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Narrabri High School Library

Collection Development Policy

2016

https://narrabri-h.schools.nsw.gov.au/

NHS Library Collection Development Policy - 2016

Table of Contents

Contents Page

Mission 3

1. Role Statement 3

2. The Purpose of the Collection Development Policy 3

3. Goals of the Collection Development Policy 3 - 4

4. The Collection 4 - 5

5. Access to Digital and Online Resources 5

6. Funding the Collection 5

7. Selection of Resources 5 - 6

7.1 Responsibility of Selection 6

7.2 Aims of the Selection Process 6

7.3 Selection Aids 6 - 7

7.4 General Selection Criteria 7

7.5 Print Resources 7 – 8

7.6 Electronic Resources 9

8. Acquisition of Resources 8

8.1 Suppliers 8-9

8.2 Donations and Gifts 9

8.3 Duplicate Copies 9

9. Collection Evaluation 9 – 10

9.1 Deselection 10

9.2 Disposal of Deselected Material 11

9.3 Lost or Damaged Items 11

9.4 Challenges to Materials 12

9.5 Copyright 12 – 13

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Mission:The Library is a “Window to the World” whose role is to help educate, entertain and enrich

the lives of the school community through providing a safe and happy environment.

1. Role Statements

The Collection Development Policy is designed to encompass the selection, acquisition,

deselection and resource management of Narrabri High School Library (NHS). It is a

guide which outlines the way in which the collection will be managed and maintained.

The collection refers to all the materials found within and under the management of the

Teacher Librarian (TL) that can be used within the context of the school’s teaching and

learning programs.

2. The Purpose of the Collection Development Policy

The purpose of the collection development policy is to provide:

For the educational needs of all students and staff by providing access to a variety

of quality, relevant and current information resources, in a variety of formats.

Opportunities for the development of critical thinking skills through access to

material with varying views.

Recreational reading material relevant to the personal growth and developmental

needs of students.

Collaboration with teachers for the selection and effective use of resources.

3. Goals of the Collection Development Policy

The overall aim of the library collection is to ensure that the resources available are

current, appropriate and accessible, supporting all members of the school community.

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The collection goals will aim to:

Provide a variety of appropriate resources supporting the Key Learning Area (KLA)

curriculums and students’ ability levels, learning styles and interests

Provide instruction on the learning of information literacy skills, encouraging

responsible use of information and developing lifelong learners

Provide the opportunity to develop a love of reading for pleasure through appropriate

and quality literature

To update the use of technology in the library, in particular the use of eBooks,

pathfinders and online resources

4. The Collection

The collection consists of resources in several formats:

Print Fiction, Senior Fiction (appropriate for Stage 6 students), Non-

Fiction texts, Reference materials, Teacher resources, Picture

books, Graphic novels, Easy Reading books, Journals,

Magazines, Newspapers

Graphic Resources Charts, Posters, Pictures, Maps, Photographs

Kits

Audio CDs Music, Movie Sound Tracks

DVDs Documentaries, Movies, TV programs

Audio Books

Electronic Resources Online reference sources, including Encyclopedias,

Dictionaries, Journals, Webpages, Computer Software, CD-

Roms, Games, Pathfinders, Clickview

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Board/Card Games

eBooks

5. Access to Digital and Online Resources

Access to digital and online resources is available through the NHS Oliver Library

Homepage. A direct link to this homepage is available through both the staff and student

portals. Oliver Library Homepage provides direct links to all webpages downloaded

through SCIS and Oliver.

Funding the Collection

The TL is responsible for managing the financial resources of the Library budget, as

allocated by the Principal. The TL develops, maintains and evaluates the budget.

Documents maintained include budget proposal, allocation and expenditure records.

6. Selection of Resources

Selection is the process for deciding which items will be added to the library collection.

The curriculum needs and the ability levels of students is paramount in determining the

resources for selection.

6.1 Responsibility for Selection

The TL has is responsible for selection within the guidelines of this policy and has the

task to provide free and open access to all users material holding all points of view. This

authority is delegated by the Principal.

