Create Actionable Data for Schools,2012-13

June 26 – 28, 2012Dr. Yuwadee WongbundhitCurriculum and Instruction

Topics

Conversion File from PDF to Excel

Overview of FCAT 2.0/EOC Data Elements

Calculating the Annual Learning Gains and Performance Points

Data Analysis with Excel Filter and Pivot

Building Database from Multiple Files using Excel Vlookup Formula

Assumptions:You...

are familiar with the School Grade System and FCAT 2.0/EOC

have some experience in data analysis

are comfortable using Excel 2010

love, love, love data!!!

3

NORMS

4

Norms

Listen to others

Engage with the

ideas presented

Ask questions

Reflect on relevance

to you

Next, set your

learning into action

Http://osi.dadeschools.net/actiondata

Designed by

Nelson Suarez

Conversion of 2012 FCAT/EOC PDF Student Data

Report File to Excel File

Student Report in PDF File

7

Conversion Process

PDFCombined

Grades

TextCombined

Grades

Templateby Grade

Level/EOC

Excel Report by Grade

Level/EOC

8

2012 FCAT

Reading1. R-Templates

2. R-PDF3. R-Text4. R-Excel

Math1. M-Templates

2. M-PDF3. M-Text4. M-Excel

Science1. S-Templates

2. S-PDF3. S-Text4. S-Excel

Folder and File Structure

If you do not have student report in PDF file, use the one from the website.

Instructions for Conversion PDF File• Open Adobe Reader. • On the File menu, open the student report, and select Save As- Text • Name the file and save into the PDF folder• Wait until the export process is completed• Close the student report file

Step 1Export PDF File to

Text

• Open the 2012 Action Data Template• Click on “Import Data”• Locate the appropriate text file and click Open• Wait until the import process is completed

Step 2Import Text to Template file

• Under “Check your data!”, click on the hyper text “inputData…”

• Spot check data from beginning to end

Step 3Verify Data

• On worksheet “Direction”, click Data Button• On worksheet “Direction”, click Raw Score Distribution

Button

Step 4Review the Results

• On File menu, select Save As• Use appropriate name (remove “Template 06”• Save as type: select “Excel workbook”• Click Save

Step 5Save as the file

Update on School Grade

Florida School Accountability

• Performance Status• Annual Learning

Gains

School Grade

• Performance Status• Performance by subgroupsAYP

Adequate Yearly Progress (AYP) Benchmark

Year%Proficiency Targets

Reading Math

2009-10 65 68

2009-10 72 74

2010-11 79 80

2011-12 86 86

2012-13 93 93

2013-14 100 10013

AYP 39 Components Criteria (NA, No, Yes)

14

Group

Participation Met(Tested 95%) Proficiency Met

Reading Math Reading Math

TOTAL 1 1 1 1

WHITE 2 2 2 2

BLACK 3 3 3 3

HISP. 4 4 4 4

ASIAN 5 5 5 5

Am. Ind. 6 6 6 6

ED 7 7 7 7

ELL 8 8 8 8

SWD 9 9 9 9

School Grade

Total Group

GraduationTotal Group

WritingTotal Group

Other AYP Criteria

Annual Measurable Objectives

AYP is gone.AMO is here.Annual Measurable Objectives

ESEA Flexibility Waivershttp://www.fldoe.org/esea/

Ambitious & Achievable Goal

15

Elem. & Combination Schools up to grade 7School Grade of 800 Points

% of students performing at or above satisfactory level of

success

Reading – 100

Math – 100

Science – 100

Writing – 100

% of student making annual learning gains

Reading - 200• Overall - 100• Low 25% - 100

Math - 200• Overall - 100• Low 25% - 100

F: 0-394; D: 395-434; C: 435-494; B: 495-524, A: 525-800

2011-12 through 2013-14 School Grade:Middle School (900 Points)

% of students performing at or above satisfactory level of

success

Reading – 100

Math – 100

Science – 100

Writing – 100

% of student making annual learning gains

Reading - 200• Overall - 100• Low 25% - 100

Math - 200• Overall - 100• Low 25% - 100

F: 0-444; D: 445-489; C: 490-559; B: 560-589, A: 590-900

Algebra EOC – 100• Participation - 50• Performance - 50

2011-12 High School GradeFCAT Component (800 points)

• Reading (100 Points)• Math (100 Points)• Writing (100 Points)

Meeting High Standards

• Reading (200 Points)• Math (200 Points)

Making Learning Gains

• Reading• Math

FCAT Retake Bonus Point (10 Points)

Non-FCAT (800 points)

• Overall (200 points)• At Risk (100 points)

Graduation

• Participation (150 Points)• Performance (150 Points)

Acceleration Courses

• Reading (100 Points)• Math (100 Points)

Readiness (200 Points)

F: 0-789; D: 790-869; C: 870-989; B: 990-1049, A: 1050-1600

Understanding FCAT 2.0/EOC Reports?

