CPCPeriodic Guide_Version4 Jan09[1]

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AGUIDE TO PERIODIC TRAININGFOR EMPLOYERS AND TRAININGPROVIDERS TO THE ROAD PASSENGERAND ROAD FREIGHT INDUSTRIES

Version 4January 2009


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This booklet provides guidance or those in the Large Goods Vehicles

(LGV) and Passenger-Carrying Vehicles (PCV) sectors who are delivering,

or intending to deliver, the Periodic Training aspects o the Driver

Certifcate o Proessional Competence (Driver CPC), EU Directive 2003/59.

This guidance is available or training providers, (including employers who

are acting as training providers) and or individual trainers.

The inormation contained in this guide is as comprehensive as possible

but should not be taken as a complete or authoritative statement o the law.

This guide relates to the implementation o periodic training in England,

Scotland, Wales and Northern Ireland. The Driving Standards Agency (DSA)is responsible or implementation in Great Britain, and the Driver & Vehicle

Agency (DVA) is responsible or implementation in Northern Ireland.

The Competent Authority or Driver CPC is the Secretary o State in GB

and the Department o the Environment in NI.

WHAT IS DRIVER cPc?

The EU passed the Driver cPc EU Diretive in 2003. This will aet all proessional

LGV and PcV drivers. For new drivers it introdues a new initial qualiation, the Driver

cPc, whih inreases the amount o knowledge that drivers need beore they an

drive. When ombined with liene aquisition tests, the initial qualiation inludes a

our hour theory test and a two hour driving and pratial test.

All drivers, new and existing, will then have to undertake 35 hours o training every ve

years to ensure that their Driver cPc is urrent. This is known as Periodi Training.

Only ourses that have been approved - and are being delivered by a training entre

that has been approved - by the Joint Approvals Unit or Periodi Training (JAUPT) will

ount towards the Periodi Training requirement.

Periodi Training is designed to onrm, and expand on, the existing knowledge and skills

o eah driver to ensure that they ontinue to be sae, ourteous and uel-eient drivers.

This will also enable drivers to keep up-to-date with ever hanging regulations and to

benet rom training throughout their whole areer.

This Diretive beame eetive on 10 September 2008 or the PcV setor and willome into eet on 10 September 2009 or the LGV setor.

For urther inormation on Periodi Training please ontat the Joint Approvals Unit or

Periodi Training advie line.

Guide produced by:

Joint Approvals Unit

or Periodic Training

12 Warren Yard

Warren Farm Oe Village

Milton Keynes

MK12 5NW

T 0844 800 4184

[email protected]

www.driverp-perioditraining.org

Version 4

January 2009


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AGUIDE TO PERIODIc TRAINING 3

1 What is Periodic Training? 4

1.1 What is periodi training?

1.2 How muh training is required?

1.3 How is it delivered?

2 Who is aected by the requirements or Periodic Training? 4

2.1 Who does Driver cPc apply to?

2.2 Existing Drivers (PcV)

2.3 Existing Drivers (LGV)

2.4 New Drivers

2.5 Drivers who hold both PcV and LGV lienes

2.6 Drivers with LGV/PcV lienes rom other ountries

2.7 Exemptions

3 How do training providers/employers get approved to deliver 5

Periodic Training?

3.1 Requirements or beoming an approved training entre

3.2 Inormation required rom Providers/Employers seeking to beome

an approved training entre

4 What is the process or course approval and re-approval? 7

4.1 The ontent o the ourse

4.2 Inormation required when submitting a ourse or approval

4.3 Approval/re-approval o the ourse

5 Who will approve centres and courses? 9

5.1 The Joint Approvals Unit or Periodi Training (JAUPT)

5.2 Quality Assurane

5.3 Non-ompliane with approval requirements

5.4 Appeals proess

5.5 Auditing

6 How will periodic training hours be monitored? 11 6.1 The DSA/DVLA in GB and DVA in NI

6.2 The Driver

6.3 The Employer

6.4 Maintaining the Driver Reord Database

ANNEXES

Annex 1 Extracts rom the Directive 12

1.1 cPc certiying the initial qualiation

1.2 Periodi Training

1.3 Approval o the periodi training

Annex 2 The Syllabus according to the Directive 13

2.2 Advaned training in rational driving based on saety regulations 2.2 Appliation o regulations

2.3 Health, Road and Environmental Saety, Servies and Logistis

Annex 3 Application or Training Centre Approval 15

3.1 Appliation or Training centre Approval

Annex 4 Application or Course Approval 21

Annex 5 Application or Course Re-approval 26

Annex 6 Guidance on Course Layout 32

Annex 7 Example Driver Feedback Form 33

Annex 8 Certifcate o Training Experience 34

Annex 9 Certifcate o Subject Knowledge 35Annex 10 Example o Course attendance Record 36

Annex 11 The Current Fees 37

Glossary o Terms 38

cONTENTS

PAGE


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4

1WHAT IS

PERIODIcTRAINING?

1.1 |What is periodic training?

Periodi training is ontinuing proessional development or bus, oah and lorry drivers. It

arries on throughout the proessional drivers areer, no matter how inrequently they drive.

1.2 |How much training is required?

All drivers must undertake 35 hours o training in every ve-year period. The minimum length

o a training ourse that ontributes to the Periodi Training requirement is seven hours.

1.3 |How is it delivered?

courses and training entres must be approved by JAUPT on behal o the competent

Authority or the delivery o periodi training. The ontent, title and method o delivery o

eah training ourse are looked at during the approval proess.

A ourse is a oherent programme o learning o at least seven hours. The seven hours

exludes any breaks; only diret training and ontat time (time with a trainer) ount

towards the Periodi Training requirement. Periodi Training is designed to improve

the knowledge o the driver and it ould inlude ourses in subjets suh as Disability

Awareness, Tahograph Regulations and Sae and Fuel-Eient Driving. There are notests or exams involved but training entres will be required to evaluate eah ourse to

ensure that those attending have beneted rom the training that they have reeived.

2.1 |Who does Driver CPC apply to?

Driver cPc applies to all new and existing drivers who wish to drive proessionally and

who require an LGV or PcV liene in order to do their job.

2.2 |Existing Drivers (PCV)

All drivers o PcV vehiles, holding a ategory D, D1, D+E or D1+E liene at 10 September

2008, will need to omplete the 35 hours o periodi training beore 10 September 2013,

unless exempt (see 2.6). This also inludes drivers who hold D1 entitlement by virtue opassing a ar test pre-1997. Ater this, they will need to undertake a urther 35 hours o

training in every subsequent ve-year period in order to retain their Driver cPc.

2.3 |Existing Drivers (LGV)

All drivers o LGV vehiles, holding a ategory c, c1, c+E or c1+E liene at

10 September 2009, will need to omplete the 35 hours o periodi training beore

10 September 2014, unless exempt (see 2.6). This also inludes drivers who hold c1

entitlement by virtue o passing a ar test pre-1997 and drivers who hold HGV lass 1,

2 or 3, gained prior to 1991. Ater this, they will need to undertake a urther 35 hours o

training in every subsequent ve-year period in order to retain their Driver cPc.

2.4 |New Drivers

New drivers who gain their initial Driver cPc ater 10 September 2008 (PcV) or

10 September 2009 (LGV) will immediately begin their yle o periodi training upon

reeipt o their Driver Qualiation card (DQc) and will need to omplete 35 hours o

training within ve years o attaining their initial Driver cPc and then omplete 35 hours o

training every subsequent ve years. Periodi Training ould inlude ourses in subjets

suh as Disability Awareness, Tahograph Regulations and Sae and Fuel-Eient Driving.

2.5 |Drivers who hold both a PCV and LGV licence

Drivers with both PcV and LGV lienes will have to omplete only one ourse o 35 hours

o Periodi Training every ve years; they will not have to undertake 35 hours o training or

eah liene ategory.

2.6 |Drivers with LGV/PCV licences rom other countries

Periodi Training must be ompleted in the ountry o employment or residene. Drivers

rom other ountries, who are based in the UK, an undertake Periodi Training in the UK

i residing here or longer than six months in a alendar year.

Training ompleted in another EU state, where employed or resident, will ount towards

Periodi Training in the UK.

2WHO ISAFFEcTEDBY THE

REQUIREMENTSFOR PERIODIcTRAINING?


