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CURRENCY NOTE PRESS A UNIT OF

SECURITY PRINTING AND MINTING CORPORATION OF INDIA LIMITED NASHIK ROAD – 422 101

MAHARASHTRA STATE, INDIA ( Wholly owned by Government of India )

GLOBAL TENDER NO. 53/2010

DATED: 09.11.2010.

DUE ON 27.12.2010

FOR SUPPLY, INSTALLATION, COMMISSIONING, TESTING AND TRAINING OF 03 IN NUMBER 1000 BANDING STATION IN PLACE OF EXISTING ONES FITTED ON CUTPAK

BANK NOTE PROCESSING MACHINE AND CUTPAK UNIT OF NUMEROPAK II BANK NOTE PROCESSING MACHINE OF KBA GIORI MAKE.

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INVITATION OF TENDER FOR FOR SUPPLY, INSTALLATION, COMMISSIONING, TESTING AND TRAINING OF 03 IN NUMBER 1000 BANDING STATION IN PLACE OF EXISTING ONES FITTED ON CUTPAK BANK NOTE PROCESSING MACHINE AND CUTPAK UNIT OF NUMEROPAK II BANK NOTE PROCESSING MACHINE OF KBA GIORI MAKE.

CONTENTS

Section Particulars Page No. SECTION-I Notice of Global Tender 03 SECTION-II Invitation of Tender 06 SECTION-III Submission of tender 09 SECTION-IV Instruction to tenderers 12 SECTION-V Terms and conditions 23 SECTION-VI General Requirement & Technical specifications 36 ANNEXURE-I Summary of Price schedule for Overseas

Supplier 38

ANNEXURE-II Summary of Price schedule for Indigenous Supplier

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Annexure-III Prescribed proforma of Bank Guarantee for security deposit cum warranty of performance

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Annexure-IV Compliance statement 43

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SECTION – I

CURRENCY NOTE PRESS NASHIK ROAD 422 101 (MAHARASHTRA)

(A unit of Security Printing and Minting Corporation of India Limited) Wholly owned by Government of India

Visit www.cnpnashik.com

Telephone No. 00 91 253 2461471/2461318 Fax: 00 91 253 2464100/2466333

GLOBAL TENDER NOTICE NO.: 53/2010 DATE: 09-11-2010

1. The Security Printing and Minting Corporation of India Limited is engaged in printing of bank notes, security documents, manufacturing security paper, minting of coins etc. The General Manager, Security Printing and Minting Corporation of India Limited, Unit Currency Note Press, Nasik Road 422101, India invites sealed Tenders (Techno-Commercial and Price Bid separately) for supply, installation, commissioning, testing and training of 03 in number 1000 banding station in place of existing ones fitted on Cutpak bank note processing machine and Cutpak unit of Numeropak II bank note processing machine of KBA Giori make. The details are given below:

2. Cost of tender documents Rs. 5,000/- for Indian suppliers or equivalent Euro for overseas suppliers (Non refundable).

3. Date of commencement of sale of tender

22-11-2010

4. Last date of sale of tender document 24-12-2010

5. Last date and time of receipt of tender 27-12-2010 upto 1430 Hrs. (IST)

6. Date and time of opening of tender 27-12-2010 at 1500 Hrs. (IST) 7. Place of opening of tender Office of the General Manager,

Security Printing and Minting Corporation of India Limited, unit Currency Note Press, Nasik Road, Maharashtra, India Pin – 422 101

8. Contact numbers Telephone: 00 91 253 2461471

00 91 253 2454493 00 91 253 2461318 Fax: 00 91 253 2464100 00 91 253 2466333

9. Earnest Money Deposit Rs.1,00,000/- for Indian suppliers or equivalent Euro for overseas suppliers.

10. Essential Criteria for Manufacturers:

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Installed capacity and experience of past supply:

(a) The present installed capacity and past supply of principal manufacturers during any of the preceding five years ending on 31.03.2010 should be at least two machines.

Financial Soundness: (b) The financial status of the firm should be sound enough. The firm should not have incurred financial losses for more than 2 years in the immediate preceding 5 years and the net worth of the firm should not have eroded by more than 50% over that period of time. The bidder should submit structure of their organization, year of incorporation, annual turnover for last 5 years, client profile, owner profile, with all present directors.

(c) The annual turnover of the firm should not be less than Rs.15,00,000/-.

(d) A legally binding affidavit duly signed by the authorized representative of the firm in support of above criteria with copies of balance sheets, profit and loss account duly certified by a chartered accountant for the past five years shall be submitted alongwith the request for tender document.

(e) A declaration that the firm has not been blacklisted/debarred by any government agency.

11. Essential Criteria for Authorized Indian Agents:

(a) The agent should produce “Authorization Certificate” from their Principal. This certificate must be signed by the authority duly authorized by the Principal.

(b) Request from the authorized agents for consideration must

accompany a legally binding affidavit from the manufacturer as mentioned at para 10 (d) above.

(c) One agent can represent only one principal and one principal can authorise only one agent.

(d) A declaration that the firm has not been blacklisted/debarred by any

government agency.

(e) Either the Indian agent (enlisted with DGS&D under Mandatory Enlistment Scheme) on behalf of the foreign principal or the foreign principal directly could bid in the tender but not both. Where an agent participates in the tender on behalf of one manufacturer he will not be allowed to quote on behalf of another manufacturer.

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12. Tender document will be issued only to those manufacturers/ authorised agents who meet the essential criteria as mentioned above. 13. The application for issue of tender document along with offered specifications is to be submitted to the General Manager, Security Printing and Minting Corporation of India Limited, unit Currency Note Press, Nasik Road 422 101 Maharashtra, India in a closed envelope duly superscribed as “Application for tender documents for supply, installation, commissioning, testing and training of 03 in number 1000 banding station”. 14. Tender documents alongwith detailed technical specifications and other terms and conditions can be obtained on payment of Rs.5,000/- for Indian suppliers or equivalent Euro for overseas suppliers by a demand draft from any Indian scheduled commercial bank/reputed international bank duly confirmed by any Indian scheduled commercial bank in favour of Security Printing and Minting Corporation of India Limited, Unit Currency Note Press, payable at Nashik Road. Tender document can also be downloaded from our website www.cnpnashik.com but while submitting the tender, they must accompany the demand draft towards cost of tender document without which the tender will be rejected. Currency Note Press reserves the right to reject any or all the tenders wholly or in part without assigning any reason. Tenders received late and not on prescribed form will be rejected. Postal delay will not be condoned. Tender can be rejected on national security considerations without any intimation to the bidder.

(KK PRASAD) GENERAL MANAGER

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SECTION - II

INVITATION OF TENDER

Brief Description Last date & place of

receipt of tender Earnest Money

Deposit Supply, installation, commissioning, testing and training of 03 in number 1000 banding station in place of existing ones fitted on Cutpak bank note processing machine and Cutpak unit of Numeropak II bank note processing machine of KBA Giori make.

27-12-2010 upto 1430 Hrs. (IST) at the office of the General Manager, Security Printing and Minting Corporation of India Limited, unit Currency Note Press, Nasik Road.

Rs.1,00,000/-(Rupees one lakh only) for Indian suppliers or equivalent Euro for overseas suppliers.

Dear Sir (s), 1. The General Manager, Security Printing and Minting Corporation of India Limited, unit Currency Note Press, Nasik Road, Maharashtra, 422 101, India for and on behalf of the Chairman and Managing Director, Security Printing and Minting Corporation of India Limited, New Delhi, invites sealed bids for supply, installation, commissioning, testing and training of 03 in number 1000 banding station in place of existing ones fitted on Cutpak bank note processing machine and Cutpak unit of Numeropak II bank note processing machine of KBA Giori make.