Understanding FCAT 2.0 and EOC Reports, Spring 201219

FCAT 1999

FCAT 2001FCAT

2002FCAT 2010

Base scale of FCAT

1996 SSS

Base scale of FCAT 2.0

2007 NGSSS

2011FCAT 2.0

Equivalent Scores

FCAT 2.0 Scores Reading/Math

20

FCAT 2.0 2014

FCAT 2.0 2013

FCAT 2.0 2012

FCAT 2.0 2011 2010-11 Baseline Year (Retrofitted Scores)

FCAT 2.0 Scores, Reading/math

21

RawScore

V

RA

LA

IR

Content Area Scores

FCAT 2.0 Reading-Math Scores Raw Score

Developmental Scale Score (DSS)(140 to 302 R: G3-10)

(140 to 298 M: G3-8)

Achievement Level

(1 to 5)

V: VocabularyRA: Reading ApplicationLA: Literary AnalysisIR: Informational

Text/Research Process

2012 Grade 9, FCAT 2.0 Reading

2012 Ach. Level

2012 Content Scores by Reporting Category

2011 Scores:Level,DSS,

DSS Change

2012 DSSStudent Name and FL ID

13

30

25

22

21

14

35

23

28

28

Raw Scores

Developmental Scale Score (Reading)

G6

G10

140 302Developmental Scale Scores

Min Max

G3

Raw Score

Grade 3 Grade 10

Grade Level 1 Level 2 Level 3 Level 4 Level 5

3 140-181 182-197 198-209 210-226 227-260

4 154-191 192-207 208-220 221-237 238-269

5 161-199 200-215 216-229 230-245 246-277

6 167-206 207-221 222-236 237-251 252-283

7 171-212 213-227 228-242 243-257 258-289

8 175-217 218-234 235-248 249-263 264-296

9 178-221 222-239 240-252 253-267 268-302

10 188-227 228-244 245-255 256-270 271-302

Developmental Scale Score (Math)

G6

G8

140 298Developmental Scale Scores

Min Max

G3

Raw Score

Grade 3 Grade 10

Grade Level 1 Level 2 Level 3 Level 4 Level 5

3 140-182 183-197 198-213 214-228 229-260

4 155-196 197-209 210-223 224-239 240-271

5 163-204 205-219 220-233 234-246 247-279

6 170-212 213-226 227-239 240-252 253-284

7 179-219 220-233 234-247 248-260 261-292

8 187-228 229-240 241-255 256-267 268-298

FCAT 2.0/EOC Achievement Level Policy Definitions

5. Demonstrate mastery of the most challenging content of the NGSSS.

4. Demonstrate an above satisfactory level of success with the challenging

content of the NGSSS.

3. Demonstrate a satisfactory level of success with the challenging content of the

NGSSS.

2. Demonstrate a below satisfactory level of success with the challenging content of

the NGSSS.

1. Demonstrate an inadequate level of success with the challenging content of the

NGSSS.

FCAT 2.0/EOC Achievement Level Policy Definitions

Level 1

Student has little success with the challenging content of the SSS.

Level 2

Student has limited success with the challenging content of the SSS.

Level 3

Student has partial success with the challenging content of the SSS, but performance is inconsistent.

Level 4

Student has success with the challenging content of the SSS.

Level 5

Student has success with the most challenging content of the SSS. A student scoring in Level 5 answers most of the test questions correctly, including the most challenging questions.

Demonstrate an inadequate level of success with the challenging content of the NGSSS.

Demonstrate a below satisfactory level of success with the challenging content of the NGSSS.

Demonstrate a satisfactory level of success with the challenging content of the NGSSS.

Demonstrate an above satisfactory level of success with the challenging content of the NGSSS.

Demonstrate mastery of the most challenging content of the NGSSS.

