Creating a Staff Development Plan with Esri/media/Images/Content... · Transform Data into Actionable Information . Constituent Engagement . Get feedback and make informed decisions

Esri UC 2014 | Technical Workshop |

Creating a Staff Development Plan with Esri Michael Green David Schneider Guest Presenter: Shane Feirer, University of California


Agenda

• What is a Staff Development Plan? • Staff Development Organizational Impacts • Case Studies • Next Steps

Creating a Workforce Development Plan with Esri


Goals for this session

Walking away from this session, you will have an understanding of: 1. The purpose of the Staff Development Planning

Process 2. How to implement a Staff Development Plan 3. How to leverage a Staff Development Plan to

communicate technology through your organization



What is a Staff Development Plan

• Outcome of the 3 ‘A’ Process • A Key Tool to Support Change Management


Esri UC 2014 | Technical Workshop | Esri UC 2014 | Technical Workshop |

Your Brain Is Your Most Precious Natural Resource Some might say that your staff is your most valuable asset

People



Applications of a GIS How does GIS technology support your mission?

Planning & Analysis

Transform Data into

Actionable Information

Constituent Engagement

Get feedback and make

informed decisions

Field Mobility

Get information into and

out of the field

Operational Awareness

Disseminate information

where and when it is needed Data 2

Data 3 Data 1

Asset Management

Collect, Organize &

Exchange Data


Levels of Training Engagements

Individual -Training Recommendations

Project and Department -Training Plan

Enterprise -Staff Development Plan



Staff Development Process

Alignment

Analysis Action


Esri UC 2014 | Technical Workshop | Esri UC 2014 | Technical Workshop |

Staff Development planning as a change facilitation tool

Change Management



Components of Organizational Change:

• Vision AND Strategy • Sponsorship • Stakeholder Management • Communications • Training • Reinforcement



Skill Versus Will Matrix

SKILL

WILL

High

Low

Low High

Can’t

Does Won’t

Won’t



Staff Development Organizational Impacts

• The Value of a Strong Return on Investment • Communicating Technology Throughout an Organization




Alignment

Analysis Action




Mission and Goals

Applications of GIS

Roles Discovery

Alignment


Esri UC 2014 | Technical Workshop | Creating a Workforce Development Plan with Esri


ArcGIS Platform Applications

Alignment



Healthy Food Systems “ANR research has helped agriculture stay ahead of new introductions of invasive insects, pests, and diseases, saving producers millions of dollars per year and keeping export markets open.”

GIS Application GIS Pattern Areas Mapping location of grape varietal in Sonoma County. Field Mobility Using projected climate data to predict suitability of growing target crops. Planning and Analysis

Gather existing data related to climate, commodities, invasive species, markets, transportation, etc. Data Management

Produce web apps that show location and spread of Asian citrus psyllid in relation in citrus production areas.


Map the spread of invasive pests and diseases in California. Operational Awareness

Alignment



Alignment



Relevant Training: Understanding the Role Cooperative Extension Advisor/Specialist Responsibilities include: • Specialist or advisor in an agricultural or natural resource discipline. • Consumer of geospatial data typically locale or area of specialty. • Collects field data through GPS, mobile devices, on-screen digitizing, and tabular data collection. • Performs geospatial analyses sufficient to answer research, extension, or constituent questions. • Geospatial experience ranges from performing full geospatial analysis and data entry to working closely with a GIS Analyst

to set parameters for analyses. • Designing Maps for Print •

GIS Pattern Areas Workflows and Technical Competencies

Data Management • Data entry, data manipulation and storage, data preprocessing, data access; basics

in database structure and organization; Technical competencies include: knowledge of data sources and standards

Constituent Engagement • Map creation, visualization, web mapping, outreach materials; Technical

competencies include: cartographic design, desktop publishing; basic web knowledge

Planning and Analysis • Geospatial analysis of all types; data integration; forecasting; suitability analysis;

Technical competencies include: knowledge of geospatial analysis

Field Mobility

• Field-based data acquisition, display, navigation, validation, and integration with database; Technical competencies include: knowledge of mobile technologies (e.g. smart phones, GPS, mobile devices), data integration into other GIS systems (e.g. cloud or desktop)

Alignment



Activity 1: Alignment


Purpose: In this activity, we will practice aligning the GIS Applications to the Organization’s Strategic Plan. In the space provided, identify the appropriate pattern based on the GIS Application.

Planning & Analysis

Transform Data into

Actionable Information Constituent Engagement

Get feedback and make

informed decisions

Field Mobility

Get information into and

out of the field


Disseminate information

where and when it is needed

Data 2

Data 3 Data 1

Asset Management

Collect, Organize &

Exchange Data



GIS Application GIS Pattern Areas Mapping location of grape varietal in Sonoma County. Using projected climate data to predict suitability of growing target crops. Gather existing data related to climate, commodities, invasive species, markets, transportation, etc. Produce web apps that show location and spread of Asian citrus psyllid in relation in citrus production areas. Map the spread of invasive pests and diseases in California.

