CREW - coastguardsouthernregion.wikispaces.comcoastguardsouthernregion.wikispaces.com/file/view/'Crew' Autumn...5 MOSS ACRONYMS MOSS Maritime Operator Safety System SSM Safe Ship Management

Number 4

SPECIAL MOSS ISSUE

Everything you ever needed to know about MOSS. Grab a cup of coffee and get comfortable...Page #1 MOSS

1 Why the change?

1 Moving from SSM

to MOSS

2 What key things you need

to know

2 MOSS Acronyms

2 At a glance

Differences between SSM

and MOSS

3 What are the changes

to the maritime rules?

3 Our Entry into MOSS—

the Timing

4 Who needs to be a ‘fit and

proper’ person

4 The Coastguard Maritime

Transport Operator Plan

(MTOP)

4 Who’s reponsible?

4 MOSS Manuals

5–6 ATMOSS Screen shots

7 Southern Region Survey

Expiry Dates

7 ATMOSS—Compliance

Management System

8 At a glance

Benefits of ATMOSS

8 FAQs

CREWCoastguard Southern Region, PO Box 1118, Christchurch Box Lobby, 8140 P 03 348 7003 e [email protected]

AUTUMN/WINTER 2015

1 MOSS

Maritime Operator Safety System (MOSS) is

the new system to improve safety in maritime

transport operations. MOSS builds on what has

been learned from Safe Ship Management (SSM).

2 WHY THE CHANGE?

SSM focussed on the safe operation of your

vessel, whereas MOSS focusses on your entire

operation, putting safety first.

MOSS takes a wider view, giving us a system

that looks at the complete operation. This

means you now have a system to manage your

vessel and crew safely. Coastguard knows its

own operation better than anyone—the risks,

the hazards and the possible solutions. We

are responsible for making sure that we are

managing those risks to prevent harm.

Under MOSS, Maritime New Zealand guided

us to develop our own safety system covering

all the vessels in the Coastguard fleet. The

updated system is based on the SSM safety

system that you know already and that Mark

Whitehouse developed with southern region

units. It is tailored to your unit’s operation.

Everyone needs to be aware of how the system

operates. Coastguard New Zealand will shortly

provide the updated MOSS training module.

3 MOVING FROM SSM TO MOSSCoastguard Southern Region is the first region to go into MOSS. Your Unit Safety Officer has worked with either Mark Whitehouse or a designated Unit Support Person (USP) to customise the MOSS manual template for your vessel and local operational needs.

Coastguard submitted the MTOP (Maritime Transport Operator Plan) for Coastguard on 8 April 2015 which included all your customised MOSS manuals

The Unit Safety Officers attended a briefing on 12 April given by Peter Healy, CNZ Health & Safety/MOSS Manager and Margaret Wind from MaritimeManagement Services.

The next step is for an MNZ nominated person to read every single document, and there are hundreds. If they sign off on everything then we’ll be officially ‘in’!

http://coastguardsouthernregion.wikispaces.com/

It’s coming and you and your unit

need to know about it.

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5 MOSS ACRONYMSMOSS Maritime Operator Safety System

SSM Safe Ship Management

MTOP Maritime Transport Operator Plan

Vessel SOP Vessel Safe Operating Procedure Manual

Manual This is the manual that stays on the vessel, it is vessel specific.

MTOC Maritime Transport Operator Certification

COS Certificate of Survey Replaces ‘Fit for Purpose’ and Safe Ship Management Certificate

USP Unit Support Person

CNZ Coastguard New Zealand

CSR Coastguard Southern Region

ATMOSS Vessel Management Database...no one knows what this stands for!

6 AT A GLANCE...Differences between SSM and MOSS...

• Surveying

SSM—Every 4 years plus an ‘out of water’

survey every 2 years.

MOSS—Every 5 years plus an ‘out of water’

survey in between.

• Auditing

SSM—random

MOSS—Initially a random audit of 4-5 units

in our region. Depending on the outcome

of these we will be audited more or less

often. A good report on the audits and

a good safety safety record equals

fewer audits.

• Documentation (Vessel & Unit Manuals)

SSM—Folder in unit

MOSS—Unit folder and Vessel folder.