(a) Submission of tender Section-III (Page No.09) (b) Instructions to tenderers Section-IV (Page No.12) (c) Terms and conditions Section-V (Page No. 23) (d) General requirement and technical

specifications Section-VI (Page No.36)

(e) Summary of price schedule Annexure-I/II [Page No 40 and 41 ]

(g) Prescribed proforma of guarantee for Security Deposit cum warranty of performance

Annexure-III (Page No 42)

(h) Compliance statement Annexure-IV(Page No 43 and 44)

2. Please note that Techno-commercial Bid and Price Bid are to be submitted in two separate doubled sealed envelopes on or before the due date and time of submission of tenders. Kindly note that the price is not to be quoted in the techno-commercial bid. It shall only be quoated in price bid. Non-adherence to this shall make your tender liable for rejection. The envelopes containing bids shall be superscribed “Techno – Commercial Bid” / “Price Bid” as the case may be for supply, installation, commissioning, testing

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and training of 03 in number 1000 banding station in place of existing ones fitted on Cutpak bank note processing machine and Cutpak unit of Numeropak II bank note processing machine of KBA Giori make due on 27-12-2010 upto 1430 Hrs. (IST). Late tenders shall not be accepted. Tenderers shall submit their offers only on prescribed forms. Tender by telegram/fax/e-mail shall not be accepted. Tender by post/hand/courier received on or before the due date and time shall be accepted. Postal delay/delay by courier service etc shall not be condoned. 3. Cost of tender document will be Rs.5,000/- (Rupees five thousand only) (non-refundable) for Indian suppliers or equivalent Euro for overseas suppliers. Demand Draft should be prepared in favour of Security Printing and Minting Corporation of India Limited, unit Currency Note Press, Nasik Road payable at Nasik Road. TECHNICAL LITERATURE:

4. Tenderers shall submit detailed write up, literatures in English language and photographs of 1000 Banding machines being offered conforming to specifications (as per Section VI) along with other documents as specified in the tender. Tenders are likely to be rejected, if detailed write up, literatures and photographs for the plant and equipment offered are not submitted as above. 5. The above stated technical literature in English language etc is required in duplicate with technical tender. EARNEST MONEY DEPOSIT: 6. Earnest Money of Rs.1,00,000/- (Rupees one lakh only) for Indian suppliers or equivalent Euro for overseas suppliers in the form of Account payee Demand draft/ Fixed Deposit Receipt/ Banker’s Cheque from a first class International Bank duly confirmed by any Indian scheduled/ commercial bank valid for a period of eight months for the EMD amount is to be enclosed with the techno-commercial tender. If the tenderer after submitting his tender resiles from his offer or modifies the terms and conditions thereof in a manner not acceptable to the Purchaser, the EMD shall be forfeited. Tenders not accompanied by the earnest money deposit shall not be considered and summarily rejected. No other instrument as EMD shall be accepted. 7. The Part I, i.e. techno-commercial bid shall be opened at 1500 Hrs. (IST) on 27-12-2010 in the office of the General Manager, Security Printing and Minting Corporation of India Limited, unit Currency Note Press, Nashik Road in the presence of such tenderers or their duly authorised representative, who wish to be present. The Part II, i.e. Price Bid of only technically and commercially acceptable tenderers shall be opened at a later date and time. Intimation to this effect shall be given to such tenderers to enable them to attend the Price Bid opening, if they so desire. 8. Foreign nationals desirous of attending tender opening should forward their bio-data/passport, visa details along with the techno-commercial bid.

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9. Any modification which may become necessary in the interim period shall be intimated to the tenderers as soon as possible and such modifications shall be deemed to be a part of original tender issued. 10. Please acknowledge the receipt of tender document.

Yours faithfully,

(K.K. PRASAD) General Manager

Security Printing and Minting Corporation of India Limited Unit Currency Note Press, Nasik, Maharashtra, India

for and on behalf of Chairman and Managing Director Encl.: As above. ( 36 sheets)

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SECTION III (To be submitted by the Tenderer on the Firm’s letterhead)

SUBMISSION OF TENDER

To The Chairman and Managing Director acting through the General Manager, Security Printing and Minting Corporation of India Limited, unit Currency Note Press, Nasik Road. Pin: 422 101 Maharashtra State - INDIA. Sub: Submission of tender for supply, installation, commissioning, testing and training of 03 in number 1000 banding station in place of existing ones fitted on Cutpak bank note processing machine and Cutpak unit of Numeropak II bank note processing machine of KBA Giori make against Global Tender Notice No. 53/2010 Dated: 09-11-2010.

Dear Sir, 1. Having carefully examined all the documents attached to your Invitation of Global Tender Notice No. 53/2010, dated 09-11-2010, we offer for supply, installation, commissioning, testing and training of 03 in number 1000 banding station in place of existing ones fitted on Cutpak bank note processing machine and Cutpak unit of Numeropak II bank note processing machine of KBA Giori make in conformity with all the conditions stated in invitation of tender, instruction to tenderers, terms and conditions of the contract, technical specifications, time schedule of completion of supply, installation, testing, training and commissioning and other documents and papers, as detailed in the tender document. 2. We enclose herewith Account Payee Demand Draft/ Fixed Deposit Receipt/ Banker’s cheque of Euro/Rs.________/ (in words ______________) towards the Earnest Money Deposit in accordance with the terms and conditions of the tender. 3. We enclose herewith bankers cheque/ Demand Draft of Euro/ Rs.________/- (in words__________) (non-refundable) towards cost of the tender documents. 4. We certify that we have carefully read each and every condition and technical specifications given in this tender document and understood the same, and we confirm our acceptance of the same. 5. We agree to abide by this tender initially for a period of one hundred eighty (180) days, from the last day fixed for the receipt of tender by the General Manager, Security Printing and Minting Corporation of India Limited, Unit Currency Note Press, Nashik Road and it shall remain binding on us and order shall be accepted at any time before the expiry of that period.

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6. We hereby undertake not to withdraw this tender, during this period of One hundred eighty (180) days. However, if we withdraw it, the General Manager, Security Printing and Minting Corporation of India Limited, Unit Currency Note Press, Nashik Road (hereinafter referred to as purchaser) shall have the right to invoke the Earnest Money without reference to us. 7. In the event of receipt of a letter of intent, we hereby agree to abide by and fulfill all terms and conditions of tender documents and in default thereof, I / we undertake to indemnify purchaser or its successor in office or authorised nominee to pay such sums of money as indicated in clause No.20 of SECTION V terms and conditions i.e. "RISK PURCHASE CLAUSE”. 8. Letter of Intent for all purposes shall be a formal binding contract of all terms and conditions stipulated in the tender document and we undertake to abide by these terms and conditions. 9. I/we enclose

(a) Evidence of our experience/expertise in the supply, installation, commissioning, testing, training and service back up of 1000 Banding Station.

(b) Details of manufacturing facilities.

10. Unless and until a formal CONTRACT is prepared and executed, this duly executed tender document together with written acceptance thereof by purchaser shall constitute a binding CONTRACT between purchaser and ourselves. 11. We submit the offer in duplicate.

12. Purchaser has the right to reject any or all the tenders without assigning any reason. Dated this ____day of ______2010 For and on behalf of

(With seal)

Signature :__________________________ Name in Block Letter:__________________________ In the Capacity of :__________________________

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Address :__________________________

___________________________ ___________________________ DULY AUTHORISED TO SIGN TENDER (Proof of authority in English to be enclosed) Witness Signature :__________________________ Name in Block Letter :__________________________ Address :__________________________ __________________________ __________________________

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SECTION IV

INSTRUCTIONS TO TENDERERS 1. SUBMISSION OF TENDER:

(a) Reputed firms with proven track records in the field of supply, installation, commissioning, testing, training and service back up for 1000 Banding Station only need to quote.

(b) All tenders shall be prepared by typing or printing with indelible black ink on white papers consecutively numbered in solid binding and in duplicate. The tender shall be in English language, each page signed along with duly filled format given in Annexures. A power of Attorney should be submitted authorizing the person signing the tender offers to do so on behalf of the tendering firm. The number of copies of each bid to be submitted is stipulated below.

(c) Copies of all amendments/revisions to tender documents issued by the purchaser, if any, must be signed and submitted along with the tender. The tender submitted by the tenderer shall take into account all such amendments/revisions. The tenderers are advised to submit the tender strictly based on the Terms and conditions and specifications contained in the tender document, and not to stipulate any deviations. If acceptance of the terms and conditions given in the tender document has any price implications, the same shall be considered and included in the price bid (part II). Purchaser reserves the right to reject/ accept tenders containing deviation to the terms and conditions and requirements stipulated in the tender document. Pre-conditioned and incomplete offers shall be summarily rejected.

(d) Tenders shall be prepared and submitted IN DOUBLE SEALED ENVELOPE marked “TENDER FOR SUPPLY, INSTALLATION, COMMISSIONING, TESTING AND TRAINING OF 03 IN NUMBER 1000 BANDING STATION DUE ON 27-12-2010 upto 1430 Hrs. (IST). Non adherence to this shall make the tender liable for rejection. The full Name, Postal Address and fax/telephone number/e-mail ID of the tenderer shall be written on the bottom left corner of the sealed cover, which shall be sealed by sealing wax. Tenders received in the Single Bid System i.e. having the Techno-commercial as well as Price Bid in the same cover will be liable for rejection.

(e) Tenders not accompanied by requisite tender form fee and EMD will summarily be rejected. Tender form fee (non refundable) shall be submitted in the form of bankers cheque/DD from any Indian scheduled commercial bank/foreign bank of repute in favour of Security Printing and Minting Corporation of India Limited, unit Currency Note Press payable at Nasik Road.

(f) The tenders so submitted shall contain two separately sealed envelopes in two parts as follows.

PART I: TECHNO – COMMERCIAL BID

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(i) Techno-commercial bid should contain un-priced bid consisting of complete technical and commercial packages. One original and one duplicate copy shall be submitted. It shall not have any price aspects. Techno-commercial bid shall comprise of commercial terms and conditions, taxes and duties and other charges, if any. This bid shall also include tender fee/ EMD, failing which tender shall be rejected. (ii) The supplier shall certify that no agency commission is paid/ payable to any agent in this transaction.