Alignment




GIS Application GIS Pattern Areas Mapping location of grape varietal in Sonoma County. Field Mobility Using projected climate data to predict suitability of growing target crops. Planning and Analysis

Gather existing data related to climate, commodities, invasive species, markets, transportation, etc. Data Management

Produce web apps that show location and spread of Asian citrus psyllid in relation in citrus production areas.


Map the spread of invasive pests and diseases in California. Operational Awareness

Alignment



Healthy Environments “ANR is researching and developing sustainable farming, livestock production, and timber harvest practices to maintain the economic viability of these businesses, while improving environmental quality and conserving natural resources.”

GIS Application GIS Pattern Areas

Mapping the spread of star thistle at the Sierra Foothills REC

Look at the feasibility of biomass energy in California: map roads, sources of biomass, and distance to processing plants. Gather existing data relating to climate, land use, invasive species, planning projections, etc. Produce web apps that show the projected impact of climate change on water availability in California. Using projected climate data to predict the suitability of areas of California for suitability of protected populations of salmonids.

Alignment



Healthy Environments “ANR is researching and developing sustainable farming, livestock production, and timber harvest practices to maintain the economic viability of these businesses, while improving environmental quality and conserving natural resources.”

GIS Application GIS Pattern Areas

Mapping the spread of star thistle at the Sierra Foothills REC Field Mobility

Look at the feasibility of biomass energy in California: map roads, sources of biomass, and distance to processing plants.

Planning and Analysis

Gather existing data relating to climate, land use, invasive species, planning projections, etc. Data Management

Produce web apps that show the projected impact of climate change on water availability in California. Constituent Engagement

Using projected climate data to predict the suitability of areas of California for suitability of protected populations of salmonids.


Alignment



Healthy Communities “ANR academics contribute to the health and viability of agriculture and natural resources by providing direct services at the community level.”

GIS Application GIS Pattern Areas Gather information on local food availability (e.g. farmers’ markets, community gardens, etc.). Perform hot-spot analysis of local food availability. Create a database integrating local food availability with census information on income. Create and share web-maps highlighting areas with high density of local food availability. Mapping of community gardens and farmers’ markets.

Alignment



Healthy Communities “ANR academics contribute to the health and viability of agriculture and natural resources by providing direct services at the community level.”

GIS Application GIS Pattern Areas Gather information on local food availability (e.g. farmers’ markets, community gardens, etc.). Field Mobility

Perform hot-spot analysis of local food availability. Planning and Analysis Create a database integrating local food availability with census information on income. Data Management

Create and share web-maps highlighting areas with high density of local food availability. Constituent Engagement

Mapping of community gardens and farmers’ markets. Operational Awareness

Alignment




Healthy Californians “ANR has a robust research and education team that addresses many of the most urgent issues facing food safety.”

GIS Application GIS Pattern Areas Gather data on open spaces, parks, green spaces within communities.

Conduct a site-suitability analysis integrating climate, census, and other data to locate new community open spaces.

Integrate health data from disparate local, statewide and federal sources relating to community health (e.g. Diabetes, exposures to pollutants, etc.).

Create maps to show local planning boards the utility of open space, and allow for on-line engagement and participation.

Linking with forecasts that are useful in predicting human health outcomes.

Alignment



Healthy Californians “ANR has a robust research and education team that addresses many of the most urgent issues facing food safety.”

GIS Application GIS Pattern Areas Gather data on open spaces, parks, green spaces within communities. Field Mobility

Conduct a site-suitability analysis integrating climate, census, and other data to locate new community open spaces. Planning and Analysis

Integrate health data from disparate local, statewide and federal sources relating to community health (e.g. Diabetes, exposures to pollutants, etc.).

Data Management

Create maps to show local planning boards the utility of open space, and allow for on-line engagement and participation. Constituent Engagement

Linking with forecasts that are useful in predicting human health outcomes. Operational Awareness

Alignment



Training Resources

Identify Delivery Method

Budget Planning

Analysis



GIS Workflow Categories


Analysis

Geo-Enabled • GIS Viewing • GIS Use




Analysis


Geo-Centric • Data Editing • Data QA • Database Design • Map Design & Sharing • GIS Management • Spatial Analysis




Analysis



Administration • Applications Programming • Database Administration • System Administration • Web Administration