Change of name, change of location of

folder sections.

• Maritime Transport Operator Plan (MTOP)

SSM—An MTOP did not exist

MOSS—Each organisation is required

to have an overarching MTOP which

includes things like who is responsible for

overall compliance; type of operation;

details on training; accident and incident

logging, commitment to safety and

compliance. The CNZ MTOP is 51 pages

long and encompasses all 61 wet units.

It covers all Coastguard units as one as

this allows Coastguard to save on costs.

(Units will still be charged for their

individual audits). The MTOP is stored on

ATMOSS and can be viewed in your unit’s

records online.


4 WHAT KEY THINGS YOU NEED TO KNOW• The Maritime Transport Operator Plan (MTOP)

is kept on ATMOSS (see ATMOSS section within this document).

• Any special conditions relating to the vessel(s) you work on, including where you can operate, manning levels and procedures relating to the carriage of observers/passengers.

• The ‘Fit and Proper’ Persons for the MTOP are Patrick Holmes, Phil Pollero, Pete Healy, Mark Whitehouse and all the regional Operations Managers. The ‘Fit and Proper’ Person for your unit is your Unit Safety Officer or anyone your unit management has nominated.

• Understand the emergency and operating procedures for the vessel(s) you work on, in other words the safety 10 drills (previously SSM drills).

• Where Coastguard policies are kept, eg Health & Safety Policy; Drugs & Alcohol etc are now on ATMOSS and our Wikispace, (address below).

• Understand and be able to demonstrate how to report accidents/incidents. Refer to the Coastguard intranet to complete reports:

www.coastguard.net.nz/SAROPS/

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7 WHAT ARE THE CHANGES TO THE MARITIME RULES?Some Maritime rules have changed under MOSS:

Sections of Martime Rule Part 46 —guides surveys, certification and maintenance—is now replaced with Martime Rule Part 44.

Section 2 of Martime Rule Part 21—guiding the certification of martime transport operators—is now Martime Rule Part 19.

Other changes to the rules will also be introduced and you will be advised accordingly.

8 OUR ENTRY INTO MOSS— THE TIMINGThe phases to roll out of MOSS in the southern region are as follows:

1 Prepare the MTOP and obtain the MTOC— underway.

2 Prepare and provide Safe Operations Procedure (SOP’s) templates to regions— completed.

3 Develop and implement Unit MOSS Manuals with Units—process underway to be completed by 1 June 2015

We needed to develop each unit’s Operator Plan well before submitting the MTOP. Coastguard Southern Region has appointed four Unit Support People—Doug Griffin, Rachel McKenzie, Jonathan Walmisley and John Thompson. They worked with a number of assigned units to help the Unit Safety Officer through the process and complete the necessary documentation.

Because of the multiple vessels Coastguard has, we have chosen to bring each region into MOSS at different times. Coastguard Southern Region have gone in first.

Your unit’s current SSM Certificate will remain valid until it expires. Your new certificate will be issued as a MOSS ‘Certificate of Survey’.

ATMOSS really is the greatest thing since sliced bread...


MY MTOP

(Russell John Chisholm)

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9 WHO NEEDS TO BE A ‘FIT AND PROPER’ PERSON?All people who exercise control over an operation are required to be ‘Fit and Proper’ Persons. They may be Masters, owners or others in charge of operational decisions, resourcing and/or crewing requirements.

Your ‘Fit and proper’ persons are decided byyour unit’s board. They may be the Unit Safety Officer, the President or someone else.

10 THE COASTGUARD MARITIME TRANSPORT OPERATOR PLAN

The MTOP covers 8 sections:

1 Maritime Transport Operator Details2 Ship Details (including special conditions)3 Personnel Details4 Safe Operating Procedures5 Information Management Procedures6 Documentation7 Reference Library8 Appendices

11 WHO’S RESPONSIBLE?Overall it is the responsibiity of Phil Pollero, National Operations Manager and Peter Healy, Health & Safety/MOSS Manager to ensure Coastguard get through this process. They are responsible for:

• The establishment of MOSS within Coastguard.

• The completed MTOP and the necessary documentation to obtain the MTOC are in place and provided to MNZ.

• Continuing to maintain an overview of MOSS implementation within regions.

