CPA USERS MANUAL 2.3.1 - cdarnd hydcdarndhyd.gov.in/manuals/Defence_Travel_System_USER... · Web viewHe can log on to and go to "Booked Tickets" link and select the ticket to be cancelled

PCDA TRAVEL PORTAL USERS MANUALPCDA TRAVEL PORTAL USERS MANUALDepartment of Defence Portal (DOD)Department of Defence Portal (DOD)

PCDA Travel PortalPCDA Travel PortalUsers ManualUsers Manual

DOD 1.0DOD 1.0

D P A R T M E N T O F D E F E N C E D O D U S E R M A N U A L

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DEPARTMENT OF DEFENCE

DOD User Manual

Department of Defence (DOD) Portal is based on BroadVision portal Architecture and provides Department of Defence with a way of consolidating disparate 10,000 centers across India which issue warrants to various defence personnel’s for the purpose of rail travel. The portal built will enable issuing railway tickets directly instead of warrants and will cut down the manual process in totality. Railway ticketing will be enabled via Web services integration being offered by IRCTC. PCDA (Travel) will become an agent of IRCTC and will subsequently authorize around 10,000 officials across India, who will be able to book the tickets in Indian Railways.

The system is available for use only with prior consent of Department of Defence with all rights and responsibilities thereof.

Copyright © 2009 Department of Defence

Version 1.0

Developed by BroadVision

All trademarks referenced herein are trademarks of their respective holders.

T able of Contents1. PCDA TRAVEL PORTAL OBJECTIVE 9

2. OVERVIEW 10

2.1. DOD Architechure 102.2. PCDA Travel Portal Center 122.3. System Requirements 152.4. Procedure for Browser Setting 152.5. PCDA Travel Portal Advantage 162.6. PCDA Security Feature 162.7. Services Offered By IRCTC 18

3. GETTING STARTED 22

4. PORTAL AUTHENTICATION 24

4.1. First Time Master Booker Authentication 244.2. First Time Commanding Officer Authentication 284.3. Master Booker/Sub Booker Authentication 324.4. Commanding Officer Authentication 34

5. MASTER/SUB BOOKER RESPONSIBILTIES 38

5.1. Traveler Management by Master Booker /Sub Booker 385.2. Edit Traveler Profile 435.3. Transfer Out Fom Current Unit 475.4. Transfer IN From Other Unit 495.5. Normal Travel Request Dashboard 515.6. Exceptional Travel Request Dashboard 535.7. Normal/Exceptional Booking Cancellation Request Dashboard 555.8. Normal Booking Dashboard 575.9. Exceptional Booking Dashboard 625.10. Off Line Booking 675.11. Master Missing Dashboard 685.12. TDR 71

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6. ADDITIONAL RESPONSIBILTIES OF MASTER BOOKER 73

6.1. Add Sub Booker 73

7. COMMANDING OFFICER RESPONSIBILTIES 77

7.1. Approve Traveller 777.2. Approve Sub Booker 807.3. Transfer IN Approval 837.4. Transfer Out Approval 857.5. SOS Booking Request Dashboard 877.6. Approved Edited Profile 907.7. CO Delegation 937.8. Transfer Role 947.9. CO Approval Request Dashboard 957.10. CO Approval Dashborad for Normal/Exceptional Booking Cancellation Request 987.11. CO Approval TDR 100

8. IRLA MANAGEMENT 101

9. REPORT 106

10. APPENDIX 111

10.1. IRCTC Station List With Code 111

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1. PCDA Travel Portal ObjectiveThis manual documents user operation of Department of Defence (DOD) Portal Tool. This edition of the manual is for use with version 1.0 of DOD Portal.

The Department of Defence (DOD) aim is to provide portal based solutions to disparate 10,000 centers across India which issue warrants to various defence personnel’s for the purpose of rail travel. This portal will enable issuing railway tickets directly instead of warrants and will cut down the manual process in totality. Railway ticketing will be enabled via Web services integration being offered by IRCTC. PCDA (Travel) will communicate with IRCTC and will subsequently authorize around 10,000 officials across India, who will be able to book the tickets in Indian Railways.

It is also a mission critical element to implementing security solutions such as Public Key Infrastructure and Secure Extranet access.

The purpose of this document is to help you understand the system and its functionality. The step-by-step usability instructions included in the document should be read before you start using the PCDA portal application.

We hope you enjoy using PCDA Portal and that it improves your productivity!

2. OverviewThe Department of Defence Portal (based on Enterprise Portal Architecture and the accompanying Broadvision Product technologies) will provide Department of Defence with the following benefits:

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Simplified PCDA Travel Portal Activities

Improved communication. (Internal and external)

A way to unify proprietary application services required to enable the DOD Rail Ticketing Portal

Increased Security Assurance, administrators will be able to instantly Activate/Deactivate users at a global level.

A Network Infrastructure that is ready for future enhancements.

2.1. DOD Architecture

DOD Project has been broadly divided into 2 Application and each application has different sections

PCDA Management Centre

Users Management

Office Management

General Masters Management

TR Rule Management

Approval Process

IRCTC Payment and Reconciliation

Report Management

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PCDA MANAGEMENT

CENTRE

PCDA TRAVEL PORTAL

CGDA (SYSTEM ADMIN)

MySQL

--- Figure 1A ---

DOD

PCDA Travel Portal

User Authentication/Authorization Management

Traveler Management (Master Booker /Sub Booker)

Normal Travel Request Dashboard

Exceptional Travel Request Dashboard

CO Approval Request Dashboard

Normal Booking Dashboard (Integration through IRCTC)

Exceptional Booking Dashboard (Integration through IRCTC)

SOS Booking Dashboard (Integration through IRCTC)

Normal/Exceptional Booking Cancellation Request Dashboard

CO Approval Dashboard for Normal/Exceptional Booking Cancellation Request

Pay Account Office Dashboard for IRLA Management

Offline Booking Request and Approval Dashboard

Feedback Management

2.2. PCDA Travel Portal Center The key functions of the PCDA Portal Center can be broadly classified into the following categories:

User Authentication/Authorization Management

Traveler Management (Master Booker /Sub Booker)

Normal Travel Request Dashboard

Exceptional Travel Request Dashboard

CO Approval Request Dashboard

Normal Booking Dashboard (Integration through IRCTC)

Exceptional Booking Dashboard (Integration through IRCTC)

SOS Booking Dashboard (Integration through IRCTC)

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Normal/Exceptional Booking Cancellation Request Dashboard

CO Approval Dashboard for Normal/Exceptional Booking Cancellation Request

Pay Account Office Dashboard for IRLA Management

Offline Booking Request and Approval Dashboard

Content Management Before/After Login

Advertisement Management

Feedback Management

The following diagram depicts the key functions performed in the PCDA Portal Center:

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Portal Authentication

Travel RequestRequest Dashboard Add Users

Additional Tab after Authentication based on

Role

DOD –PCDA Portal Center Three

Layer Securitie

s

Digital Signature

User’s

Credential

Security Questions

&Answers

Home

Demo

FAQ

Feedback

Contact Us

Reports

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Normal Booking

Dashboard

Edit Traveler Profile

Add Sub Booker

Add Traveler

Exceptional Booking

Dashboard

--- Figure 1.0 Master Booker View ---

Normal Booking

Exceptional Booking

Cancellation

Offline Booking

Master Missing

Dashboard

Potal Authentication

Normal Booking

DashboardTravel Request

Edit Traveler ProfileAdd Sub BookerAdd

Traveler Request Dashboard Add Users

Exceptional Booking

Dashboard

Link View Based on Role

DOD –PCDA Portal Center

Normal Booking

Exceptional Booking

Cancellation Offline Booking

Master Missing

Dashboard

Three Layer

Securities

Digital Signature

User’s

Credential

Security Questions

&Answers

Portal Authentication

Approve Traveler

Request Dashboard

Approve User Add Users

Approve Sub Booker

Additional Tab View after Authentication based on

Role

DOD –PCDA Portal Center

Approve Booking

Approve Cancellation

RamBaan Booking

Three Layer

Securities

Digital Signature

User’s

Credential

Security Questions

&Answers

Approved Edited Profile

Home

Demo

FAQ

Feedback

Contact Us

TransferIn

TransferOut

User Reports

Travel Reports

Request Report

Reports

User Reports

Travel Reports

Request Report

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SOS Booking

Approve Sub Booker

Approve Traveler

--- Figure 1.1 Commanding Officer View ---

Transfer Out

Approval

Transfer In Approval

Approved Edited Profile

CO Delegation

2.3.2.4. System Requirements

Being a purely web based application; the only requirement is to have a browser running on your computer system.

Personal Computer should have Windows Operating System. It can be Windows XP or any higher version of operating system.

Internet Explorer 6.0 or higher / Mozila FireFox 2.X Internet Browser

Java Script should be enabled into Internet Explorer 6.X/ Mozila FireFox 2.X

Internet Connection with the best speed available

2.5. Procedure for Browser SettingEnable Microsoft Internet Explorer: From the browser's Tools menu select "Internet Options" Select the Security tab.Pick the "Internet zone" icon.Push the "Custom Level." button.Scroll down the Settings list to the Scripting item. (You may need to double-click on icons to expand lists.Under the "Active scripting" item, choose the Enable radiobutton.Push OK and Yes to confirm and close the Security Settingsdialog box, then OK again to close the Internet Options dialogbox.Refresh the current page.

To delete cookies in Internet Explorer 6.x:

Run Internet Explorer. Open the Tools menu. Select Internet Options to open the Dialog box. Click the "Delete Cookies" button. Click OK.

