Crossrail: Building the Project with Data Walter Macharg ... · Documents 20k 3D CAD models Crossrail overview. Central section stations Farringdon Tottenham Court Road Farringdon

Walter Macharg & Malcolm Taylor22nd August 2018

Crossrail: Building the Project with Data

1. Introductions

2. Brief Overview and Current Status of the Project

3. Overview of BIM and our Our Common Data Environment

- Key BIM Processes

4. Crossrail Programme Controls

- Risk

- KPI’s

5. Learning Legacy

Overview of Presentation

10%Increase in Carrying

Capacity

24Trains per hour in Central Section

200mlong trains

200MPassenger Journeys /

annum

42kmof tunnel under

London

Crossrail Overview

£15BCost

500MGIS features

1MAssets

5MDocuments

20k3D CAD models

Crossrail overview

Central section stations

Farringdon

Tottenham Court Road

Farringdon Eastern Ticket Hall Paddington

Crossrail – project progress

Overhead line electrification

Floating track slab below Soho

Multi purpose gantry

Standard track slab

Track laying - complete

Surface sections

Acton Diveunder Stockley Flyover

Harold Wood bridge liftAbbey Wood

Crossrail – project progress

ProgrammeBudget & end date fixed here

And still close to target!

Contractual complexity

• 34 Enabling Works Contracts

• 23 Design Contracts

• 45 Delivery Contracts

• 14 Others

• They all use information

‐ Can they collaborate?

10

Liverpool Street Station

Construction Complexity

The physical scale of the Crossrail project is replicated by the scale of the Virtual project

Complexity in Asset Management

Network Rail LUL at TCRLULRfLDocumentum eB &

SharePoint

p)

Ellipse 6 / 8(National

Records Group)

CS10 LiveLink CS9.7.1 LiveLink

)

Maximo 7.5(Plus TubeLines

add‐ins)Ellipse 6.3 Metro

Maximo

Various ESRI (t.b.c.) ESRI ESRI

ProjectWise ProjectWise ProjectWise ProjectWise

Document Management

Enterprise Asset Management

GIS

CAD Management

Challenge of data alignment & interoperability!

Complexity in end-use of data

End users…….‐ Different systems‐ Different standards‐ Different approaches‐ Different people!

13

BIM Basics- Defining what we want

DigitalPhysical

Going Digital - Building two railways…

BIM Mandate – Key Characteristics…….

A defined end-game for all data• Information requirements set out• Classifications and data structure• Procurement critical

A Common Data Environment (CDE)• EDMS and ECMS • Used by everyone - contractual• Owned and managed by the Client

Leveraging technology• Databases and Master Data Management

Our Information and Data (BIM) Environment:

• Information • Data environment• Data integrity• Collaboration• Technology• Asset life-cycle• New processes• New project culture

What is BIM: First Principles

Enterprise Information

Employers RequirementsEnterprise

InformationConcept Design

Preliminary DesignDetailed Design

Construction

Testing Commissioning

Asset & Handover Information to IM’s

Technical Information(“BIM” focus)

Programme Information

Programme Technical Information

Programme Control Information

• Requirements• Asset inventory • Contract documentation• Drawings• Designs• 3D models• GIS• Urban realm• Assurances & Undertakings• Quality Management • Etc.

• Schedules & Costs• Contract Administration• Change Control• Risk Management• Financial control• Legal• Health & Safety• Procurement• HR• Estates & Land Management• Titles Management• Media & External Affairs• Innovation• Audits etc.

For building the railway…For building, operating and maintaining the railway…

Assets

Our Digital End-stateInformation Relationships defined at the start…..

Need to know:• Who wants

what • How data used

in operations• Maintenance

Interventions• Remote CM

20

Creating our Common Data Environment

A reminder of the old world…......

(Everyone has a hard copy of everything…)

Project Manager

Architect

Civil Engineer

QS

OwnerFacilities Maintainer

Construction Manager

Systems Engineer

MEP Engineer

Project Manager

Architect

Civil Engineer

QS

OwnerFacilities Maintainer

Construction Manager

Systems Engineer

MEP Engineer

Concept of a Common Data EnvironmentEmbracing new technologies:

…. the process of generating and managing building information during its life-cycle.…. model-based technology linked with project information databases.

….a common data environment.- EDMS (contractual)- CDMS (contractual)

Project Delivery in a digital (BIM) world..

Information Applications in a BIM world…..

Contract Finance &

Admin

ChangeManagement

Risk Management

.

Cost Control

Technical Admin

AssetInventory

DocumentControl

CAD.

GIS Schedule

Linked Databases

Stand-alone applications

Direct Reporting

Reporting via Data Warehouse

Information Applications in a BIM world

Main Information Database

Contract Finance &

Admin

ChangeManagement

Technical Admin

AssetInventory

DocumentControl

CAD.

