Multi-campus ORCID Adoption and Integration with Enterprise and Departmental Systems for Researchers at the University of Colorado

Overview ORCID Integration in CU-Boulder and Affiliated Systems CU-Boulder ORCID iD Preregistration Results

Communication Plan

Opportunities Discovered and Lessons Learned

Project Team

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31 (27%)

4 (4%) 12 (11%)

5 (4%)

60 (53%)

1 (1%)

Number of faculty with existing ORCID iDs by college/school

Arts & Sciences

Business

Engineering

Libraries

Research Institutes

Other

49 (42%)

65 (56%)

2 (2%)

Number of faculty with existing ORCID iDs by job class

Tenured and tenure-track

Research faculty

Instructors

CU-Boulder ORCID Implementation Workflows

CU-Boulder Office of Faculty Affairs: Liz Tomich (tomich@colorado.edu) Don Elsborg (donald.elsborg@colorado.edu) Vance Howard (vance.howard@colorado.edu) CU-Boulder Libraries: Andrew Johnson (andrew.m.johnson@colorado.edu) Project Website: http://ucblibraries.colorado.edu/ScholarlyCommunications/ORCID

In April 2014, an email was sent to all CU-Boulder faculty notifying them of the ORCID initiative, asking about existing ORCID iDs, and providing an option to opt out. 3630 faculty received emails 116 indicated they had an existing ORCID iD 1 opted out of ORCID iD registration

The project team developed a communication plan in order to build support across campus for the ORCID iD registration initiative. Members of the project team presented and reached out to stakeholders, including: Deans of colleges and schools Department chairs and unit directors Research administration Liaison librarians The project team created outreach materials, including: Email announcements (sent from the Office of the Provost) Presentation slides Handouts Talking points and email templates for liaison librarians Website

Timeline for ORCID implementation at CU-Boulder: Outreach (March-April 2014) Preregistration notice to faculty (April 2014) Registration of iDs for all faculty without existing iDs (summer 2014) Follow up regarding unclaimed iDs (fall 2014) Integration with enterprise and other systems (ongoing) After ORCID iDs are registered for all CU-Boulder faculty, iDs will be integrated into campus systems, including: FRPA (faculty reporting system) VIVO (http://vivo.colorado.edu) Symplectic Elements CU Scholar institutional repository (http://scholar.colorado.edu) Efforts will then be made to repurpose iDs at the CU system level, including in: HR systems Research Administration systems Institutional Research systems Systems at other CU campuses (e.g., Anschutz, Colorado Springs)

Connections are also possible with additional non-University stakeholders in the region, including: American Psychological Association (APA) National Center for Atmospheric Research (NCAR)

The University of Colorado Boulder (CU-Boulder) has identified adoption of ORCID as a critical need to support efforts related to the association of publications and other scholarly works with the nearly 8000 faculty members working at the four CU campuses. In order to pursue this effort, the CU-Boulder Office of Faculty Affairs and Libraries applied for and were awarded an ORCID Adoption and Integration Program grant funded by the Alfred P. Sloan Foundation. This funding is currently being used to register ORCID iDs for all core CU-Boulder faculty before expanding efforts to other campuses and stakeholders.

The project team was initially interested in using ORCID for name disambiguation, but discovered additional opportunities to use ORCID as a: Source for other researcher identifiers to use in collection of publication data Source for scholarly works not captured in other data streams Potential source for creative works from Arts and Humanities disciplines Potential source of information about graduate student employment and success Most concerns from faculty have been about: Privacy Maintaining existing ORCID iDs