Enable Mozilla Firefox 2.x: Open the option preferences. For Windows Users: . From the menu bar select Tools >> Options. For Macintosh Users: From the Firefox menu, select Preferences. From the Options window, select the Content icon. Check the "Load images automatically", "Enable JavaScript"

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and "Enable Java" checkboxes. Reload the current page.

To delete cookies in Mozilla:

Open the Edit menu. Select Preferences to open Dialog box. Select the Privacy And Security to open sub-menu. Select the Cookies item. Click the Cookie Manager. Open the "Stored cookies" folder Select one or more cookies you want to remove and click "Remove Cookie". Clicking "Remove All Cookies" will delete all cookies.

2.6. PCDA Travel Portal AdvantageOn Line Experience of Indian Railway Ticket Booking/Cancellation

Defence Personal no need to go at Indian Railway Reservation Center for Booking/Cancellation

Less Paper Work

Highly Secured System – interaction through https mode only

2.7. PCDA Security Feature

Security Implementation at three Layers (Digital Signature/Password Policy and Security Question Answers) to eliminate potential threat.

2.7.1. Digital CertificationCommanding Officer/Master/Sub Booker will be authenticated at the DOD servers using a digital certificates.CGDA System admin will circulate set up for Digital signature for each individual who will be going to use PCDA portal application.

Password Policy

o Length is min. 8 character long o At least one upper case, at least one number and at least one special character

(like @#$%*?_) mandatory e.g. Amar5_delhio Validity of every password – 15 days. (User gets prompted from the 12th day for

changing the password)o Continuously 3 times, a user will be allowed to enter incorrect password. After the

third wrong attempt, user will be asked to Contact the admin for password reset.Password creation: (Second Factor Authentication)

System admin creates Password for Master booker and Commanding Officer, and all system users except Sub Bookers

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The default password provided to every user is “Passwd123$”. At the first log-in the PCDA portal will be mandated to change the password. For second factor authentication, the user will be asked one random question from a set of

8 pre defined questions. At the time of first time login, the user will be answering these 8 questions, which are stored. The set of 8 questions are:

o Your Personal numbero Mothers Maiden Nameo Your Favourite Colouro Your Favourite Flowero Your Favourite Movieo Your Date of birth (dd/mm/yyyy)o Your Favourite Booko Your Favourite Actor

o From this set of 8 questions, each time one question will be asked in random to be entered along with user id and password

Password and answers to the questions will be stored in the Database in encrypted format and will not be viewable even to the system admin.

Password and Security related answers as well as crtical informations stored into database in encrypted format

Exchange with IRCTC will be through SSL (Secure socket layers) https mode. This involves data encryption decryption.

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2.8. Services Offered By IRCTC The below mentioned services offered are taken from IRCTC web site. The website address is http://www.irctc.co.in

1) I-ticket - refers to a Railway reservation booked on IRCTC website for the consummation of which a printed Railway ticket on standard Stationery dispatched by IRCTC to the Customer through the courier, which constitute the authority to travel on trains.

2) E-ticket - E-ticket - refers to a Railway reservation booked on IRCTC website, for the consummation of which the customer prints out an Electronic Reservation Slip which, along with one of the authorized personal identification, constitutes the authority to travel, in lieu of the regular ticket on standard Stationery.

3) Tatkal Ticket-A ticket booked against Tatkal Quota against extra payment of premium charges as per existing Railway rules.

4) A maximum of six berths/seats can be booked at a time for a specified journey between any two stations served by the train subject to distance restrictions in force.

5) Booking can be done against general (GN),SS( senior citizen), ladies (LD) and tatkal (CK)quota berths/seats only

6) Tatkal Quota (CK) berths/seats are earmarked in all-important trains in different classes except First Class Air-conditioned (1A) class. Ladies quota (LD) is generally earmarked in Sleeper class (SL) and second sitting (2S).

7) In case of tickets booked through internet no concession is permitted except senior citizen.

8) General enquiries available: a. Accommodation available for a train/date combination b. Current Status of reserved tickets. c. Time table d. Train fare e. Trains available between a given pair of stations

9) Courier delivery of tickets (I-tickets) limited to postal addresses covered by the pin codes listed under the link "Places of Delivery ". For details of areas where courier delivery is provided at present, categorized by PINCODE./ APOs getting involved and taking the process of distribution of tickets.

10) E-Booking or E-reservation facility available for all trains. 11) On line cancellation facility for E-tickets alone, up to the charting time for that train. (E-

tickets cannot be cancelled at counters)

Cancellation of I Tickets before departure of trains 12) Cancellation of I-Tickets can be done at any computerized reservation counter across the

country and a cancellation ticket obtained.NO CASH REFUND will be given. Service Charge is also not refundable. The refund amount will be credited to the DOD Account electronically, the following day of cancellation. Refund of fare shall be made after deduction of cancellation charge of the fare as follows:

13) If a RAC/waitlisted is cancelled then Rs. 20/- (Per Passenger) shall be deducted .

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http://www.irctc.co.in/

14) If a confirmed ticket is cancelled more than 24 hrs before the scheduled departure of the train, flat cancellation charges shall be deducted @ Rs.70/- for AC First Class/Executive Class, Rs.60/- for AC 2 Tier/AC 3Tier/First Class/AC Chair car, Rs.40/- for Sleeper Class and Rs.20/- for Second Class.Cancellation charges are per passenger.

15) If a confirmed ticket is cancelled within 24 hrs and upto 4 hours before the scheduled departure of the train, cancellationcharges shall be 25% of the fare subject to the minimum flat rate mentioned in the above clause.

16) Cancellation of tickets after departure of trains 17) I-Tickets can also be cancelled in the above manner,at the boarding station, within 4 hours

before the scheduled departure of the train and18) Upto 3 hrs after actual departure of train for tickets upto a distance of 200kms19) Upto 6 hrs after actual departure of train for tickets upto a distance of 201-500kms.20) Upto 12 hrs after actual departure of train for tickets over a distance of 500kms.21) In all the above cases, cancellation charges will be 50% of the fare subject to the

minimum flat rate mentioned in the above clause.22) To cancel tickets after the above period 23) Surrender the I-Ticket with the Station Master and obtain a Ticket Deposit Receipt.24) Prefer your claim for refund to the following address attaching the original copy of the

Ticket Deposit Receipt:General Manager (Operations),Indian Railway Catering & Tourism, Corporation Ltd.,Ist Floor, Internet Ticketing Centre,State Entry Road,New Delhi-110055.

25) IRCTC will process the refund claim with the Railway Administration and refund granted by the Railway shall be credited to your credit card account

26) Refund claims under above clause may require at least 60 days or more for processing.27) Cancellation of I-tickets in case of trains cancelled: 28) I-Ticket can be cancelled upto 72 hrs after the scheduled departure of train at any

computerised reservation counter.29) The above rules of Indian Railways are subject to change without prior notice

Cancellation of E Tickets 30) E-Tickets can be cancelled on Internet at this website till Chart preparation of the

train. Cancellations are not allowed at face to face Railway Counters. If the user wishes to cancel his e-Ticket, he can do so till the time of chart preparation for the train, which is normally 4 hours before the scheduled departure of the train from the train originating station. For train starting up to 12 noon the chart preparation is usually done on the previous night. He can log on to www.irctc.co.in and go to "Booked Tickets" link and select the ticket to be cancelled and can initiate the cancellation by selecting the passengers to be cancelled. Cancellation would be confirmed online and the refund would be credited back to the account used for booking as for normal Internet tickets.If there is any partial cancellation of ticket, please ensure that a fresh e-reservation slip (Electronic Reservation Slip) is printed separately as done for the original ticket.To take you step by step and familiarize you with the procedurefor canceling of e-tickets, please click HERE

31) Cancellation of e-Tickets before chart preparation of the train: 32) If a confirmed ticket is cancelled more than 24 hrs before the scheduled departure of the

train, flatcancellation charges shall be deducted @ Rs.70/- for AC First Class/Executive Class, Rs.60/- for AC 2Tier/AC 3 Tier/First Class/AC Chair car, Rs.40/- for Sleeper Class and Rs.20/- for Second

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http://www.irctc.co.in/eticketsguide.html#cancel

Class.Cancellation charges are per passenger.

33) If a confirmed ticket is cancelled within 24 hrs and upto 4 hours before the scheduled departure of the train,cancellation charges shall be 25% of the fare subject to the minimum flat rate mentioned in the above clause.

34) Less than 4 hours before the schedule departure of the train upto chart preparation of the train, 50% of thefare paid subject to the minimum cancellation charges.

35) Note the Chart preparation time is the time for the chart preparation from the Train Originating Station or from the previous chart Preparation station.

36) Cancellation of e-Tickets after the preparation of Reservation charts: 37) After chart preparation, Refunds for Confirmed/RAC/Partially Confirmed Eticket will be

processed through TDR process. Customer can file TDR online and refund sanctioned by Railways would be credited back to user/agents account. Refund claims under above clause may require at least 90 days or more for processing. Only those PNRs whose Date of journey is less than 30 days will be listed and shall be eligible for applying TDR.Customers are requested to select PNR which are eligible for TDR filing. Please refer to File TDR Procedure

38) For Tatkal Tickets Booked as e-Tickets: 39) A flat refund of 25% of total fare charged on ticket, excluding Tatkal Charges is granted on

cancellation of confirmed Tatkal tickets, which are cancelled up to 24 hrs. before the schedule departure of train. No refund on confirmed Tatkal tickets when cancelled within 24 hrs.of the schedule departure of train. For contingent cancellation and waitlisted Tatkal ticket cancellations, charges will be deducted as per existing Railway rules.

