Office Equipment, Lifestyle or UV items listed here please reach out to Lauren Stevenson at MRP and we can coordinate your order.
It’s now time to answer all the questions you have sent it, but before we do that,
MRP
We are here to help! Please reach out for any assistance, resources, or materials that you may need during this time.
Thank you
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Please remember that we are here to help. Thank you so much for joining us today. we will be sending out the larger PDF packet with additional information. Please do not hesitate to reach out for any assistance, resources or materials that you may need during this time. We hope that we answer all your questions in just a moment, but if anything else comes to mind please do not hesitiate to email property management. Thank you, and stay safe.