6.2 Aims of the Selection Process

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The aim is to create a well-balanced collection catering for the wide-ranging needs of all

users. Selected material will aim to:

Support the curriculum and be responsive to curriculum change

Represent different viewpoints on subjects

Enrich and support the educational, recreational and information needs of

users

Provide for the varied interests, abilities and learning styles of students and

other users

Cater for the social and emotional needs of the school community

Support the instructional needs of staff.

6.3 Selection Aids

The methods of selection will include:

Curriculum Requirements

Australian Standing Orders

Reviews in Professional journals including SCAN, Connections, Viewpoint

Booksellers’ and Publisher’s catalogues and booklists including Premier’s Reading

Challenge and Children’s Book Council of Australia

Recommendations from sources including Curriculum Support - NSW DEC site,

professional groups such as NSWTL listserv and the Peel Schools Regional TL

collegial group.

The leisure reading interests of students

Personal appraisal

Staff and student requests/recommendations

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6.4 General Selection Criteria

The general selection criteria are as follows:

Application to and support of the curriculum

Quality of content and illustrations

Assisting students in understanding their world

Hobbies and interests of students

Differing viewpoints on controversial subjects

Suitability of material for all ability levels

Availability of other materials on the subject

Consideration of budget and space

6.5 Print Resources

In addition to the general criteria, print resources will also be selected according to:

Appearance attractive to users

The quality of the binding

Reference aids such as table of contents, chapters, index, cross references,

glossary, bibliography and appendix

6.6 Electronic Resources

In addition to the general criteria, electronic resources including eBooks, computer

software, databases, multimedia and websites will be selected according to:

Compatibility to hardware and the school’s network

Ease of navigation

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Cost of networking or site license relative to alternate resources

7. Acquisition of Resources

Acquisition of library resources is the responsibility of the TL and depends on the

allocated funds from the yearly budget. The decision to acquire or subscribe to resources

will be made by the TL after an assessment of potential use and cost. Only resources that

reflect the established selection policy priorities will be considered for purchase. Personal

recommendations may also be considered.

7.1 Suppliers

Approved suppliers will be used for library purchases. Suppliers will have to

demonstrate reliability and good customer service including accuracy, discounts and

communication. These will include:

Australian Standing Orders

Book surf (http://www.booksurf.com.au)

Narnia Bookshop, Peel Street, Tamworth, NSW, 2343

Reputable publishers such as MacMillan, Cambridge University Press and

Kookaburra Educational Resources

7.2 Donations and Gifts

Donations and gifts of resources are welcome but it will be explained to donors that

donated items must meet the Selection Criteria of the Collection Development Policy.

The TL has the authority to make decisions regarding the acceptance, refusal or disposal

of donated items.

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http://www.booksurf.com.au/


7.3 Duplicate Copies

NHS Library will provide duplicate copies of resources when the resource is in high

demand. These include:

Popular fiction

Teaching resources for several classes at one time

Reference resources including atlases and dictionaries

Non-fiction titles when a Year level is studying the same unit.

8. Collection Evaluation

Collection evaluation is the process of determining the worth of a collection in terms of

its ability to meet the needs of the whole school community and the goals of the school

library.

Collection evaluation will occur:

To meet curriculum priorities

Evidence of a lack of up-dated resources

Identify out-dated resources

In response to requests

With consideration to age and condition of resources

Technological developments

As a result of the growth of the school community

Budget submissions

For deselection purposes

During stocktake

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8.1 Deselection

Regular review of the library resources is necessary to deselect items. Deselection of

resources is the responsibility of the TL and follows similar guidelines to selection. When

items no longer meet the selection criteria they are removed.

Criteria for Deselection

Resources will be removed from the collection if an item:

Contains content that is inappropriate, misleading, inaccurate or out-dated

Is no longer of any value to the user

Is damaged beyond repair, including broken website links

Is unattractive to the user

Is a duplicate copy or copies

Is no longer in demand

Has been superseded by newer editions, eBooks or websites

Criteria for replacement of discarded items

As materials become worn, dated, damaged or lost, the TL will determine

whether they will be replaced. The item will not be replaced if:

It has no historical value

Other existing resources fulfill the same purpose

There is no longer any need for that resource

It is no longer available, or,

Up-dated resources are available

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8.2 Disposal of Deselected Material

The TL will use different methods of disposal depending on the item and its condition.