40) Cancellation of e-tickets in case of trains cancelled: 41) If the train is marked as "CANCELLED" in PRS due to breaches, floods, accidents etc. full

refund is permissible incase the ticket is cancelled within three days of the scheduled departure of the train. In case of e-tickets, such cancellations can be done by the customer through Internet.

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http://www.irctc.co.in/cgi-bin/bv60.dll/irctc/services/FiletdrProc.do

3. Getting StartedPCDA Travel Portal Center allows you to perform rail booking/cancellations operations for services those are the part of armed forces. Before start of rail booking system for Defence all requisite operations should be performed by CGDA individuals from PCDA Travel Portal Center Applications.

Home Page

“Broadvision makes it possible to securely manage user access to the application. The first screen displays a Home Page with guest user.

Steps to follow:

Open Internet Browser and type URL http://pcdatravel.gov.in/pcda This takes you to the on to the PCDA Travel Portal Center application Home page. (Refer to figure 1.3).

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--- Figure 1.3 PCDA Portal Home Page ---

4. Portal Authentication

4.1. First Time Master Booker Authentication

Master Booker user will be created by PCDA System admin and default password will be intimated to everyone before login into the PCDA Travel portal Application.

Steps to follow:

Open Internet Browser and type URL http://pcdatravel.gov.in/pcda .This takes you to the on to the PCDA Portal Center application Home page. (Refer to figure 1.4).

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PCDATravel Portal Home Screen

Enter Credentials Details

After entry of correct user name and password details from previous screen and clicked on login button will proceed for change password screen. System will prompt to change the default password created by CGDA system admin office. (Refer Figure 1.5 Screen)

Click on ‘Login’ button to proceed for Security Question Answers Screen. This screen will ask for eight answers for predefined question for security purpose. It is whole discretion of user to put answers against each questions asked from this screen. It is mandatory to remember those answers supplied from this screen. (Refer Figure 1.6 Screen)

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Enter Default Password

Enter New Password as per PCDA password policy

--- Figure 1.5 PCDA Change Password Screen ---

Click on ‘Save’ button will throw you out from portal with the message appeared on PCDA Travel Portal Home Page Screen. The message will be “Your Data Has Been Saved, Kindly Login with your Changed Password”. (Refer Figure 1.7 Screen)

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Enter Answers for all predefined questions and remember answers for all questions in future after click on save button.System will ask random question when next time user will authenticate into system. If correct answer not entered against question, user will not allowed entering into system from security point of view.

--- Figure 1.6 PCDA Security Question Answers Screen ---

4.2. First Time Commanding Officer Authentication

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--- Figure 1.7 PCDA Portal Home Page Screen ---

First Time Login into system will accept new password details and answers of all predefined questions. System will save changed details and user will be logged out immediately to prevent unauthorized access of system.

Commanding Officer user will be created by PCDA System admin and default password will be intimated to everyone before login into the PCDA Travel portal Application.

Steps to follow:

Open Internet Browser and type URL http://pcdatravel.gov.in/pcda. This takes you to the on to the PCDA Travel Portal Center application Home page. (Refer to figure 1.8).

After entry of correct user name and password details from previous screen and clicked on login button will proceed for change password screen. System will prompt to change the default password created by CGDA system admin office. (Refer Figure 1.9 Screen)

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PCDA Travel Portal Home Screen


Click on ‘Login’ button to proceed for Security Question Answers Screen. This screen will ask for eight answers for predefined question for security purpose. It is whole discretion of user to put answers against each questions asked from this screen. It is mandatory to remember those answers supplied from this screen. (Refer Figure 2.0 Screen)

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Enter Default Password

Enter New Password as per PCDA password policy

--- Figure 1.9 PCDA Change Password Screen ---

Click on ‘Save’ button will throw you out from portal with the message appeared on PCDA Travel Portal Home Page Screen. The message will be “Your Data Has Been Saved, Kindly Login with your Changed Password”. (Refer Figure 2.1 Screen)

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Enter Answers for all predefined questions and remember answers for all questions in future after click on save button.System will ask random question when next time user will authenticate into system. If correct answer not entered against question, user will not allowed entering into system from security point of view.

--- Figure 2.0 PCDA Security Question Answers Screen ---

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First Time Login into system will accept new password details and answers of all predefined questions. System will save changed details and user will be logged out immediately to prevent unauthorized access of system.

--- Figure 2.1 PCDA Portal Home Page Screen ---

4.3. Master Booker/Sub Booker Authentication

Master Booker user will be logged into portal Application with the following steps

Steps to follow:


After entry of correct user name and password details from previous screen and clicked on login button will proceed for security answer screen. This screen will ask random question out of eight questions defined into system. User need to provide correct answer of asked question to further entered into system. (Refer Figure 2.3 Screen)

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PCDATravel Portal Home Screen


Click on ‘Login’ button to proceed will allow Master Booker to enter into system (Refer Figure 2.4 Screen)

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System will generate random question to do second level of authentication. User need to put correct answer for randomely asked question for which he/she has supplied answer when logged into PCDA Travel portal application first time. Click on Login button will allow Master Booker to enter into system.

--- Figure 2.3 PCDA Security Question Answer Screen ---

4.4. Commanding Officer Authentication

Commanding Officer user will be logged into portal Application with the following steps

Steps to follow:


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Master Booker will be able to enter into PCDA Travel portal Application along with welcome message by displaying his/her name after successful authentication into system

--- Figure 2.4 PCDA Travel Portal Page after Authentication Screen ---

After entry of correct user name and password details from previous screen and clicked on login button will proceed for security answer screen. This screen will ask random question out of eight questions defined into system. User need to provide correct answer of asked question to further entered into system. (Refer Figure 2.6 Screen)

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--- Figure 2.5 PCDATravel Portal Home Page ---

PCDA Travel Portal Home Screen


Click on ‘Login’ button to proceed will allow Commanding Officer to enter into system (Refer Figure 2.7 Screen)

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System will generate random question to do second level of authentication. User need to put correct answer for randomely asked question for which he/she has supplied answer when logged into PCDA Travel portal application first time. Click on Login button will allow Master Booker to enter into system.

--- Figure 2.6 PCDA Security Question Answer Screen ---

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Commanding Officer will be able to enter into PCDA Travel portal Application along with welcome message by displaying his/her name after successful authentication into system


5.Master/Sub Booker Responsibilities

5.1. Traveler Management by Master Booker /Sub BookerMaster Booker/Sub Booker user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can add traveler(s) profile information into system for his/her unit. To add traveler profile the following steps need to be performed

Steps to follow:

After successful authorization into system, Master/Sub Booker can add traveler profile into system by clicking on Add Users tab link provided as a horizontal menu bar. (Refer to figure 2.8).

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--- Figure 2.8 PCDATravel Portal Page after Authentication Screen ---

Click on Add Users Tab will go to Create Traveler Profile Screen by Default.

After click on Add Users link by default next screen will be “Create Traveler Profile “. (Refer Figure 2.9)

You can define traveler profile information under selected service, category and rank from dropdowns with the help of available attributes like Personal Number, Pay Account Office

etc. This profile screen has been divided into major three sections

a) Traveler belongs to Defence Service and Pay Account Office

Under this section, based out selection of service from dropdown box available categories will be displayed in dropdown. Depending on the selection of category from dropdown will show available ranks into rank dropdown. Based out selection of service and category available Pay Account office will be displayed into Pay Account Office dropdown. System will check alpha code based out entry of personal number for selected service. If check alpha code will not be passed system will not allow entering wrong personal number into system.

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--- Figure 2.9 PCDA Travel Portal Page Create Traveler Profile Screen ---

Click on Add Traveler link will Open Create Traveler Profile Screen

b) Traveler Personal Details

Under this section, Traveler general information will be filled like First Name, Middle Name, Last Name ,Gender,Maritial Status, Date of Birth, Date of Mustering/Commissioning, Email Id , Telephone Number, CDAO account number information in case of officer category , concession voucher/Form D used for PBOR/Officer category, NRS Duty Station, Home Town ,Home Town NRS ,SPR and SPR NRS. If unit is in peace location then specific question will be asked “Is Govt Accommodation Available”. Based out selection of option for this question SPR and SPR NRS option will be enabled or disabled.

c) Traveler Dependant Details

Under this section, Traveler Dependant details will be captured into system with the available attributes like Name, Gender, DOB, Relation, Martial Status, DOII Part Number, DOII Date, Reason and ERS Print Name. This section will display information dynamically into Relation Dropdown depending on the selection of Gender. Through add button you can add as many dependant for defence personal. In case DOII Part Number and DOII date is not available then system will force to put reason against that dependant. At the time of adding dependant system will ask couple of questions based out relation as well as marital status of that dependant with defence personal. If any one answer will be no for entered dependant, system will not allow to add particular dependant with respect to the traveler profile.

After filling all mandatory input fields as well as validation passed through traveler profile screen and Click on ‘Save’ button will save traveler profile information into system. (Refer Figure 3.0).

In this state Master Booker/Sub Booker user of respective unit has entered traveler profile information into system and this will go for approval by Commanding officer. Until unless, Commanding Officer will not approve traveler profile, system will not allow placing any travel request for railway booking for any non- approved traveler. (Refer Figure 3.1)

NOTE: System will not accept duplicate Personal Number.

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Fill Details of Travler will respect to Service, Category and Unit

Traveler General Information like Name, DOB, Date of Mustering/Commisioning etc.