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2.7 |Exemptions

The Driver cPc diretive will not apply to the drivers o

vehiles with a maximum authorised speed not exeeding 45 km/h

vehiles used by or under the ontrol o the armed ores, ivil deene, the re servieand ores responsible or maintaining publi order

vehiles undergoing road tests or tehnial development, repair or maintenane

purposes, or o new or rebuilt vehiles whih have not yet been put into servie

vehiles used in states o emergeny or assigned to resue missions

vehiles used in the ourse o driving lessons or any person wishing to obtain a driving

liene or Driver cPc

vehiles used or non-ommerial arriage o passengers or goods or personal use

vehiles arrying material or equipment to be used by the driver in the ourse o his or

her work, provided that driving the vehile is not the drivers prinipal ativity.

This list is not neessarily exhaustive and is intended only as a guide. It is reommended

that in all ases where it is elt an exemption applies, drivers and operators seek speialist

independent legal advie.

Only a training entre approved by JAUPT an deliver Periodi Training. The Diretive

stipulates the requirements or approval and this is laid out in Annex 1 o this guide.

An approved entre is responsible or all training and all sites that operate under its

approval. I an approved entre (inluding external sites/sub-entres) is deemed to be

operating in an inappropriate manner, then approval will be revoked or the whole entre.

centres that are made up o a onsortium o training providers or operators may have

their approval revoked or the whole onsortium i any o the members are deemed to be

operating in an inappropriate manner.

Training providers who do not have their own training premises may still apply to be a

training entre. Approved training entres that do not use their own premises are responsibleor ensuring that all requirements or premises are met beore any ourses are delivered.

Training entres should ensure that premises are heked prior to training taking plae.

Training entre approval will last or a period o ve years rom the date the approval is given.

During that period, the entre and its training ourses will be subjet to inspetion by JAUPT.

3.1 |Requirements or becoming an approved training centre

This setion provides a summary o the requirements or beoming an approved entre.

The ollowing riteria must be met:

Adequate insurance cover

Appliants will need to provide proo that they have adequate insurane over in respet

o any risks that might our rom eah and every ourse they intend to undertake. All

appliants are strongly advised to disuss this issue with their Insurer and/or Broker.

IT systems

Appliants will need to have omputer systems that are apable o reording and seuring

reords o training and, through a seure website, transmitting details o driver training

onto a entral database. They must be able to transer this inormation onto the entral

reording database within ve working days o the training ourse.

Adequate inrastructure

Appliants will need to have the use o suitable premises, administration, equipment and

resoures to be able to deliver their approved ourse.

Identity checking

Training entres must arry out identity heks in order to veriy the identity o eah

partiipant on a ourse. This requires a visual hek o an oial orm o Identiation;either a passport and old style paper driving liene, or photoard and ounterpart

driving liene.

3HOW DOTRAININGPROVIDERS/EMPLOYERS

GET APPROVEDTO DELIVERPERIODIcTRAINING?

2WHO IS

AFFEcTEDBY THEREQUIREMENTSFOR PERIODIcTRAINING?


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Driver evidence o attendance

Training entres will be required to issue a reeipt to eah partiipant. This must onrm

the date o attendane and the number and title o the ourse. This is to provide the

driver with independent evidene o partiipation. Approved entres will be issued with an

eletroni template or this reeipt, ollowing entre approval; entres may use either theJAUPT ormat or their own version, as long as it shows the required inormation.

An example o a course Attendane Reord Form is provided in Annex 10.

Evaluation

It is important that the quality and relevane o training is ontinually monitored. As a

result, all approved training entres will be required to build into eah approved ourse a

method o evaluation that will demonstrate the eetiveness o the ourse and the entres

ommitment to maintaining and improving quality. When evaluating their training provision,

training providers should review the eedbak rom drivers attending the ourse and should

also seek eedbak rom the operators who have purhased the ourse. Reviews should

ous on the ontent o the ourse (i.e. did the ourse over inormation that drivers and/or

operators onsidered useul) and also the delivery (i.e. was the ourse pithed at the right

level and delivered in a way that engaged the drivers). Providers should also review theperormane o trainers - this ould identiy whether there is a pattern in driver eedbak

whih demonstrates that some trainers are more eetive than others. consideration

should also be given to the optimum number o attendees on ourses as this may need to

be adjusted in response to previous experiene o delivering the ourse. These evaluation

reords will need to be kept or inspetion by the Joint Approvals Unit or Periodi Training.

Driver eedback orm

Eah driver should omplete a driver eedbak orm at the end o eah ourse.

The approved training entre should retain this eedbak or inspetion.

A sample driver eedbak orm or ompletion by drivers is attahed as Annex 7.

Employer eedback

This will be primarily monitored through driver eedbak orms olleted by the approved

training entre in addition to the evaluation proess detailed above.

Recording and inspection

Approved training entres will be required to maintain a ull reord o all training delivered

so that JAUPT an veriy:

the names and driving liene numbers o drivers who have attended training ourses

the date, title and number o the ourse delivered together with the name(s) o the trainer(s)

the evaluation o the ourses delivered

the driver eedbak orms.

Training entres must provide aess and inormation to JAUPT or the competent

Authority as and when required. All reords an be kept in either paper or eletroni ormat.

The trainers

Approved training entres are responsible or ensuring that the trainers they use haveappropriate knowledge o the subjet they intend to deliver and have appropriate

experiene o delivering training. More guidane on this is given in Setion 4.

course approval

All ourses must be approved. Further inormation on ourse approval is provided in

Setion 4.

3.2 |Inormation required rom providers/employers seeking to become an

approved training centre

Annex 3 ontains an appliation orm that providers/employers seeking approval as a

training entre will need to omplete. The ollowing inormation will be required:

The organisation

The registered name and address o the organisation this should inlude the name o

the person responsible or the appliation.

The type o organisation e.g. an operator with in-house training, training provider,

FE college.

A list o approvals/areditations (e.g. rom awarding bodies) already held and ourses

already being delivered.

3HOW DO

TRAININGPROVIDERS/EMPLOYERSGET APPROVEDTO DELIVERPERIODIcTRAINING?


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4WHAT IS THEPROcESSFOR cOURSEAPPROVAL ANDRE-APPROVAL?

The inrastructure

Details o the premises and training areas to be used. It is aeptable or approved

entres to deliver training at ustomer sites or other premises. It is the responsibility o

the approved entre to ensure that any premises they use or training meet the riteria

set down in the entre appliation orm. A mobile lassroom would also be aeptableas long as it meets the riteria. Reords o all premises used or training and evidene o

quality assurane heks will need to be retained by the entre or audit purposes.

Administrative details Sta proedures and IT systems.

Resoures Teahing aids, materials, equipment.

Poliies or Quality Assurane, Equal Opportunities, Health and Saety, Sta

Development, Data Protetion where appropriate.

Proedures or dealing with complaints and Reunds.

The courses to be delivered

With the initial appliation orm, an indiation o the ourses to be delivered will be

requested. This is not a denitive list and additional ourses an be added through the

ourse approval proess (see Setion 4).

A searhable list o ommerial approved ourses or eah training entre an be oundon the JAUPT website (www.driverp-perioditraining.org) and will enable prospetive

ustomers to seek and nd providers delivering ourses in their required subjets. Training

centres have the aility to publiise any ourses they deliver on the JAUPT website.

Appropriate trainers

A list o the trainers to be used in ourse delivery is requested. Approved training entres

will be required to keep evidene whih demonstrates that the trainers they use to deliver

approved training ourses meet the requirements o the Diretive. They must also make

reords available that show whih trainer/instrutor has been used to deliver a spei

ourse when requested by JAUPT.

4.1 |The content o the course

Approved training entres are responsible or developing and submitting ourses. courses

should be developed in partnership with the LGV and PcV industries, based on the needs

o the business and the drivers.

content must be linked to the Diretive syllabus (see Annex 2 o this Guide or the ull

syllabus). Individual ourses do not have to over the ull ontent o the Diretive syllabus

but an ous on aspets o the syllabus as relevant e.g. working with ustomers. In

some instanes, it may also be appropriate or entres to inlude some ontent that goes

beyond the ontent speied in the Diretive, as long as it an be learly linked to the

syllabus and viewed as an expansion on a Diretive topi.

The ontent o eah ourse must be pithed at least to a Level 2 Voational Qualiation.

The UK qualiations regulators dene Level 2 as ollows: competene whih involves

the appliation o knowledge and skills in a signiant range o varied work ativities,

perormed in a variety o ontexts. Some o the ativities are omplex or non-routine, and

there is some individual responsibility and autonomy. collaboration with others, perhaps

through membership o a work group or team, may oten be a requirement.