PART II: PRICE BID

(i) The foreign offer shall be quoted in Euro only. In case of Indian suppliers, the price shall be quoted in Indian rupees only.

(ii) The price bid shall contain price with detailed break-up of price of each item along with unit rate as per the format annexed both in figures and words and shall be submitted in two copies, one in original and one duplicate copy. This should have only price aspect.

(iii) The price bid shall also contain comprehensive Annual Maintenance Contract for five years (optional) on renewal basis to be valid after completion of the warranty period. The comprehensive Annual Maintenance Contract should be quoted separately.

(g) Part-I and Part-II shall be submitted under a covering letter, indicating clearly the summary of tender chapters, Annexures/ schedules of the complete tender. (h) Insertion, post script, addition and alteration shall not be recognised unless confirmed by the tenderer's signature. (j) The tenderer shall submit the Earnest Money in the form of Account payee Demand Draft/ Fixed Deposit Receipts/ Bankers cheque from a first class International Bank duly confirmed by any Indian scheduled/ commercial bank along with PART-I (Techno-commercial bid), failing which tender shall be rejected. (k) The tenderer shall submit the leaflet/ catalogue/ photograph/ literature and other salient features of the offered 1000 banding stations along with Part-I (Techno-commercial bid) failing which tender will not be considered.

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(l) All the copies of tenders shall be complete in all respects with all their attachments/enclosures duly numbered (m) The techno-commercial tenders, as submitted, in addition to the technical details of 1000 banding stations offered by the tenderer, shall consist of the following:

(i) Tender fee in the form of Account payee Demand Draft/ Bankers Cheque.

(ii) Earnest Money in the form of Account payee Demand Draft/ Fixed Deposit Receipts/ Bankers cheque from a first class International Bank duly confirmed by any Indian scheduled/ commercial bank.

(iii) Power of attorney/ authorisations with the seal of the company of person signing the tender documents.

(iv) Detailed time schedule indicating various activities by which tenderer proposes to complete within the time of completion of supply/contract.

(v) Duly filled-in Annexures enclosed.

(vi) Any other additional technical information, the tenderer wishes to furnish apart from the information as above to be given in PART-I TECHNO-COMMERCIAL TENDER, the tenderer will also ensure to give the following information/ details in the Technical Tender.

(vii) Details of the capabilities in respect of personnel, equipment and manufacturing facility for supply, installation, commissioning, testing and training of 1000 banding station.

(viii) The tenderer has to furnish evidence of manufacturing and successfully installing at least two similar system/ machines during the last five years ending Mar 2010. Proof of supplies to this effect with performance details should be submitted.

(ix) Design and concept details along with drawing, layout and specification of 1000 Banding Station. (x) Audited and certified Balance sheet for the last five financial years should be furnished.

(xi) The applicant should confirm that they are competent and legally authorized to submit the tender and/ or to enter into legally binding contract.

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(xii) If the tenderer is a company owned by another company, details of the ownership of the company should be provided along with complete address of the owners and their other activities.

(xiii) Detailed technical literature/ product literature should be enclosed.

(xiv) The firm should give a declaration that they have not been black-listed/ debarred for dealing by Government of India in the past.

(xv) Tender should also comply with the requirements as indicated in the Section VI: General Requirement and Technical Specifications. A compliance statement as per Annexure-IV should be filled and submitted along with the Techno-Commercial tender (Part I)

(xvi) The tenderer shall mention all commercial terms and conditions along with Part I (Techno-commercial Tender).

(xvii) All relevant information except price should be available in the techno-commercial Bid. (xviii) The tenderer shall submit duly signed and stamped Section III “Submission of Tender” format. (xix) The tenderer shall also submit duly signed and stamped section V- terms and conditions to ensure that they abide by the terms and conditions. (xx) The manufacturer shall indicate in their technical tender whether they have authorised any dealer and if so, they should furnish the details with documentary evidence of such authorisation in their technical tender. If the tender is being submitted by any authorised dealer of any manufacturer, they should furnish documentary proof of their being authorised dealer in the techno-commercial bid, failing which their tender is likely to be rejected. However, direct dealing with the manufacturer shall be preferred.

2. EARNEST MONEY DEPOST:

(a) The tender must be accompanied by an Earnest Money Deposit of Rs.1,00,000/- (Rs. One lakh only) or equivalent Euro by way of Account payee Demand Draft/ Fixed Deposit Receipts/ Bankers cheque from a first class International Bank duly confirmed by any Indian scheduled/ commercial bank valid for a period of eight months for the EMD amount. If the tenderer after submitting his tender resiles from his offer or modifies the terms and conditions thereof in a manner not acceptable to

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the purchaser, the EMD shall be forfeited. Tenders not accompanied by the earnest money deposit shall not be considered and summarily rejected. No other instrument as EMD shall be accepted. (b) On non-acceptance of tender, but not earlier than the expiry date of the period for which tender is kept open, the EMD shall be released. (c) Should the invitation of tender be withdrawn or cancelled by the purchaser, which he shall have the right to do at any time, the EMD shall be released. (d) Forfeiture of Earnest Money Deposit: Should the successful tenderer fails or refuses to duly sign the contract within the period fixed by the purchaser or fails or refuses to furnish the 10% Security Deposit in terms of clause 7 of Terms and Conditions of Section V of this tender, EMD of the bidder will be forfeited without prejudice to his being liable for any further loss or damage incurred in consequence by the purchaser. The validity period of EMD shall be suitably extended (in case the tenderer furnishes EMD in the form of Fixed Deposit Receipt, the validity period of the same shall be accordingly extended), of such a necessity arises, by the successful tenderer till the date fixed by the purchaser for furnishing the Security Deposit. (e) Refund of Earnest Money Deposit: EMD furnished by all unsuccessful bidders shall be returned to them without any interest whatsoever after finalization of the tender. EMD of successful bidder shall be returned after receipt of performance security from it as called for in the contract.

3. Last date and time of receipt of

tender complete in all respect. 27-12-2010 upto 1430 Hrs. (IST)

4. Date and place of opening of techno-commercial bid of the tender.

At 1500 Hrs. (IST) on 27-12-2010 at the office of the General Manager, Security Printing and Minting Corporation of India Limited, unit Currency Note Press, Nasik Road, Pin-422 101, Maharashtra, India.

5. Validity of tender Tenders shall remain open for acceptance for a period not less than 180 days from the date of opening of tenders specified at item 3 above.

6. Details of requirement of design supply, installation testing, commissioning and training of 1000 Banding Station for which tenders are invited.

As per Section-VI of “General requirement and Technical specifications”.

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7. The tenderer is required to carefully examine the technical specifications, and other details relating to supply as given in the tender document and fully inform himself as to all conditions and matters which may, in any way, affect the supply or cost thereof. 8. The tenderer shall be deemed to have himself independently obtained all necessary information for the purpose of preparing the tender and his tender as accepted shall be deemed to have taken into account all contingencies that may arise due to such information or lack of the same.

9. The part II (Price Bid) will be opened only for those parties who qualify in the Part I of the tender. The date and time for which intimation will be given to those tenderers who, if desired, can attend the Price Bid Opening. The price bids of unsuccessful vendors will be returned un-opened. 10. CONTENT OF BIDDING DOCUMENTS: The bidder is expected to examine all instructions, forms, terms, specifications and other information in the bidding documents. Failure to furnish all information required by the bidding documents or submission of a bid not substantially responsive to the bidding documents in every respect will be at the bidder’s risk and may result in rejection of it’s bid. 11. AMENDMENT TO BIDDING DOCUMENTS:

(a) At any time prior to the deadline for submission of bids, Currency Note Press, Nashik may, for any reason, whether at its own initiative, or in response to a clarification requested by a prospective bidder, amend the bidding documents by issuing addendum and any addendum thus issued shall be the part of the bidding documents and shall be notified in writing or by fax to all the prospective bidders that have received the bidding documents. The bidders are required to immediately acknowledge receipt of any such addendum by Currency Note Press, Nashik and it will be assumed that the information contained therein have been taken into account by the bidder in it’s bid.

(b) In order to afford prospective bidders reasonable time to take an addendum into account in preparing their bid, may at it’s discretion, extend the deadline for submission of the bids, in which case, Currency Note Press, Nashik will notify all the bidders in writing of the extended deadline.

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12. PROCESS TO BE CONFIDENTIAL:

(a) The bid evaluation process up to the award of the work is confidential. (b) The information relating to the evaluation of bids will not be disclosed to bidders or any other persons not officially concerned with such process. Work will be awarded to the successful bidder. (c) Any effort by a bidders or it’s agents to influence Currency Note Press’s evaluation of bids or award decisions, including the offering or giving of bribes, gifts or other inducement, will result in the invalidation of its bid and the forfeiture of its Earnest Money.