Traveler Depdendant Information

--- Figure 3.0 PCDA Travel Portal Page Create Traveler Profile Screen ---

5.1.1. View Traveler Profile Traveler Profile view screen will appear after action on save button. (Refer to figure 3.0). The Traveler profile data will be saved on the basis of data entry through create Traveler profile screen. This view has details of attributes like Traveler Name, Personal Number, Gender,Martial Status,NRS duty station, Home Town and Family Details.

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--- Figure 3.1 PCDA Travel Portal Page Traveler Profile ViewScreen ---

Traveler Profile View Screen

5.2. Edit Traveler ProfileMaster Booker/Sub Booker user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can edit traveler(s) profile information into system for his/her unit. To edit traveler profile the following steps need to be performed

Steps to follow:

After successful authorization into system, Master/Sub Booker can edit traveler profile into system by clicking on Add Users tab link which provided as a horizontal menu bar. After click on the left hand side link name ‘Edit Traveler Profile’ will allow doing the traveler profile edit operation. (Refer to figure 3.2)

To edit traveler profile information required action is to enter personal number and click on search button will display information of traveler which exists into system by displaying attributes like Personal Number ,Name, Category,Rank,Account Office and Approved State.( Refer Figure 3.2)

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--- Figure 3.1 PCDA Travel Portal Page Edit Traveller ProfileScreen ---

Click on Edit Travler Profile Link under Add Users Menu Option will allow doing Edit Profile Operation

Enter Personal Number and click on Search Button will display traveler profile information exists into system.

Click on hyperlink of Personal Number will go to next screen to show complete profile information. (Refer Figure 3.3). In next screen required action is to click on Edit Profile Button will allow doing

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--- Figure 3.2 PCDA Travel Portal Page Edit Traveller Profile Screen after Search Operation ---

--- Figure 3.3 PCDA Travel Portal Page Edit Traveller Profile Screen view Details---

Click on Personal Number hyperlink will show complete profile information in view mode. (Refer Figure 3.3 in next Screen)

Click Edit Profile Button will allow to Edit Traveler Profile

Change into traveler profile information.

You can edit traveler profile information under three sections


Under this section, Pay Account office information can be changed into system.


Under this section, Traveler general information can be edited like First Name, Middle Name, Last Name ,Gender,Maritial Status, Date of Birth, Date of Mustering/Commissioning, Email Id , Telephone Number, CDAO account number information in case of officer category , NRS Duty Station, Home Town ,Home Town NRS ,SPR and SPR NRS.

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Modify Traveler Profile fields as on need basis.

Click on save Profile Button will kept changed information as an audit log and will be reflected after approval from CO.

Click on Check Box will offline Particular Dependant.

--- Figure 3.4 PCDA Travel Portal Page Edit Traveller Profile Screen ---


Under this section, Traveler Dependant details can be changed into system with the available attributes like Name, Gender, DOB, Relation, Martial Status, DOII Part Number, DOII Date, Reason and ERS Print Name. This section will display information dynamically into Relation Dropdown depending on the selection of Gender. Through add button you can add as many dependant for defence personal. In case DOII Part Number and DOII date is not available then system will force to put reason against that dependant. At the time of adding dependant system will ask couple of questions based out relation as well as marital status of that dependant with defence personal. If any one answer will be no for entered dependant, system will not allow to add particular dependant with respect to the traveler profile.

Once filling of all mandatory input fields done as well as validation passed through traveler profile screen and Click on ‘Save Profile’ button will kept the changed traveler profile information and request will go to Commanding Officer for approval. (Refer Figure 3.5)

In this state Master Booker/Sub Booker user of respective unit has edited traveler profile information into system and this will go for approval by Commanding officer. Until unless, Commanding Officer will not approve all changed attributes information of traveler profile, system will not reflect changed traveler information with respect to traveler profile.

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--- Figure 3.5 PCDA Travel Portal Page Edit Traveller Profile Screen after Change ---

Edit Traveler Profile Information request goes to approval by Commanding Officer.

5.3. Transfer Out Form Current Unit

Master Booker/Sub Booker user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can transfer out any defence personal(s) from current unit to any other unit. To transfer out defence personal(s) from current unit to any other unit the following steps need to be performed

Steps to follow:

After successful authorization into system, Master/Sub Booker can transfer defence personal(s) from current unit to any other unit by clicking on Add Users tab link which provided as a horizontal menu bar. After click on the left hand side link name ‘Transfer Out’ will allow doing the defence personal(s) transfer from current unit. (Refer to figure 3.6)

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Click on Transfer Out link to transfer person from current unit to any other unit

--- Figure 3.6 PCDA Travel Portal Page Transfer Out From Current Unit Screen ---

To transfer out defence personal(s) from current unit required action is to enter personal number and click on outside area of input box will display information of traveler which exists into system by displaying attributes like Personal Number ,Service, Unit Name and list of all other units except unit for which the particular defence personals belong to.( Refer Figure 3.7). After filling all attributes information’s from this screen like Transfer To, SOS Date, NRS Duty Station,SPR and SPR NRS and transfer authority and action done on ‘Transfer Traveler’ button. This transfer request will go to approver of current unit commanding officer for approval.

Unless until Commanding officer of current unit will not approve the transfer out request , the commanding officer of other unit in which traveler has to transfer will not be able to in that traveler into his/her unit from ‘Transfer In Approval’ dashboard of Commanding Officer. (Refer to figure 3.7)

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--- Figure 3.7 PCDA Travel Portal Page Transfer Out From Current Unit Screen ---

Enter Personal Number- Which is part of current unit

Choose Unit from ‘Transfer to’ for which transfer will be done by providing other details like NRS duty station, SPR and SPR NRS

Click on Transfer ‘Transfer Traveler’ button will place request for approval to current unit commanding officer – Without approval of CO transfer will not take place.

5.4. Transfer IN From Other Unit

Master Booker/Sub Booker user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can Transfer In any defence personal(s) from other unit to his/her unit. To transfer in defence personal(s) from other unit to current unit the following steps need to be performed

Steps to follow:

After successful authorization into system, Master/Sub Booker can transfer in defence personal(s) from other unit to current unit by clicking on Add Users tab link which provided as a horizontal menu bar. After click on the left hand side link name ‘Transfer In will allow doing the defence personal(s) transfer to current unit. (Refer to figure 3.8)

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Click on Transfer In link to transfer person from other unit to current unit

--- Figure 3.8 PCDA Travel Portal Page Transfer In From Other Unit Screen ---

To transfer in defence personal(s) from other unit required action is to enter personal number and click on outside area of input box will display information of traveler which exists into system by displaying attributes like Personal Number, Service, and Unit Name. After filling all attributes information’s from this screen like TOS Date, NRS Duty Station, SPR and SPR NRS and transfer authority and action done on ‘Transfer Traveler’ button. This transfer request will go to approver of current unit commanding officer for approval.

Unless until Commanding officer of current unit will not approve the transfer in request the traveler will not be the part of this unit from other unit. (Refer to figure 3.9)

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Enter Personal Number- Which is part of other unit

Fill details like TOS Date, NRS duty station, SPR and SPR NRS and Transfer Authority

Click on Transfer ‘Transfer Traveler’ button will place request for approval to current unit commanding officer – Without approval of CO transfer in of traveler from other unit will not take place.

--- Figure 3.9 PCDA Travel Portal Page Transfer In From Other Unit Screen ---

5.5. Normal Travel Request Dashboard

Master Booker/Sub Booker user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can place request for different type of travels allowed into system.

Steps to follow:

After successful authorization into system, Master/Sub Booker can place travel request for different types of travels for defence personal(s) by clicking on Travel Request tab link which provided as a horizontal menu bar. After click on the left hand side link name ‘Normal Booking will allow doing the travel request for defence personal(s). (Refer to figure 4.0)

To place travel request for defence personal into system ,interface is allowing to place different type of travel request like ‘TD’,’CV’,PT’,’LTC-HT’ and ‘LTC-AI’ with respect to travel rules. Based out selection of travel type all entitled rules will be displayed into travel rules

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--- Figure 4.0 PCDA Travel Portal Page Normal Travel Request Screen ---

Click on Travel Request at Horizontal menu and click on Normal Booking Link to place different type of travel request

Choose Type of Travel and TR rule under which travel request will be generated by Master/Sub Booker

Enter Personal Number

Display dependant information With respect to allowed members in selected TR rulesand checkbox to remove individual for travel request

Via Option to place travel request if direct train not available between stations

Management Question will be asked before placing travel request for auditing purpose

dropdown. Based out selection of TR rule it will display TR rule title as a hyperlink and click on hyperlink will display details

of selected TR rule as a popup window. After entry of personal number it will display all basic information of traveler like First Name, Middle Name, Last Name, Rank, Date of Birth, and Pay Accounting Office. The entitled class dropdown will display all lower level classes with respect to higher class depending on the traveler entitlement. This travel request screen is allowing placing travel request for either for onward or return journey at a time. The from station and To station dropdown will put different type of option depending on the TR rules under which travel request will be placed.

For Example – If travel request is placed for Permanent Transfer under certain travel rules and travel rules allowing only to allow from Old Duty station to New Duty Station then From station dropdown will have the option to select only ‘Old Duty Station’ and To Station dropdown will be having option to select only ‘New Duty Station’

Travel request screen is allowing placing different type of travel request either as via request, relaxed route or Tatkal request by selecting different check box one at a time.

Click on ‘Save’ button will place travel request with respect to travel request and this request will go to approval dashboard of Commanding Officer. (Refer Figure 4.1)

Unless until Commanding officer of unit will not approve the travel request which placed by either Master Booker or Sub Booker will not appear into the dashboard of Master Booker/Sub Booker to do the booking against travel request.

