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CRDC UPDATE
New Information, Lessons Learned, and
Questions
About the Civil Rights Data Collection • Universe collection from school districts every 2 years.
• Longstanding and critical aspect of the enforcement and monitoring strategy used by the Office for Civil Rights (OCR) to ensure that recipients of ED’s federal financial assistance do not discriminate on the basis of race, color, national origin, sex, and disability.
• OCR relies on CRDC data as it
• investigates complaints alleging discrimination,
• determines whether the federal civil rights laws it enforces have been violated,
• initiates proactive compliance reviews to focus on particularly acute or nationwide civil rights compliance problems,
• provides policy guidance and technical assistance to educational institutions, parents, students, and others, and
• provides data on key education issues.
Be empowered with data
“The power of the Civil Rights Data Collection is not only
in the numbers themselves, but in the impact it can have
when married with the courage and the will to change.
The undeniable truth is that the everyday educational
experience for many students violates the principle of
equity at the heart of the American promise.
It is our collective duty to change that.”
- Secretary Arne Duncan
Discussion Topics
Where we are today on 2013-14 CRDC
Lessons learned about the 2013-14
CRDC
Preparing for the 2015-16
CRDC
STATUS UPDATECurrent Collection Metrics, Tool Development, and
Lessons Learned
What has happened so far?
April 30: Opened CRDC Submission System
May 7: Certification tools available to all LEAs
July 6: Summary Reports Released
August 7: CRDC Due Date
Current Status
• 60% of LEAs have started
submitting data into the
CRDC
• 15% of LEAs have certified
their submissions
60%
40%
All Districts
Started Not Started
53%
47%
Small LEAs
Started Not Started
74%
26%
Large LEAs
Started Not Started
• Small LEAs (1-3
schools) represent
the vast majority of
CRDC
respondents
(69%).
• A higher
percentage of
large LEAs have
started their CRDC
data submission
than small LEAs.
67%
33%
Medium LEAs
Started Not Started
State Pre-Population Pilot
99%
74%
15%
56%
34%
16%
0%
20%
40%
60%
80%
100%
120%
Started Average % of Cells Filled Certified
CRDC Completion Metrics, by SEA Pre-Population Status
LEAs in States Prepopulating Data LEAs not in States PrePopulating Data
Top Partner Support Center Questions
• Majority of
tickets dealt
with account
confirmations
to log-in to the
CRDC site
• Increasing
proportion of
questions on
errors or
warnings
• Increasing
trend on
certification
questions
40
48
56
44 44
51 51 50
12
29
21
38
28
12 15 13
5 6
1114
23
1619
5
97 8 7
87
6 710 11
0
10
20
30
40
50
60
April 27-May 1
May 4-May 8
May 11-May 18
May 18-May 22
May 25-May 29
June 1-June 05
June 8-June 12
June 15-June 18
Percent of Incoming Tickets during the 2013-14 CRDC, by topic
Account Information General Inquiry Data Entry Errors
Flat File Certification
NEW SUBMISSION
SYSTEMTechnology
About the CRDC Submission System
Authentication
DB
Data
EntryFlat File
API
Main
Database
Server:
(Elements,
transaction
logs, etc.)
Quartz
Scheduler
Quartz
Scheduler
Organizes requests to
save data, validate
data, certify, etc.
SignalR
Server
Version control for
multiple users
Log-In
What Happened in April?
• Opened on April 16th
• First Opening Day
• Planned trial of pre-certification and certification tools in 4 states
• April 17th
• Significant slow down in performance experienced by LEAs
• April 18th
• Site went offline, so we:
• Increase Database size and memory
• Corrected Database Index
• Bundled validation jobs for data entry
• April 30th
• Site reopened
April 16th Opening Day
500 or more jobs queued for at least 105 minutes
140,000
80,000
60,000
40,000
100,000
120,000
20,000
May 4th: CRDC Data Submission
0
2000
4000
6000
8000
10000
12000
14000
16000
0:0
7:3
5
0:2
7:4
1
8:1
4:0
8
8:3
5:5
8
8:5
5:5
8
9:1
5:5
8
9:3
5:5
8
9:5
5:5
9
10:1
5:5
9
10:3
6:0
0
10:5
6:0
1
11:1
6:0
2
11:3
6:0
3
11:5
6:0
4
12:1
6:0
5
12:3
6:1
1
12:5
6:1
2
13:1
6:1
7
13:3
6:2
3
13:5
6:2
5
14:1
6:4
0
14:3
6:5
2
14:5
7:1
4
15:1
7:2
1
15:3
7:2
3
15:5
7:2
5
16:1
7:2
7
16:3
7:2
8
16:5
7:3
0
17:1
7:3
1
17:3
7:3
1
17:5
7:3
1
18:1
7:3
2
18:3
7:3
2
18:5
7:3
2
19:1
7:3
2
19:3
7:3
2
20:1
0:3
7
20:3
0:3
7
20:5
0:3
7
21:1
0:3
7
21:5
3:0
4
6:3
6:4
1 P
M
6:5
6:4
2 P
M
7:1
6:4
2 P
M
7:3
6:4
3 P
M
7:5
6:4
3 P
M
8:1
6:4
3 P
M
8:3
6:4
3 P
M
9:3
2:1
0 P
M
Quartz Jobs
BatchBundle SingleElementBundle
16,000
14,000
12,000
10,000
2,000
4,000
6,000
8,000
LESSONS LEARNED What worked, what needs improvement, and what to
never do again.
ED’s Perspective on Lessons Learned for
the 2013-14 CRDC Redesign
What worked well
What needs improvement
What is still challenging
What Worked Well
• Process of Site Visits and Cognitive Interviews
• Design of Website to Improve Data Entry
• Onscreen resources including clickable definitions
• Errors and warnings visible as data is entered
• Organization by topical module
• Improved Flat File Submission
• Ability to submit smaller/flexible flat files
• Admin tool to add new users and manage permissions
• New Guidance and Materials on Grads 360
• Improved short tip sheets and resources
ED’s Perspective: What Improved but Still
Needs Work
• Errors and Warnings
• State Upload Portal
• Question Clarity
• Communications
Errors & Warnings
WorkedNeeds
Improvement
State Pre-population
WorkedNeeds
Improvement
I
Question Clarity
Worked
Additional nformation
FAQs
Revised Instructions
Needs Improvement
Precision and consistency
of terms
Visibility for Flat File
Submitters
Guidance &
Communications
Worked
Adding more contacts to the
submission system
Regular outreach communications
Resources on using the tool
Needs Improvement
Short videos about tool features
Outreach to SME’s
Defining the role of the PCP
ED’s Perspective: Biggest Challenges
• What is the ideal data submission window for the CRDC?
• How to improve data quality with minimal burden?
On the Horizon: 2015-16 CRDC
• The proposed survey questions for the 2015–16 CRDC are nearly identical to the 2015–16 CRDC previously approved by OMB in February 2014 (OMB control #1870-0504).
• OCR is proposing some minor changes and clarifications based on comments received and questions raised by LEAs during the administration of the 2013–14 CRDC. • Dropping the “students transferred to a regular school for
disciplinary reasons”
• Add new child count for children who are 2 years old at the fall snapshot but are served in a preschool (3 year old) program.
• Expand high school equivalency to include programs beyond GED
• Alter child count date for students served under IDEA to October 1
• Modify the corporal punishment indicator
Contacts
• Janis Brown: [email protected]
• Rebecca Fitch: [email protected]
• Abigail Potts: [email protected]
• Ross Santy: [email protected]