Items will be:

Destroyed/deleted

Offered to staff and students

Donated to charitable organizations

8.3 Lost or damaged items

Students will be informed of the need to cover the cost of replacing unreturned

items.

Students who have left the school with outstanding loans will be notified by letter

to their forwarding address or through their new school.

Teachers will be requested to return resources at the end of each term. They will

be informed of missing items but will not be requested to pay for them.

8.4 Challenges to Materials

NHS Library respects the opinions and values of its users. It also reserves the right to

provide a variety of resources as set out by the Australian School Library Bill of Rights

(http://www.asla.org.au/policy/p_bor.htm), and the Statement on free access to

information (http://www.alia.org.au/policies/free.access.html). If a school community

member finds any resource to be unsuitable for the library collection they have a right to

challenge the resource for its removal or restriction. Persons objecting to items are to

complete and return the Unsuitable Material Form (Appendix A)

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http://www.alia.org.au/policies/free.access.html

http://www.asla.org.au/policy/p_bor.htm


A review panel is convened once the appropriate form has been completed and returned.

The panel, chaired by the Head Teacher – English, will also include a Parents & Citizens

Association officeholder, a senior member of the Student Representative Council and the

TL.

The panel reviews the item in terms of the library’s selection criteria and any available

authoritative reviews.

The item will remain in the collection during the review period. At the conclusion of the

review process the result is notified in writing to the complainant. If not satisfied with the

outcome, the complainant can appeal to the Principal, whose decision will be final.

If the panel deems the item to be unsuitable, it will be removed from the collection.

8.5 Copyright

Copyright and its management in schools is an issue which involves all members of the

teaching and administration staff.

The site, ‘Smartcopying : the official guide to copyright issues for Australian schools

and TAFE’ (http://www.smartcopying.edu.au/scw/go/pid/846) provides comprehensive

information on how schools can interpret and manage their copyright obligations.

Appendix A

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http://www.smartcopying.edu.au/scw/go/pid/846


CHALLENGED MATERIALS: REQUEST FOR RECONSIDERATION OF LIBRARY RESOURCES

Personal Details

Name of Parent _____________________________________________________

Student _____________________________________ Class _________________

Address ___________________________________________________________

Telephone _______________________________ Email _____________________

Resource Details

Author _____________________________________________________________

Title _______________________________________________________________

Publisher (if known) __________________________________________________

Request initiated by __________________________Telephone ________________

Complainant represents:

Self

Organisation (please name) _______________________________________

Other group (please identify) ______________________________________

Please answer Questions 1–10 in spaces provided or on a separate page if necessary.

1. What do you object to in this material? (please be specific: cite sections/pages)

2. What do you feel might be the result of using this material?

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NARRABRI HIGH SCHOOL2 GIBBONS STREET

NARRABRI NSW 2390NEW SOUTH WALES

https://narrabri-h.schools.nsw.gov.au/


3. For what age group would you recommend this material?

4. Is there anything worthwhile about this material?

5. Did you examine the whole item?

If not, what parts?

6. Are you aware of the educational/literary assessments of this material?

7. Are you aware of Department commitments to values and equity in education?

8. What do you believe is the intention/theme of this material and its place in the curriculum?

9. What would you like your school to do about this material? (please indicate)

Reconsider its suitability for inclusion in the school library. Reconsider its suitability for inclusion in the teaching program. Do not give it to my child. Use it with teacher support only. Withdraw it from all students as well as from my child.

10. If you wish it to be withdrawn, what item would you recommend to replace it in the collection?

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Signature of complainant ___________________________ Date _______________

- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Office use onlyFollow up action:

Principal or delegate ______________________________ Date _______________

HANDBOOK FOR SCHOOL LIBRARIES (1996) NSW DEPARTMENT OF SCHOOL EDUCATION APPENDIX 7 UPDATED 2005© 2005 Curriculum K–12 Directorate, NSW Department of Education and Training. 109

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