13. OPTION CLAUSE: The purchaser shall have the option of ordering 25% (by value) additional operation and maintenance spares within one year after completion of the contract at the same price and terms. 14. CLARIFICATION ON BIDDING DOCUMENTS:

A prospective bidder requiring any Clarification on any aspect of the bidding documents may notify Currency Note Press, Nashik in writing at Currency Note Press, Nashik address. All requests for clarifications must be received by Currency Note Press, Nashik not later than fifteen days prior to the deadline for submission of the bids. Currency Note Press, Nashik will respond in writing to any requests for clarification or modification of the bidding document at it’s discretion. 15. PRICE:

(a) The indigenous tenderer shall quote prices as per the price schedule (placed at Annexure II) and total price for Supply, installation, commissioning, testing and training of 03 in number 1000 banding stations offered indicating separately taxes and duties, if any, along with prevailing rates for such taxes and duties.

(b) The overseas tenderer shall quote price as per the price schedule (placed at Annexure I) on FOB European Port of shipment as well as CIF Indian port Mumbai basis. The terms ‘FOB vessel’ shall be as per INCOTERM 2000. In case of CIF Indian port basis, the tenderer shall indicate the price for sea freight/ air freight and marine insurance separately. The overseas offers with the FOB price and CIF price only will be accepted.

(c) In addition to the offer for supplying the complete banding stations, the tenderer shall quote for the installation, commissioning, testing and training charges separately.

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(d) The total cost inclusive of all elements as cited above on FOB and on FOR Currency Note Press, Nashik Road (Maharashtra), India, basis should be indicated clearly both in words and figures in the price bid.

(e) If the tenderer fails to include taxes and duties in the tender, no claim thereof will be considered by purchaser afterwards. Income Tax on installation, commissioning, testing and training in India, if leviable, shall be born by the tenderer. (f) Price bid shall be submitted as per format in Annexure-I or Annexure-II as the case may be. Rate quoted should be on firm price basis. Vague offers like” duties as applicable” shall not be considered.

16. RECEIPT OF TENDER:

(a) Tender shall be received at the office of the General Manager, Security Printing and Minting Corporation of India Limited, unit Currency Note Press, Nasik Maharashtra, India, Pin – 422 101.

(b) The tenderer has the option of sending the tender by Registered Post/ Speed Post/ Courier Service or submitting the tender in person so as to reach the place of tender opening given in the invitation to tender on or before the date and time set out for the same. Tender submitted by TELEGRAM/ FAX/ E-MAIL shall not be accepted. Delay due to postal/ courier shall not be condoned.

17. TENDER OPENING:

The techno-commercial bid of the tender shall be opened at the time and date set for opening of tenders, in the presence of tenderers or authorised representatives of tenderers, who wish to attend the tender opening. Not more than two representatives of each tenderer shall be permitted to attend the tender opening. Foreign nationals desirous of attending tender opening should forward their bio-data/ passport, visa details along with techno-commercial bid.

18. TRANSFER OF TENDER DOCUMENTS/TENDERS:

Transfer of tender document by one tenderer to another is not permissible. Similarly transfer of tenders submitted by one tenderer to another is not permissible under any circumstances. The alteration of entries of tender document once submitted shall not be permitted.

19. LANGUAGE: The tender shall be submitted in English language only.

20. INSURANCE:

(a)Where delivery of the goods is required by the purchaser on a CIF basis, the supplier shall arrange and pay for cargo insurance, naming the purchaser as the beneficiary. Where delivery is on FOB basis, insurance shall be done by the purchaser.

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(b) For indigenous supplies, the supplier shall arrange insurance from their factory to Currency Note Press, Nashik at their own cost.

21. AFTER SALES SERVICE:

It must be clearly indicated in the quotation whether the sales service should be provided by supplier himself or by their authorized Indian agent after satisfactory installation/ commissioning of equipment and expiry of guarantee/ warranty period. All terms and conditions related to after sales services must be clearly mentioned.

22. NO CLAIM FOR COMPENSATION FOR SUBMISSION OF TENDER:

The tenderer whose tender is not accepted shall not be entitled to claim any costs, charges and expenses of and incidental to or incurred by him through or in connection with his submission of tender, even though the purchaser may elect to modify/ withdraw the Invitation of tender. 23. LOWEST TENDER NOT NECESSARY TO BE ACCEPTED:

The purchaser is not bound to accept the lowest or any tender or assign any reason for non-acceptance. The purchaser also reserves the right to accept the tender either in whole or in part.

24. NOTICE ON BEHALF OF PURCHASER:

(a) Notice and certificate on behalf of the purchaser in connection with the contract, may be given by duly authorised representative of the purchaser.

(b) Any modification, which may become necessary in the interim period shall be intimated to the tenderer as soon as possible and shall be part of this tender.

25. TENDER EVALUATION:

(a) Techno-commercial evaluation of bids: All the technical bids received against tender enquiry shall be scrutinized and evaluated by technical committee constituted for this specific purpose. The technical scrutiny and evaluation shall be with reference to the parameters provided in the tender documents. Any clarification/ doubts of technical/ commercial nature called for may be answered by the tenderer within the time period allowed. Tenderer may ensure that tender submitted is complete in all respects.

(b) Price bid evaluation: If there is any discrepancy between the unit price and the total price, the unit price shall prevail and the total price shall be corrected. Similarly, if there is any discrepancy between words and figures, the amount in words shall prevail and will be adopted for evaluation.

In case of indigenous offer, the prices quoted shall be compared on a total price basis (FOR CNP Nashik), including all taxes, duties, packing

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and forwarding charges, freight, insurance, installation, training etc. as per the price schedule.

In case of imports, the tenderer will be required to quote on FOB as well as CIF basis. The CIF price will be multiplied by the exchange rate between Indian Rupees and the quoted Foreign Currency, prevailing on the date of opening of the price bid. The applicable rate will be “BC selling rate” of State Bank of India. Customs duty and countervailing duty as applicable on accessible value (CIF plus landing charges etc.) will then be added on the CIF price, thus converted into Indian Currency. On this net price, specified charges for port clearance and forwarding charges and estimated average inland freight up to destination will be added to arrive at the total price of the machine and its accessories (landed price). Apart from the above, the other charges mentioned by the tenderer for installation, commissioning, training etc will be added. For comparison of import offer with the indigenous offer, total price of indigenous offer, shall be compared with the total price of import offer. The tenders received and accepted will be evaluated to ascertain the best and lowest evaluated tender in the interest of the purchaser, for the complete supply and installation covered under the technical specifications and documents.

26. CONVERSION BASIS FOR TENDERS:

(a) For comparison of tenders the currency or currencies of tendered price will be converted into Indian Rupees at State Bank of India, “BC Selling rates”, applicable for similar transaction prevailing on the day Price Bids are opened. If there is substantial change in the exchange rates prior to decision or award, the tenders could be re-evaluated at the exchange rates prevailing on the day of decision of award.

(b) "TENDER PRICE” shall mean the best price quoted by each tenderer in his proposal for his complete scope of work: FOB, CIF and FOR site price for imported goods and services. (c) Techno-commercial and price evaluation of tenders shall be the basis for award of the contract.

27. Offer(s) received from any bidder on scrutiny can be summarily rejected on national security considerations without any intimation thereof to the bidder.

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28. CORRESPONDENCE: All information, correspondence letters and details that accompany the tender documents and all further correspondence in connection with tender be submitted in two copies to: The General Manager, Security Printing and Minting Corporation of India Limited, Unit Currency Note press, Nashik Road, Maharashtra, India Pin-422 101.

Telephone 00 91 253 2461471 00 91 253 2454493 00 91 253 2461318

Fax 00 91 253 2464100 00 91 253 2466333

Brief Summary of Dates:

(a) Last date of receipt of tenders: 27-12-2010 upto 1430 Hrs. (IST)

(b) Date of opening of Techno-commercial tenders: 27-12-2010 at 1500 Hrs. (IST)

(c) Date and time of opening of price bid shall be communicated to those tenderers, whose techno-commercial bids have been found acceptable by the purchaser.

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SECTION-V

TERMS AND CONDITIONS 1. DEFINITIONS: Unless otherwise required by the subject or context the terms herein below shall have the following meanings:

(a) Purchaser means the Chairman and Managing Director acting through the General Manager, Security Printing and Minting Corporation of India Limited, unit Currency Note Press, Nasik Road, Maharashtra, India.

(b) Tender Documents means all documents supplied to the tenderer with a covering letter signed by the General Manager, Security Printing and Minting Corporation of India Limited, unit Currency Note Press or his authorised representative and include all modified terms and conditions of supply of items required, if any, issued by the purchaser.

(c) Supplier/Contractor/Seller means a successful tenderer with whom letter of intent is placed and /or an agreement is signed.

(d) Letter of Intent means written communication in the form of letter / fax for acceptance of tender which the supplier is bound to honour as formal contract till agreement is signed.

(e) Indenter means the Chairman and Managing Director acting through the General Manager, Security Printing and Minting Corporation of India Limited, unit Currency Note Press, Nasik Road, Maharashtra, India.