• Regional Operations Managers will be responsible for introduction, ongoing overview and management of MOSS

within their regions.

• Unit Safety Officers will continue their vessel survey/unit responsibilities as they did under SSM.

12 MOSS MANUALSThere are now 2 manuals. They are kept:

There are 7 sections to the Manual kept at your unit:

1 General Requirements2 Safe Ship3 Vessel Documentation4 Hazard Management5 Master’s Qualifications6 Induction Training7 System Review

There are 4 sections to the Manual kept on your vessel:

1 Search & Rescue Guidelines2 Safe Operation3 Emergency Response4 Vessel Log Book


MTOP

1 2

At your unit On your vessel

4


Surveys & Inspections Due

Documents

Health & Safety



(Timaru Rescue)

5

Survey Plans/Reports & MNZ Audits

This system offers unlimited access to your vessel file. It gives you a professional record keeping service which

you are able to demonstrate during any audit.


Maintenance& Safety Equipment

(Timaru Rescue)

(Timaru Rescue)

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13 SOUTHERN REGION SURVEY EXPIRY DATES

End of term

Blue Arrow Rescue 31.08.19

Clyde Coastguard 03.09.18

Dunedin Rescue 31.01.19

Hamilton Jet Rescue 30.10.17

Ivan Talley Rescue 28.08.19

Kaiapoi 1 30.11.17

Kaikoura Rescue 25.02.20

Mackenzie Lakes Rescue 30.04.18

MoA 30.05.18

NZAS 16.06.18

Pub Charity 31.07.17

Queenstown Airport Rescue 30.05.18

Russell John Chisholm 27.11.19

Timaru Rescue 30.10.17

Wanaka Lakes Rescue 31.10.17

There are also mid-term surveys for all vessels.


14 ATMOSS— Compliance Management SystemWhat is it?

Well, it’s going to do all the thinking for your unit, giving you timely reminders through modern and effective notifications.

And it’s going to help make audits a breeze for your unit in the future.

ATMOSS is an online computer database holding information on your vessel, allowing you to easily manage things like vessel surveys; annual checks on fire extinguishers; flares; life rafts etc. All the information on ATMOSS has been collected and is loaded on to the ATMOSS system making it searchable by vessel. For example, it will alert you when the fire extinguishers on board need to be checked.

During an audit you will have the ability to demonstrate full compliance and professional record keeping with ATMOSS.

You will have access to archived and historial records and in time, be able to check survey plans and reports and manage health and safety for your vessel.

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...Trying to find out fire extinguisher expiry dates, getting the man to come and check your VHF, actually had a purpose... Thank you.

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15 AT A GLANCE...BENEFITS OF ATMOSS

ATMOSS will give you and your unit:

• Access to historical vessel file information which only you and

your unit can access.

• All equipment, survey and seafarer licensing information and expiry dates, along with plan approval documents, radio and compass certificate, previous surveys and manuals held in your achives.

• Survey reports uploaded after each visit, along with any outstanding items and their close-out dates that may need your attention.

• A health and safety section that details Coastguard policy documents related to drugs and alcohol, environmental policy etc.

• Online access to our MTOP and your unit’s MOSS manuals.

16 FAQS

Why are we doing this?

All our vessels are commercial vessels and need a safety system and we need to comply with Maritime New Zealand rules.

What are the benefits of MOSS to me and my unit over SSM?

Safety. MOSS looks at the whole operation not just the vessel.

What happens after July 2015?

No real change. Your unit is in MOSS. The hard work has been done and ATMOSS will help you manage your operation.

Where do I find out more information?

maritimenz.govt.nz/moss

Who do I speak to to find out more about MOSS?

In the first instance speak to your Unit Safety Officer or alternatively call Mark Whitehouse DDI 03 281 8836021 477 [email protected]

THANK YOUThank you to all those Safety Officers and volunteers who worked hard to get their units ready for MOSS. We always appreciate you giving up your valuable spare time to help Coastguard and this was no exception.

Cheryl Moffat, Mark Whitehouse, Claire Jones


ATMOSS is your one-stop shop to manage your vessel.

ATMOSS will warn you in advance when flares etc, are due to be replaced...

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