GIS Risk Management

Cost Control

Schedule

• Single source of data• CRL owned systems• Databases• Use workflows• Contractual • Must be used by everyone!

Documentation workflows:• NEC3Contract Management (£8.3bn)• Asset Inventory Structure (ABS)• Crossrail Management System (CMS)• Document Management System• Assurance reporting• Materials compliance system• Project Technical Requests• Observation reporting• Snagging• Automatic pdf drawings from ProjectWise• Observation reporting• Contract deliverables

• 90% of data in 3 linked databases

CAD workflows:• CAD user tools• CAD QC/QA• User Management Tools• Customised BS1192 Workflow

GIS workflows:• London Survey Grid• Estates management• Automated claims reporting• Integration with CAD

GIS Mapping

(Spatial) (Relational)

Data & Documents

3D – 5D Models

(Object‐orientated)

Main CDE Workflows

AssetWise (eB)ESRI

ProjectWise

People

Assets Documents

Contracts (Projects)Requirements

Transmittals

Organisation

Change Events

Why use relational databases?

27

Breakdown structures

Asset B.S.

Cost B.S.

Work B.S.

Organisational B.S.

Cost of the documentation/information database:Licensing, hosting etc: £0.7m p.a.One‐off cost of creating workflows etc.

in 2010/12 = £3m

Typical project software costs saved per annum:Document Control £1.5mNEC Contract administration £2mProject Technical Requests £2mAsset Inventory Management £1mAssurance £1mSnagging £0.5mOthers +£1.5m

Benefits…..• Better decision making• Single source of truth• Avoids duplication • Encourages collaboration• Reduced waste • Reduces time and cost in producing

coordinated data• Consistent reliable data through

design, construction and into operations

CDE Cash benefit £10m per year for +7 years(Plus related data, business agility, less IT support etc.)

Benefits of a CDE

29

Key BIM Processes3D, 4D & 5D modellingAsset InformationHanding over into Ops & MaintenanceMetrics

Specifications and StandardsDeveloped discipline-based 3D Model level-of-development Specifications and Standards – using BS1192

Defines how to collaborateDefines appropriate levels of detailEnsures consistency

Applies to design and construction

Redefining Processes

BIM in Design

32

Assurance of data

Installation Progress ReportsBenefits:• Efficiencies

• Time savings• Agreed Earned Value records• Process improvements

• Effectiveness• Quality record data• Good Assurance data• Maintenance benefits

Smart Construction

35

Using Data - Asset Information

Defines Crossrail’s overall approach to asset information

Specifies governance approach

Lists key supporting documents and links to other documents/standards (Classification; AD4’s; etc.)

Asset Information Management Plan

Creating Asset Inventory Data

Works Information 2B Section 13.5

Clarifies requirements for Contractors

Good practice, but not novel, approaches

Contract clauses

Creating Asset Inventory Data

Field Supervisor App

Creating Data on Site

CDE

O&M Manual Requirements

Use of templates:Allows progressive submission Reduces duplication & encourages re-use

40

Using Data- Handing over Data into Ops & Maintenance

Escalators – monitor operational hours, alarms, faults, power consumption

Building Management Systems –monitor temperature, faults, HVAC, weather, power SCADA – manages and monitors

power systems for electrification

Smart Stations and Infrastructure

Ticket Barriers – monitor passenger flow, capture revenue, signal faults

CCTV – security systems, pattern recognition

Smart Operations

Common Data Environment

Element: WCH Element:

LIV Element: TCR Element:

Bond St Stn

Handover playlists for each Element

Standard template for deliverables

LUL Information

Element: CWF Element:

CH Element: Woolwich

RfL Information

BIM Handover Concept

- The key is using one standard templates to define deliverables for each contract

Crossrail: Common Data EnvironmenteB ProjectWise ESRI

Data Mapping& Interfacing

Complexity in end-use of information

Network Rail LUL at TCRLULRfLDocumentum eB &

SharePoint

p)

Ellipse 6 / 8(National

Records Group)

LiveLink

)

Maximo 7.5(Plus TubeLines

add‐ins)Ellipse 6.3 LUL

Maximo

Various ESRI (t.b.c.) Intergraph Intergraph

ProjectWise ProjectWise ProjectWise ProjectWise

Document Management

Enterprise Asset Management

GIS

CAD Management

End users…….‐ Different systems‐ Different standards‐ Different approaches‐ Different people!

Challenge of data alignment & interoperability!

