CPYHA MARCH BOARD MEETING MINUTES - … taker lindsey reil (secretary) ... goalie training not as much spent ... seconded and passed to approve the gambling report from

CPYHA MARCH BOARD MEETING MINUTES TUESDAY, MARCH 18, 2015

MEETING CALLED BY CPYHA Board of Directors

TYPE OF MEETING Monthly Board Meeting

FACILITATOR Collin Aswegan (President)

NOTE TAKER Lindsey Reil (Secretary)

TIMEKEEPER Collin Aswegan (President)

ATTENDEES Board of Directors, Committee Directors & General Members

1) CALL TO ORDER 7:02PM

2) ROLL CALL (SECRETARY)

BOARD MEMBERS/COMMITTEE DIRECTORS/COMMITTEE COORDINATORS IN ATTENDANCE (PRESENCE INDICATED WITH AN "X")

COLLIN ASWEGAN (PRESIDENT)

X DAVE BAKER (VICE PRESIDENT) JEFF HEDLUND (S.K.A.T.E.)

X LORI ROBINSON (TREASURER) X JESSICA TESDALL (BE A REBEL COORD)

X LINDSEY REIL (SECRETARY) JIM KOLTES (ACE)

X ANNE ANDERSON (M-A-L) JOE OLSON (HOUSE CO-DIRECTOR)

TERRY BERGSTROM (M-A-L) KATIE VERLO (CONCESSIONS)

X BJORN BURNEVIK (M-A-L) LAURIE ZAHALKA (COMMUNICATIONS)

DEBBIE HUYBERS (M-A-L) LISA BLAKE (GAMBLING)

X JOHN O'DONOGHUE (M-A-L) MEGAN LEITNER (ONLINE REG, MGR CORD)

ALYSSA SENESCALL (SAFETY) MICHELLE BAKER (CONCESSIONS ACCT)

AMBYR JOHNSON (TRAVELING REG) ROSS JERPSETH (HOUSE CO-DIRECTOR)

BECKY MAIFELD (HOUSE MGR COORD) STEVE JONES (CLINICS)

X BILL BLAKE (EQUIP, GAMBLING) (ICE SCHEDULER)

X BILL LAWLER (TRAVELING) TODD SINJEM (HOUSE CO-DIRECTOR)

X BRAD SOLOMON (MITE JAMBOREE) TRACY JOHNSON (VOLUNTEER COORDINATOR)

BUD WILLIAMS (ICE LIAISON) X WADE GJERVOLD (TOURNAMENTS)

CAROLEE PETERSON (HOUSE REG) TBD (PLAYER DEVELOPMENT)

X DAVE PETERSON JENNIFER PETERSON (GIRLS) TBD (FUNDRAISING)

GABE MILTON (RECRUITMENT) TBD (SPONSORSHIP)

GENERAL MEMBERS IN ATTENDANCE

3) BOARD/COMMITTEE DIRECTOR REPORTS

LINDSEY REIL APPROVAL OF MINUTES

PRESENTATION → ALL BOARD MEMBERS WERE EMAILED MEETING MINUTES FROM FEBRUARY TO REVIEW

CONCLUSIONS → A MOTION WAS MADE, SECONDED AND PASSED TO APPROVE THE MEETING MINUTES FROM

FEBRUARY

LORI ROBINSON TREASURER’S REPORT

PRESENTATION

FEBRUARY TREASURER’S REPORT → TOTAL INCOME DOWN FROM LAST YEAR, DUE TO GAMBLING DONATION → EQUIP HIGHER, OFF SET BY TRAVELING COACHES PAY, GOALIE TRAINING NOT AS MUCH SPENT → CASH FLOW GOING DOWN QUICKLY- CP AND BP ICE BILLS DUE, WORKING WITH SEVERAL