4.2 |Inormation required when submitting a course or approval

Annex 4 ontains an appliation orm whih approved training entres seeking approval

or ourses will need to omplete. When proposing a ourse, the approved training entre

will need to provide spei inormation as listed below.

The registered name o the training centre

The title o the course this might over just one subjet e.g. First Aid, or two subjets

e.g. Emergeny Risk Assessment and causes o Aidents.

Aims o the course this should state what the ourse is designed to ahieve.

The length o the course ourses must be at least seven hours in duration. Where

ourses are seven hours in duration, they an be divided into two parts, but the seond

part must start within 24 hours o the rst part nishing. Please note that the total ourse

length must be a ull hour or hal hour e.g. 7 hours or 712 hours but not 714 hours.

3HOW DO

TRAININGPROVIDERS/EMPLOYERSGET APPROVEDTO DELIVERPERIODIcTRAINING?


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4WHAT IS THE

PROcESSFOR cOURSEAPPROVAL ANDRE-APPROVAL?

Shorter modules an be submitted or approval as long as two o these modules an be

ombined to produe a seven hour ourse. For example, a entre ould have our 312hr

modules (A B c D) that they want to deliver in any ombination to make a 7 hr ourse (AB,

cD, Bc, AD, Ac, BD). In this instane, the entre would need to obtain two approvals:

one approval or all our modules together and one approval or another skeleton ourseo 7 hrs (at no extra ost). The skeleton ourse ould then ontain any two o the our

modules already approved within the longer ourse.

Where ourses are over seven hours, but an be delivered in bloks o seven hours

(i.e. ourse o 14, 21, 28, or 35 hours), the ull ourse must be delivered within the year o

approval. NOTE: drivers must omplete the ull ourse or any o the hours to ount towards

Periodi Training e.g. i a driver ompletes only 28 hours o a 35 hour ourse, exept in

exeptional irumstanes, none o the hours will ount, as the ull ourse has not been

ompleted. The review o these exeptional irumstanes will be at JAUPTs disretion.

Where ourses are over seven hours but not divisible into bloks o seven hours

(i.e. ourses o 10 or 15 hours), the ull ourse must be delivered over onseutive days

and within the year o approval.

NOTE: drivers must omplete the ull ourse or any o the hours to ount towards

Periodi Training e.g. i a driver ompletes only 28 hours o a 35 hour ourse or seven

hours o a 10 hour ourse, exept in exeptional irumstanes, none o the hours

will ount, as the ull ourse has not been ompleted. The review o these exeptional

irumstanes will be at JAUPTs disretion.

Training entres should ensure that employers and drivers are ully aware o the

requirements or the ompletion o the ull ourse; inormation should be provided prior to

drivers starting the training ourse.

Trainers qualifcations and/or experience the diretive requires that eah trainer

is suitably qualied in the subjet area(s) they are proposing to deliver. Trainers will be

expeted to present evidene o knowledge in the relevant subjet area and also evidene

o expertise in training/training tehniques.Evidene will take the orm o:

Training

An appropriate training qualiation OR

A ertiate o experiene rom an employer or ustomer that an evidene expertise in

delivering training (see Annex 9).

AND

Knowledge

An appropriate qualiation in the relevant subjet OR

A ertiate o knowledge rom an employer or ustomer that an evidene expertise in

the subjet being delivered (see Annex 10).

NOTE: In some instanes the same qualiation/ertiate may provide evidene o

both subjet knowledge and training experiene e.g. the DSA Registered LGV Instrutorcertiate or the Driving Instrutor NVQ.

Please note that JAUPT enourages ontinuous proessional development or all trainers

as this will benet drivers and their employers.

The breakdown o course content

This will require:

a statement o ourse objetives

a listing o the various omponents o the ourse

the length o time alloated to eah omponent

reerene to the relevant setion o the Diretive Syllabus

the method o training this may inlude lassroom sessions, driving and driver partiipation

a list o resoures required these may inlude lassroom size, vehile, AV and IT equipment

(guidane on the ompletion o the orm showing ourse ontent is provided in Annex 6).

Number o drivers per course the maximum number o partiipants or eah ourse

must be stated. The numbers attending eah ourse should be at a level whih will ensure

that the trainer an make an adequate assessment o eah drivers level o understanding

o the subjet(s) being delivered.


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5WHO WILLAPPROVE

TRAININGcENTRES ANDcOURSES?

Publication o the course or those entres wishing to deliver training on a ommerial

basis, a list o ommerial approved ourses or eah training entre will be available

on the JAUPT website (www.driverp-perioditraining.org) and will enable prospetive

ustomers to nd providers delivering ourses in their required area or subjet. Those

delivering training in-house will not have their ourses publiised.

4.3 |Approval/Re-Approval o the course

One the ourse has been approved, it will be alloated a unique number. In order to

ensure that ourses remain up-to-date and relevant, and are reviewed thoroughly at

regular intervals, ourses will remain valid or only 12 months. One a ourse has expired

it must be re-submitted to JAUPT beore it an be delivered again as Periodi Training. I

re-approval ours within ve years o the expiry date o the original approval, the ourse

will be treated as a re-approval. I a ourse approval lapses or more than ve years, the

ourse will be treated as a new submission.

The ourse re-approval will require entres to demonstrate that they have assessed the

ourse based on the results o ourse evaluations and have made any hanges neessary

to ensure the urreny and quality o the ourse. centres will also be required to provideupdated inormation on the trainers who deliver the ourse and opies o eedbak orms

rom drivers and employers on the quality o ourse delivery.

5.1 |The Joint Approvals Unit or Periodic Training (JAUPT)

The Driving Standards Ageny in GB and the Driver & Vehile Ageny in NI, as the

appropriate government agenies, have set up an approvals body, the Joint Approvals

Unit or Periodi Training, that will approve and quality-assure training entres and ourses

or both PcV and LGV. The two Setor Skills counils, Skills or Logistis and GoSkills,

manage the Joint Approvals Unit or Periodi Training. The Joint Approvals Unit ensures

that a onsistent approah to training entres and ourses is maintained aross the LGVand PcV industries. Training entres that are approved in NI will also be approved to

deliver periodi training in GB, and training entres approved to deliver periodi training in

GB will also be approved to deliver periodi training in NI.

The Joint Approvals Unit or Periodi Training is responsible or

approving training entres

approving ourse ontent

issuing a unique number or eah training entre and eah ourse

managing the quality assurane proess or training entres and ourses to ensure that

standards and approval riteria are upheld.

5.2 |Quality Assurance

The approval or training entres will be or a period o ve years. At any time during the

ve-year approval period, the Joint Approvals Unit or Periodi Training or the competent

Authority may ask to inspet any reords, visit the training entres premises and attend

any approved ourse at any time.

The riteria or the renewal o approval or a urther ve years will be based on the reord

o the organisation. It will be a straightorward proedure or organisations who have

maintained standards. However, i JAUPT suspets that terms and onditions have not

been omplied with, they reserve the right to investigate and, i neessary, ask the training

entre to attend a hearing. Training entres will be onsidered or ontinued approval on

the ollowing riteria:

Driver eedback this will be primarily monitored through eedbak orms olleted by

the training entre at the end o eah ourse. It will also take into aount any spei

issues raised diretly by the driver with the Joint Approvals Unit or Periodi Training.

(The Driver eedbak orm is attahed as Annex 7.)

Employer eedback this will be monitored through eedbak olleted during the

inspetion visits and through diret ontat with employers.

Maintenance o accurate and current records

4WHAT IS THE

PROcESSFOR cOURSEAPPROVAL ANDRE-APPROVAL?


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Use o competent trainers JAUPT enourages ontinuous proessional development

or all trainers as this will benet drivers and their employers.

Upholding other statutory conditions.

5.3 |Non-compliance with approval requirements

JAUPT, on behal o the competent Authority, will have the power to withdraw entre and

ourse approval at any time, should ativities beome evident whih are in ontravention

o the onditions.

5.4 |Appeals process

In the event o any dispute in respet o deisions made by JAUPT, these should be rst

direted to the JAUPT Manager. I a dispute annot be resolved at this stage then it will

be esalated to the chie Exeutive o the Driving Standards Ageny (DSA) or the chie

Exeutive o the Driver & Vehile Ageny (DVA) in Northern Ireland. Appeals an be urther

esalated to the Transport Tribunal. Please see www.transporttribunal.gov.uk or details o

how to proeed with an appeal.