Through travel request screen tagging will be allowed only for ‘PT’ or ‘LTC’ type of travel request. For these types of travels, system will do the tagging based on authority number and authority date. Different type of validations has been implemented into travel request

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--- Figure 4.1 PCDA Travel Portal Page Normal Travel Request View Screen ---

View of Normal Travel Request

screen to ensure proper travel request will be generated into system with respect to TR rule along with onward as well as return journey count management. For example- LTC All India travel request will be allowed once in an alternate year and two LTC request can not be placed once in a year.

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5.6. Exceptional Travel Request DashboardMaster Booker/Sub Booker user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDATravel portal application they can place request for different type of travels allowed into system for Defence personal who belongs to other unit.

Steps to follow:

After successful authorization into system, Master/Sub Booker can place travel request for different types of travels for defence personal(s) those are part of other unit by clicking on Travel Request tab link which provided as a horizontal menu bar. After click on the left hand side link name ‘Exceptional Booking will allow doing the travel request for defence personal(s). (Refer to figure 4.2)

To place travel request for defence personal into system ,interface is allowing to place different type of travel request like ‘TD’,’CV’,PT’,’LTC-HT’ and ‘LTC-AI’ with respect to travel rules. Based out selection of travel type all entitled rules will be displayed into travel rules

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--- Figure 4.2 PCDA Travel Portal Page Exceptional Travel Request Screen ---

Click on Travel Request at Horizontal menu and click on Exceptional Booking Link to place different type of travel request

Choose Type of Travel and TR rule under which travel request will be generated by Master/Sub Booker

Enter Personal Number – not part of Master/Sub booker unit

Display dependant information with respect to allowed members in selected TR rulesand checkbox to remove individual for travel request and at least one passenger is required for travel request

Relaxed Option to place travel request if direct train available between stations


dropdown. Based out selection of TR rule it will display TR rule title as a hyperlink and click on hyperlink will display details

Of selected TR rule as a popup window. After entry of personal number it will display all basic information of traveler like First Name, Middle Name, Last Name, Rank, Date of Birth, and Pay Accounting Office. The entitled class dropdown will display all lower level classes with respect to higher class depending on the traveler entitlement. This travel request screen is allowing placing travel request for either for onward or return journey at a time. The from station and To station dropdown will put different type of option depending on the TR rules under which travel request will be placed.


Travel request screen is allowing placing different type of ravel request either as via request, relaxed route or Tatkal request by selecting different check box one at a time.

Click on ‘Save’ button will place travel request with respect to travel request and this request will go to approval dashboard of Commanding Officer of that unit to which traveler belongs to. (Refer Figure 4.3)

In certain exceptional cases like If travel request has been placed from other unit for Medical TR case and unit is the part of hospital then in this case travel request generated for defence personal who is not the part of unit from request generated will be approved by commanding officer of hospital unit only.

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--- Figure 4.3 PCDA Travel Portal Page Exceptional Travel Request View Screen ---

View of Exceptional Travel Request

Unless until Commanding officer of unit /commanding officer of hospital unit will not approve the travel request which placed by either Master Booker or Sub Booker will not appear into the dashboard of Master Booker/Sub Booker to do the booking against travel request.

Through travel request screen tagging will be allowed only for ‘PT’ or ‘LTC’ type of travel request. For these types of travels, system will do the tagging based on authority number and authority date. Different type of validations has been implemented into travel request screen to ensure proper travel request will be generated into system with respect to TR rule along with onward as well as return journey count management. For example- LTC All India travel request will be allowed once in an alternate year and two LTC request can not be placed once in a year.

5.7. Normal/Exceptional Booking Cancellation Request DashboardMaster Booker/Sub Booker user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can place cancellation request for different type of travels for which booking has been done through web services provided by IRCTC.

Steps to follow:

After successful authorization into system, Master/Sub Booker can place travel cancellation normal/exceptional request for different types of travels for defence personal(s) those are part of current unit or request placed from other unit by clicking on Travel Request tab link which provided as a horizontal menu bar. After click on the left hand side link name ‘Cancellation’ will allow doing the cancellation request for rail booking done into system through IRCTC web services. (Refer to figure 4.4)

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--- Figure 4.4 PCDA Portal Page Cancellation Screen ---

Click on Travel Request at Horizontal menu and click on Cancellation Link to place cancellation request against rail booking

Click on Ticket Number displayed as a hyperlink will display complete information of ticket.

All booked tickets generated for different defence personal(s) into that unit will be displayed with status as Booked along with current status of cancellation request. The cancellation request status may be requested or Approved at a time. Apart from that all necessary information like PNR number, Ticket Number, Request ID, Travel Type, Train Number, Total Booking amount is displayed into cancellation request dashboard. The detail of particular ticket information can be viewed by clicking on hyperlink of Ticket Number. (Please refer figure 4.5)

All cancellation request either full cancellation or partial cancellation request on the basis of either official or personal ground will go for approval by Commanding officer for that unit. (Refer Figure 4.6)

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--- Figure 4.5 PCDA Travel Portal Page Cancellations Next Screen ---

Click on Ticket Number displayed as a hyperlink in previous screen will display complete information of ticket.

Partial cancellation of ticket on official or personal ground by selecting either one yes or no radio button

Cancelaltion Reason required and cancellation request either personal/official will go for approval by CO after click on butotn

5.8. Normal Booking Dashboard Master Booker/Sub Booker user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can do booking for different type of travels request approved by commanding officer through IRCTC web services.

Steps to follow:

After successful authorization into system, Master/Sub Booker can do ticket booking for different types of travels request approved by commanding officer for defence personal(s) those are part of current unit by clicking on Request Dashboard tab link which provided as a horizontal menu bar. After click on the left hand side link name ‘Normal Booking Dashboard’ will allow doing the rail booking against approved travel request into system through IRCTC web services. (Refer to figure 4.6)

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Cancellation Request will approved by CO and after approval by CO, ticket booking will be proceed further for cancellation through IRCTC web services

--- Figure 4.5 PCDA Travel Portal Page Cancellation Request View Screen ---

Click on Book Now hyperlink will proceed for rail booking for Normal as well as exceptional type of travel request

Once click on ‘Book Now’ hyper link will proceed for Plan My Travel screen to select the train class. (Refer Figure 4.7) The train class dropdown will present all below entitled class with respect to higher entitled class for traveler, this train class is absolutely depends based on rank of each and individual defence personal for which Master/Sub Booker is placing a ticket booking. Through plan my travel page.

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--- Figure 4.6 PCDA Travel Portal Page Normal Booking Dashboard Screen ---

Click on Request Dashboard tab at Horizontal Menu and click on Normal Booking Dashboard link at left menu

--- Figure 4.7 PCDA Travel Portal Page Plan My Travel Screen ---

Click on search button will display complete informations into different page sections in next screen.

Click on search button will display complete information’s into different page sections those are described below

Plan My Travel

In plan my travel section will present information of from and to station with respect to journey date placed into travel request.

Check Availability

Based out journey date present into plan my travel section will provide six journey dates with the seat availability status on line. In this first one journey date will be by default selected will present list of trains available between stations selected into travel request.

List of Trains

In this section all trains will be listed out with the selection of first one train with information like Train Number, Departure Time, Arrival Time as well as Train Run Status in the form of MTWTFSSU.

Train Information

Particular selected train into list of trains section will present information of train with available attributes like Train Number, Departure Time, Arrival Time as well as Journey Date

Fare Details

Fare details section will show all fare details including other charges along with total distance and type of train like Super Fast, Mail Express etc...

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Plan My Travel will present information of from and to station with respect to journey date placed into travel request.

Click on ‘Proceed’ button will go to next screen. (Refer Figure 4.9)

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Check Availability will provide six journey dates

Train Fare Details with break up of charges along with distance in KM

Train Details with Arrival and Departure time

--- Figure 4.8 PCDA Travel Portal Page Booking Consolidated Screen ---

Click on Proceed allow to do rail booking

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--- Figure 4.9 PCDA Travel Portal Page Booking Final Screen ---

Click on submit Button will proceed for booking through IRCTC

Complete Details of Train Information with type of ticket along with Passenger details

Option to Select Birth Preference

Senior Citizen check box will be enabled for the passenger falls under senior citizen category to get the concession on ticket fare

Click on ‘Submit’ button will finally do the ticket booking through IRCTC for the request with the complete details about ticket in view screen. (Refer Figure 5.0)

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--- Figure 5.0 PCDA Travel Portal Page Booking View Screen ---

PNR Number will be generated after ticket booking with complete ticket details including passenger details

Option to take print out as a Hard copy for E-Ticket in predefine format agreed between IRCTC and Defenec

5.9. Exceptional Booking Dashboard

Master Booker/Sub Booker user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can do booking for different type of travels request created as an exceptional request approved by commanding officer through IRCTC web services.

Steps to follow:

After successful authorization into system, Master/Sub Booker can do ticket booking for different types of travels request created as a exceptional request approved by commanding officer for defence personal(s) those are part of current unit by clicking on Request Dashboard tab link which provided as a horizontal menu bar. After click on the left hand side link name ‘Normal Booking Dashboard’ will allow doing the rail booking against approved travel request into system through IRCTC web services. (Refer to figure 5.1)

Once click on ‘Book Now’ hyper link will proceed for Plan My Travel screen to select the train class. (Refer Figure 5.2) The train class dropdown will present all below entitled class with

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--- Figure 5.1 PCDA Travel Portal Page Exceptional Booking Dashboard Screen ---

Click on Book Now hyperlink will proceed for rail booking for Normal as well as exceptional type of travel request

Click on Request Dashboard tab at Horizontal Menu and click on Exceptional Booking Dashboard link at left menu

respect to higher entitled class for traveler, this train class is absolutely depends based on rank of each and individual defence personal for which Master/Sub Booker is placing a ticket booking. Through plan my travel page.