FAMILIES ON PAYMENT PLANS FOR ICE BILLS → RECEIVED FINAL ICE HOURS FROM TAMMIE, WILL NEED TO ORGANIZE

CONCLUSIONS → A MOTION WAS MADE, SECONDED AND PASSED TO APPROVE THE TREASURER’S REPORT FROM

FEBRUARY

BILL BLAKE GAMBLING REPORT

PRESENTATION

JANUARY GAMBLING REPORT → PULLS TABS -106 GAMES CLOSED, 57 AT 5-8 & 49 AT CLIVE’S → NET PROFIT - $10,188 → GOOD MONTH, NOTHING OUT OF THE ORDINARY

FEBRUARY GAMBLING REPORT

→ NET PROFIT - $2,205 → $4300 EXPENSE FOR ANNUAL AUDIT

CONCLUSIONS

→ A MOTION WAS MADE, SECONDED AND PASSED TO APPROVE THE GAMBLING REPORT FROM JANUARY

→ A MOTION WAS MADE, SECONDED AND PASSED TO APPROVE THE GAMBLING REPORT FROM FEBRUARY

NICK POWELL CHAMPLIN ICE FORUM

PRESENTATION → THANK YOU VIDEO (FOR WAS WELL RECEIVED, CHARLIE AND NICK REALLY APPRECIATED IT → JAMBOREE WAS A SUCCESS, RAN SMOOTH → WORKING TO FIX THE DOOR THAT GETS COVERED UP WHEN THE HARD DIVIDER ARE SET UP

ROSS JERPSETH, JOE OLSON, TODD SINJEM

HOUSE (BJORN)

PRESENTATION → NOTHING TO REPORT

BILL LAWLER TRAVELING (BJORN)

PRESENTATION → TRAVELING SEASON DONE → OVERALL SUCCESSFUL SEASON → QUESTION BROUGHT UP REGARDING AA AND A TEAM, WILL BE DISCUSSED

JENNIFER /DAVE PETERSEN GIRLS (DAVE)

PRESENTATION

→ PROPOSING THAT WE JOIN THE 14U NORTHERN STARS PROGRAM → ANDOVER IS HOSTING A LEAGUE CALLED NORTHERN STARS, PLAYING AT SUPER RINK, WILL

HOLD TRYOUTS → 4-5 GIRLS IS WHAT CPYHA WILL HAVE NEXT SEASON → PROS – KNOWN OPTION IN ADVANCE, DON’T HAVE TO WAIT AND SEE WHO SIGNS UP → NEED CONFIRMATION BY APRIL

CAROLEE PETERSON (HOUSE), AMBYR JOHNSON (TRAVELING), MEGAN LEITNER (ONLINE)

REGISTRATION (LINDSEY)


BECKY MAIFELD (HOUSE), MEGAN LEITNER (TRAVEL)

MANAGER COORDINATORS (LINDSEY)


JIM KOLTES ACE (DAVE)

PRESENTATION → NOT PRESENT/NOTHING TO REPORT

SHEILA GJERVOLD BY-LAWS (COLLIN)


STEVE JONES CLINICS (DAVE)


COLLIN ASWEGAN COACHES SELECTION (COLLIN)


LAURIE ZAHALKA COMMUNICATIONS (LINDSEY)


KATIE VERLO, MICHELLE BAKER (ACCT.)

CONCESSIONS (LORI)


BILL BLAKE EQUIPMENT (BJORN)


TBD FUNDRAISING (JOHN)


BUD WILLIAMS ICE LIAISON (ANNE)


ROSS JERPSETH ICE SCHEDULER (BJORN)


TBD PLAYER DEVELOPMENT (ANNE)


GABE MILTON RECRUITMENT (DAVE)


ALYSSA TESDALL SAFETY (TERRY)


JESSICA TESDALL ( B.A.R.) JEFF HEDLUND (S.K.A.T.E.) BRAD SOLOMON (JAMBOREE) DEBBIE HUYBERS (PARENT RLF)

SPECIAL EVENTS

(BJORN) (LINDSEY) (LINDSEY)

(DEBBIE)

PRESENTATION

B.A.R.