5.5 |Auditing

All approved training entres and ourses are subjet to audit by JAUPT and the

competent Authority.

centre and ourse auditing will start rom 10th September 2008 or PcV entres and 10th

September 2009 or LGV entres. All entres will reeive at least one visit within the ve-

year approval period.

centres are risk-rated by JAUPT, based upon inormation submitted with the entre

approval appliation. This rating takes into aount qualiations held by the trainers and

previous approvals held by the entre. The programme o audit visits will refet the risk

ratings alloated by JAUPT. centres will be ontated prior to a JAUPT visit to arrange an

appointment. The visit will inlude observation o an approved ourse and its trainers.

The audit visit will involve the ations listed below.

1. Inspetion o entre doumentation suh as reords o training delivered (inluding

name o trainer), trainer qualiations/experiene or delivery o spei ourses,

up-to-date reords o sub-entre addresses (or any other loations where training is

delivered), poliies suh as H&S, trainer cPD, QA, Equal Opportunities, data protetion,

vehile doumentation (i appropriate).

2. Review o the general management o the entre, inluding proedures or identity

heking o drivers, use o the entral driver reording database, use o ourse

evaluations and quality assurane (inluding systems to manage any multi-site delivery).

3. Disussion with the Driver cPc course Administrator to go through the administration

proess or a spei ourse.

4. Appraisal o the delivery o a ourse by sitting in on the ourse or at least two hours at

the start or nish.5. General disussion with the trainer about proedures, ourse delivery and sta training.

One a visit has been ompleted, the auditor will submit a report to JAUPT. JAUPT will

eed bak the onlusions o the audit bak to the entre or their review and omment .

I the audit visit requires urther ation on the part o the approved entre, this will be

speied by JAUPT, and the entre will be given a deadline or any ation to have been

ompleted. Depending on the nature o the ations, a ollow-up visit may be required.

The onlusions o the audit will then be used to urther inorm the risk rating given to the

entre by JAUPT.

5WHO WILL

APPROVETRAININGcENTRES ANDcOURSES?


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6HOW WILL

PERIODIcTRAININGHOURS BEMONITORED?

6.1 |The DSA/DVLA in GB and DVA in NI

In GB a entral reord o training undertaken by drivers will be held by the DSA. This Driver

Reording Database will inorm the DVLA when a Driver Qualiation card should be

issued and renewed. NI will use the same database as GB and DVLA will issue and renewthe Driver Qualiation card, on ompletion o 35 hours o approved training.

6.2 |The Driver

Drivers are responsible or ensuring that they have undertaken suient periodi training

hours by the relevant date to maintain their Driver cPc. Drivers will have aess to the

driver reording database to hek on their progress throughout the period.

6.3 |The Employer

The employer must not ause or permit someone to drive proessionally without a Driver

cPc. Employers will be able to aess the driver reording database with the permission

o the driver.

6.4 |Maintaining the Driver Record Database

Approved training entres will be required to reord inormation on ourse attendees on

the driver reording database. This inormation must be entered on the entral database

within ve working days o a ourse taking plae. This inormation will be submitted via

the website www.businesslink.gov.uk/transportand will inur a ee that must be paid

by redit/debit ard at the time o data entry. When a entre is approved, DSA will send

a letter that ontains a unique ode. This ode, along with their entre number and

some other details, will be required to log into the Driver Reording Database using the

Government Gateway and then reate a user name and password. Training entres log in

eah time they use the database through the seure Government Gateway. The database

allows the training entre to reord ompleted training and they an seurely enter and

store details o the payment ard(s) they wish to use. When entering training details the

only inormation that needs to be entered is the driving liene number or the trainee and

the three digit ode on the payment ard to authorise payment.

A guide to help training entres use the system will be issued when approval is given by

JAUPT, and a downloadable opy is available on www.businesslink.gov.uk/transport


12/40

12

ANNEX 1EXTRAcTS

FROM DIREcTIVE2003/59/Ec OFTHE EUROPEANPARLIAMENT ANDOF THE cOUNcIL15 July 2003 on the initial qualiation

and periodi training o drivers o ertain

road vehiles or the arriage o goods

or passengers, amending counil

Regulation (EEc) No 3820/85 and

counil Diretive 91/439/EEc and

repealing counil Diretive 76/914/EEc

1.1 |CPC certiying the initial qualifcation

CPC awarded on the basis o tests

In aordane with Artile 3(1)(a)(ii), Member States shall require trainee drivers to pass

the theoretial and pratial tests reerred to in setion 2(2.2) o Annex I to the Artile.These tests shall be organised by the Member States competent Authorities or an entity

designated by them and shall serve to hek whether, or all the aorementioned subjets,

the trainee driver has the level o knowledge required in setion 1 o Annex I o said Artile.

The said authorities or entities shall supervise the tests and, upon suessul ompletion,

issue the driver with a cPc ertiying an initial qualiation.

1.2 |Periodic training

Periodi training shall onsist o training to enable holders o a cPc as reerred to in Artile

6 and the drivers reerred to in Artile 4 to update the knowledge whih is essential or their

work, with spei emphasis on road saety and the rationalisation o uel onsumption.

This training shall be organised by an approved training entre, in keeping with setion 5 o

Annex I to the Artile. I a driver moves to another undertaking, the periodi training already

undergone must be taken into aount. Periodi training shall be designed to expand on,

and to revise, some o the subjets reerred in setion 1 o Annex I o the Artile.

1.3 |Approval o periodic training

The training entres taking part in periodi training must be approved by the Member

States competent Authorities. Approval may be given only in response to a written

appliation. The appliation must be aompanied by douments inluding:

a suitable qualiation and training programme speiying the subjets taught and

setting out the proposed implementing plan and teahing methods

the instrutors qualiations and elds o ativity

inormation about the premises where the ourses are given, the teahing materials,

the resoures made available or the pratial work, and the vehile feet used

the onditions regarding partiipation in the ourses (number o partiipants).The competent Authority must give approval in writing subjet to the ollowing

onditions:

the training must be given in aordane with the douments aompanying the appliation

the competent Authority must be entitled to send authorised persons to assist in the

training ourses o the approved entres, and must be entitled to monitor suh entres,

with regard to the resoures used and the proper running o the training ourses and tests

the approval may be withdrawn or suspended i the onditions o approval are no

longer omplied with. The approved entre must guarantee that the instrutors have

a sound knowledge o the most reent regulations and training requirements. As part

o a spei seletion proedure, the instrutors must provide ertiation showing

knowledge o both the subjet material and teahing methods. As regards the pratial

part o the training, instrutors must provide ertiation o experiene as proessional

drivers or similar driving experiene, suh as that o driving instrutors or heavyvehiles. The programme o instrution must be in aordane with the approval and

must over the subjets in the list in setion 1.


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List o Subjects

The knowledge to be taken into aount by Member States when establishing the drivers

initial qualiation and periodi training must inlude some o the subjets in this list.

Trainee drivers must reah the level o knowledge and pratial ompetene neessary to

drive, in all saety, vehiles o the relevant liene ategory.

The minimum level o knowledge may not be less than level 2 o the training-level struture

provided or in Annex I to Deision 85/368/EEc11, i.e. the level reahed during ompulsory

eduation, supplemented by proessional training.

2.1 |Advanced training in rational driving based on saety regulations

All licences

2.1.1 Objective: to know the harateristis o the transmission system in order to make

the best possible use o it:

urves relating to torque, power, and spei onsumption o an engine, area o

optimum use o revolution ounter, gearbox-ratio over diagrams.

2.1.2 Objective: to know the tehnial harateristis and operation o the saety ontrolsin order to ontrol the vehile, minimise wear and tear and prevent disuntioning:

spei eatures o hydrauli vauum servobrake iruit, limits to the use o brakes

and retarder, ombined use o brakes and retarder, making better use o speed and

gear ratio, making use o vehile inertia, using ways o slowing down and braking

on downhill strethes, ation in the event o ailure.

2.1.3 Objective: ability to optimise uel onsumption:

optimisation o uel onsumption by applying know-how as regards points

2.1 and 2.2

Licences C, C+E, C1, C1+E

2.1.4 Objective: ability to load the vehile with due regard or saety rules and proper

vehile use:

ores aeting vehiles in motion, use o gearbox ratios aording to vehile

load and road prole, alulation o payload o vehile or assembly, alulation

o total volume, load distribution, onsequenes o overloading the axle, vehile

stability and entre o gravity, types o pakaging and pallets; main ategories o

goods needing seuring, lamping and seuring tehniques, use o seuring straps,

heking o seuring devies, use o handling equipment, plaing and removal o

tarpaulins.

