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CTE FUNDING SOURCES
NEW CTE ADMINISTRATORS WORKSHOP
Joanne Mahony
Office of Career and Technical Education
September 23, 2011
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FUNDING SOURCES
FEDERAL
CARL D. PERKINS
• TITLE I CTE PERKINS
• TITLE II TECH PREP
(not funded for 2012)
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FUNDING SOURCES
STATE
STATE EDUCATION FUNDING ACT
• SECTION 61a(1) ADDED COST
• SECTION 61a(2) ADMINISTRATOR REIMBURSEMENT
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Carl D. Perkins Act – purpose
• To more fully develop the academic and career and technical skills of students who enroll in career and technical education programs
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FEDERAL
• CTE PERKINS – TITLE I GRADES 9 thru 14 CTE PERKINS 85% ALLOCATED TO
SCHOOLS
Reserve Option STATE-APPROVED CAREER AND
TECHNICAL EDUCATION PROGRAMS
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FEDERAL
TECH PREP PERKINS – TITLE II
Intent was to support a seamless transition from Secondary to Postsecondary
• Academic alignment
• Non-duplicative coursework
• Earn articulated credit
• Reduce remediation
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PROGRAM OF STUDY
GRADES 11 thru 16
ALIGNED CTE CURRICULUM
ARTICULATED CTE PROGRAMS WITH POSTSECONDARY
ENTERED ON MEGS
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ADDED COST FUNDINGSTATE EDUCATION FUNDING ACT – SEC. 61a(1)
FUNDING PURPOSES
SUBSIDIZE CTE PROGRAM COSTS WHICH ARE OVER AND ABOVE NORMAL COSTS DRIVE FUNDING TO SUPPORT PROGRAMSLEADING TO HIGH WAGE/HIGH SKILL/HIGH DEMAND EMPLOYMENT
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ADDED COST ALLOCATIONSState Dollars
60%ALLOCATED TO PROGRAMS BASED ON
STATE-DETERMINED RANK LISTSTATE APPROVED CIP PROGRAMSRANK LIST IS DETERMINED BASED ON:
Job Openings PlacementWages
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ADDED COST ALLOCATIONS40%
DIVIDED PROPORTIONALLY AMONG 53 CEPDs
STATE APPROVED CIP PROGRAMS
FCS – Parenthood plus 3 other segments required
CEPDs DETERMINE RANKING:
CEPD’s Options or State Rank List
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ADDED COST ALLOCATIONS
NOTE: ADDED COST FUNDS ARE GENERATED BASED UPON THE PREVIOUS YEAR’S DATA (ENROLLMENT, MINUTES PER WEEK, AND NUMBER OF WEEKS)
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For Example: Added Cost Funds received in
2011-12 were based upon 4483D enrollment data submitted in 2010-11
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ADDED COST ALLOCATIONS
MAJOR REPORTS
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Due DatesCEPD OCTE4/18/12 4/25/12 4483D – ENROLLMENT REPORT
Must be accurate Can be entered and checkedthroughout the year
6/22/12 6/29/12 4301 – END-OF-YEAR EROLLMENT (unduplicated)
CEPD OCTE
11/2/11 11/9/11 4033 – EXPENDITURE REPORT (2010-11
Year)
4/30/12 5/7/12 FOLLOW - UP
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MAJOR REPORTS
USE OF FUNDS
MINIMUM OF 90% OF ADDED COST FUNDSRECEIVED FROM STATE MUST BE SPENTON PROGRAM IMPROVEMENT CATEGORIES
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PROGRAM IMPROVEMENT EXPENDITURECATEGORIES INCLUDE:
Line Item Expenditure Category
Instruction 3 Local Travel 4 Equipment Rental &
Maintenance 5 Supplies, Materials &
Other Expenses
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Line Item Expenditure Category
Support Services
8 Career Guidance – Pupil
9 Student Organizations – Pupil
10 Career Placement & Follow-Up Survey – Pupil
12 Professional & Curriculum Development –
Improvement of Instruction
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13 Planning, Research, Evaluation & Marketing – Central Services
14 Advisory Committees – Community Services, Other
Equipment
22 Equipment Instruction – Capital Outlay
23 Equipment Support – Capital Outlay
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Line Item Expenditure Category
Instructional Salary Breakdown
25 Summer Agriculture Production Salaries
23 Summer Co-op/Capstone Coordination Salaries
ADDED COST FUNDS MAY BE SPENT ON ANY STATE-APPROVED CTE PROGRAM
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LOCAL CONTRIBUTION
REQUIRED MATCH
PLEASE REFER TO THE
ADDED COST GUIDELINES ON THE OCTE WEBSITE.
