CSCI 1101 Intro to Computers

3. Common Productivity Software

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Documents are an integral part of our society Declaration of Independence U.S. Constitution To Kill a Mockingbird daily newspapers

As literacy increased, document production tools changed.

Document production software includes word processing and desktop publishing software.

What are documents?

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Typing is generally required but you don’t have to be an expert.

Typing tutor software can help you increase speed and accuracy.

Do I really need typing skills?

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First - Just Do IT! Most people begin with a rough draft typed

on a word processing program. don’t be distracted with the look of the document

Word processing handles many tasks for you, such as word wrap, which determines how text will automatically flow from line to line.

How to get started

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Computerized document production tools can help you improve quality of writing. insert text cut sections move entire paragraphs or pages

Text blocks - name given to sections of a document.

Outline feature helps you develop document as hierarchy of headings and subheadings.

Made iterative writing practical and functional

How has word processing improved the quality of writing?

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Thesaurus - part of word processing software used to find more descriptive words

Search feature - used to hunt for all occurrences of a specific word

Search and replace - used to substitute one word or phrase for another

In-line spelling checker - marks errors with a colored background or wavy underline

Typical quality improvement tools

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Document template is a preformatted document into which you type text. format settings are already set

Documenttemplates

Productivity tools

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A font is a specific type design. You can adjust line spacing, margins,

indents, tabs, borders, and frames. Justification defines how letters and words

are spaced across each line.

Hanging indents make numbers stand out

Formatting improvements with word processors

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Technology has made it possible for individuals to create pamphlets, newsletters, and manuscripts. cost of paper still limits number of books

published each year

The Internet has made electronic publishing possible.- can disseminate many kinds of information- documents can be sent, stored, or manipulated

How to publish the final document

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Documents that you want to publish on the Web must be converted to a Web-compatible format.

HTML (hypertext markup language) set of codes inserted into document standardized way of handling text and graphics

Web browsers display HTML documents Microsoft Internet Explorer Netscape Navigator

Electronic publishing

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Header is text that you specify to automatically appear in the top margin of every page.

Footer is text that you specify to automatically appear in the bottom margin of every page.

Word count - computer can count each word in a document

Concordance - alphabetical list of words and frequency in a document

Readability formulas identify the reading level required to understand a document.

Final document tools

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Index and Table of Contents - automatically produced by most document production software

Mail Merge - process of creating a series of personalized letters by combining information in a mailing list with a blank form letter

Final production assistance tools

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Even though the U.S. is one of the most technological societies on earth, many people experience mathephobia, a fear of math.

Entrepreneurs have devised tools to ease the burden of making calculations.

Spreadsheet - numerical model or representation of a real situation. checkbook

Spreadsheet benefits

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Spreadsheet refers to the data for numerical models.

Created and stored on a computer. One expert describes spreadsheets as:

“intuitive, natural, usable tools for financial analysis, business, and mathematical modeling, decision making, simulation, and problem solving.”

What is a spreadsheet?

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Worksheets an on-screen spreadsheet based on grid of columns and rows

Cell - intersection of columns and rows Cell reference - unique address given to cell

A1 = column A, row 1

A cell can contain numbers (values) text (labels) formulas (tells computer how to calculate)

Components of a spreadsheet

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A typicalworksheet

An example of a spreadsheet

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Responsibility for the accuracy of a worksheet lies with the person who creates it.

Auditing, or testing a worksheet, is important. Most spreadsheet software includes auditing

features.

How can a I trust a spreadsheet results?

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Spreadsheet software provides you with an easy way to create polished charts and graphs.

Graphs provide a quick summary of a set of data. visually interesting easy to understand can imply something other than truth

What about graphic displays?

19831985

19871989

19911993

19951997

1998

Bottom 50% Taxes Paid

Bottom 50% Income Earned

Top 5% Income Earned

Top 5% Taxes Paid

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

Per

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S T

ota

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by Mark Myerscough

Adjusted Gross Income Reported versus US Income Taxes Paid (based on Income Brackets)

These figures are based on the total adjusted gross income reported and total income taxes paid in the United States, based on Federal IRS numbers.

The "Top 5%" refers to those taxpayers whose adjusted gross income placed them in the top 5% of all taxpayers in the United States, while the "Bottom 50%" represents the 50% of American taxpayers below the average income level.

Source:http://www.taxfoundation.org/prtopincometable.html

Proportion of Total Income Taxes Paid in the United States(by Income Bracket)

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%

90.00%

100.00%

Top 1% Top 5% Top 10% Top 25% Top 50% Bottom 50%

Source: http://www.taxfoundation.org/prtopincometable.html

Per

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S T

axes

Pai

d

1983 Taxes

1985 Taxes

1987 Taxes

1989 Taxes

1991 Taxes

1993 Taxes

1995 Taxes

1997 Taxes

1998 Taxes

Income Level Cutoffs for Income Brackets in the United States

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

1983 1985 1987 1989 1991 1993 1995 1997 1998

by Mark Myerscough

An

nu

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Top 1% Cutoff

Top 10% Cutoff

Top 25% Cutoff

Top 50% Cutoff

Source:http://www.taxfoundation.org/prtopincometable.html

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A spreadsheet works well for recording and graphing data making calculations constructing numerical models of the real world

Main advantage is saving time. Spreadsheet Modeling - setting up numbers in a

worksheet to describe a real-world situation. What-if analysis - setting up a model and

experimenting with different numbers.

Where are spreadsheets used?

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Our society has moved from the Industrial Age to the Information Age.

Experts estimate that the amount of information doubles every year.

Information is stored in databases - collections of information stored on one or more computers.

What is a database?