FCAT FCAT 2.0 and EOC

RawScore

C1

C2

C3

C4

Content Scores

2012 FCAT 2.0 ScienceRaw Score

Equivalent Achievement

Level(1 to 5)

Equivalent Scale Score

(100 - 500)

28

Raw Score

T-Score Scale(20 to 80)

Statewide Comparison by

Thirds

RawScore

C1

C2C3

Content Scores

Geometry and Biology EOC Scores

Statewide by Thirds

T-Score Scale Range

1 20-45

2 46-54

3 55-80

30

Test

For

m

Scal

e Sc

ore Statewide

Comparison

Points Earned by Content

Area

1 2 3

Student Name and ID

2012 Geometry EOC Scale Distribution - Statewide

31

20 22 24 26 28 30 32 34 36 38 40 42 44 46 48 50 52 54 56 58 60 62 64 66 68 70 72 74 76 78 800

1000

2000

3000

4000

5000

6000

7000

8000

9000

2012 Geometry EOC Distribution

EOC Scale Scores

Num

ber o

f Stu

dent

s 35% of Students at the bottom third (MDCPS: 44%)

34% of Students at the top third(MDCPS: 27%)

Statewide by Thirds T-Score Scale Range1 20-452 46-543 55-80

RawScore

C1

C2C3

Algebra Content Scores

2012 Algebra 1 EOC ScoresRaw Score

EOC Scale Score(325 - 475)

Achievement Level(1 to 5)

Source: FL DOE/Office of Assessment

Level 1 Level 2 Level 3 Level 4 Level 5

325-374(49)

375-398(23)

399-424(25)

425-436(11)

437-475(38)

Worksheet 1: Calculate the % correct for each content area.Total Points Points Earned By Content Area % Correct By Content Area

Number of Points Possible 7 21 11 100% 100% 100%

SchoolRaw Score % Corr. Content

1Content

2Content

3% Content

1% Content

2% Content

339 100%

1 6 17 82 5 17 93 4 12 74 4 13 65 5 17 96 6 18 97 4 13 78 4 21 79 4 10 5

10 5 14 711 4 9 412 3 10 513 4 8 714 6 10 715 4 11 616 5 14 717 4 19 718 3 9 619 4 12 620 4 15 621 5 13 722 5 19 323 3 17 924 4 5 725 5 13 5 33

Worksheet 1: Calculate the % correct for each content area.Total Points Points Earned By Content Area % Correct By Content Area

Number of Points Possible 7 21 11 100% 100% 100%

SchoolRaw Score % Corr. Content

1Content

2Content

3% Content

1% Content

2% Content

339 100%

1 31 79 6 17 8 86% 81% 73%2 31 79 5 17 9 71% 81% 82%3 23 59 4 12 7 57% 57% 64%4 23 59 4 13 6 57% 62% 55%5 31 79 5 17 9 71% 81% 82%6 33 85 6 18 9 86% 86% 82%7 24 62 4 13 7 57% 62% 64%8 32 82 4 21 7 57% 100% 64%9 19 49 4 10 5 57% 48% 45%

10 26 67 5 14 7 71% 67% 64%11 17 44 4 9 4 57% 43% 36%12 18 46 3 10 5 43% 48% 45%13 19 49 4 8 7 57% 38% 64%14 23 59 6 10 7 86% 48% 64%15 21 54 4 11 6 57% 52% 55%16 26 67 5 14 7 71% 67% 64%17 30 77 4 19 7 57% 90% 64%18 18 46 3 9 6 43% 43% 55%19 22 56 4 12 6 57% 57% 55%20 25 64 4 15 6 57% 71% 55%21 25 64 5 13 7 71% 62% 64%22 27 69 5 19 3 71% 90% 27%23 29 74 3 17 9 43% 81% 82%24 16 41 4 5 7 57% 24% 64%25 23 59 5 13 5 71% 62% 45%

Data Analysis Questions1. How many students on this report?2. How many students scoring at each achievement level in 2012? What are the

%? Who scored in Level 1?3. How many students scoring at each achievement level in 2011 and 2012?4. How many students scoring at or above satisfactory levels in 2012? Which

student?5. What is the range of % correct by achievement level?6. Which student performed below 51% correct in Vocabulary, Reading

Application, Literary Analysis, and/or Informational Text and Research Process? How many students?