CS9.7.1 LiveLink

BIM Metrics (measuring a valuable resource)

4-weekly Dashboard

All figures are running totals bar ‘employed on project’

Crossrail skills strategy

Crossrail skills strategy

Maintaining safetyMaintaining safety

Inspiring future talentInspiring future talent

Supporting local labourSupporting local labour

Revitalising the skills baseRevitalising the skills base

May 2017699 Apprentices

15,000 enrolled at TUCA

27% of apprentice intake in last 12 months female

4,544 jobs for local people

Tunnelling Academy

Based in central LondonMirrors CRL environment

Delivering:Industry supportTrainingEducation R&D

Crossrail – Bentley Information Academy

Information Academy

Handover Lessons Learned

IssuesMultiple asset definitions and lack of consistency causes troubleMaintainers need (some) asset data early for trainingContractors will release asset data as late as they canExisting Maintainer systems doesn’t match the BIM visionCapex procurement alignment with Whole Life Costs

Next time:Create and agree an asset data dictionary earlyCollect the asset data progressively and as early as possibleHand over information systems (not just data) and make data-centric

• The only way to modernise opex…

Crossrail Programme Controls:turning data into information to support decisions

Walter Macharg – Head of Change Control and Cost Assurance

Header here max 30 characters

Turner & Townsend in Infrastructure

Controlling Crossrail

Header here max 30 charactersControls on Crossrail

REPORTINGCost & Controls

Performance Assurance

Change Control

Risk Management

Planning

Performance Analysis

Information Conscience Decision support


£ £ £ £

£ £ £ £

£ £ £ £

£ £ £ £

£ £ £ £

£ £ £ £

Project (CBS)

C405

C435

Staff

Prelims

Labour

Sub‐Contractors

Materials

etc.

C502 etc.

Control AccountsContracts

Crossrail (WBS)

Civils

Running Tunnels etc.

Stations

Paddington etc.

Systemwide

Signalling etc.

etc.

etc.

Projects

Sectors

Programme

Crossrail Hierarchy

SupportDelivery

Civils Stations Systemwide

Central Section Surface etc.

Programme Directorate Finance

CEO (OBS)

Programme Controls

IT

Land & Property

Technical

WBS vs. CBS vs. OBS


We had to develop the systems specifications and procure an integrated suite of standard systems. The data warehouse formed the

‘single source of truth’ and enabled dynamic data interrogation

Crossrail Systems SetupGaining Control

Header here max 30 charactersEarned value KPIs: cost and schedule

CPI=4,000

4,100

4,200

4,300

4,400

4,500

4,600

4,700

4,800

4,900

5,000

£m

CEs adjust the PMB

Variance from PMBSchedule Variance(SV)

Cost Variance (CV)

Notes: ACWP = Actual Cost of Work PerformedBCWP = Budgeted Cost of Work PerformedBCWS = Budgeted Cost of Work Scheduled

Illustrative view of Earned Value (EV) measurement

55

PMB = Performance Measurement BaselineVariance from Performance Measurement Baseline (PMB) = CV – SV

Header here max 30 charactersKey pillars of successful EV management

Define the Baseline: scope and budgetWork breakdown structureObjective performance measurementVariance analysis and corrective action reportingDisciplined and timely change controlSystems – capture cost and change, and control delegation and approval

APM: Earned Value Management Handbook, EVM Compass

Header here max 30 charactersImplementing EV

57

1. Set clear expectations via the Works Information

2. Published clear processes and templates, and

reinforced this with guidance and training

3. Embedded tools and systems

4. Undertaken progressive assurance

Header here max 30 charactersPhysical % complete (QURR)

58




Header here max 30 charactersProject Dashboard

Header here max 30 charactersThreading EV through our Board Report

Header here max 30 charactersUsing EV to compare performance

Earned Value displayed comparatively (CCB, SPI, CPI, EAC)


Target 0% 1.0 0 / 0% 0 / 0%* 0% 100% 1.3Actual 25% 0.77 33 (51%) 45 (70%) 2 (18%) 50% 2.00 Period 7% ‐0.11 ‐19% ‐4% 8% ‐21%

Forecast Accuracy

Schedule Quality

Aged NCEs Low Value NCEs

Aged URTs Cont. Red risks reviewed

Agreements Perf.

3 month forecast 0-1 score # (%) > 84 days # (%) < £50k % > 6 Periods % in Period Score 0 to 2

KPIs

Header here max 30 charactersEarned value issues

Have to have confidence in the systems and dataLabour intensiveEntrenched commercial positions have meant that teams have had to caveat all their EV data with a ‘what if’ analysisIs it: understood ‐ believed ‐ acted upon?