Licences D, D+E, D1, D1+E

2.1.5 Objective: ability to ensure passenger omort and saety:

adjusting longitudinal and sideways movements, road sharing, position on the

road, smooth braking, overhang operation, using spei inrastrutures (publi

areas, dediated lanes), managing onfits between sae driving and other roles as

a driver, interating with passengers, peuliarities o ertain groups o passengers

(disabled persons, hildren).

2.1.6 Objective: ability to load the vehile with due regard or saety rules and proper

vehile use:

ores aeting vehiles in motion, use o gearbox-ratios aording to vehile load

and road prole, alulation o payload o vehile or assembly, load distribution,

onsequenes o overloading the axle, vehile stability and entre o gravity.

2.2 |Application o regulations

All licences

2.2.1 Objective: to know the soial environment o road transport and the rules

governing it: maximum working periods spei to the transport industry; priniples,

appliation and onsequenes o Regulations (EEc) No 3820/85 and (EEc)

No 3821/85; penalties or ailure to use, improper use o and tampering with the

tahograph; knowledge o the soial environment o road transport: rights and

duties o drivers as regards initial qualiation and periodi training.

ANNEX 2THE SYLLABUS

AccORDING TOTHE DIREcTIVE


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14

ANNEX 2THE SYLLABUS

AccORDING TOTHE DIREcTIVE


2.2.2 Objective: to know the regulations governing the arriage o goods:

transport operating lienes, obligations under standard ontrats or the arriage

o goods, drating o douments whih orm the transport ontrat, internationaltransport permits, obligations under the convention on the contrat or the

International carriage o Goods by Road, drating o the international onsignment

note, rossing borders, reight orwarders, speial douments aompanying goods.


2.2.3 Objective: to know the regulations governing the arriage o passengers:

arriage o spei groups o passengers, saety equipment on board buses,

saety belts, vehile load.

2.3 |Health, road and environmental saety, service, logistics

All licences

2.3.1 Objective: to make driver s aware o the risks o the road and o aidents at work:

types o aidents at work in the transport setor, road aident statistis,

involvement o lorries/oahes, human, material and nanial onsequenes.

2.3.2 Objective: ability to prevent riminality and traking in illegal immigrants:

general inormation, impliations or drivers, preventive measures, hek list,

legislation on transport operator liability.

2.3.3 Objective: ability to prevent physial risks:

ergonomi priniples; movements and postures whih pose a risk, physial

tness, handling exerises, personal protetion.

2.3.4 Objective: awareness o the importane o physial and mental ability:

priniples o healthy, balaned eating, eets o alohol, drugs or any other

substane likely to aet behaviour, symptoms, auses, eets o atigue and

stress, undamental role o the basi work/rest yle.

2.3.5 Objective: ability to assess emergeny situations:

behaviour in an emergeny situation, assessment o the situation, avoiding

ompliations o an aident, summoning assistane, assisting asualties and

giving rst aid, reation in the event o re, evauation o oupants o a lorry/

bus passengers, ensuring the saety o all passengers, reation in the event o

aggression; basi priniples or the drating o an aident report.

2.3.6 Objective: ability to adopt behaviour to help enhane the image o the ompany:

behaviour o the driver and ompany image: importane or the ompany o the

standard o servie provided by the driver, the roles o the driver, people with whom

the driver will be dealing, vehile maintenane, work organisation, ommerial and

nanial eets o a dispute.


2.3.7 Objective: to know the eonomi environment o road haulage and the

organisation o the market:

road transport in relation to other modes o transport (ompetition, shippers),

dierent road transport ativities (transport or hire or reward, own aount,

auxiliary transport ativities), organisation o the main types o transport ompany

and auxiliary transport ativities, dierent transport speialisations (road tanker,

ontrolled temperature, et.), hanges in the industry (diversiation o servies

provided, rail-road, subontrating, et.)


2.3.8 Objective: to know the eonomi environment o the arriage o passengers by

road and the organisation o the market: arriage o passengers by road in relation to other modes o passenger transport

(rail, private ar), dierent ativities involving the arriage o passengers by road,

rossing borders (international transport), organisation o the main types o

ompanies or the arriage o passengers by road.


15/40


ANNEX 3APPLIcATION

FOR TRAININGcENTREAPPROVAL

3.1 |Application or Training Centre Approval

Explanatory Note (please read beore completing this part o this orm)

Only training entres that have been approved by the Joint Approvals Unit or Periodi

Training (JAUPT) on behal o the competent Authority are able to deliver Periodi Training.

JAUPT, on behal o the competent Authority, will onsider written appliations rom

training providers and employers on the orm below, subjet to the terms and onditions

at the end o this doument. I all onditions are satised, approval will be granted or a

period o ve years, subjet to ontinued ompliane with the terms and onditions.

One an appliation orm and payment have been reeived, JAUPT will aknowledge

reeipt in writing. JAUPT will then onsider the appliation and. providing it is omplete

and valid, will ommuniate a deision in writing to the appliant organisation within 15

working days. I urther inormation is required to omplete the appliation, JAUPT will

request this inormation rom the appliant organisation and will then ommuniate a

deision in writing to the appliant organisation within 15 working days o the reeipt o

the additional inormation.

I approval is reused, JAUPT will state the reasons or reusal, and the appliant

organisation an re-apply as soon as the reasons or the reusal have been retied.

This orm should be ompleted and sent to the address below along with the ee o 1500.

Payment will be aepted by heque (made payable to DSA), postal order, and redit/debit

ard. I paying by redit/debit ard please ontat JAUPT to make the payment. Please

note that approval annot take plae until the payment has been reeived.

The Joint Approvals Unit or Periodic Training

12 Warren Yard | Warren Farm Oe Village | Milton Keynes | MK12 5NW

T 0844 800 4184

Any queries should be direted to [email protected]


16/40

16

Name o the person

responsible or thisappliation

Position(Please see onditions iv and v)

3.1 IApplication or Training Centre Approval

The Organisation

Registered name o the organisation

Registered address

Postode

ANNEX 3APPLIcATION


Approvals or training/assessing you already hold

(Please inlude evidene o these approvals)

1. Kitemarks or standards

you already hold (eg. IIP,

ISO, customer First)

2. Do you urrently deliver publily unded training? YES NO

I YES, have you been inspeted by OFSTED/ALI YES NO

I YES, what grades were you given or 1. Leadership & Management

2. Logistis

3. Do any o your employees have delegated examinerstatus with the DSA? YES NO

4. Are any o your instrutors registered on the DSA

Voluntary Register or LGV Instrutors? YES NO

Name o person to

ontat in relation

to this appliation

(Please see ondition vi)

Email address

Telephone number

Approved entre name

Approved entre address(i dierent romregistered address)

Postode

Nature o Business Employer with in-house training

Training provider with own premises

Training provider intending to use a range o premises

Employer oering training to third parties

Other please speiy

Setor(s) you intendto deliver to:

LGV PcV LGV & PcV

Number o employees:


17/40


Please onrm that you have: YES NO

A Suitable premises or: Delivering training

Storing training reords

Administration

B Suient resoures or training: Teahing Aids

Materials

Equipment

C The appropriate vehiles or delivering in-ab training (i relevant)

(All vehiles used in this training must be suitably insured, maintained and hold a urrent

MOT, where appliable. You may be asked to veriy this at any time.)

D Poliies or: Quality assurane

Equal opportunities

Health and saety

Trainer standards/development

Data Protetion

E Administration: Sta: Aountable or

ompleting proedures

or Periodi Training

Proedures

IT Systems

F Proedures or dealing with omplaints and reunds

Training Sites

Number o proposed sites or delivering training

(I you have more than one site please inlude on a separate page a ull list with addresses

in aordane with condition ix. Please note: JAUPT will ommuniate only with the

ontat person listed in the appliation.)

The Inrastructure

General Requirements

Beore ompleting this setion, please read the onditions attahed to this orm.

Please be aware that the inormation you provide may be subjet to srutiny at any time.

