Creating a Poster from a PowerPoint PresentationCreating a Poster from a PowerPoint Presentation

Margy IngramLearning Technology Services

University of Wisconsin-Stout

Margy IngramLearning Technology Services

University of Wisconsin-Stout

Prepare PresentationPrepare Presentation Open Microsoft PowerPoint

Go to File > Page Setup, and select: “On-screen Show” for 10” x 7.5” slides “Custom” specify a size up to 11”x17”

Prepare slides Key words Letter size minimum is 24 point Avoid paragraphs and sentences

Determine Size of PosterDetermine Size of Poster Organization’s rules

Size the software will accommodate PowerPoint will allow up to 56”

Size of the printer LTS printer uses roll paper 42” wide One dimension of the poster can be no

more than 41”

Number of Slides NeededNumber of Slides Needed

Once size of poster is known: determine poster layout• arrange in columns• audience can walk from left to right • placement of title

16 slides (7.5”x10”) fit on a 46”x42” poster

20 slides (7.5”x10”) fit on a 56”x42” poster

9 slides (11”x17”) fit on a 56”x42” poster

Sample LayoutSample Layout

What About the Title?What About the Title? As part of the poster body -

one of the total number of slides works well when printer uses 36” paper

As a banner with same template Create another presentation Go to file, page set up and specify size• usually the length of the layout x 4” or 5”

As a banner – no template Add title information to large layout by

creating text boxes

Include VisualsInclude Visuals

Instead of words use: photographs drawings charts and graphs

Avoid tables of numbers

Limit tables of words

My Research DataMy Research Data

0

50

100

1st

Qtr

2nd

Qtr

3rd

Qtr

4th

Qtr

East

North

East West North

Where to Save PresentationWhere to Save Presentation

Create a folder for this project in ‘My documents’

As you work, continually save your creation as a ’presentation’

Proof, proof, proof

Save final time

Save Presentation for PosterSave Presentation for Poster

Go to ‘File’ > ‘Save as’

Select the proper folder to save the images in

Give the images a name if different from your presentation title

Save for PosterSave for Poster Go to ‘File’:

‘Save as’>‘save as type:’

Scroll down and select: ‘JPEG File Interchange Format’

Click ‘save’

When prompt appears, click ‘every slide’

Where are the Slides?Where are the Slides? This prompt will appear when images are

saved, click ‘OK’

A new folder is created to hold the .jpg images

Each slide is saved as a separate .jpg image

The location of the file is stated in the prompt above

What’s Next?What’s Next?

Open a ‘New” PowerPoint presentation

Go to File > Page Setup, and select: ‘Custom’ specify a size up to 42”x56” Click ‘OK’

Select blank content layout

Layout shown will be the entire poster

Using the GridUsing the Grid

Turn on grid for easier placement:

‘View’ > ‘Grid and Guides’

Check ‘snap objects to grid’

Select a grid spacing

Check ‘Display grid on screen’

Check ‘Display drawing guides on screen’

Getting the Slides on PosterGetting the Slides on Poster Go to: ‘insert’ >‘picture’>’from a file‘

Navigate to proper folder

Select all slides by: click on the first slide hold down the ‘shift’ key click on the last slide

Click on ‘Insert’

Arrange SlidesArrange Slides

Arrange slides in columns going down

Space first column appropriately

Creating a Poster from a PowerPoint Presentation

Slide 12

Slide 11

Slide 9

Slide 10

Slide 8

Slide 7

Slide 6

Slide 5

Slide 4

Slide 3

Slide 2

Slide 1

Align SlidesAlign Slides Align slides in first column by

holding down the ‘shift’ key and clicking on each slide in the column

go to ‘draw’ > ‘align or distribute’ > ‘align left’ continue for each column

Align slides in first row by holding down the ‘shift’ key and clicking on each

slide in the column go to ‘draw’ > ‘align or distribute’ > ‘align top’ continue for each row

Compress ImagesCompress Images Click on an image and then on the

‘compress’ tool on the picture toolbar

On prompt screen select ‘all pictures in document’ and ‘print’ resolution

Save final version as a presentation

Completed PosterCompleted Poster

Slide 12

Slide 11

Slide 9

Slide 10

Slide 8

Slide 7

Slide 6

Slide 5

Slide 4

Slide 3

Slide 2

Slide 1

Poster Background/TemplatePoster Background/Template Preselect the background or template you will

use for large poster. Use a blank/white background for slides

• Colored text may be used• Include colored charts and visuals

Save as JEPG Interchange Format images

Insert images onto large poster (see previous slide: Getting the Slides on the Poster)

Arrange slides in columns

Continually save as a presentation

Get Rid of the White BackgroundGet Rid of the White Background

Click on image to highlight it

Locate ‘Picture’ toolbar (View>Toolbars>Picture)

Click on ‘Set Transparent Color’ tool

Click on selected image- background will disappear

Repeat for each image