Analysis




Leadership • Goal Setting


Analyzing Training Resources


Organizational Roles GIS

Vie

win

g

GIS

Use

Data

Edi

ting

Data

QA

Data

base

Des

ign/

Mod

elin

g

Map

Des

ign

& S

harin

g

Spat

ial A

naly

sis

GIS

Man

agem

ent

Geo

spat

ial A

pplic

atio

n Pr

ogra

mm

ing

Data

base

Adm

inis

trat

ion

Syst

em A

dmin

istr

atio

n

Web

App

licat

ion

Prog

ram

min

g

Web

Adm

inis

trat

ion

Goa

l Set

ting

Analysis




Organizational Roles GIS

Vie

win

g

GIS

Use

Data

Edi

ting

Data

QA

Data

base

Des

ign/

Mod

elin

g

Map

Des

ign

& S

harin

g

Spat

ial A

naly

sis

GIS

Man

agem

ent

Geo

spat

ial A

pplic

atio

n Pr

ogra

mm

ing

Data

base

Adm

inis

trat

ion

Syst

em A

dmin

istr

atio

n

Web

App

licat

ion

Prog

ram

min

g

Web

Adm

inis

trat

ion

Goa

l Set

ting

Cooperative Extension Advisor x x x

Analysis


Activity 2: Analysis


The Alignment phase provided us with the understanding of the GIS Applications to support organizational goals. The Roles Discovery, in the Alignment Phase, provided an understanding of the workforce that will be adopting the GIS applications for mission execution. Purpose: In this activity, we will practice assigning GIS Workflows to the workforce roles. Analyzing the workflows will establish how the activities will be distributed among the workforce AND the training needed to provide the technical competencies for the said GIS Workflows.

Analysis


Activity 2: Analysis





Leadership • Goal Setting

Analysis



Execute Plan

Review Plan

Action



1. Promoting the Plan 2. Access 3. Use

Implementing the Workforce Development Plan



•Organizational Development Tool •Project Management Tool •Career Development Tool

Using the Workforce Development Plan



ROI: Define and Evaluate

3 Common Parts of Assessment:

• Technology

• Time

• Training

How do you define ROI?



Activity 3: Action


In Activity 2, we categorized the GIS Activities into GIS Workflows. Purpose: In this exercise, we will practice doing a training needs assessment, using a sample project with a project team of various Organizational Roles. Compare the project team member’s skill set to the project requirements to determine their training needs.

Action


Who is UC ANR?

• 200 locally based Cooperative Extension advisors and specialists

• 57 local offices throughout California • 130 campus-based Cooperative Extension

specialists • 9 Research and Extension Centers • 6 statewide programs • 700 academic researchers in 40 departments

at 3 colleges and 1 professional school:

HEALTHY FOOD SYSTEMS • HEALTHY ENVIRONMENTS • HEALTHY COMMUNITIES • HEALTHY CALIFORNIANS



Who is IGIS? • IGIS was established in 2012 to provide GIS

support, software, data and training to support the ANR network.

• Brings together: - People: extension advisors, specialists, staff and

faculty who need and use geospatial technology - Data: existing data, new data, dark data - Software: ESRI, Google, open source - Approaches: Questions across ANR Strategic Plan



Levels of GIS Use in UC ANR

Individual -Researcher or Staff

Projects - Used in individual Research Projects

Enterprise - The Holy Grail - GIS used throughout organization



This is where we are in the planning process

• Vision AND Strategy • Sponsorship • Stakeholder Management • Communications • Training • Reinforcement



Needs Assessment

• 81% Have not taken ANR provided training • 80% Would take ANR provided training • 44% Would like ArcGIS Training



How did this planning effort get started?

• Met with ESRI in the Fall of 2013 • Discussed our needs for a method to connect the UCANR Network with GIS technology and training

• Began working on our GIS Staff Development Plan with ESRI



How will UC ANR benefit from plan?

• Stimulate thinking about how people within UC ANR can use GIS

• Highlight training options that IGIS and ESRI think with benefit the different roles within UC ANR

• Provide an easy resource to look up the GIS training options available to UC ANR




Mission and Goals

Applications of GIS

Categorize Roles

Alignment



Applications of GIS





Training Resources

Identify Delivery Method

Budget Planning

Analysis





Analysis


Populated training matrix

• Worked with ESRI to populate the training matrices with options that would benefit the UC ANR Network

• These trainings were not solely ESRI trainings, but we incorporated trainings provide by UCANR and others into the matrices




Execute Plan

Review Plan

Action



Next steps for UC ANR and our Plan

• Distribute plan to personnel within UC ANR • Answer any questions or concerns with personnel

• Start providing training • Assess the results of the plan and revise based on lessons learned



If the plan is adopted, we hope to…

• Institutionalize geospatial thinking and analysis into UC ANR

• Geospatial technology will be incorporated into our research and extension efforts

• Drive home that everything we do is spatial!



Thank you…

• Please fill out the session survey:

First Offering ID: XXXX

Online – www.esri.com/ucsessionsurveys Paper – pick up and put in drop box


http://www.esri.com/ucsessionsurveys


Documents

Creating a Staff Development Plan with Esri/media/Images/Content... · Transform Data into Actionable Information . Constituent Engagement . Get feedback and make informed decisions