ANNEX 3APPLIcATION

FOR TRAININGcENTREAPPROVAL Any relevant ourses urrently being delivered:

course Title Diretive Syllabus Reerene

5. Are any o your instrutors registered on the

GoSkills Voluntary Register or PcV Instrutors? YES NO

6. Any other approvals

you hold (please list)


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18

ANNEX 3APPLIcATION


Appropriate TrainersPlease provide a list o the trainers you intend to use to deliver these ourses. (centres

are required to keep omprehensive and up-to-date reords o the trainers they employ in

order to demonstrate that they use only appropriately qualied trainers to deliver periodi

training. A omprehensive list o trainers and evidene o their qualiations/experiene will

be required with eah ourse approval appliation.)

course Title Diretive Syllabus Reerene

Courses

I known, please list the ourses you intend to deliver and the part o the syllabus they

over. This list an be hanged or added to at any time.

(NOTE: eah spei ourse must be approved by submitting a separate course Approval Appliation orm.)

I you intend to deliver training at more than one site, you must have the processes

and quality assurance in place to maintain a consistent standard across all sites.

For approval to be granted you must give details o how this will be achieved. I you

require urther guidance please contact [email protected].

NOTE: As the Approved Training centre you are responsible or maintaining standards

aross all training ourses delivered and all sites. You are also responsible or updating

the entral driver database. I JAUPT were to nd any irregularities at any o your sites, the

competent Authority ould remove or suspend the approval status o the training entre,

all o its sites and ourses.


19/40


ANNEX 3APPLIcATION


Terms and Conditions (Please read areully).

i I a training entre ails to omply with these terms and onditions, the competent

Authority may remove or suspend the approval status o the training entre with

immediate eet.ii Only those entres approved or Periodi Training are entitled to advertise their training

provision as approved or Driver cPc.

iii Only those entres approved or Periodi Training are entitled to use the Driver cPc logo.

iv Training entres must abide by the Terms and conditions as stated in the Guide to

Periodi Training.

v centres must provide the details o a named person who is responsible or this

appliation. This must be the Prinipal o the establishment seeking approval.

vi The Prinipal o the establishment seeking approval must sign this doument

signiying their aeptane o these Terms and conditions on behal o the training

entre. Appliations or approval must be made in writing using this appliation orm.

vii centres must provide a single named ontat whom JAUPT should ontat in relation

to this appliation.

viii The competent Authority reserves the right to revise these Terms and conditions at

any time with a minimum o three months notie given.

ix centres must have a speied business address, where training reords are kept

seurely and or a period o at least six years, and a ontat point, whih will be made

available to anyone looking or a provider via JAUPTs website or with a legitimate

omplaint. P.O. Boxes are not aeptable or use in the list o approved entres, but

an be used as a trading address on letters et.

x centres may operate more than one site and eah site listed must have a speied

address. P.O. Boxes are not aeptable.

xi Where entres operate at more than one loation, they must ensure that systems are

in plae to ensure that a onsistent high standard is delivered aross all loations.

NOTE: As the Approved centre, you are responsible or maintaining standards aross

all sites and or updating the entral driver database. I JAUPT were to nd any

irregularities at any o your sites, the competent Authority ould remove or suspend

the approval status o the training entre and its sites.

xii centres must have suient IT apability to aess and update the Driver Reording

Database via a seure website. There will be a ee assoiated with this proess whih

must be paid by redit/debit ard.

xiii centres must,on ompletion o a ourse, issue all drivers with a reeipt whih details

the amount o Periodi Training reeived during the ourse. Any raudulent issue o

these reeipts ould result in the removal o approval status o the training entre withimmediate eet.

xiv centres must transer inormation to the database on ourses delivered within ve

working days o the date o the ourse.

xv I a training entre ails in its attempt to beome approved, it may re-apply as soon as

it onsiders the reasons or the ailure have been retied.

xvi The competent Authority or his/her representative reserves the right to visit an

approved training entre at any reasonable time without prior notie. Failure to omply

with this ould lead to removal rom the list o approved entres.

xvii As part o any audit visit, the competent Authority or his/her representative shall be

entitled to partiipate in any approved training ourse.

xviii centres must hold an up-to-date list o all trainers engaged in training in that entre,

supported by doumentary evidene o their appropriateness to deliver Periodi

Training (inluding or new trainers and leavers). The ourses whih the trainer an

deliver at eah entre must be speied.

xix centres must ontinuously hold the appropriate insurane over or their business.


20/40

20

xx All vehiles used or training must have urrent MOTs and insurane and be overed

by an appropriate maintenane shedule.

xxi Training entres must put in plae an auditable proess to ensure and onrm, within

reason, the identity o the person attending the training ourse. Failure to have suh aproedure ould lead to removal or suspension o their approved status.

xxii All appropriate poliies, as identied in setion D above, must be in plae.

xxiii Training entres using the premises provided by others (e.g. ustomers) or training

retain responsibility or the training environment inluding premises, resoures,

equipment et. Trainers should ensure, ahead o the training delivery, that all Diretive

requirements an be met.

xxiv Training entres must arry out identity heks in order to veriy the identity o eah

partiipant on a ourse. This requires a visual hek o an oial orm o identiation

o either a passport and old style paper driving liene or photoard and ounterpart

driving liene.

I onrm that I have read the above terms and onditions and that the inormation supplied

in this doument is true to the best o my knowledge.

Signed

(person responsible

or this appliation)

Print Name

Position in company

Date

I onrm that I agree to allow JAUPT to pass the details o this entre on to the

Driving Standards Ageny (GB) / Driver & Vehile Ageny (NI), GoSkills and Skills

or Logistis

The DSA (Driving Standards Ageny)/DVA (Driver & Vehile Ageny) would also like to

ontat you to keep you inormed o the latest developments within Driver cPc, inluding

orwarding opies o their magazine Despath.

Please tik one o the ollowing boxes to onrm whether you are happy or inormation on this

orm to be used or ontat purposes:

Yes I agree to being ontated by DSA/DVA

I do not wish to be ontated by DSA/DVA

My email address is:

Please tik one o the ollowing boxes to onrm i you would like this entre publiised on the

JAUPT website (www.driverp-perioditraining.org)

Yes, I would like this entre publiised

No, I would not like this entre publiised

ANNEX 3APPLIcATION



21/40


ANNEX 4APPLIcATION

FOR cOURSEAPPROVAL

Explanatory note (please read beore completing this part o this orm).

Only ourses approved by the Joint Approvals Unit or Periodi Training (JAUPT) on behal

o the competent Authority an be ounted as Periodi Training.

The ontent o eah ourse must be pithed at a level at least equivalent to a Level2 Voational Qualiation. The UK Qualiations regulators dene Level 2 as ollows:

competene whih involves the appliation o knowledge and skills in a signiant

range o varied work ativities, perormed in a variety o ontexts. Some o the ativities

are omplex or non-routine, and there is some individual responsibility and autonomy.

collaboration with others, perhaps through membership o a work group or team, may

oten be a requirement.

courses must be at least seven hours in duration. Where ourses are seven hours in

duration, they an be divided into two equal parts, but the seond part o the ourse must

start within 24 hours o the rst part nishing.

Shorter modules an be submitted or approval as long as two o these modules an be

ombined to produe a seven hour ourse. For example, a entre ould have our 3

hour modules (A B c D) that they want to deliver in any ombination to make a sevenhour ourse (AB, cD, Bc, AD, Ac, BD). In this instane, the entre would need to obtain

two approvals: one approval or all our modules within one ourse and one approval or

another skeleton ourse o seven hours at no extra ost. The skeleton ourse ould then

ontain any two o the our modules already approved within the longer ourse.

Where ourses are over seven hours but an be delivered in bloks o seven hours

(i.e. ourses o 14, 21, 28 or 35 hours) the ull ourse must be delivered within the year

o approval. (Note: drivers must omplete the ull ourse or the hours to ount towards

Periodi Training e.g. i a driver ompletes only 28 hours o a 35 hour ourse, none o the

hours will ount, as the ull ourse has not been ompleted).

Where ourses are over seven hours but not divisible into bloks o seven hours

(e.g. ourses o 10 or 15 hours) the ull ourse must be delivered over onseutive days

and within the year o approval. (Note: drivers must omplete the ull ourse or the hoursto ount towards Periodi Training e.g. i a driver ompletes only seven hours o a 10 hour

ourse, none o the hours will ount, as the ull ourse has not been ompleted).

JAUPT will onsider written appliations rom training providers and employers on behal

o the competent Authority on the orm below, subjet to the terms and onditions listed

at the end o this doument. I all onditions are satised, approval will be granted or a

period o one year, subjet to ontinued ompliane with the terms and onditions.