Header here max 30 charactersEarned value extrapolation

250

300

350

400

450

500

P01

P02

P03

P04

P05

P06

P07

P08

P09

P10

P11

P12

P13

P01

P02

P03

P04

P05

P06

P07

P08

P09

P10

P11

P12

P13

P01

P02

P03

P04

P05

P06

P07

P08

P09

P10

P11

P12

P13

P01

P02

P03

P04

P05

FY 15/16 FY 16/17 FY 17/18 FY 18/19

EAC Range EAC Low

EAC High AFC

Header here max 30 charactersRisk management: keeping it simple

Identify Assess Respond

Prioritise by assessing ‘Probability’ and ‘Impact’

Terminate

Transfer

Treat

Tolerate

Uncertainty that mattersRisk is:

Risk Management is:

Header here max 30 charactersRisk Hierarchy: follows the OBS

Risk Governance Risk ReportingCrossrail

Limited Board

Executive Committee

Risk Sub-Committee

Programme Risk Panel

Delivery Reviews

Audit Committee

1) Report

2) Escalate

3) AggregateContractor Risks

Project Risks

Strategic Risks

Programme Risks

Sector Risks

Header here max 30 charactersRisk Registers and ARM

Standard Risk Register formats used across the programmeConsistency of language, process, information, assessmentImprove recognition and engagement with risk information to support management and decision makingProduced directly from ARM with ‘One‐Click’

Standard Risk Register iPad Format Risk Register


Quantitative Risk Assessment (QRA) provides a measure of risk exposure allowing us to monitor performance and inform decisions

QRA Exposure to cost and schedule risks

Header here max 30 charactersSafety kpi’s

6

2

2

2

1

1

1

1

1

1

4

2

2

0 2 4 6 8 10 12

Slips, Trips and Falls at the same Level

Equipment & Machinery

Access/Egress

Manual Handling/Lifting

Working at Height

Electrical

Injury Causation

LTC

+3 Day LTC

RIDDOR 7+Day

RIDDOR Major

6

2

2

2

1

1

1

1

1

1

4

2

2

0 2 4 6 8 10 12

Slips, Trips and Falls at the same Level

Equipment & Machinery

Access/Egress

Manual Handling/Lifting

Working at Height

Electrical

Injury Causation

LTC

+3 Day LTC

RIDDOR 7+Day

RIDDOR Major

Header here max 30 charactersPrism cost management system

£0m

£100m

£200m

£300m

£400m

£500m

£600m

Award

Delivery ‐ cost

Del ‐ interface

Del ‐ POS

Del ‐ SCH

Del ‐ 3P

Tech ‐ des

Tech ‐ scope…

Tech ‐ site…

IM ‐ LU

IM ‐ N

R

IM ‐ RfL

Indirects

Sponsor

Blank

Finish

Change by Change Category

All changes to cost are tracked and categorised in Prism

Header here max 30 charactersBringing cost, schedule and risk together in final outturn cost projections

P50£11,707m

IP0: £11,742m

IP1: £11,982m

IP2: £12,582m

P80£11,958m

P95£12,230m

AFCDC

Intervention PointsAFC Distribution of QRA outcomes

Project is 1 year late Poor contractor performance /

commercial behaviour Failure to integrate railway

Project early by 6‐12 months (indirectssaving)

High performance from all contractors Successful railway integration

Poor Systemwide contractor performance / commercial behaviour

Further MEP design / assurance cost Additional Civils design cost Successful integration of Train and

systems design development Additional indirect costs

P95

P50

P05

75

Risk examples

Header here max 30 charactersThe future of EV

76


77


Turner & Townsend in Infrastructure

Lessons

Header here max 30 charactersLessons learned: what went well

Establish the controls baseline ‐ single source of truthWork Breakdown Structure and Cost Breakdown Structure, related to the organisation breakdown structureEstablish a culture of performance improvement (e.g. through performance assurance) Allocate risk to appropriate levels of the organisation, and delegation of contingencyContinually review risk via QRA and comparison to contingency and total budget authorityCapture change to scope, forecast and budgets early via integrated systemsEmbed the early warning systems: engineers and cost engineers talking!

Header here max 30 charactersLessons learned: things to do better

A good forward looking risk process – cost and time assessed using QRABut could have done better at tracking which risks impacted and by how muchThe risk forecast is only as good as the Project Manager’s knowledgeScope has been stable but the Programme has experienced significant cost and schedule changeCan we use data analytics to improve predictability?

81

And Finally…..

- It would all be much harder without BIM and Programme Controls!

£15,400,000,000 Cost

3,180,074 e-Documents stored – so far!

468,490 Assets defined – so far!

387,147 Drawings – so far!

20,363 CDE users – so far!

~700 GIS mapping layers

60 Main Construction contracts

23 Main Design contracts

2 Future Infrastructure maintainers

1 Crossrail

Crossrail in Numbers

12 Themes and Topic Areas

• Project and Programme Management• Procurement• Authorisations and Consents• Land and Property• Health and Safety• Environment• Engineering• Operations• Talent and Resources• External Affairs• Innovation• Information Management and Technology

Crossrail’s Learning Legacy

http://learninglegacy.crossrail.co.uk/http://learninglegacy.crossrail.co.uk/

Thank you!