(f) Place of delivery means Nhava Sheva/ Mumbai port or Currency Note Press, Nashik Road, Maharashtra, India. (g) Specification: As per section VI

2. ACCEPTANCE/NON ACCEPTANCE OF TENDERS:

(a) This office does not pledge itself to accept the lowest or any tender and reserves to itself the right of accepting the whole or any part of the tender offered by the supplier and supplier shall supply the same at the rate quoted. (b) The General Manager, Security Printing and Minting Corporation of India Limited, unit Currency Note Press, Nashik Road (Maharashtra), India reserves the right to reject one or any offer/tender.

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3. DELIVERY:

(a) The successful tenderer shall be required to supply the machines within16 weeks from the date of issue of letter of intent/ contract and complete installation, commissioning, testing and training within four weeks from the receipt of the machines at Currency Note Press. (b) The stores will have to be supplied as specified in the contract/ supply order from the date of placement of order. The overseas supplier shall deliver the stores ordered F.O.B. port of shipment / Airport basis. The indigenous supplier shall deliver the stores ordered F.O.R. Currency Note Press, Nashik Road, Maharashtra Pin-422 101.

4. SIGNING OF CONTRACT: On acceptance of the tender by the purchaser, a formal contract shall be signed and executed by and between the purchaser and the successful tenderer, within a time to be fixed by the purchaser. All costs, charges and acceptance of and incidental to the executions of the said contract shall, in so far as they are incurred in India, be borne by the purchaser and those that are incurred in the contractor’s country shall be borne by the contractor. 5. PAYMENT: Foreign suppliers

(a) 80% of cost of material for the overseas suppliers for the supply would be made through irrevocable letter of credit to be opened by the purchaser through a Commercial Bank in favour of supplier. The payment will be arranged on receipt of the following documents and invoice after dispatch. Payment will be made as per contract price.

(i) Complete set of clean Bill of Lading/ Airway bill must show that the complete goods have been actually shipped on board. (ii) Signed invoices in sets of quadruplicate stipulating specification reference for item indicating cost and quantity. (iii) Certificate of Country of Origin, issued by Chamber of Commerce. (iv) Copies of packing list in triplicate stipulating individual items, quantity, weight and dimension details of each packing case. (v) Inspection Certificate. If inspection certificate has been waived, then Quality Test Certificate. (vi) Two sets of non-negotiable dispatch documents, to be sent by courier services to the purchaser immediately after dispatch of consignment.

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(vii) Catalogue, technical write up/literature for customs clearance purpose. (viii) Certificate of No Agency Commission payable to any Indian agent involved in this transaction.

(b) Balance 20% payment of cost of material and 100% installation, testing, commissioning and training charges will be made as under:

After complete installation and commissioning, successful demonstration of performance and acceptance and on receipt of final acceptance certificate issued by the purchaser.

(c) (i) All bank charges for opening of Letter of Credit in respect of

purchaser’s bankers shall be borne by purchaser and those charged by suppliers bankers shall be borne by the supplier.

(ii) The charges of extension of L.C. or any confirmation if

attributable to supplier shall be paid by supplier and not by the purchaser.

NOTE: Letter of Credit shall be opened only after receipt of security deposit for 10% value of the contract.

(d) Indigenous suppliers.

(i) 80% payment shall be within 30 days against actual receipt of 1000 Banding Stations in acceptable condition with bill in triplicate at Currency Note Press, Nashik Road.

(ii) Balance 20% payment of cost of material and 100% cost of installation, testing, commissioning and training charges will be made after complete installation, testing, commissioning, training, successful demonstration of performance and acceptance and on receipt of final acceptance certificate issued by the purchaser.

6. AGENCY COMMISSION: Normally, Currency Note Press does not agree to pay any agency commission to the agents of the foreign manufacturer/ suppliers. It is compulsory for Indian agent who desire to quote directly on behalf of their foreign principal, to get themselves enlisted with the Central Purchase Organization (eg. DGS & D)

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7. SECURITY DEPOSIT CUM PERFORMANCE GUARANTEE: On placement of Letter of Intent, the supplier shall furnish Security Deposit within 15 days, in the form of unconditional Bank Guarantee (format of the same is enclosed at Annexure-III) in favour of Security Printing and Minting corporation of India Limited, unit- Currency Note Press, Nashik from any Indian Schedule Commercial Bank recognised by Reserve Bank of India for 10% of the value of the contract valid upto the delivery, installation, testing, commissioning and warranty period plus three months. In case optional order as per clause 13 of instruction to tenderes is placed, a separate or modified Bank Guarantee, as indicated above equal to 10% value of total order including optional order has to be furnished which also remains valid upto the delivery, installation, testing, commissioning and warranty period plus three months, In case of any breach of contract, the bank guarantee will be forfeited. This Bank guarantee will be released on complete execution of the contract including warranty period. Bank Guarantee should be valid for 20 months (five months for completion of supply contract, one year for warranty period plus three months to lodge claim, if any). 8. QUALITY ASSURANCE: The supplier shall ensure that the 1000 banding stations are manufactured in accordance with the technical specifications given in Section VI and submit the test certificates and inspection certificates. 9. PACKING/PACKING INSTRUCTIONS:

(a) The supplier shall provide such of the goods as is required to prevent their damage or deterioration during transit to their final destination as indicated in the contract. The packing shall be sufficient to withstand, without limitation, rough handling during transit at ports of lading and delivery as per prevailing shipping standards. The packing shall also be sufficient to withstand, without limitation, exposure to extreme temperatures, salt and precipitation during transit and open storage. Packing case size and weights shall take into consideration, where appropriate, the remoteness of the Goods’ final destination and the absence of heavy handling facilities at all points in transit. The packing wood should be free from termite, white ants, wood bore and similar insects.

(b) Notwithstanding the details of packing given as above, it is the responsibility of the supplier to take necessary measures and precautions to ensure that the contents withstand the transit hazards and reach the consignee safely and securely.

(c) Minimum 3 copies of the complete packing list should be forwarded to the purchaser to physically verify/tally the contents on receipt of the consignment.

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MARKING OF PACKAGES: CONSIGNER: ____________________________________________ CONSIGNEE: THE GENERAL MANAGER, SECURITY PRINTING AND MINTING CORPORATION OF INDIA LIMITED, UNIT CURRENCY NOTE PRESS, NASIK ROAD - PIN 422 101, MAHARASHTRA, INDIA. ITEM DESCRIPTION

ORDER NO

CASE NO

CONTAINER NO

MACHINE NO

DIMENSIONS

NET WEIGHT

GROSS WEIGHT

PORT CONSIGNEE: ASSISTANT DIRECTOR (SHIPPING) D.G.S. & D, GOVERNMENT OF INDIA, AYAKAR BHAVAN GROUND, NEW MARINE LINES, MUMBAI 400 020 MAHARASHTRA, INDIA

10. COMPLETION TIME:

The completion time is the essence of the contract. Successful tenderer shall complete the entire work relating to the supply, installation, testing, commissioning and training within a period of 20 weeks from the date of issue of letter of intent.

11. SHIPMENT:

(a) For the shipment of the stores duly packed in cases, the supplier shall make best of efforts to ensure that such cases are loaded on the ship just before embarkation so as to enable speedy unloading of the cases on arrival at the port of disembarkation in India.

(i) Special arrangements are to be made with the concerned carrier for maximum security between supplier’s premises and loading on the ship/air.

(ii) During transit the cases are to be kept under special storage in the ship.

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(iii) Purchaser is to be immediately informed of the name and sailing date of the ship in which the cases are dispatched to enable us to make necessary arrangements for their immediate clearance and security on arrival at Mumbai port.

(b) The shipment shall be arranged on Indian Flag Vessels/Air India Services only. Shipment by vessels other than Indian Flag Vessels/Air India shall be arranged only after obtaining dispensation from the Ministry of Surface Transport, Government of India. Prior to the delivery, the purchaser shall specify to the supplier to which Indian Port(s) shipment is to be made on shipment to shipment basis. Any additional cost incurred if shipment is made other than by Indian Flag Vessels/Air India Service without or after obtaining the dispensation from Ministry of Surface Transport, shall be borne by supplier only and the purchaser will only make the payment as per the Shipping Corporation of India/Air India rates in Indian currency.

(c) Shipping/ Air freighting arrangements will be made by the Ministry of Surface Transport (Chartering Wing), New Delhi (Cable: TRANSCHART, New Delhi, Telex: VAHAN IN: 31- 61157, 31-61158 31-61159 through their respective Forwarding Agents/Nominees as mentioned below to whom adequate notice about the readiness of consignment should be given by the supplier from time to time at least six weeks in advance of the required position for finalising the shipping arrangements.

European port M/s Schenkar International Deutschland GmbH POB 110313, D-20403, Hamburg, Germany Fax No. + 49 40 – 36135509 Phone No. +49 40 36135-0 Any other port The Shipping Co-ordination Officer, Ministry of Surface Transport, Chartering Wing, New Delhi – 110 001 Cable: TRANSCHART, NEW DELHI. Telefax 011-23719480/ 011- 23352726/011-23718614

(d) Indigenous suppliers while following packing instructions shall ensure safe and sound delivery of consignment at Currency Note Press, Nashik Road, Maharashtra, India.