One an appliation orm has been reeived, JAUPT will aknowledge reeipt in writing.

The approvals unit will then onsider the appliation and, providing it is omplete and

valid, will ommuniate a deision in writing to the appliant organisation within

15 working days. I urther inormation is required to omplete the appliation, JAUPT

will request this inormation rom the appliant organisation and will then ommuniate

a deision in writing to the appliant organisation within 15 working days. I approval isreused, JAUPT will state the reasons or reusal, and the appliant organisation an

re-apply as soon as they eel the reasons or the reusal have been retied.


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2222

Name o ApprovedTraining centre

Number o Training centre(As alloated by JAUPT)

Subjet area o the ourse(rom the syllabus)

Proposed start date or ourse

Setor(s) this ourse is to

be delivered to:

Title o ourse

Aims o ourse

Length o the ourse (hours)

Number o drivers per ourse

Evaluation method (state briefy how you intend to measure the eetiveness o this ourse)

ANNEX 4APPLIcATION

FOR cOURSEAPPROVAL

This orm should be completed and sent to the address below along with the

appropriate ee. Payment will be accepted by cheque (made payable to DSA),

postal order, and credit/debit card. I paying by credit/debit card please contact

JAUPT to make the payment. Please note that approval cannot take place until

the payment has been received.



T 0844 800 4184


1. Advaned training in rational driving

based on saety regulations

2. Appliation o regulations

3. Health, road and environmental saety,

servie, logistis

PcV LGV PcV & LGV


23/40


coursesto

bedelivered

Listeviden

eattahedtoshowthetrainersknow

ledge,

qualifation

s/experiene

Listevideneattahedtoshowthetrainers

trainingqualifations/experiene

Explanatoryno

te(pleasereadbeoreompletingthis

partothisorm).

Trainersqualif

ationsand/orexperienethediretiverequiresthateahtraineris

suitablyqualife

dinthesubjetarea(s)theyareproposingtodeliver.

Trainerswillbe

expetedtopresentevideneoknowledgeintherelevantsubjet

areaandalsoe

videneoexpertiseintraining/trainin

gtehniques.

Evidenewillta

ketheormo

:

Training

AnappropriatetrainingqualifationOR

Aertifate

oexperieneromanemployeroru

stomerthatan

evideneexpertiseindeliveringtraining(seeAnnex7)

AND

Knowledge

AnappropriatequalifationintherelevantsubjetOR

Aertifateoknowledgeroman

employerorustomerthatan

evideneexpertiseinthesubjetb

eingdelivered(seeAnnex10)

NOTE:Insomeinstanesthesameq

ualifation/ertifatemayprovideevidene

obothsubjetknowledgeandtrainin

gexperienee.g.theDSARegisteredLGV

InstrutorcertifateortheDrivingInstrutorNVQ.

Pleasenote:Thosetrainersdelivering

pratialdrivertrainingmusthavehe

ldthe

appropriatedrivinglieneoratleastthreeyearstoomplywiththeaom

panying

driverrules,andmeetoneotheabo

veriteria.

TrainerInform

ation

NameoTraine

r/Instrutor

Pleaseomple

tethisormoreahtrainer.Pleaseattahevideneoreahtrainerthatonfrmshisorherqualifations/experie

neinbothtrainingandsubjetknow

ledge.


24/40

24

CourseLayou

t

Nameoours

e

Pleaseomple

teanoverviewotheourseyouaresubmittingorapproval.AnexampleisgiveninAnnex4

Timings

content

Deliverymethod

Resoures/loation

Reere

nestosyllabus

Nameo

(seeAnnex2)

trainer/instrutor


25/40



i I a training entre ails to omply with these terms and onditions the competent

Authority may remove or suspend the approval status o this ourse with immediate eet.

ii On request, training entres must advise JAUPT, on behal o the competent Authorityor his/her representative, o any training ourses sheduled or delivery.

The name o the ourse and the trainer shall be provided (as a minimum).

iii I a ourse ails to omply with these terms and onditions JAUPT, on behal o the

competent Authority, may remove or suspend the approval status o the ourse with

immediate eet.

iv Only ourses that have been approved by JAUPT ount towards Periodi Training.

v The ontent o ourses must be relevant to the syllabus as listed in Annex 2.

vi Only appropriately qualied/experiened trainers may deliver ourses.

centres must hold details o trainers delivering this ourse along with evidene o

their appropriateness.

vii Approved entres should update JAUPT with any hanges to their ourse or the

trainers delivering it.

viii All attendees must omplete the ourse beore its approval expiry date in order or the

hours to ount towards Periodi Training.

ix I re-approval ours within a ve-year period, then the ourse will undergo a review.

I a ourse approval lapses or more than ve years, then the approval proess will

begin again and the ourse will be treated as a new submission.

x The annual ourse review should take plae one month beore the ourse expiry date

to ensure ontinuity o training i the ourse is to remain urrent. A reminder will be

sent out by JAUPT 60 days prior to the expiry date.

I an onrm that I have read the above terms and onditions and that the inormationsupplied in this doument is true to the best o my knowledge.

ANNEX 4APPLIcATION

FOR cOURSEAPPROVAL

Signed

Print Name

Position in company

Date

Please tik one o the ollowing boxes to onrm i you would like this ourse publiised

on the JAUPT website (www.driverp-perioditraining.org)

Yes, I would like this ourse publiised

No, I would not like this ourse publiised


26/40

26

ANNEX 5APPLIcATION

FOR cOURSERE-APPROVAL

Explanatory note (please read beore completing this part o this orm).

JAUPT will send out ourse re-approval reminders to all Approved centres approximately

60 days prior to expiration. It will onsider written re-approval appliations rom approved

entres and employers on behal o the competent Authority on the ollowing orm,subjet to the terms and onditions listed at the end o this doument. I all onditions

are satised, re-approval will be granted or a period o one year, subjet to ontinued

ompliane with the terms and onditions.

One an appliation orm has been reeived, JAUPT will aknowledge reeipt in writing.

The approvals unit will then onsider the appliation and, providing it is omplete and

valid, will ommuniate a deision in writing to the appliant organisation within 15

working days. I urther inormation is required to omplete the appliation, JAUPT will

request this inormation rom the appliant organisation and will then ommuniate a

deision in writing to the appliant organisation within 15 working days. I approval is

reused, JAUPT will state the reasons or reusal, and the appliant organisation an re-

apply as soon as they eel the reasons or the reusal have been retied.

Please omplete the ollowing appliation orm i you are applying to have an existingourse re-approved.

Please note that the ourse must be urrent with minimal hanges and must have been

approved within the last ve years.


27/40


Name o ApprovedTraining centre

Number o Training centre(As alloated by JAUPT)

Title o ourse

course Number(As alloated by JAUPT)

Last approval date or ourse

Setor(s) to whih this ourseis to be delivered

Length o the ourse (hours) (i dierent rom last approval)

Number o drivers per ourse (i dierent rom last approval)

How many times have your trainers delivered this ourse overthe last 12 months

How has this ourse been evaluated?

ANNEX 5APPLIcATION


This orm should be completed and sent to the address below along with the

appropriate ee. Payment will be accepted by cheque (made payable to DSA),

postal order, and credit/debit card. I paying by credit/debit card please contact

JAUPT to make the payment. Please note that re-approval cannot take place

until the payment has been received.



T 0844 800 4184


PcV LGV PcV & LGV


28/40

28

ANNEX 5APPLIcATION


How has the eedbak rom ourse evaluations been used to improve this ourse?

Have any hanges been made to the ourse ontent and/or struture (e.g. timings)?

YES NO

I YES, please provide a new ourse outline on the template ontained within thisappliation orm.

I NO, please explain below why hanges were not neessary.

TRAINERS

On the ollowing page, please provide evidene that onrms the qualiations/

experiene in both training and subjet knowledge o this ourse or all trainers delivering

this ourse.

Please outline how onsistent standards o delivery aross all trainers have been

maintained and monitored or this ourse over the past 12 months


29/40


coursesto

bedelivered

Listeviden

eattahedtoshowthetrainersknow

ledge,

qualifation

s/experiene

Listevideneattahedtoshowthetrainers

trainingqualifations/experiene

Explanatoryno

te(pleasereadbeoreompletingthis

partothisorm).

Trainersqualif

ationsand/orexperienethediretiverequiresthateahtraineris

suitablyqualife

dinthesubjetarea(s)theyareproposingtodeliver.

