CTEP – FROM START TO FINISH

MDT Engineering ConferenceHilton Garden Inn – Missoula, MT

February 8, 2007

Mike Wherley David C. LarsonLeRoy Wosoba

WHO’S HERE TODAY?

MDTCONSULTANTSCONTRACTORS

AGENCIES (FED, STATE, LOCAL)OTHER (LOST AND ALONE?)

TEST - THIS IS ONLY A TEST!

ANSWERS Answer - $25 Answer Requiring Thought - $50 Correct Answer - $100 Dumb Looks Are Still Free

NOW – HERE GOES: 2 QUESTIONS – SHOW OF HANDS FOR EITHER 1 OR 2.

BE CAREFULL HOW YOU ANSWER!!!

Answer could reveal your:CharacterHonestyOther Interesting Stuff

TEST – QUESTION # 1

Community

Transportation

Enhancement

Program

TEST – QUESTION #2

Convenient

Time to

Enjoy a

Post-lunch Nap

MONTANACOMMUNITY

TRANSPORTATION ENHANCEMENT

PROGRAM

CTEP

CTEP

WHO WE ARE

CTEP is a Section within the Consultant Design Bureau – Engineering Division (since late 2003)

CTEP was “born” in the MDT Planning Division - ISTEA – 1991 (Was a Bureau)

Local Governments are our partners(City, County, and Tribal)

CTEP Staff

Mike Wherley, P.E., CTEP EngineerRoss Tervo, Coordinator / PlannerDavid C. Larson, P.E., Project EngineerLeRoy Wosoba, P.E., Project EngineerProject Engineer - VacantJoan Scott, Program Specialist District Liaisons444-4221 / MDT Web Site (State of MT)

Some History 1991 - ISTEA enacted, requiring 10% of Surface

Transportation Program (STP) category be used for enhancements.

1993 - Community Transportation Enhancement Program (CTEP) established by: MACO, League of Cities and Towns, and MDT.

1998 – TEA-21 - Tribal Governments added as sub-recipients.

2005 - SAFETEA-LU – CTEP extended thru 2009.

• 10% of Surface Transportation Program (STP) can ONLY be spent on enhancement projects.

• An Enhancement must be linked to the surface transportation system.

• All Federal-Aid Program requirements must be met.

• Requires matching funds:

86.58% Federal; 13.42% Local

Federal Program Requirements

FUNDING FACTS

PRESENTLY, ABOUT $4.5 MILLION IS SUB-ALLOCATED YEARLY TO LOCAL AND TRIBAL GOVERNMENTS, OR, ABOUT $4.50 PER RESIDENT.

THROUGH THE LIFE OF CTEP (CLOSE TO 15 YEARS), ABOUT $85M HAS BEEN SUB-ALLOCATED TO LOCAL AND TRIBAL GOVERNMENTS.

INCLUDING LOCAL MATCH – ABOUT $100M.

Community Transportation Enhancement Program (CTEP) Funded Projects

Projects must qualify for one of the twelve categories to be eligible for funding under CTEP.

Eligibilities include:

1) Pedestrian and bicycle facilities

2) Landscaping and scenic beautification

3) Scenic or historic highway programs including tourist and welcome centers

4) Establishment of transportation museums

5) Historic preservation

6) Rehabilitation and operation of historic transportation buildings, structures or facilities

7) Conversion of abandoned railway corridors to trails

8) Pedestrian and bicycle safety and

education activities

9) Acquisition of scenic or historic easements and sites

10) Archaeological planning & research

11) Environmental mitigation of runoff pollution and provision of wildlife undercrossings

12) Control and removal of outdoor advertising

Bicycle and Pedestrian Facilities

Highland Drive Sidewalks-Glasgow STPE 53(20)Pedestrian Path-Troy Lincoln County STPE 1-1(54) 15

Last Chance Gulch Sidewalks-Helena STPE 5899(13)

Bicycle and Pedestrian Facilities

Clockwise from Top Left: Bike/Ped Trail-Ennis STPE 29(28)City Park Walking Paths-Baker STPE 13(13)Stephens Avenue Landscaping- Missoula STPE –STPU 8107(11)Metra Park Trails-Billings STPE 1099(12)

Rehabilitation and Operation of Historic Transportation Buildings, Structures or Facilities

Typical projects would include the restoration or preservation of "publicly owned" railroad depots, locomotives, antique automobile museums and displays, etc.