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PERKINS GRANT PROCESS
Federal Perkins CTE
JULY 1
- Perkins Grant / Program Year Begins
AUGUST (last business day of the month)
- End-Of-Year Report for Previous FY Grants Due
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SEPTEMBER/OCTOBER
- Perkins CPI Data Generated (Previous Year)
- Previous Grant Year Close-Outs Completed
- Tech Prep Data Collected
DECEMBER 31
- Consolidated Annual Report (Perkins Year-End Report) due to USDOE (Narrative, Accountability/Data, and Financial)
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JANUARY Grant Dissemination Technical Assistance
Meeting
FEBRUARYNext Fiscal Year CTE Grant Allocations
determined and disseminated
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FEBRUARY/MARCHCPI Target Negotiations
APRIL 1CTE Applications for next Fiscal Year are due through MEGS
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APRIL/MAY
-Grant Applications for next fiscal year are reviewed by OCTE
JUNE 1
Current Year Budget Revisions Due/Amendment Lock Out
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JULY
• Federal Letter of Credit Received• Perkins Grant Approval for next Fiscal Year Notification to recipients
(Formula grants via MEGS)
JUNE 30
End of Current Fiscal/Program Year
JULY 1
Beginning of new Fiscal Grant Year “New Cycle”
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“TO DO” LIST
PRIOR TO GRANT APPLICATION SUBMISSION:
REVIEW ALL RELEVANT DATA/INFO
Activities are driven by indicator performance
REVIEW GUIDELINES FOR GRANTS
(ALLOWABLE EXPENDITURES/Function Code Guide, etc.)
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PLAN ACTIVITIES ON THE BASIS OF
INDICATOR PREFORMANCE, REGIONAL NEEDS, AND STATE PRIORITIES
REVIEW PREVIOUS YEAR’S APPLICATION
AND END-OF-YEAR REPORT
TRAIN STAFF ON ENTERING APPLICATION
VIA MEGS
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AFTER GRANT SUBMISSION
MONITOR GRANT EXPENDITURES CONTINUOUSLY
SUBMIT BUDGET REVISIONS AND REVISED ACTION PLANS PROMPTLY
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NO BUDGET REVISIONS AFTER 1st WEEK IN JUNE MEGS LOCKOUT
DRAW DOWN FUNDS MONTHLY (every 30 days)
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THROUGHOUT PROCESS
WORK VERY CLOSELY WITH BUSINESS OFFICE• Example: Final Expenditures on MEGS should be
same as those on CMS
REQUEST TECHNICAL ASSISTANCE FROM
OCTE STAFF
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WWW.MICHIGAN.GOV/MDE/OCTE
OFFICE OF CAREER AND TECHNICAL EDUCATION
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MICHIGAN ELECTRONICGRANTS SYSTEM
(MEGS)
WEB-BASED (OFFICIAL) SUBMISSION OF GRANT
APPLICATIONS AND END-OF-YEAR REPORTS CTE PERKINS
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MEGS PREPARATION
OBTAIN MEIS ACCOUNT NUMBER FROM MICHIGAN DEPARTMENT OF EDUCATION WEBSITE
LEVEL FOR THE GRANT(S) DETERMINED BY LEVEL 5
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5 – SUBMISSION LEVEL SUPERINTENDENT DESIGNATED FISCAL AGENT CONTACT
4 – GRANT ADMINISTRATOR/WRITER ASSIGN LOWER LEVELS INITIATE/MODIFY SUBMIT TO PERKINS GRANT
COORDINATOR
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MEGS LEVELS DETERMINED BY 5s
3 – GRANT ADMINISTRATOR - LIMITED ANOTHER AGENCY
2 – WRITE AND VIEW CAN ASSIGN LEVEL 1
1 – VIEW ONLY
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OCTE Team LeadersJacqueline Dannis – [email protected]
• Regions 1, 2, 3, 4, 5 and 25
Patricia Talbott – [email protected]
• Regions 6, 7, 8, 9, 11 and 16
Christine Reiff – [email protected]
• Regions 10, 14, 15, 17, 18, 22 and 23
Norma Tims – [email protected]
• Regions 12, 13, 19, 20, 21 and 24
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