12. SUB-CONTRACT: No Sub contracting will be allowed.

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13.TERMINATION FOR DEFAULT: The Purchaser, without prejudice to any other remedy for breach of Contract, by written notice of default sent to the supplier, may terminate this contract in whole or in part:

(a) If the supplier fails to deliver any or all of the goods within the time period(s) specified in the contract, or within any extension thereof granted by the purchaser or if the supplier fails to perform any other obligation(s) under the contract. (b) If the supplier, in the judgment of the purchaser has engaged in corrupt or fraudulent practices in competing for or in the executing the contract.

In the event the purchaser terminates the contract in whole or in part, the purchaser may procure, upon such terms and in such manner as it deems appropriate, Goods or services similar to those undelivered, and the supplier shall be liable to the purchaser for any excess costs for such similar goods or services. However, the supplier shall continue performance of the contract to the extent not terminated. 14. TAXES AND DUTIES: The quoted price should be net inclusive of all taxes, duties etc of the country of shipment. If the tenderer fails to include taxes and duties in the tender no claim thereof will be considered afterwards. Income tax and Service tax on installation and commissioning in India, if leviable, shall be borne by the tenderer. 15. INSPECTION AND TESTS AT FINAL ACCEPTANCE: The machines shall be accepted in good condition after conducting the various tests and functions mentioned in the technical specifications. The reliability of the machine has to be established over a period to ascertain their performance during normal use. The machines shall be handed over to the purchaser after conducting the tests along with the necessary test certificates and inspection certificates. 16. PERFORMANCE GUARANTEES: The supplier shall have to demonstrate and achieve the performance guarantee values for various units/ sub-units with regards to the output and quality of the intermediate and finished products. Performance of the unit as a whole on an integrated basis shall be demonstrated in a test run. Performance required is a minimum 7½ hours per 8 hours shift for 3 shift working. The supplier shall supervise and direct the operation during performance guarantee tests and shall take full responsibility in this regard. During the performance guarantee tests, the purchaser shall make available necessary operating and

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maintenance personnel. The supplier guarantees 95% of up time in a year of 300 working days. 17. SPARE PARTS:

(a) The supplier shall have to provide technical support and comprehensive Annual Maintenance Contract for the machines and make available required spares and consumables for a period of at least seven years from the date of expiry of the warranty. The list of two years spare parts with rates shall be attached separately with price bid and the same shall remain firm for a period of three years from the date of expiry of warranty.

(b) The supplier shall supply commissioning spares, consumables as may be required during installation, testing till completion of successful commissioning and commencement of regular operations. (c) The supplier shall also supply fast wearing spares as initial operating and maintenance spares to ensure trouble free operation and maintenance of the system for three years.

18. WARRANTY:

(a) The supplier warrants that the Goods supplied under the contract are new, unused, of the most recent or current models and incorporate all recent improvements in design and materials unless provided otherwise in the contract. The supplier further warrants that all Goods supplied under this contract shall have no defect, arising from design, materials or workmanship (except insofar as the design and/ or material is required by the Purchaser’s specifications) or from any act or omission of the supplier, that may develop under normal use of the supplied goods in the conditions obtaining in the country of final destination.

(b) This warranty shall remain valid for 12 months from the date of issue of Final Acceptance Certificate (FAC) by General Manager, Currency Note Press Nashik.

(c) The purchaser shall promptly notify the supplier in writing of any claims arising under this warranty.

(d) Upon receipt of such notice, the supplier shall, within a period of 10 days, repair or replace the defective goods or parts thereof, without costs to the purchaser.

(e) If the supplier, having been notified, fails to remedy the defect(s) within the period specified above, the Purchaser may proceed to take such remedial action as may be necessary, at the supplier’s risk and expense and without prejudice to any other rights which the Purchaser may have against the supplier under the contract.

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19. LIQUIDATED DAMAGES: In the event of the supplier’s failure to have the stores ready for delivery by the date/ dates specified in the contract, the purchaser may without prejudice to his any other rights hereunder, recover from the supplier, as liquidated damages and not by way of penalty the sum of 0.5% of the contract price of the undelivered goods for each and every week or part thereof with maximum upto 5% of the total value of the contract. 20. RISK PURCHASE:

(a) If the supplier after submission of tender and due acceptance of the same, i.e. after placement of Letter of Intent fails to abide by the terms and conditions of these tender documents, or fails to supply the deliverables as per delivery schedule given or at any time repudiates the contract, the purchaser shall have the right to:

(i) Forfeiture of the EMD and

(ii) Invoke the Security-cum-Performance Guarantee if deposited

by the supplier and procure stores from other agencies at the risk and consequence of the supplier. The cost difference between the alternative arrangement and supplier tendered value will be recovered from the supplier along with other incidental charges, including custom duty, excise duty, taxes, insurance, freight etc.

(b) For all the purpose, the Letter of Intent will be considered acceptance of tender and formal contract pending signing of agreement. Supplier has to abide by all the terms and conditions of tender.

(c) In case of procurement through alternative sources and if procurement price is lower, no benefit on this account will be passed on to the supplier.

21. FORCE MAJEURE :

If at any time during the continuance of this contract the performance in whole or in part by either party of any obligation under this contract is prevented or delayed by reason of any war, hostility, acts of public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts or acts of God (hereinafter referred to as “events”) provided notice of happenings of any such eventuality duly endorsed by the appropriate authorities/chamber of commerce in the country of the party giving notice, is given by party seeking concession to the other as soon as practicable but, within 21 days from the date of occurrence and termination thereof and satisfies the party adequacy of the measure taken by it, neither party shall by reason of such event, be entitled to terminate this contract nor shall either party have any claim for damages against the other in respect of such non-performance or delay in performance, and the deliveries under the contract shall be resumed as soon as practicable after such event has come to an end or ceased to exist and the decision of the purchaser as to

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whether the deliveries have so resumed or not, shall be final and conclusive, provided further, that if the performance in whole or in part or any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 60 days, the purchaser may at his option terminate the contract.

22. FORE-CLOSURE: If at any time during the continuation of this contract the purchase/ import of material ordered in this contract is completely banned or due to drastic change in Government policy its use as raw material is declared hazardous to public health or cause rising to civil commotions, epidemics, wide-spread strikes, and 21 days notice of such eventualities is given by purchaser to the supplier, the supplier without any right to enforce the contract, will agree to the fore-closure of performance of balance portion of this contract and no claim for damages or loss will be lodged against the purchaser. 23. TERMINATION DEFAULT BY THE SUPPLIER:

If the supplier is in default in carrying out any of the terms, conditions, covenants or obligations of the contract, the purchaser may give written notice of default to the supplier and request the supplier to cure such default within 30 (thirty) days of receipt of said notice of default. Should the supplier not cure the default within the said period, the purchaser may, within 30 (thirty) days, terminate the whole or any part of the contract. In such event, the supplier shall not be entitled to the payment of charges on any account or any portion thereof with respect to any part of the work not completed by the supplier in accordance with the terms of the contract at the time of the said notice in writing to the supplier. Upon termination of the contract under this clause, the purchaser shall require the supplier to deliver to the purchaser any finished work which has not been delivered prior to such termination. The purchaser, however, shall pay the supplier for all such finished work delivered and accepted. 24. ARBITRATION:

(a) Indian Laws will be applicable in every aspect of the bid/ contract/ tender. Further, if any dispute arises after the issue of Letter of intent and during the execution of the project which is not resolved within 30 days of their arising, they shall be referred to a sole arbitrator to be appointed by the Chairman and Managing Director acting through the General Manager, Security Printing and Minting Corporation of India Limited, unit Currency Note Press, Nasik Road. The governing law in this regard will be The Arbitration and Conciliation Act, 1996 of India. The venue of the Arbitration will be Nashik/ Mumbai. Further disputes of any, that may arise at any point of time, shall be subject to Nashik/ Mumbai Jurisdiction only.

(b) The supplier shall not delay the carrying out of the works by reason of any such matter, question or dispute being referred to arbitration, but shall proceed with the works with all due diligence.

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25. CORRESPONDENCE:

All information, correspondence letters and details that accompany the tender documents and all further correspondence in connection with tender be submitted to: The General Manager, Security Printing and Minting Corporation of India Limited, Unit Currency Note Press, Nasik Road - Pin 422 101 Maharashtra, India. 26. LICENSES AND PERMITS: Wherever applicable, the successful bidder shall ensure himself and also satisfy the General Manager, Security Printing Minting Corporation of India Limited, Unit Currency Note Press, Nashik Road that the successful bidder possesses the legal licence/ permit to use a particular product/ process/ design/ patent. The successful bidder shall be held responsible for all the civil/ criminal and tortuous consequences arising from any claim from any third party in this regard. 27. FAT (FINAL ACCEPTANCE TEST) AND FAC (FINAL ACCEPTANCE CERTIFICATE):

(a) FAT: Upon completion of erection and commissioning work, purchaser will conduct testing of the system in presence of supplier’s staff. The FAT will be carried out for a period of fifteen full working days to the satisfaction of purchaser.

