Customer Order Process in SAP R/3people.stfx.ca/rpalanis/348/Case Study/Exercise VIII... · Web viewEnter Plant ##PT and MRP controller 0##, then click on the enter icon and the following

Process Production Orders

1. Purchase Required Raw Materials

To manufacture the new NRG-C snack bars, we need to make sure we have enough raw materials. The MRP planning process has created purchase requisitions for all raw materials required to make the NRG-C bar. Purchase requisitions are requests to the purchasing department to procure materials. To see the purchase requisitions that were created by the MRP planning process, we can use the collective display feature of the Stock/Requirements list. To get to the collective display for the Stock/Requirements list, follow the menu path:

Logistics Production MRP Evaluations Stock/Requirements List Collective Display

which will bring up the following screen:

Enter Plant ##PT and MRP controller 0##, then click on the enter icon ( ) and the following screen will appear:

© 2008 by SAP AG. All rights reserved. Bret J. Wagner1

Enter Plant ##PT and MRP controller 0##, then click on the enter icon


The collective Stock/Requirements list is a convenient way to review the status of a number of material items. The status light makes it easy to identify materials that need attentions (stock levels low, orders need to be released, etc.). For each material, the MRP planning process has created purchase requisition(s) to meet the demand from the planned orders for NRG-C bars. We can process these requisitions independently, or we can combine them into one requisition to simplify things.

To combine the purchase requisitions, create a new session (use the new session icon ) and follow the menu path:

Logistics Materials Management Purchasing Purchase Requisition Create

which will bring up the following screen:


Materials with red status lights need to be ordered. This may include materials not used in NRG-C production if other MRP plans have been run for other exercises

Stock levels


Make sure the Document overview is on, then click on the selection variant icon ( ). This will produce a list of documents to review:

Select Purchase requisitions and the following search screen will appear:


Make sure the Document overview is on, then click on the selection variant icon

Select Purchase requisitions from the list


Make sure that plant is the only entry, then click on the execute icon ( ) and a list of open purchase requisitions will be displayed:


Make sure that plant is the only entry, then click on the execute icon


Select all listed requisitions, then click on the adopt icon ( ). Now all items from the set of requisitions will be copied into the new purchase requisition. Ignore the warning messages about meeting the delivery dates:

Click on the save icon ( ), and the SAP system will create a new purchase requisition with all of the items required to manufacture the NRG-C bar:

Click on the exit icon ( ) to return to the SAP Easy Access screen.


Click on the first requisition, then hold down the shift key and click on the last requisition to select all requisitions, then click on the adopt icon


2. Create Purchase Order from Requisition

We will now use the new purchase requisition to create a purchase order. To do this, follow the menu path:

Logistics Materials Management Purchasing Purchase Order Create Vendor Unknown

which will produce the following screen:

Enter Purchasing group ##B and the default data listed above, then click on the “Copy requisn.” Icon ( ). This will produce the following pop-up window:


Enter Purchasing group ##B, then click on the “Copy requisn.” icon


Click on the search icon ( ) to call up the search tool:

Find the tab Purchasing Requisitions per Purchasing Group, enter your purchasing group (##B), then click on the Start search icon ( ). This will produce the following results:


Use the arrow icons to find the tab Purchase Requisitions per Purchasing GroupThen search for requisitions under Purchasing group ##B


Purchase requisitions are sequentially numbered, so look for the purchase requisition with the largest number, then double-click on it to select it. This will transfer the purchase requisition number to the Copy Reference window:

Click on the enter icon ( ) to copy the purchase requisition:


Look for the purchase requisition with the largest requisition number, then double-click on it to select it


Use the Select all items icon ( ) to select all icons, then click on the Adopt icon ( ). This will produce the following screen:

Use the Select all items icon ( ) to select all items, then click on the Assign supply source icon ( ). Because there is more than one vendor for each of these items, you will have to select a vendor. For grains (oats and wheat germ), select Climax Cereals:


Click on the “Select all items” icon, then click on the “Adopt + details” icon

Click on the Select all items icon, then click on the Assign supply source icon


For specialty products (canola, protein powder, etc.), select Battle Creek Baking Supplies.

After a supply source has been assigned to all materials, click on the Select all items icon ( ) again, then click on the generate purchase order icon ( ). This will give you the following pop-up window:


Select Climax Cereals for grains by double-clicking on it

Click on the Select all items icon, then click on the generate purchase order icon


Double-click on Climax Cereals to generate a purchase order for the materials that can be ordered from Climax Cereals. This will produce the following screen:

Click on the Open requisition for Climax Cereals, then click on the Adopt icon ( ). This will copy the items from requisition:


Double-click on Climax Cereals

Click on the Open requisition for Climax Cereals, then click on the Adopt icon


Click on the save icon ( ) and you will get the following message:

Ignore the warning and click on Save. This will save the purchase order and return you to the purchase requisition screen, with the vendor selection window displayed:

Double-click on Battle Creek Baking Supplies, and complete the purchase order for the remaining materials.