Click on search button will display complete information’s into different page sections those are described below

Plan My Travel

In plan my travel section will present information of from and to station with respect to journey date placed into travel request.

Check Availability

Based out journey date present into plan my travel section will provide six journey dates with the seat availability status on line. In this first one journey date will be by default selected will present list of trains available between stations selected into travel request.

List of Trains

In this section all trains will be listed out with the selection of first one train with information like Train Number, Departure Time, Arrival Time as well as Train Run Status in the form of MTWTFSSU.

Train Information

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--- Figure 5.2 PCDA Travel Portal Page Plan My Travel Screen ---

Click on search button will display complete informations into different page sections in next screen.

Particular selected train into list of trains section will present information of train with available attributes like Train Number, Departure Time, Arrival Time as well as Journey Date

Fare Details

Fare details section will show all fare details including other charges along with total distance and type of train like Super Fast, Mail Express etc...

Click on ‘Proceed’ button will go to next screen. (Refer Figure 5.4)

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Plan My Travel will present information of from and to station with respect to journey date placed into travel request.

Check Availability will provide six journey dates

Train Fare Details with break up of charges along with distance in KM

Train Details with Arrival and Departure time

--- Figure 5.3 PCDA Travel Portal Page Booking Consolidated Screen ---

Click on Proceed allow to do rail booking

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--- Figure 5.4 PCDA Travel Portal Page Booking Final Screen ---

Click on submit Button will proceed for booking through IRCTC

Complete Details of Train Information with type of ticket along with Passenger details

Option to Select Birth Preference

Senior Citizen check box will be enabled for the passenger falls under senior citizen category to get the concession on ticket fare

Click on ‘Submit’ button will finally do the ticket booking through IRCTC for the request with the complete details about ticket in view screen. (Refer Figure 5.5)

5.10.Off Line Booking

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--- Figure 5.5 PCDA Travel Portal Page Booking View Screen ---

PNR Number will be generated after ticket booking with complete ticket details including passenger details

Option to take print out as a Hard copy for E-Ticket in predefine format agreed between IRCTC and Defenec

Master Booker/Sub Booker user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can do offline booking for different type of travels request availed by defence personal not from PCDA travel system.

Steps to follow:

After successful authorization into system, Master/Sub Booker can do offline ticket booking for different types of travels request not created from PCDA travel portal by clicking on Travel Request tab link which provided as a horizontal menu bar. After click on the left hand side link name ‘Offline Booking’ will allow doing the offline booking against approved travel request which not created into PCDA travel portal.(Refer to figure 5.6) To manage the count for different type of Journey’s like FormD in case of already journey has been done by defence personal not by using PCDA travel portal. In offline booking only request need to be captured and it will be considered as an approved request by commanding officer without any explicit approval by commanding officer for offline travel made by defence personal.

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--- Figure 5.6 PCDA Travel Portal Page Offline Booking Screen ---

Click on Travel Request tab at Horizontal Menu and click on Offline Booking at left menu

5.11.Master Missing Dashboard

Master Booker user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can do Check Master Missing records for his/her unit.

Steps to follow:

After successful authorization into system, Master can take corrective actions for Master Missing records of each individual by clicking on Request Dashboard horizontal tab link which provided as a horizontal menu bar. (Refer next figure)

Click on Master Missing Dashboard link will go to next screen. (Refer figure 5.8)

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--- Figure 5.7 PCDA Travel Portal Page Master Missing Screen ---

Click on Request Dashboard tab at Horizontal Menu and click on Master Missing Dashboard at left menu will proceed for next screen refer figure 5.8

Click on Settle Records button will proceed for next screen. (Refer figure 5.9)

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--- Figure 5.8 PCDA Travel Portal Page Master Missing Screen ---

Click on Request Dashboard tab at Horizontal Menu and click on Master Missing Dashboard at left menu will proceed for next screen refer figure 5.8

Corrective action taken by Master Booker for individual record will be settled by master booker with the option of selecting those records and click on settle records button will proceed for next screen

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After corrective action taken by Master Booker for individual action can be anything like change of personal number or change of Pay Account office. In case change of Pay Account office then it is mandatory to specify updated PAO for that individual through Update PAO hyperlink during settle process and specify comments and click on submit comment button

--- Figure 5.9 PCDA Travel Portal Page Master Missing Settled Screen ---

5.12.TDRMaster Booker user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can place request for TDR file for ticket in which journey not availed by individual. Before filing the TDR to IRCTC for manual refund against ticket should be first approved by commanding officer.

Steps to follow:

After successful authorization into system, Master Booker can place TDR request to Commanding officer for booking done. TDR file request can be done only for those bookings with in one month period of date of journey by clicking on Request Dashboard tab link which provided as a horizontal menu bar. After click on the left hand side link name ‘TDR’ will allow filing the TDR request. (Refer figure 6.0)

Click on particular ticket number for which TDR request will be filed. It will open new screen. (Refer figure 6.1)

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Click on request dashboard link at horizontal menu and click on TDR link at left hand menu will open all booking done and will display TDR screen.

--- Figure 6.0 PCDATravel Portal Page TDR Screen ---

Click on Proceed for TDR will go to approval by commanding officer and after approval from commanding officer Master booker can file TDR and refund will be received from IRCTC through reconciliation process.

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Select the predefned reason for filing TDR provided by IRCTC and TDR file can be file for all passengers as well as set of passengers but after filing passenger TDR can not be filed for rest of passenger.

--- Figure 6.0 PCDA Travel Portal Page TDR filed Request Screen ---

6.Additional Responsibilities of Master Booker6.1. Add Sub Booker

Master Booker user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can add sub booker profile information into system for his/her unit. To add sub booker profile the following steps need to be performed

Steps to follow:

After successful authorization into system, Master Booker can add sub booker profile into system by clicking on Add Users tab link provided as a horizontal menu bar. After click on Add Users tab at horizontal menu and click on “Add Sub Booker“. (Refer Figure 6.0)

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--- Figure 6.0 PCDA Travel Portal Page Add Sub Booker Profile Screen ---

Click on Add Users tab at Horizontal Menu and click on Add Sub Booker at left menu

You can define sub booker profile information under selected service, category and rank from dropdowns with the help of available attributes like Personal Number. This profile screen has been divided into major two sections

a) Sub Booker belongs to Defence Service

Under this section, based out selection of service from dropdown box available categories will be displayed in dropdown. Depending on the selection of category from dropdown will show available ranks into rank dropdown. System will check alpha code based out entry of personal number for selected service. If check alpha code will not be passed system will not allow entering wrong personal number into system.

b) Sub Booker Personal Details

Under this section, Sub Booker general information will be filled like First Name, Middle Name, Last Name ,Gender,Maritial Status, Date of Birth, Date of Mustering/Commissioning, Email Id , Telephone Number,

Pay Account Office , concession voucher used for PBOR category, NRS Duty Station, Home Town ,Home Town NRS ,SPR and SPR NRS and his/her dependant information will be further captured into system through ‘Edit Traveler Profile Screen’.

After filling all mandatory input fields as well as validation passed through sub booker profile screen and Click on ‘Save’ button will save sub booker profile information into system.

In this state Master Booker user of respective unit has entered Sub Booker profile information into system and this will go for approval by Commanding officer. Until unless, Commanding Officer will not approve sub booker profile, system will not allow placing any travel request for railway booking for any non approved sub booker. (Refer Figure 6.1)

NOTE: System will not accept duplicate Personal Number.

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--- Figure 6.1 PCDA Travel Portal Page Sub Booker Profile View Screen ---

Sub Booker Created into system and request goes to approval for Commanding Officer

7.Commanding Officer Responsibilities

7.1. Approve Traveler

Commanding Officer user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can approve or disapprove traveler(s) profile information into system for his/her unit. To approve/disapprove traveler profile the following steps need to be performed

Steps to follow:

After successful authorization into system, Commanding Officer can approve/disapprove traveler profile into system by clicking on Approve Users tab link provided as a horizontal menu bar. (Refer to figure 7.0).

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Click on Approve Users Tab will go to Approve Traveler Profile Screen by Default.

After click on Approve Users link by default next screen will be “Approve Traveler Profile “. (Refer Figure 7.1)

This screen will display all list of traveler request created by Master Booker or Sub booker. In this state Master Booker/Sub Booker user of respective unit has entered traveler profile information into system and appeared for approval by Commanding officer. Until unless, Commanding Officer will not approve traveler profile, system will not allow placing any travel request for railway booking for any non approved traveler.

Click on reject link will proceed for next screen and through this screen commanding officer need to provide reason for particular traveler profile reject. (Refer Figure 7.2)

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Click on Approve Traveler link will Open Approve Traveler Profile Screen

--- Figure 7.1 PCDA Travel Portal Page Approve Traveler Profile Screen---

Click on Approve/Reject action will approve or reject traveler profile from system.

Once corrective action has been taken by Master Booker/Sub Booker then same request will go for approval by commanding officer.

7.2. Approve Sub Booker

Commanding Officer user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can approve or disapprove sub booker profile information into system for his/her unit. To approve/disapprove sub booker profile the following steps need to be performed

Steps to follow:

After successful authorization into system, Commanding Officer can approve/disapprove sub booker profile into system by clicking on Approve Users tab link provided as a horizontal menu bar. (Refer to figure 7.3).