(b) All the rules and FAT norms will be finalized between purchaser and the successful bidder, which is to be followed scrupulously while executing the FAT.

(c) FAC: Upon satisfactory completion of FAT, purchaser shall issue FAC (Final Acceptance Certificate).

28. TRAINING: The supplier shall provide training for the machine operation and maintenance, related software operation and administration of the system. The training shall be given for five working days. Onsite training must be given at our premises after commissioning of the system.

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29. INSPECTION AUTHORITY: At the discretion of the Chairman and Managing Director, Security Printing and Minting Corporation of India Limited or the General Manager, Security Printing and Minting Corporation of India Limited, Unit Currency Note Press, Nasik Road, Pin – 422 101, Maharashtra, authorized officials will carry out pre-shipment inspection and Final Acceptance Test. The norms to be followed during pre-shipment inspection or FAT will be finalized with the consultation of the contractor, which is to be scrupulously followed at the time of inspection. All expenses towards the air travel, lodging, miscellaneous expenditure and daily allowances shall be borne by the Purchaser. In the event that the Purchaser is not able to depute its representative, it shall issue specific authorization to the supplier to dispatch the machine without pre-dispatch inspection. 30. JURISDICATION: The contract shall be governed by Laws of India. 31. INDEMNITY: The tenderer shall at all times indemnify the purchaser against all claims, which may be made in respect of stores for infringement of any right, protected by patent registration of designs or trademark provided always that in the event of any claim in respect of alleged breach of letter patent, registered designs or trademark being made against purchaser, the tenderer shall at his own expenses settle any such dispute or conduct any litigation that may arise therefrom.

(a) The seller shall at all times indemnify and keep indemnified the purchaser against all claims, which may be made against the purchaser in respect of any infringement of any rights protected by patent or registration of trademark. In this connection, the purchaser shall pass on all claims made against him to the seller for settlement.

(b) The seller assumes responsibility for and shall indemnify and keep harmless the purchaser from all liabilities, claims, costs, expenses, taxes and assessments including penalties, punitive damages, attorney’s fees and court costs, which are or may be required with respect to any breach of the seller’s obligations under the contract or for which the seller has assumed responsibilities under the contract including those imposed under any contract, local or national law or laws, or in respect to all salaries, wages or other compensation or all persons employed by the seller or his sub-sellers or suppliers in connection with the performance of any work covered by the contract. The seller shall execute, deliver and shall cause his sub-seller(s) and suppliers to execute and deliver, such other further instruments and to comply with all the requirements of such laws and regulations as may be necessary thereunder to conform and effectuate the contract, and to protect the purchaser during the tenure of the contract.

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32. FALL CLAUSE: The price quoted for the design, supply, installation, testing, commissioning and training of a new 1000 banding station in place of existing one fitted on cutpak bank note processing machine and cutpak unit of numeropak II bank note processing machine of KBA Giori make to be supplied against this tender by the prospective seller shall in no event exceed the lowest price at which the seller sells the 1000 Banding stations of identical specification to any other party. A declaration/ certificate to this effect will have to be furnished along with the Price Bid. 33. SECRECY CLAUSE:

(a) All maps, plans, drawings, specifications, schemes and the subject matter contained therein, and all other information given to the supplier by the purchaser shall be held confidential by the supplier, and shall remain the property of the purchaser and shall not be used or disclosed to third parties by the supplier for any purpose other than that for which they have been supplied or prepared. All such drawings and documents shall be returned to the purchaser upon completion of the work under the contract. No copies, duplication, photostat shall be retained by the supplier without the written consent of the purchaser. The supplier may disclose to third parties, upon execution of secrecy agreements satisfactory to the purchaser, such part of the drawings, specifications, or information, if such disclosure is necessary for the performance of the contract. (b) Maps, layouts and photographs of the plant including its surrounding regions showing the vital installation for national security of the purchaser’s country shall not be published or disclosed with the third parties, or taken out of the country without prior written approval of secrecy agreement satisfactory to the purchaser with such third parties prior to disclosure. (c) The aforesaid undertakings contained herein above shall be in perpetuity and survive the contract.

In witness whereof the parties hereto have hereunto set their hands the day and the year first above written. Signed on behalf of ____________________________ ____________________________ In the Presence of _____________________

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SECTION – VI

GENERAL REQUIREMENT AND TECHNICAL SPECIFICATIONS

Scope of Work:

SUPPLY, INSTALLATION, COMMISSIONING, TESTING AND TRAINING OF 03 IN NUMBER 1000 BANDING STATION IN PLACE OF EXISTING ONES FITTED ON CUTPAK BANK NOTE PROCESSING MACHINE AND CUTPAK UNIT OF NUMEROPAK II BANK NOTE PROCESSING MACHINE OF KBA GIORI MAKE.

(a) Function of 1000 Banding Station: It receives 10 bundles of 100 notes each stacked over each other. After sensing the height of bundles of 1000 notes, the band feed length is decided, 1000 note bundle is pushed into banding station, simultaneously required band length is also fed. 1000 note bundle is aligned, stacked, banded & sealed with the help of stamper heater & then sealed 1000 note bundles are pushed to the next process of counting.

(b) The new 1000 banding station shall be suitable for Cutpak and Numeropak machine. The unit shall be integrated electrically, mechanically, pneumatically and for data exchange from PLC on installation. It is responsibility of the tenderer to collect the information (parameters) required for interfacing the banding unit with machine.

(c) Banding machine details:

(i) The banding arch must be with a system of internal driven belts, transporting the material by using a vacuum. (ii) In feed of banding material from the side of the machine. (iii) Sealing method: Heat sealable type (iv) Banding cycle time shall be 1.7 second per band (v) Arch size shall be 160 mm width x 200 mm height. (vi) Machine shall be suitable for 50 mm width x 35 micron thickness plastic banding film/ paper band rolls. (vii) Width of the band: 50 mm (viii) Equipped with external reel holder for easy rolls changeover.

(d) Banding Film Roll:

(i) Band Roll length: 1000 Metre. (ii) Paper Core Dia: 76 mm

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(e) Banding Quality: Banding shall be done with sufficient tightness, so that packets cannot be taken out easily. Banding shall be in the centre of bundle. (f) Bundle size:

(i) Length: 115 mm to 180 mm (ii) Width : 60 mm to 75 mm (iii) Height: 100 mm to 140 mm (g) Available area on cutpak machine for banding unit:

(i) Length : 420 mm (ii) Width : 550 mm (iii) Height of conveyor from floor 830 mm

However, suppliers may verify the dimension themselves. Suitable modification is to be carried out by the supplier of the banding station if needed in the finishing machine during installation of banding station. (h) The bundle after banding is shrink-wrapped using plastic film of 50 micron. The shrink tunnel will have temperature ranging from 155ºC to 200ºC and in the process, the band film shall not get broken fused/ shrunk along with the wrapping film. (j) The machine shall include:

(i) All necessary electrical/ electronic parts, cables with plug in connection with decentralized switch cabinet. All electrical and Electronic components to be properly covered. (ii) Conveying system to and fro the banding station to be operated pneumatically. (iii) Packet alignment before banding. (iv) Automatic height adjustment. (v) Equal packet pressure. (vi) Monitoring of sealing band to check whether the band is properly sealed. (vii) Control panel for machine operation control. (viii) Provision of adjustment for variation in banding material thickness should be made. (ix) New unit should be able to synchronize its speed with cutpak bank note processing machine and Cutpak unit of Numeropak II bank note processing machine of ‘KBA Giori’ make accordingly for different number

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of ups of different denominations being processed in Currency Note Press Nashik so that final output capacity of Cutpak machine/ Numeropak II machine is not hampered. (x) All the necessary safety provisions, in case of accident, should be provided on the new unit. (xi) All the possible faults viz jamming, failure/ non-functioning of electrical, electronic, pneumatic, mechanical parts must be indicated by unit suitably so as to diagnose the fault early and minimize the down time as applicable. (xii) Provision to release the pneumatic pressure instantly, in case of emergency, should be made.

(xiii) Compatibility with Power supply available on Cutpak and Numeropak machine: 230 V, 50 Hz; 1 phase.