A project in this category must meet historic criteria which is defined as a property, building, or facility that is either on, or eligible for, the National Register of Historic Places (NRHP) or is determined by the State Historic Preservation Officer to be a strong candidate for nomination and acceptance to the Register. Bell Street Bridge Rehab-Glendive Dawson County

STPE 5099(1)

Railroad Depot-Harlowton STPE 54(6)

CTEP Project SummaryFollowing Shows CTEP Projects by Category

CATEGORY PROJ ECTS % OF TOTAL Pedestrian and bicycle facilities 288 55% Landscaping and other scenic beautification 130 25% Historic preservation 70 13% Rehabilitation and operation of historic transportation buildings, structures or facilities (including railroads)

13 2%

Preservation of abandoned railway corridors (including the conversion and use for bicycle or pedestrian trails)

7 1.3%

Scenic or historic highway programs including provisions of tourists and welcome center facilities

8 1.4%

Archaeological planning and research 3 0.6% Acquisition of scenic easements and historic or scenic sites Establishment of Transportation Museums

2 2

0.4%

0.4% Mitigation of water pollution due to highway run-off or reduce vehicle-caused wildlife mortality while maintaining habitat connectivity Provisions of Safety and Educational Activities for Pedestrians and Bicyclists

1 0

0.2%

0.0

Control and removal of outdoor advertising 0 0.0 TOTAL 524 100.00

Where We Are Now (2007)PHASE # OF

PROJ ECTS

DESCRIPTION

I 10 Initial Review and Approval

II 14 Agreements / Programming

III 42 Preliminary Engineering

IV 45 Advertising / Award / Construction

V 20

131

393

Substantially Completed Total Active Projects Completed Projects

524 Active or Completed Projects

Where Are We Going?

What will the future bring? CTEP is funded at least thru 2009 (SAFETEA-LU) New CTEP Manual – Summer of 2007 New Application Form – Summer of 2007 ICAP (Indirect Cost Allocation Plan)

Federal / State Laws MDT is finalizing the process now

CTEP is going to “Tighten Up” Project Schedule – 3-yr. Max to Complete Projects Funding – “Use it or Lose it”

THE PROCESS

Local Government Initiates Project Submits application to CTEP

CTEP Reviews for Eligibility, Funding Develops Agreement (PSA) Completes Project Programming

Local Governments Notice to Proceed

THE PROCESS (cont’d)

MUCH LIKE MDT PROJECT PATH – EXCEPT THAT LOCAL GOVERNMENTS TAKE THE LEAD Preliminary Engineering Phase (PE) Right-of-Way Phase (ROW) Incidental Construction – IC (Utilities) Environmental / Historic Considerations Construction Engineering Phase (CE) Construction Phase (CN) Other? Close-out – C of C – Funding Resolution Project to Records Management

PROJECT START-UP

LOCAL GOVERNMENTS INITIATE PROJECT Must be Public Input – Notices, Meetings Must be an eligible project (1 of the 12 categories) Must have adequate funding (CTEP, Match) Can sponsor joint projects (combine funds)

CTEP ASSISTS LG’s Annual notices about funding Manual – Provides info, guidance Workshops – every couple of years

PROJECT APPLICATION

Required Form submitted to CTEP Applicant Information Eligibility (Category) Project Scope of Work

Location Description

Project Funding Project Maintenance (MDT will not do)

PROJECT APPROVAL

CTEP reviews for eligibility, fundingEnter project into PPMS / OPX2“On-system”: Commission Approval“Off-system”: Planning Division

ApprovalMust be included in the Statewide Transportation Improvement Plan

(STIP)

PROJECT APPROVAL (cont’d)

Project Specific Agreement (PSA)Federal ProgrammingNotice to Proceed

TIME NEEDED TO GET FROM APPLICATION TO NTP:

USUALLY 4 TO 6 MONTHS

AFTER NOTICE TO PROCEED

Start the Engineering / Construction

LeRoy and Dave – after the break.

QUESTIONS TO THIS POINT?

BREAK 1:50 – 2:00