3. Record Goods Receipts


Ignore the warning and click on Save

Double-click on Battle Creek Baking Supplies


When the ordered material arrives, it needs to be recorded in the SAP R/3 system. To do this, follow the menu path:

Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order GR for Purchase Order

to get the following screen:

Use the search function Purchasing Documents per Vendor with purchasing organization ##PR and purchasing group ##B to find your first purchase order:

Click on the enter icon ( ) and you will get a list with two purchase orders:


Use the search Purchase Documents per Vendor to find your PO

Make sure Vendor is blank and enter ##PR for Purch. Organization and ##B for Purchasing Group


The two recently created purchase orders have the two highest purchase order numbers. Select one of these by double-clicking on it, then click on the enter icon ( ) to call up the purchase order data. Click on the close detail data icon ( ) to make it easier to process the receipt. You will now be able to click on the OK checkbox to confirm receipt of all materials:

You should get the following message at the bottom of the screen to confirm the material receipt:


The two recently created purchase orders have the highest purchase order numbers

Enter 100 for Stor. Loc (storage location) and check the OK boxes, then click on the save icon


Repeat the process to receive the second purchase order.

4. Verify Material Receipt

To verify the material receipt, switch back to the session with the stock requirements list. If you don’t have a session with the Stock/Requirements List, open a session and use the transaction code is MD04 or the menu path:

Logistics Production MRP Evaluations Stock/Requirements List Collective Display

The Stock/Requirements List: Material List screen should look like the following:

If you are switching to a session with the Stock/Requirements list, it will not show the material that has just been received. Click on the back icon ( ) and you will get the following message:



Since we want new data, click on Yes, then click on the enter icon ( ):

Note that there are green lights for all material except the NRG-C bars and NRG-C dough. To take care of these items, production orders need to be created and processed.

1.5 Create Production Order for ## Dough NRG-C

To produce a batch of NRG-C snack bars, we first have to make a batch of dough. The first step is to create a production orders from a planned order. To do this, select ## Dough NRG-C from


Click on Yes


the Material List, then click on the ”Display Selected stock/requirements lists” icon ():

This will produce a detailed Stock/Requirements list for ## Dough NRG-C:

Double-click on the first planned order, which should bring up the following pop-up window:


Double-click on first planned order

Select ## Dough NRG-C, then click on the Display Selected stock/requirements list icon


Click on the convert planned order to production order icon ( ), which will produce the following screen:


Click on -> Prod.ord

Click on the save icon to finish the conversion


Click on the save icon ( ) to save the production order. You should get a message like the following:

Switch back to the Stock Requirements list. Click on the refresh icon ( ) to see the production order:

1.6 Goods Issue

To complete the production order for ## Dough NRG-C, we need to issue the raw materials that make up the dough so they can be taken to the mixer and mixed into dough. To issue goods (raw materials) to the production order, follow the menu path:

Logistics Production Shop Floor Control Goods Movement Goods Issue



Planned order (PldOrd) is now a Production order (PrdOrd)


Enter Movement type 261 (goods issue to consumption for order from warehouse), Plant ##PT and storage location 100, then click on the To order icon ( ):


Enter Movement type 261, Plant 00PT and Storage Location 100, then click on the To Order icon

Click on the search icon


Click on the search icon ( ), which will call up the following search screen:

Enter ##FS for Controlling area, then click on the enter icon ( ) and select your production order:


Enter ##FS for Controlling area, then click on the enter icon

Select the production order by double-clicking on it


With the production order entered, click on the Adopt icon ( ), which will produce the following screen:


Click on the Adopt icon

Click on the save (post) icon


Click on the save icon ( ) to confirm the goods issue. You should be returned to the Enter Goods Issue: Initial Screen and with the following message:

1.7 Enter Confirmation of Production

With the raw materials issued, we can mix them together to produce ## Dough NRG-A. When the dough is mixed, we need to tell the SAP system that it is available. To do this, follow the menu path:

Logistics Production Shop Floor Control Confirmation Enter For order


Click on the search icon ( ), which will call up the following search screen:


Search for your order


Enter ##FS for Controlling area, then click on the enter icon ( ) and select your production order:


Enter ##FS for Controlling area, then click on the enter icon

Select the production order by double-clicking on it


Click the enter icon ( ) and the following screen will appear:

Enter 500 for Yield to conf., then click on the save icon ( ) and the following message should appear:


Click on the enter icon

Enter 500 for Yield to conf., then click on the save icon


1.8 Enter Goods Receipt from Production

Logistics Production Production Control Goods Movements Goods Receipt


Enter the information as shown above, then click on the Adopt icon ( ), which will produce the following screen:


Enter movement type 101Search for your orderEnter Plant ##PTEnter Stor. location 200 (production)Then click on the Adopt icon


click on the save icon ( ) and the following message should appear:

1.9 Create Production Order for NRG-C Bars

Repeat the following steps for the first planned order for ## NRG-C bars:

1. Change the planned order into a production order.2. Perform goods issue: ## Dough NRG-C, 500 lb., from Storage Location 2003. Enter confirmation of production of 7 cases of NRG-C bars4. Enter goods receipt for production of 7 cases, into storage location 300

Review the results using the Stock/Requirements list:


Click on the save icon


You should now have the 7 cases that were produced available for consumption.

Print a copy of the Stock/Requirements list for ## NRG-C to hand in


Available quantity is now 7 cases