(k) Terms & conditions:

(i) The installation of new 1000 banding unit should be done on the said machines by removing existing 1000 banding stations. All necessary electrical and mechanical works as required for commissioning shall be carried out at site of Currency Note Press, Nashik by the technical experts of the supplier. (ii) The variation in the thickness of 1000 note bundle height varying from 100 to 140 mm should not affect the function of new 1000 banding stations and such variations shall be adjustable at the time of banding automatically. (iii) Supplied new 1000 banding stations shall have to be integrated with main PLC control of the machine thereby making it function in coordination with other processes. (iv) The new 1000 banding station should be guaranteed for minimum one year. (v) The electrical, electronic and mechanical parts of the machine that may go defective during guarantee period should be replaced free of cost. (vi) The firm shall supply the electrical circuit diagram for new 1000 banding stations, modified circuit diagram of Cutpak & Numeropak machines after the installation, complete fault list, operating instructions and maintenance manual, data sheet for all auxiliary drives, motors, sensors and spare parts catalogue for electrical, electronics & mechanical parts in three sets for each machine in English language.

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(vii) The application software and parameters of PLC & Drive if applicable shall be provided by the firm in the form of hard copy, CD/ EPROM & it can be compatible to load/upload from our existing PC of the machine. (viii) The service PC complete with system application software & machine data shall be provided along with each machine if applicable. (ix) The firm may visit Currency Note Press, Nashik to see the actual functioning of the existing 1000 banding station with prior intimation. (x) Speed of the 1000 banding station should not be less than 07 bundles per minute. The 1000 banding station shall not be a constraint to achieve Cutpak and Numeropak production speed upto 80 packet per minute. It shall run flow less, without any bottleneck in production/ operation of the machine.

(xi) The firm shall provide pneumatic circuit diagram along with supply and shall ensure that offered 1000 banding system shall operate on existing compressed air pressure of 7 bar.

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ANNEXURE - I Global Tender No.: /2010. Dated: - -2010.

SUMMARY OF PRICE SCHEDULE (FOR OVERSEAS BIDDERS ONLY)

Sr No

Description, Accounting unit and quantity offered

FOB price per equipment

Quantity offered

FOB Total Port Destination

Insurance Freight (Ocean)

CIF

Col No

1 2 3 4 5 6 7 8

1 Supply of 1000 banding station in place of existing ones fitted on cutpak bank note processing machine or cutpak unit of numeropak II bank note processing machine of KBA Giori make as per Technical Specifications mentioned in Section VI

2 (a) Installation, commissioning, testing, charges, if any. (b) Training charges at the purchser’s premises

3 Total (Name and Signature with date) Office Seal/Stamp

1. We confirm that there would not be any price escalation during the supply period. 2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions

Note: 1. The TDS (tax deduction at source) and service tax will be applicable for installation, commissioning, supervisory and training charges. 2. The list of spare parts shall be enclosed with the price bid separately. 3. Price bids with conditions/ counter conditions are liable to be rejected. 4. The charges for comprehensive Annual Maintenance Contract for five years on renewal basis to be valid after completion of the

warranty period shall be enclosed with the price bid separately.

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ANNEXURE - II

Global Tender No.: /2010. Dated: - -2010.

SUMMARY OF PRICE SCHEDULE (FOR INDIAN BIDDERS ONLY) Sr.No.

Item description UOM (Unit of measurement)

Basic price/ unit (Rs)

Packing and forwarding charges, if any

(Rs)

Excise duty

(Rs)

CSTagainst Form-C/ VAT@...% as applicable please specify

(Rs)

Freight, Insurance, Octri & other charges, if any including delivery at works

(Rs)

Total rate per unit (FOR CNP, Nashik) inclusive of all taxes, duties, freight octroi and insurance charges

(Rs)

No. of machines required

Total Price for required quantity of equipment (FOR CNP, Nashik) inclusive of all taxes, duties, freight octroi and insurance charges

(Rs) 1 2 3 4 5 6 7 8 9 10 11

1 Supply of 1000 banding station in place of existing ones fitted on cutpak bank note processing machine or cutpak unit of numeropak II bank note processing machine of KBA Giori make as per Technical Specifications mentioned in Section VI

2 (a) Installation, commissioning, testing, charges, if any. (b)Training charges at the purchser’s premises

3 Total (Name and Signature with date) Office Seal/Stamp

1. We confirm that there would not be any price escalation during the supply period. 2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions

Note: 1. The TDS (tax deduction at source) and service tax will be applicable for installation, commissioning, supervisory and training charges. 2. The list of spare parts shall be enclosed with the price bid separately. 3. Price bids with conditions/ counter conditions are liable to be rejected. 4. The charges for comprehensive Annual Maintenance Contract for five years on renewal basis to be valid after completion of the warranty period

shall be enclosed with the price bid separately.

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ANNEXURE – III BANK GUARANTEE FORM FOR PERFORMANCE SECURITY

To The Chairman and Managing Director, acting through the General Manager Security Printing & Minting Corporation of India Limited unit Currency Note Press, Nasik Road, Maharashtra, India, Pin – 422 101

1. WHEREAS…………………………………………………………. (name and address of the supplier) (hereinafter called “the supplier” ) has undertaken, in pursuance of contract no…………………………date……………to supply (description of goods and services) (herein after called “the contract”). 2. AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract.

3. AND WHEREAS we have agreed to give the supplier such a bank guarantee; 4. NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of …………………………………. (amount of the guarantee in words and figures), and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. 5. We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand. We further agree that no change or addition to or other modification of the terms of the contract to be performed thereunder or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change, addition or modification.

6. This guarantee shall be valid upto and including the…………..day of…….20

……………………………. (Signature with date of the authorised officer of the Bank) …………………………….. Name and designation of the officer ……………………………… ………………………………

Seal, name and address of the Bank and address of the Branch.

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ANNEXURE – IV

COMPLIANCE STATEMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, TESTING AND TRAINING OF 03 IN NUMBER 1000 BANDING STATION IN PLACE OF EXISTING ONES FITTED ON CUTPAK BANK NOTE PROCESSING MACHINE AND CUTPAK UNIT OF NUMEROPAK II BANK NOTE PROCESSING MACHINE OF KBA GIORI MAKE. We will supply the material as per specifications in Section VI and compliance statements are given below

A. COMMERCIAL COMPLIANCE STATEMENT:-

Sr No

Requirement Compliance

1 Whether Original signed quotation submitted in sealed covers properly superscribing.

YES/ NO

2 Whether 2(copies) of quotations submitted ? YES/ NO 3 Whether quoted as manufacturer ? YES/ NO 4 Whether quoted as supply house/ distributor to specify YES/ NO 5 Whether EMD is submitted ? YES/ NO 6 Whether power of attorney for person signing Tender

documents submitted ? YES/ NO

7 Whether audited and certified Balance sheet for last five financial years submitted ?

YES/ NO

8 Whether Price bid is submitted as per Annexure –I/II summary of price Schedule without any conditions/ counter conditions ?

YES/ NO

9 Whether offered firm Prices ? YES/ NO 10 Whether quoted offer has validity for 180 days from the last

day for the receipt of tenders ? YES/ NO

11 Whether quoted as per NIT(without any deviations) ? YES/ NO 12 For Foreign bidders: whether offered FOB & CIF separately in

Annexure - I YES/ NO

13 For Indian Bidders: whether all tax aspects have been considered and offered price is quoted on FOR, CNP basis In Annexure-II ?

YES/ NO

14 Whether confirmed to submit Security Deposit-cum- Performance Guarantee as mentioned in Tender documents?

YES/ NO

15 Whether agreed to submit Security Deposit-Cum-Performance Guarantee within 15 days of placement of Letter of Intent ?

YES/ NO

16 Whether all the terms and conditions stated in NIT, Instructions to Tenderers, Terms and conditions of the contract and Technical specifications, of the tender are accepted ?

YES/ NO

Tender No……………………… dated ……………….. For and on behalf of……………………….. Signature Name Company Seal.

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B. TECHNICAL COMPLIANCE STATEMENT FOR SUPPLY, INSTALLATION, COMMISSIONING, TESTING AND TRAINING OF 03 IN NUMBER 1000 BANDING STATION IN PLACE OF EXISTING ONES FITTED ON CUTPAK BANK NOTE PROCESSING MACHINE AND CUTPAK UNIT OF NUMEROPAK II BANK NOTE PROCESSING MACHINE OF KBA GIORI MAKE.

Sr No

FEATURES REQUIRED OFFERED (YES/NO)

DEVIATION (if any)

1 Supply, installation, commissioning, testing and training of 03 in number 1000 banding station in place of existing ones fitted on cutpak bank note processing machine and cutpak unit of numeropak II bank note processing machine of KBA Giori make as per specification and scope of supply mentioned in SECTION VI.

2 Detailed specifications along with technical literature/ product literature to be attached alongwith Techno-commercial bid.

3 Successful tenderer should carry out installation, testing and commissioning of the machines at our site, and provide necessary training at Currency Note Prees, Nashik Road.

4 Successful tenderer should provide minimum 3 sets of necessary operation manual, Electrical circuit diagrams, necessary maintenance manual along with supplies.

5 Machine and its accessories should be provided comprehensive Guarantee/ Warranty against any manufacturing defects for minimum period of 12 months from the date of Final Acceptance.

6 After sales Service and Spare Parts support required for minimum of 7 years after period

Name Signature with date Seal (To be submitted along with PART-I Techno-commercial bid)