7. Which student performed above 70% correct in Vocabulary, Reading Application, Literary Analysis, and/or Informational Text and Research Process? How many students?

8. What is the average % correct for each reporting category by achievement level?

9. How many points for making annual learning gains?10.How many points for meeting at or above satisfactory level?

2012 % Correct of Reporting Category by FCAT 2.0 Achievement Level

Grade Reporting Category

# of Stu < 51%

# of Stu >= 70%

Avg. %

Corr.

Avg. %

Corr.Level

1

Avg. %

Corr.Level

2

Avg. %

Corr.Level

3

Avg. %

Corr.Level

4

Avg. %

Corr.Level

5

5 V 60 56 59% 34% 56% 80% 89% 92%5 RA 67 54 58% 37% 54% 73% 87% 95%5 IA 60 67 63% 43% 61% 76% 88% 88%5 IR 69 48 56% 34% 54% 68% 83% 93%

Total Students: 153

2012 % Correct Range by FCAT 2.0 Achievement Level

Grade Level 1 Level 2 Level 3 Level 4 Level 5 Levels: 3-5

5 45 52 37 15 4 56

5 18%-51% 44%-67% 64%-80% 82%-91% 91%-93% 64%-93%

2012 % Correct of Reporting Category by FCAT 2.0 Achievement Level

Grade Reporting Category

# of Stu < 51%

# of Stu >= 70%

Avg. %

Corr.

Avg. %

Corr.Level

1

Avg. %

Corr.Level

2

Avg. %

Corr.Level

3

Avg. %

Corr.Level

4

Avg. %

Corr.Level

5

Total Students:___

2012 % Correct Range by FCAT 2.0 Achievement Level

Grade Level 1 Level 2 Level 3 Level 4 Level 5 Levels: 3-5

Worksheet 2: Looking at the Data

2012 % Correct Range by FCAT 2.0 Achievement Level – Reading

(Sample based on data from couple of schools)

Grade Level 1 Level 2 Level 3 Level 4 Level 5

3 0%-49% 49%-71% 71%-82% 82%-93% 93%-100%

4 0%-49% 44%-69% 67%-80% 82%-91% 96%-100%

5 0%-51% 44%-67% 64%-80% 82%-91% 91%-100%

6 0%-51% 42%-62% 62%-80% 80%-84% 91%-100%

7 0%-58% 49%-73% 69%-87% 84%-93% 91%-100%

8 0%-51% 49%-71% 67%-84% 80%-91% 89%-100%

9 0%-56% 44%-71% 64%-82% 80%-91% 89%-100%

10 0%-47% 42%-64% 62%-76% 73%-89% 87%-100%

2012 % Correct Range by FCAT 2.0 Achievement Level – Math(Sample based on data from couple of schools)

Grade Level 1 Level 2 Level 3 Level 4 Level 5

3 0%-48% 45%-68% 68%-86% 86%-93% 93%-100%

4 0%-53% 53%-70% 68%-85% 83%-95% 95%-100%

5 0%-43% 35%-57% 57%-74% 72%-79% 89%-100%

6 0%-36% 30%-52% 50%-73% 73%-89% 89%-100%

7 0%-41% 30%-55% 50%-73% 68%-86% 84%-100%

8 0%-40% 35%-56% 50%-73% 69%-88% 85%-100%

ALG 0%-26% 13%-37% 31%-61% 57%-74% 78%-100%

Annual Learning Gains

2011FCAT

Annual Learning Gains

2012 CurrentFCAT

School Year

Fall Interim Assessment

Winter InterimAssessment

Baseline.

Annual Learning Gains

Performance

Performance

42

3-Ways to Make Annual Learning Gains1. Improve

achievement level

FCAT 2.0 Achievement

Level

EOC Assessment Achievement

Level

FAA Performance

Level

2. Maintain Achievement

Level

FCAT 2.0 L3-5 (3-3, 4-4, 5-5)

EOC L3-5(3-3, 4-4, 5-5)

FAA – L 4-9(4-4, 5-5, 6-6, 7-7, 8-8, 9-9)

3. Demonstrate a year’s growth for

students remain with low proficient levels

FCAT 2.0: 1-1, 2-2

EOC: 1-1, 2-2

FAA: 1-1, 2-2,3-3

Draft-Annual Learning Gains for FCAT 2.0Start

Additional Weight for DSS Gains

Example: A 4th grader scoring at level 1 in prior-year would need to increase score by at least 16 DSS points to qualify

for 1.1. (12+ 33% more than 12 = 16)

1.1 Points1.0 Points

Draft-Annual Learning Gains for EOC

Start

Draft-Annual Learning Gains for FAA

Start

Level 5

2011 FCAT 2.0 Level

2012 FCAT 2.0 Level

Level 4

Level 3

Level 5

Level 3

Level 3

Level 1

Level 2

Level 1

Level 2

-2

5

-8

11

5

DSS Change

2012 LG?

?