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--- Figure 7.2 PCDA Travel Portal Page Approve Traveler Profile Screen---

Click on Reject action will disapprove traveler profile from system and system will capture reason for disapproval and disapproved traveler will appear into Master/Sub Booker Dashboard for corrective action.

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Click on Approve Users Tab will go to Approve Traveler Profile Screen by Default.

After click on Approve Sub Users link will open “Approve Sub Booker Profile “. (Refer Figure 7.4)

This screen will display all list of sub booker request created by Master Booker. In this state Master Booker user of respective unit has entered sub booker profile information into system and appeared for approval by Commanding officer. Until unless, Commanding Officer will not approve sub booker profile, system will not allow placing any travel request for railway booking for any non approved sub booker.

Click on reject link will proceed for next screen and through this screen commanding officer need to provide reason for particular sub booker profile reject. (Refer Figure 7.6)

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Click on Approve Sub Booker link will Open Approve Traveler Profile Screen

--- Figure 7.4 PCDA Travel Portal Page Approve Sub Booker Profile Screen---

Click on Approve/Reject action will approve or reject sub booker profile from system.

Once corrective action has been taken by Master Booker/Sub Booker then same request will go for approval by commanding officer.

7.3. Transfer IN ApprovalCommanding Officer user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can do Transfer in Approval for his/her unit. To approve Transfer In case for any person who is not the part of his/her unit the following steps need to be performed

Steps to follow:

After successful authorization into system, Commanding Officer can Transfer In of any defence person into his/her unit who is not the part of his/her unit by clicking on Approve Users tab link provided as a horizontal menu bar. (Refer to figure 7.7).

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--- Figure 7.6 PCDA Travel Portal Page Approve sub booker Profile

Click on Reject action will disapprove sub booker profile from system and system will capture reason for disapproval and disapproved sub booker will appear into Master/ Dashboard for corrective action.

During Transfer In Process initiated by Master/Sub Booker as well as approved by Commanding Officer will audit all necessary information those are required to be in future to identify the defence personal moved from one unit to another unit along with TOS Date as well as reason to transfer in into particular unit. Unless until Commanding officer will not approve transfer in request processed by Master/Sub Booker for defence personal that person will be the part of his/her main unit but information will be recorded to do the auditing in future.

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--- Figure 7.7 PCDA Travel Portal Page Transfer In Approval Screen---

Click on Transfer in Approval link to approve defenece personal into his/her unit from any other unit

Click on Approve action will in defence personal into unit

7.4. Transfer Out Approval

Commanding Officer user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can do Transfer out Approval from his/her unit to other unit. To approve Transfer Out case for any person who is the part of his/her unit the following steps need to be performed

Steps to follow:

After successful authorization into system, Commanding Officer can Transfer Out of any defence person from his/her unit to other unit by clicking on Approve Users tab link provided as a horizontal menu bar. (Refer to figure 7.8).

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During Transfer out Process initiated by Master/Sub Booker as well as approved by Commanding Officer will audit all necessary information those are required to be in future to identify the defence personal moved from one unit to another unit along with TOS Date as well as reason to transfer out from particular unit. Unless until Commanding officer will not approve transfer out request processed by Master/Sub Booker for defence personal that person will be the part of his/her main unit but information will be recorded to do the auditing in future.

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--- Figure 7.8 PCDA Travel Portal Page Transfer In Approval Screen---

Click on Transfer out Approval link to approve defenece personal out from his/her unit for other unit

Click on Approve button will transfer out person from his/her unit to other unit

7.5. SOS Booking Request DashboardCommanding Officer user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA portal application they are allowed to do making travel request by using SOS Booking option. To place travel request for his/her unit defence personal commanding officer can use SOS booking option through following steps

Steps to follow:

After successful authorization into system, Commanding Officer can place travel request using SOS Booking option from his/her unit by clicking on Approve Users tab link provided as a horizontal menu bar and click on SOS Booking link at left hand menu. (Refer to figure 7.9).

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To place travel request for defence personal into system ,interface is allowing to place different type of travel request like ‘TD’,’CV’,PT’,’LTC-HT’ and ‘LTC-AI’ with respect to travel rules. Based out selection of travel type all entitled rules will be displayed into travel rules dropdown. Based out selection of TR rule it will display TR rule title as a hyperlink and click on hyperlink will display details of selected TR rule as a popup window. After entry of personal number it will display all basic information of traveler like First Name, Middle Name, Last Name, Rank, Date of Birth, and Pay Accounting Office. The entitled class dropdown will display all lower level classes with respect to higher class depending on the traveler entitlement. This travel request screen is allowing placing travel request for either for onward or return journey at a time. The from station and To station dropdown will put different type of option depending on the TR rules under which travel request will be placed.

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--- Figure 7.9 PCDA Portal Page SOS Booking Travel Request Screen ---

Click on Request Dashboard at Horizontal menu and click on Normal Booking Link to place different type of travel request

Display dependant information With respect to allowed members in selected TR rulesAnd checkbox to remove individual for travel request only relaxation for from and To place will not be checked with respect to rule

Via Option to place travel request if direct train not available between stations



Travel request screen is allowing placing different type of ravel request either as via request, relaxed route or Tatkal request by selecting different check box one at a time.

Click on ‘Save’ button will place travel request with respect to travel request and this request will go to approval dashboard of Commanding Officer. (Refer Figure 8.0)

Unless until Commanding officer of unit will not approve the travel request which placed by either Master Booker or Sub Booker will not appear into the dashboard of Master Booker/Sub Booker to do the booking against travel request.

Through travel request screen tagging will be allowed only for ‘PT’ or ‘LTC’ type of travel request. For these types of travels, system will do the tagging based on authority number and authority date. Different type of validations has been implemented into travel request screen to ensure proper travel request will be generated into system with respect to TR rule along with onward as well as return journey count management. For example- LTC All India travel request will be allowed once in an alternate year and two LTC request can not be placed once in a year.

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--- Figure 8.0 PCDA Travel Portal Page SOS Travel Request View Screen ---

View of Normal Travel Request

7.6. Approved Edited Profile

Commanding Officer user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they are allowed to do approval of edit traveler profile. To approve traveler profile for his/her unit defence personal commanding officer can use Approve Edited Profile link at left menu after click on Approve User link at horizontal menu bar.

Steps to follow:

After successful authorization into system, Commanding Officer can approve edit traveler profile for his/her unit by clicking on Approve Users tab link provided as a horizontal menu bar and click on Approve Edited Profile link at left hand menu. (Refer to figure 8.1).

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--- Figure 8.1 PCDA Travel Portal Page Approve Edited Profile Screen ---

Click on Approve Users Tab at horizontal menu and click on Approve Edited Profile link at left menu will open Approve Requested Profile.

Click on Approve action will reflect the changes into profile and in case of reject action taken place by commanding officer will not refelect the modified details into traveler profile but it will keep all changed done by Master/Sub Booker for auditing purpose

Approve Edited profile screen is displaying list of travelers edited by Master/Sub Booker. Before doing approval commanding officer can view the details of changes done for profile by Master/Sub Booker by clicking on hyperlink of personal number. (Refer figure 8.2). This edited profile approval screen will present all changed details with respect to section(s) of traveler profile. For example if any changes done

Commanding officer can view edited traveler profile information under three major sections




If any information changes into this section by Master/Sub Booker then it will be displayed into screen.

In this state commanding officer will reject the changed done by Master/Sub Booker for traveler profile then it is must to enter reason for disapprove by commanding officer. (Refer Figure 8.3)

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--- Figure 8.2 PCDA Travel Portal Page Approve Edited Profile View Screen ---

Approve Edited Profile View Screen will display changed attributes information under different sections like Modified Travler Details, Modified Dependant Details

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--- Figure 8.3 PCDA Travel Portal Page Reject Edited Profile Screen ---

Approve Edited Profile reject Screen will take reason for disapproving profile edited changes done by Master/Sub Booker

7.7. CO Delegation

Commanding Officer user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can delegate his/her responsibilities to other Offg Commanding officer with in a unit. To delegate Commanding officer role and responsibilities the following steps need to be performed

Steps to follow:

After successful authorization into system, Commanding Officer can delegate his/her role and function to any one other Offg commanding officer with in a unit by clicking on Approve Users tab link provided as a horizontal menu bar. (Refer to figure 8.4).

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--- Figure 8.4 PCDA Travel Portal Page CO Delegation Screen ---

Click on Approve Users Tab at horizontal menu and click on CO delegation link in left hand menu

Rest of commanding officer with in a unit will be displayed as a list except the one who has logged into system. In unit only one CO will be active at a time and rest of two will be treated as a deactive CO. Maximum three CO will be created by PCDA System admin office for unit.

Click on Activate button will immediately deactivate current CO and new CO will be activated into unit and logged CO will be sign out from PCDA Travel portal application.

Choose the Offg commanding officer to which current commanding officer with in a unit wants to delegate his/her role and duty and press activate button. Immediately the selected offg commanding officer will be activated into system and the current commanding officer who had done delegation will be deactivated and will be logged out from PCDA Travel portal application.

7.8. Transfer Role

Commanding Officer user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application commanding officer can change the role of Sub booker to Normal Traveler or vice versa. To transfer role from Sub booker to Normal Traveler or Normal traveler to Sub Booker the following steps need to be performed

Steps to follow:

After successful authorization into system, Commanding Officer can transfer role with in his/her unit for sub booker to Normal Traveler or Normal Traveler to Sub Booker at any point of time by clicking on Approve Users tab link provided as a horizontal menu bar. (Refer to figure 8.5).