→ MENTORSHIP- TRAVELING & HOUSE TEAMS ASSIGNED TOGETHER, DISCUSSION ABOUT TRAVELING TEAM SKATING WITH HOUSE AND VICE-A-VERSA

→ HOCKEY HAIR – CHANGING IT UP NEXT SEASON TO GET MORE PARTICIPATION, GET COACHES MORE INVOLVED, NOMINATE A PLAYER EACH MONTH? MORE VISIBILITY MIGHT ENCOURAGE PARTICIPATION, PICTURES DISPLAYED IN THE FORUM?

→ CHARITY EVENT – FEED MY STARVING CHILDREN –TEAMS WOULD SPEND AN HOUR AND A HALF VOLUNTEERING

→ THE BOARD WILL LOOK INTO APPROVING THE BUDGET (SHIRTS INCLUDED) → HS GAMES - SUBSIDIZE YOUTH ADMISSION FOR HS GAMES SO IT IS FREE, POSSIBILITY TO EAR

MARK A SPECIFIC AMOUNT AT THE BEGINNING OF THE YEAR JAMBOREE

→ NEED TO FIGURE OUT HOW TO SECURE VOLUNTEERS FOR ALL OF THE SHIFTS NEEDED NEXT YEAR → IDEA TO ASSIGN JAMBOREE SHIFTS TO HOUSE PARENTS NEXT YEAR, MANDATORY

VOLUNTEERING → WORK WITH SKATE COMMITTEE TO COLLECT DONATIONS AND SPLIT AMONGST BOTH EVENTS-

NICE JOB!

TBD SPONSORSHIP (JOHN)


WADE TOURNAMENTS (BJORN)

PRESENTATION → WILL BE ASKING COACHES/MANAGERS LIKES/DISLIKES FROM LAST SEASON → WILL BE RETURNING AS TOURNAMENT DIRECTOR NEXT YEAR

TRACY JOHNSON VOLUNTEER COORDINATOR (JOHN O’DONOGHUE)

PRESENTATION

→ 1806 DIBS ITEMS POSTED SINCE SEPTEMBER → ALL COMMITTEE CREDITS HAVE BEEN PROCESSED (EXCEPT PARENT RELIEF, BE A REBEL) → ALL TEAMS HAVE SUBMITTED ‘SOME’ HOURS-LAST CALL EMAILS TO BE SENT OUT FOR MANAGERS

TO GET TEAM VOLUNTEER HOURS IN → END OF SEASON VOLUNTEERING VALIDATION EMAIL SENT TO 40 FAMILIES TO BEGIN

RECONCILIATION PROCESS

4) OLD BUSINESS

5) NEW BIUSINESS

→ ADVERTISING ON NEW BOARDS – NEED A PLAN PUT TOGETHER → GREG LINDER TO LOOK INTO A FLOAT FOR FATHER HENNEPIN DAYS, TOLD TO TALK TO GABE MILTON WHO COORDINATED IT

LAST YEAR 6) ANNOUNCEMENTS

→ The CPYHA Mite Directors put together a Thank You video for the City of Champlin and the Park Board. As most

everyone knows we received the boards in January, with the help of the city of Champlin. This year at our Jamboree they were put to the test and were a huge success as you can see in the video with all the kids on the ice.

→ Ross Jerpseth will be our new Ice Scheduler, starting immediately. The Board approved the purchase of a laptop and scheduling software, to align with the Forum’s software

→ A Head Coach & Association Survey was emailed out at the end of Feb, the information will be put together and feedback will be given to all appropriate parties (by Collin)

→ Old CPYHA Jerseys were sold at the Jamboree and SKATE, all money made will go back into the general fund → As of today the following names have been submitted for the 2015-16 Board of Director positions:

Ryan Tesdall (Member-at-Large) Aaron Peterson (Member-at-Large) Chad Kuehne (Member-at-Large) Wade Gjervold (Member-at-Large) Anyone interested in running will need to complete the Directorship Application located on the Board/Committee page by April 1st *COMMUNICATION NEEDS TO BE SENT OUT ASAP

7) ADJOURNMENT 8:01PM

Documents

CPYHA MARCH BOARD MEETING MINUTES - … taker lindsey reil (secretary) ... goalie training not as much spent ... seconded and passed to approve the gambling report from