?

?

?

?

Y

N

Y

N

N

Reading Learning Gains

3

2011 FCAT Tested Grade

2012 FCAT Tested Grade

6

9

4

7

10

3

10

3

10

Student2011

Tested Grade

2012Tested Grade

2011 FCAT 2.0 DSS

2012 FCAT 2.0 DSS

2011 FCAT 2.0 Level

2012 FCAT 2.0 level DSS Change 2012 LG

Points2012 PF

Point

1 10 10 215 219 1 1 4 2 9 10 221 245 1 3 24 3 9 9 231 235 2 2 4 4 3 4 225 221 4 4 -4 5 7 8 230 NM 2 NA 6 9 10 250 256 3 4 6 7 3 4 185 210 2 3 25 8 6 7 238 240 4 3 2 9 4 5 230 247 4 5 17

10 10 10 240 244 2 2 4 11 5 6 210 217 2 2 7 12 4 5 221 227 4 3 6 13 8 9 241 224 3 2 -17 14 6 7 225 260 3 5 35 15 3 3 145 158 1 1 13 16 7 8 250 249 4 4 -1 17 10 10 225 228 1 2 3 18 5 6 205 237 2 4 32 19 7 8 175 181 1 1 6 20 8 9 245 242 3 3 -3 21 8 9 269 256 5 4 -13 22 5 6 162 170 1 1 8 23 4 4 179 190 1 1 11 24 6 7 200 215 1 2 15 25 8 9 296 277 5 5 -19

Worksheet 3: Learning Gains – FCAT 2.0 Reading

Student2011

Tested Grade

2012Tested Grade

2011 FCAT 2.0 DSS

2012 FCAT 2.0 DSS

2011 FCAT 2.0 Level

2012 FCAT 2.0 level DSS Change 2012 LG

Points2012 PF Points

1 10 10 215 219 1 1 4 0 02 9 10 221 245 1 3 24 1.1 13 9 9 231 235 2 2 4 0 04 3 4 225 221 4 4 -4 1 15 7 8 230 NM 2 NA NA 06 9 10 250 256 3 4 6 1.1 17 3 4 185 210 2 3 25 1.1 18 6 7 238 240 4 3 2 0 19 4 5 230 247 4 5 17 1.2 1

10 10 10 240 244 2 2 4 0 011 5 6 210 217 2 2 7 0 012 4 5 221 227 4 3 6 0 113 8 9 241 224 3 2 -17 0 014 6 7 225 260 3 5 35 1.2 115 3 3 145 158 1 1 13 1 016 7 8 250 249 4 4 -1 1 117 10 10 225 228 1 2 3 1 018 5 6 205 237 2 4 32 1.1 119 7 8 175 181 1 1 6 0 020 8 9 245 242 3 3 -3 1 121 8 9 269 256 5 4 -13 0 122 5 6 162 170 1 1 8 0 023 4 4 179 190 1 1 11 0 024 6 7 200 215 1 2 15 1.1 025 8 9 296 277 5 5 -19 1 1

Worksheet 3: Learning Gains – FCAT 2.0 Reading

Lunch Break

Please be back on time at 12:30 p.m.Thank you!

Instructions for Calculating LG PointsPreparation Steps1. Insert two empty columns:

Step 1 – Highlights Columns R and S, right click, then click on Insert Step 2 – On the Home menu, click on Conditional Formatting, and select “Clear Rules from Selected Cells”. Next, under Number group of the Home menu, select “General”. Next, under Font group of the Home menu, select Borders and select All Borders. Step 3 – In Cell R2, type “Learning Gains Points” Step 4 – In Cell S2, type “Performance L3-5 Points”

2. Hide all columns with the exception of the following:• Student Name ( Column A),• 2012 DSS (Column C),• 2012 Level (Column D),• 2011 level (Column I),• 2011 DSS (Column J),• DSS Change (Column K),• Learning Gains Points (Column R)• Performance L3-5 Points (Column S)

3. Highlight Cell A2 to S2. On the DATA menu, under Sort & Filter group, click Filter twice.4. Cell A2, filter out “Blanks” from Student Name.