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Click on Approve Users Tab at horizontal menu and click on Transfer Role link in left hand menu

Enter Personal Number for which role need to be changed if it is not a normal traveler or sub booker system will display message “User Entered Neither Normal Traveler or Sub Booker”

--- Figure 8.5 PCDA Travel Portal Page Transfer Role Screen ---

Enter personal number either of a Normal Traveler or Sub Booker role with in a unit and click on view user detail button will display information of user with the current role assigned to his/her along with Name, Current unit and Approved Status. Only entitled role option will be enabled into dropdown box and after selecting entitled role and click on Assign Role button will assign that role to defence personal into that unit with the message like “Role Assigned Successfully for Entered Personal No”. (Refer figure 8.6)

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--- Figure 8.6 PCDA Travel Portal Page Transfer Role Assign Screen ---

Click on Assign Role button will assign selected entitled role to the defence personal into system.

Based out current role of personal only appropriate entitled role will be displayed into Entitled Role dropdown.

7.9. CO Approval Request Dashboard

Commanding Officer user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application commanding officer will approve the travel request made by Master Booker/Sub Booker for ticket booking.

To approve travel request made by Master Booker/Sub Booker the following steps need to be performed

Steps to follow:

After successful authorization into system, Commanding Officer can approve or disapprove travel request by clicking on Request Dashboard tab link provided as a horizontal menu bar. (Refer to figure 8.7).

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Click on Request Dashboard Tab at horizontal menu and click on Approve Booking link in left hand menu

Click on Approve or Disapprove button to approve or disapprove travel request made by Master Booker/Sub Booker

Commanding Officer Dashboard for all type of travel request like ‘Normal’,’Exceptional’ and RamBaan Booking

--- Figure 8.6 PCDA Travel Portal Page Approval Booking Dashboard Screen ---Assign Screen ---

Approval booking dashboard will display all travel request placed by Master Booker/Sub Booker. Unless until commanding officer of unit will not approve travel request , Master booker/Sub Booker won’t be able to further proceed for ticket booking through IRCTC web services. Here commanding officer is having option to disapprove travel request by providing ‘Disapprove Request Reason’ and request will be closed into system and will never appear into dashboard of Master Booker/Sub Booker. (Refer Figure 8.7)

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--- Figure 8.7 PCDA Travel Portal Page Approval Booking Dashboard Screen ---Assign Screen ---

Click on Disapprove button to to disapprove travel request made by Master Booker/Sub Booker by providing Disapprove Request Reason and press on submit button will disapprove

7.10.CO Approval Dashboard for Normal/Exceptional Booking Cancellation Request

Commanding officer user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can do approval for cancellation request for different type of travels raised against ticket booking for which booking has been done already done through IRCTC web services.

Steps to follow:

After successful authorization into system, Commanding officer can approve travel cancellation request for different types of travels by clicking on Request Dashboard tab link which provided as a horizontal menu bar. After click on the left hand side link name ‘Approve Cancellation’ will allow doing the approval of cancellation request for rail booking done into system through IRCTC web services. (Refer to figure 8.8)

All booked tickets generated for different defence personal(s) into that unit will be displayed with status as Booked along with current status of cancellation request. The cancellation request status may be requested once it will appear into commanding officer dashboard. Apart from that all necessary information like PNR number, Ticket Number, Request ID,

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--- Figure 8.8 PCDA Travel Portal Page Approval Cancellation Screen ---

Click on Request Dashboard at Horizontal menu and click on Approval Cancellation Link to place Approval for cancellation request against rail booking done by Master Booker/Sub Booker

Click on Ticket Number displayed as a hyperlink will display complete information of ticket and proceed for cancellation approval

Travel Type, Train Number, Total Booking amount is displayed into cancellation request dashboard. The detail of particular ticket information can be viewed by clicking on hyperlink of Ticket Number. (Please refer figure 4.5)

All cancellation request either full cancellation or partial cancellation request on the basis of either official or personal ground will appear into dashboard of Commanding officer for that unit. Unless until commanding officer will not approve the cancellation request raised by Master/Sub booker ticket cancellation will not be proceed through IRCTC. (Refer Figure 9.0)

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--- Figure 8.9 PCDA Travel Portal Page Approval Cancellations Next Screen ---

Click on Ticket Number displayed as a hyperlink in previous screen will display complete information of ticket.

Partial cancellation of ticket request on official or personal ground provided by Master Booker/Sub Booker

For each cancellation request Commanding officer need to select either Approving on official ground or personal ground cancellation request.

Click on Approve button will approve the cancellation request in this case MasterBooker/Subbooker will be able to do ticket cancellation through IRCTC web services

7.11.CO Approval TDR

Commanding officer user of respective unit will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can do approval for TDR request generated by Master booker and after approval from commanding officer Master booker can file TDR against ticket of individual and mail will go to IRCTC in pre defined format and after manual verification done by IRCTC for TDR file, if amount is applicable to refund it will be credited into RDS account after reconciliation process executed against TDR process.

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Cancellation Request will be disapproved by CO and after disapproval by CO, ticket cancellaiton request won’t appear in dashboard of Master Booker/Sub Booker

--- Figure 9.0 PCDA Travel Portal Page Cancellation Request Screen after disapproval action ---

8.IRLA Management

Pay Account office user will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can manage the individual running ledger account by getting the debit/credit entries with respect to booking/cancellation of ticket with respect to travel types as per the rules specified by Ministry of Defence.

Steps to follow:

After successful authorization into system, Pay Account office use can check and manage the individual running ledger account by clicking on Account Dashboard tab link which provided as a horizontal menu bar. After click on the Account Dashboard tab link will allow managing the IRLA records. (Refer to figure 9.1)

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--- Figure 9.1 PCDA Travel Portal Page Account Dashboard Screen ---

Click on Account Dashboard will display three different links to do different activities

Download IRLA Recors in form of CSV

Every night scheduler will be run and it will check for the whole day transactions with respect to booking and cancellation , as per rules implemented for managing individual running ledger account by keeping the debit/credit entry with respect to each type of travel availed by defence personal will reach to respective pay account office account dashboard. Through account dashboard, Pay Account office user will be having flexibility to download all transactions with respect to individual and post those information’s into other accounting system. As this posting of information from PCDA Travel portal system to other system is total manual process. Apart from downloading of records, Pay account office is having option to settle those records as well as marking individual’s records as a Master Missing which does not belong to his/her pay account office. After marking those records as a master missing it will reach to Master Booker dashboard through Master Missing link and Master Booker can take appropriate actions for those individuals and exchange comments between Master booker and pay account office user.

Account dashboard screen has been divided into three sections those are mentioned below

1) Download IRLA Records

2) Adjust IRLA Records

3) Master Missing Records

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--- Figure 9.2 PCDA Travel Portal Page Account Dashboard Download Screen ---

Download IRLA Recors in form of CSV

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Adust all debit/credit records by selecting month and year on which DR/CR entries adjusted

--- Figure 9.3 PCDA Travel Portal Page Account Dashboard Adjust record Screen ---

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Mark individual as a Master Missing those are not in PAO system by placing a comments and those will be appear as a Master Missing records into the dashboard of Master Booker and Master Booker can take corrective action for that individual either by correcting personal number ,pay account office etc..

--- Figure 9.4 PCDA Travel Portal Page Account Dashboard Master Missing record Screen ---

9.Report

PCDA Travel Portal user will be logged into portal Application which described in chapter four. After successful login into PCDA Travel portal application they can check different type of reports by clicking on Reports tab at horizontal menu bar. (Refer figure 9.1). Generic report builder used to generate different type of reports into system.

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The report builder has been divided into three major reports

Request Report: - This report will provide complete information of all type of travel request generated into system with respect to each individual. Various filter option provided into request report to view the details of all travel request report with current status of request placed by Master Booker/Sub Booker into that unit.

The various filter option are available into report are Personal Number, request ID,from date, to date, booking type, ticket type, travel type ,code head ,request status and Account office. Applying any of these filters or combination of these filters will provide you complete information of travel request. (Refer figure 9.2)

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Click on Reports tab at horizontal menu bar and click on various reports link like Request Report, Travel Reports and User Reports

--- Figure 9.0 PCDA Travel Portal Page Report Dashboard ---

Different filter option to generate request report

Travel Reports:-

This report will provide complete information of all type of booking generated into system with respect to each individual. Various filter option provided into travel report to view the details of all booking with current status of ticket book, placed by Master Booker/Sub Booker into that unit.

The various filter option are available into report are Personal Number, request ID,from date, to date, booking type, ticket type, travel type ,code head ,request status and Account office. Applying any of these filters or combination of these filters will provide you complete information of booking report. (Refer figure 9.2)

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--- Figure 9.1 PCDA Travel Portal Page Request Report Screen ---

Request report data with different filter option

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--- Figure 9.2 PCDA Travel Portal Page Booking Report Screen ---

Booking report data with different filter option

User Reports

This report will provide complete information of all type users belongs to unit with current status of user into system. The complete information of use can be viewed by clicking on hyperlink of personal number.

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Click on personal number to view complete details of traveler after generating report through button.

--- Figure 9.2 PCDA Travel Portal Page Unit User Report Screen ---

Documents

CPA USERS MANUAL 2.3.1 - cdarnd hydcdarndhyd.gov.in/manuals/Defence_Travel_System_USER... · Web viewHe can log on to and go to "Booked Tickets" link and select the ticket to be cancelled