Trainerswillbe

expetedtopresentevideneoknowledgeintherelevantsubjet

areaandalsoe

videneoexpertiseintraining/trainin

gtehniques.

Evidenewillta

ketheormo

:

Training

AnappropriatetrainingqualifationOR

Aertifate

oexperieneromanemployeroru

stomerthatanevidene

expertiseindeliveringtraining(seeAnnex7)

AND

Knowledge

AnappropriatequalifationintherelevantsubjetOR

Aertifateoknowledgeroman

employerorustomerthatanevidene

expertiseinthesubjetbeingdelivered(seeAnnex10)

NOTE:Insomeinstanesthesameq

ualifation/ertifatemayprovideevidene

obothsubjetknowledgeandtrainin

gexperienee.g.theDSARegisteredLGV

InstrutorcertifateortheDrivingInstrutorNVQ.

Pleasenote:Thosetrainersdelivering

pratialdrivertrainingmusthavehe

ldthe

appropriatedrivinglieneoratleastthreeyearstoomplywiththeaom

panying

driverrules,andmeetoneotheabo

veriteria.

TrainerInform

ation

NameoTraine

r/Instrutor

Pleaseomple

tethisormoreahtrainer.Pleaseattahevideneoreahtrainerthatonfrmshisorherqualifations/experie

neinbothtrainingandsubjetknow

ledge.


30/40


31/40



i I a training entre ails to omply with these terms and onditions the competent

Authority may remove or suspend the approval status o this ourse with immediate eet.

ii On request, training entres must advise JAUPT, on behal o the competent Authorityor his/her representative, o any training ourses sheduled or delivery.

The name o the ourse and the trainer shall be provided (as a minimum).

iii I a ourse ails to omply with these terms and onditions JAUPT, on behal o the

competent Authority, may remove or suspend the approval status o the ourse with

immediate eet.

iv Only ourses that have been approved by JAUPT ount towards Periodi Training.

v The ontent o ourses must be relevant to the syllabus as listed in Annex 2.

vi Only appropriately qualied/experiened trainers may deliver ourses.

centres must hold details o trainers delivering this ourse along with evidene o

their appropriateness.

vii Approved entres should update JAUPT with any hanges to their ourse or the

trainers delivering it.

viii All attendees must omplete the ourse beore its approval expiry date in order or the

hours to ount towards Periodi Training.

ix I the ourse is re-submitted within a ve-year period o its initial approval, the ourse

will undergo the standard re-approval proess. I the ourse approval lapses or more

than ve years, then the approval proess will begin again and the ourse will be

treated as a new submission.

x The annual ourse review should take plae one month beore the ourse expiry date

to ensure ontinuity o training i the ourse is to remain urrent. A reminder will be

sent out by JAUPT 60 days prior to the expiry date.

I an onrm that I have read the above terms and onditions and that the inormation

supplied in this doument is true to the best o my knowledge.

ANNEX 5APPLIcATION


Signed

Print Name

Position in company

Date

Please tik one o the ollowing boxes to onrm i you would like this ourse publiisedon the JAUPT website (www.driverp-perioditraining.org)

Yes, I would like this ourse publiised

No, I would not like this ourse publiised


32/40

32

ANNEX 6GUIDANcE ON

cOURSE LAYOUT

Please note: Whilst the Diretive does not stipulate the preise ontent o eah ourse,

the matrix below suggests a method or ompleting the orm or the guidane o

providers. It is meant to be illustrative and none o the timings / ontents are presriptive

in any way.

Timings content Delivery method Resoures/loation

Reerenes to syllabus(see Annex 1

15 minutes

Welome and

introdution to ourse

inluding aims o the ourse

classroom

cross reerene

subjet within syllabus

i.e. 1.1.1

30 minutesIntrodution to topi and

relevane to the job

Explanation o thesubjet area

Presentation

Group disussion on

key issues

Whiteboard video

60 minutes Driving tehniques

Video

Illustration o key points with

relevant ase studies

Interative disussions

Video

Presentation

equipment

Fliphart

120 minutes Driving tehniques

Pratial Demonstration

Interative and pratialativity e.g. In-ab driving

Summary o best pratie

Vehile

Handouts ordrivers to

take away

45 minutes Lunh

120 minutes customer Servie

Disussion on ustomer

expetations

Presentation o inormation

inluding video

Workshop ativities

Feedbak rom workshops


Video

Presentation

equipment

Fliphart

Handouts or

drivers to

take away

60 minutes Disability awareness

Presentation

Disussion on issues

or drivers


Handouts or

drivers to

take away

15 minutes

course evaluation

what have the drivers

learnt rom the ourse?

complete ourse

evaluation/eedbak

Driver

Feedbak orm

Total time = 7


33/40


I you are prepared to give your name and ontat details so we disuss your eedbak in

more detail please omplete below:

Name

Email

Telephone

ANNEX 7EXAMPLE

DRIVERFEEDBAcKFORM

BelowExpetations

Aeptable Good ExellentRequiresAttention

Organisationo Event

Loation o venue 1 2 3 4 5

Suitability o training venue 1 2 3 4 5

Suitability o resoures used 1 2 3 4 5

Aessibility (buses/train et) 1 2 3 4 5

Lunh 1 2 3 4 5

BelowExpetations


CourseContent

Subjet 1 1 2 3 4 5

Subjet 2 1 2 3 4 5

Subjet 3 1 2 3 4 5

Subjet 4 1 2 3 4 5

Subjet 5 1 2 3 4 5

BelowExpetations


Trainers

Proessional and experiened 1 2 3 4 5

Approahable/answered questions 1 2 3 4 5

clear ommuniator 1 2 3 4 5

Engaging and interesting 1 2 3 4 5

Any other omments:

course

Date

Venue


34/40

34

ANNEX 8cERTIFIcATE

OF TRAININGEXPERIENcE

Confrmation o Experience in Training

This is to certiy that

(Name o Trainer)

has experiene o training in the ollowing subjet areas:

and that we,

(Name o ustomer/employer)

have used

(Name o Trainer)

to train in these subjet areas sine (date)

and are satised that his/her training tehniques are proessional and eetive.

1

2

3

Signed

Position

company

Date


35/40


ANNEX 9cERTIFIcATE

OF SUBJEcTKNOWLEDGE

Confrmation o Experience in Subject Knowledge

This is to certiy that

(Name o Trainer)

has demonstrated the required knowledge in the ollowing

subjet areas:

and that we,

(Name o ustomer/employer)

are satised that he/she is ompetent in these subjet areas.

1

2

3

Signed

Position

company

Date


36/40

36

ANNEX 10EXAMPLE

OF REcORDOF cOURSEATTENDANcE

Driver cPc Periodi Training

Record o Course Attendance

I confrm that

Driver Number:

Has attended the ollowing course

Length: Hours

Completed on the

at

On behal o

ADD cOMPANY ADD cOMPANY

STAMP HERE LOGO HERE


37/40


ANNEX 11THE cURRENT

FEES

The Fees

The urrent ees are:

Queries relating to centre or course ees should be direted to the Joint Approvals Unit

or Periodi Training.

Queries relating to Data upload ees should be direted to the Driving Standards Ageny.

centre Approval (per ve year period) 1,500

course Approval 36 per hour

course Approval or a ourse whose ontent hasalready been approved or another entre

36 per hour

course Re-Approval 36 per hour

Data upload ee or training as o 10 September 2008 1.25 per hour per driver


38/40

38

GLOSSARYOF TERMS

CPC certiate o Proessional competene

DSA Driving Standards Ageny (GB)

DVLA Driver & Vehile Liensing Ageny (GB)

DVA Driver & Vehile Ageny (NI)

DVLNI Driver & Vehile Liensing Northern Ireland (NI)

QCA Qualiations & curriulum Authority

JAUPT Joint Approvals Unit or Periodi Training

LGV Large Goods Vehile

PCV Passenger carrying Vehile

EU European Union

Competent Authority This is the Seretary o State in GB and the Department o the

Environment in NI

Periodic Training The 35hrs o training every 5 years required

by the Driver cPc legislation

Contact time Time with a trainer present, usually engaged in diret interation


39/40


40/40

Other stakeholder organisations:

cONTAcT DETAILS

I you require any urther inormation about

Periodi Training please ontat JAUPT or DSA :

JAUPT - 0844 800 4184

DSA 0300 200 1122

[email protected]

www.drivercpc-periodictraining.org

Documents

CPCPeriodic Guide_Version4 Jan09[1]