Instructions for Calculating LG PointsFollow the leaning gain flow chart to determine learning gains points1. Filter “NM and NA” 2011 Level. Next, in the first empty cell under “Learning Gains Points”, type “NA” and highlight to the last cell. Next, fill down.

Clear filter from 2011 Level.2. Increase achievement level one or more in 2011 level to Level 5 in 2012:

– Step 1: Filter 5 under 2012 Level and 1-4 under 2011 level– Step 2: Column “Learning Gains Points”, in the first empty cell, type “1.2” and highlight to the last cell. Next, fill down. – Step 3: Clear filter from 2011 Level and 2012 Level

3. Increase achievement level one or more in 2011 level to Level 4 in 2012:– Step 1: Filter 4 under 2012 Level and 1-3 under 2011 level– Step 2: Column “Learning Gains Points”, in the first empty cell, type “1.1” and highlight to the last cell. Next, fill down. – Step 3: Clear filter from 2011 Level and 2012 Level

4. Increase achievement level from Level 1 in 2011 to Level 3 in 2012:– Step 1: Filter 3 under 2012 Level and 1 under 2011 level – Step 2: Filter DSS change greater than or equal to the 33% more than the min. required gain. See table 33% point gain.– Step 3: Column “Learning Gains Points”, in the first empty cell, type “1.1” and highlight to the last cell. Next, fill down. – Step 4: Clear filter from DSS Change and this time filter value less than 33% more than the required gain.– Step 6: Column “Learning Gains Points”, in the first empty cell, type “1.0”, highlight to the last cell. Next, fill down– Step 7: Clear filter from DSS Change, 2011 Level, and 2012 Level

5. Increase achievement level from Level 2 in 2011 to Level 3 in 2012: Follow steps in item 46. Increase achievement level from Level 1 in 2011 to Level 2 in 2012: Follow steps in item 47. Maintain Level 3-3, Level 4-4, and Level 5-5

– Step 1: Filter 3 under 2012 Level and 3 under 2011 Level– Step 2: Column “Learning Gains Points”, in the first empty cell, type “1.0”, highlight to the last cell. Next, fill down– Step 3: Clear filter from 2012 Level and 2011 Level– Repeat above steps 1 to 3 for L4-4 and L5-5

8. Retain at Level 1-1 and Level 2-2– Step 1: Filter 1 under 2012 Level and 1 under 2011 level – Step 2: Filter DSS change greater than or equal to the 33% more than the min. required gain. See table 33% point gain.– Step 3: Column “Learning Gains Points”, in the first empty cell, type “1.1”, highlight to the last cell. Next, fill down– Step 4: Clear filter from DSS Change and this time filter value at or higher than the min. required gain and less than 33% point gain.– Step 5: Column “Learning Gains Points”, in the first empty cell, type “1.0”, highlight to the last cell. Next, fill down– Step 6: Clear filter from DSS Change and this time filter value less than the min. required gain– Step 7: Column “Learning Gains Points”, in the first empty cell, type “0”, highlight to the last cell. Next, fill down– Step 8: Clear filter from DSS Change, 2011 Level, and 2012 Level– Repeat above steps 1 to 8 for retain at Level 2-2

9. Under Learning Gains Points, Filter Blanks. In the first empty cell, type “0”, highlight to the last student. Next, fill down. 10. Next, clear filter from Learning Gains Points

Pivot Table

53

Tool for Data

Analysis

Instructions for Creating and Using Pivot Table for Data Analysis

Prepare Data for Pivot Table:• Open the Excel Practice file. Next on Cell A2, filter out “Blanks” from “Student Name”• Highlight from A2:S155Crate Pivot Table:• On the Insert menu, click PivotTable. The window “Create PivotTable” will appear. Take a look at Table/Range (It should look like this:

’2012 Reading Learning Gains’!$A$2:$S$155). The range must cover all your data with the first row contains field names. Next, click OK• On the new sheet a Pivot Table is created. Rename this sheet such as “Pivot Table”• Click in the PivotTable area, Right click then select PivotTable Options. The PivotTable Options Window appears.• Select “Display” Tab, make sure that the “Classic Pivot Table Layout” is checked. Click OK• You should see the “Pivot Table Field List” at the right, if not, click anywhere in the Pivot Table Area.• You can analyze your data; begin by answering the data question. See questions 1-13.

