Creating Long Documents Using Adobe InDesign

Creating Long DocumentsUsing Adobe InDesign

2009 • Michael Opsteegh • [email protected]

Creating Long Documents Using Adobe InDesign

Presented by Michael Opsteegh to the San Diego STC



•InDesignisapagedesignapplicationratherthanawordprocessingapplication.

•InDesignisgearedtowardquick-to-printpubli-cationslikemagazinesandnewspapers.

•InDesignofferspowerfulworkflowandsingle-sourcefunctions.

What Is InDesign?



Page Layout

• e.g.,QuarkXPressorAdobeInDesign

• Documentsthatrequireadvancedtypographicadjustments

• Documentsthatrequireaccuratecolormanagement

• Documentsthatrequirepreciselayoutoftextandgraphics

Word Processing

• e.g.,MicrosoftWordorAdobeFrameMaker

• Mediumtolongdocuments

• Text-intensivedocumentswithfewgraphics

• Documentsthatrequirelittlelayoutoftextandgraphics

Differences between Word Processing and Page Layout



OpenTypesupport Basic Basic AdvancedPDFexport • • •TOCsandindices • •Footnotes • •Books • •XMLimport/export • •EPSimagesupport • •Variablesupport • •Ligatures •Colorseparationforprepress

•

XHTMLsupport •

Comparing Tools

Microsoft Office Publisher 2007

Adobe FrameMaker 9

Adobe InDesign CS4



•Handledocumentswithalargenumberofpages

•Generatetablesofcontentsandindices•Autonumberpagesandelements•Checkspellingusingmultipledictionaries•Createdynamicfootnotes•Importinformationfromdatabases

What InDesign Can Do



•Variables(CS3)•Runningheadersandfooters(CS3)•Conditionaltext(CS4)•Smarttextreflow(CS4)•Crossreferences(CS4)

What’s New in InDesign



Masterpagescontainelementsthatappearonmultiplepages,including:•Pagenumbers•Chapternumbers•Runningheadersandfooters•Logos

Master Pages



•Usemasteragestocreatepagetemplates.•Addmultiplemasterpagestoadocumenttohandledifferenttypesofpageswithinyourdocument(e.g.,frontmatter,titlepages,TOC,indecies)

•Importmasterpagesfrompreexistingdocuments.

Master Pages



•Uselayerstoorganizeobjectsonthepage.•Using“Sendtofront”and“Sendtoback”inacomplicatedlayoutwilldriveyoutodrink.

•Uselayersforconditionalformattingformul-tipledocumentoutputs(e.g.,TechniScribeuseslayerstocreatecolorandgrayscaleversions).

Layers



•Alltextmustbecontainedwithinatextframe.•SelecttheTypeTool,clickthepage,anddragtodrawatextframe.

•SelecttheTypeToolandclickwithinagraphicframeorpathturnthoseobjectsintotextframes.

Text Frames•Typeyourtextonapath,b

eitac

ircle,square,orline.



Usevariablestoeasilymaintaininformationthatchangesfrequentlywithinyourdocuments:•Publicationdate•Productnames•Departmentnames•Titles

Variables



Usestylestomaintaintheconsistencyofyourpublicationsbycontrollingtheappearanceofelements:•Paragraphs•Characters•Tables

Styles



AsaCreativeSuiteapplication,AdobeInDesignplayswellwithPhotoshopandIllustrator:•PlacenativePSDandAIfiles.•PlacefilesthroughAdobeBridge.•Importclippingpaths.•RelyonAdobe’scolormanagementsys-temtopreserveyourcolorsthroughoutyourworkflow.

Graphics



•Listchaptersorheadings.•Listanyothercollectionofanyparagraphstyletocreateatableoffigures,listofcontributors,listofadvertisers,etc.

•StylescontroltheappearanceoftheTOC.•TOCupdateisnotlive;youmustremem-bertoclickLayoutandselectUpdateTableofContents.

Tables of Contents



•Listkeywordsorconcepts.•InDesignindicesseemtofallbetweenthecom-plexitiesofFrameMakerandsimplicitiesofWord.

•Stylescontroltheappearanceoftheindex.•TOCupdateisnotlive;youmustremembertoregeneratetheindexfromtheGenerateIndexwindow.

Indices



•CreateaLibrarytostorefre-quentlyusedpageelements,graphics,textframes,etc.

•TheLibraryisaseparatefilefromyourInDesigndocument

•AsingleLibrarycanbeusedinmultipledocuments.

Libraries



•Typicallinearproductionprocessislongandcostly,ofteninvolvingmultiplereviewsandpiecesofpaperwitheditorialnotespassedfromwriter,toeditor,todesigner,toproof-reader,backtothedesigner,backagaintotheproofreader….

•InDesignisgearedtowardquick-to-printpubli-cationslikenewspapersandmagazines,andit’sfocusisreducingthisworkflow.

InDesign/InCopy Workflow



• InCopyreducestheneedtobuymoreexpensiveInDesignlicenses.OnlythedesignerorseniorwriterneedsInDesign;writers,editors,andproofreaderscanusethelessexpensiveInCopy.

• InCopyimprovesthepublicationworkflow,playingtotheusers’strengths,allowingwritersandeditorstofo-cusontextanddesignerstofocusonpagelayout.

• Userscanbeanywhereintheworldwheretheycanac-cessthefilesonthenetworkserver.

• UsingInCopywithInDesignrequireslittlemorethanasharedfileserverwhereuserscanaccessfiles.

InDesign/InCopy Workflow



•ImportingXMLintoInDesignallowsyourtousecontentforavarietyofothersources,includingdatabases.

•ExportingXMLallowsyoutorepurposeyourcontent

•InDesign’suseofXMLisparticularlyusefulfordocumentswithrepeatingtypesofelementslikedictionaries,indices,catalogs,newspapers,andmagazines.

XML Import/Export



Your Questions



•ADesignersGuidetoAdobeInDesignandXMLbyJamesMaivaldandCathyPalmer(2007)

•InDesignType:ProfessionalTypographywithAdobeInDesignCS2byNigelFrench(2006)

•RealWorldAdobeInDesignCS3byOlavMartinKvernandDavidBlatner(2007)

•Lynda.com:OnlineTrainingLibrary,CD-ROMs,andBooksathttp://www.lynda.com

•MichaelOpsteegh:[email protected]

Additional Resources