Calculate % value: • From “Pivot Table Field List”, drag “FL ID” drop into “Value” box. You will see two columns that show the count values.• Right click in the PivotTable Area under the second values count of student ID, then select “Value Field Settings”. The window of Value

Field Settings appears.• Click on tab “Show Values As”. Under “Show Values As” drop down arrow, select “% of Column Total”. Next click “Number Format”. Adjust

the decimal places to 0. Next, click OK and click OK again.

Calculate the average % correct:• Click the value under the calculated field, right click and select “Value Field Setting”, the window “Value Field Settings will appear. • Under “Summarize Values By” , select “Average”, then at the bottom , click “Number Format”. The “Format Cells” window will appear.• Select Custom and under “General”, click 0 then click OK and click OK again.

54

Data Analysis Questions

How many students on this report?

How many students scoring at each achievement level in 2012? What are the %? Who scored in Level 1?

How many students scoring at each achievement level in 2011 and 2012?

How many students scoring at or above satisfactory levels in 2012? Which student?

What is the range of % correct range by achievement level?

Data Analysis Questions

Which student performed below 51% in Vocabulary, Reading Application, Literary Analysis, and/or Informational Text and Research Process? How many students?

Which student performed above 70% in Vocabulary, Reading Application, Literary Analysis, and/or Informational Text and Research Process? How many students?

What is the average % correct for each reporting category by achievement level?

How many points for making annual learning gains?

How many points for meeting at or above satisfactory level?

Student Database

57

Student Database

Demographics Information

Course Enrollments

FCAT, FCAT2.0, EOC scores, FAAAccountability

Information

Interim AssessmentsMonthly Assessment

2011-2012 Ideal Data File

58

2011-12Data File

2011-12 Demographics

Information

2010-11 FCAT Scores

2011-12 Interim Assessments

2011-12 FCAT2.0 and EOC Scores

2011-12 Course Enrollment

2011-12 Student Accountability

Information

Student ID

Student ID

Student ID

Stu

dent

ID

Student ID

Student ID

Student Data Sources

59

Student Data Sources

Student Performance

Indicators (SPI)

Accountability Reports on

Principal PortalEdusoft

File Download Manager

“Student ID” is used as a lookup value to merge the data from different files using Excel formula “V-Lookup”

=VLOOKUP(LOOKUP_VALUE, TABLE_ARRAY, COLUMN INDEX NUMBER, FALSE)

VLOOKUP FUNCTION

=VLOOKUP(LOOKUP_VALUE, TABLE_ARRAY , COLUMN INDEX NUMBER, FALSE)

Lookup_Value:What value are you searching for?Excel will look for a match to this value in the leftmost column of the lookup table

Table_Array:Where do you want to search?Use absolute references to “lock” the range by pressing F4 key

Col_index_numWhich column contains the search result?Count over from the first column to figure out what this number should be, starting with 1.

FALSETo force Excel to lookup value be exact match

=VLOOKUP(b2,‘Homeroom'!$A$2:$B$37,2,FALSE)

VLOOKUP Formula

61

1 2 3 4 5A B C D E F G

1 Name Grade Student ID Gender Fall IA

PF ELL Winter IA PF

2 1818181 I S

3 1212121 S S

4 6666666 I L

5 11111111 L I

6 22222222 S S

7 33333333 S S

8 4444444 L S

9 5555555 L S

10 7777777 I I

11 8888888 L L12 9999999 S L13 1010101 S S14 1313131 L I

=VLOOKUP(LOOKUP_VALUE, TABLE_ARRAY, COLUMN INDEX NUMBER, FALSE)

C2 =vlookup(A2,‘Interim PF’!$C$2:$G$14,5,false)

A B C

1 Student ID 2012 Level

Winter PF

2 4444444 3 3 5555555 5 4 1111111 1 5 7777777 1 6 1515151 4 7 9999999 2 8 1010101 3 9 2020202 5

10 1212121 5 11 3333333 5

Column Index Number

Worksheet “Interim PF”

Worksheet “2012 FCAT”

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