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Cuyahoga Falls City Schools
District Leadership TeamJanuary 31, 2014
Agenda/Outcomes• Review data and analysis from last DLT Meeting• Analyze progress on winter iReady data• Compare BLT and Teacher-based Team (TBT)
intent • Become more proficient in the 5-step process by
reviewing TBT protocol• Practice using the TBT protocol around student
data• Gain a greater understanding of the connections
between TBTs and our other work
Future work and expectations…
• February 4 – Administrative Council – Instructional; 9:15 a.m. at Price- common formative assessment activity
• February 5 – ERW; Facilitate formative assessment activity with staff members
• February 14 - Waiver Day; BLT members demonstrate and facilitate use of TBT protocol for rest of staff
DLT Meeting Review from 10/14/2013
• Step 1. Collected and Charted iReady Data• Step 2. Analyzed district benchmark iReady data
– Identified strengths• Phonics• High Frequency Words
– Identified weaknesses• Vocabulary• Informational Text
• Step 3. Established shared expectations– Suggested building strategies: Daily 5, SQ3R, Text Immersion
• Step 4. Implement change (Sept. – Jan.)• Step 5. Collect, chart and analyze post data (today)
DLT Meeting – 1/31/13Step 5. Review benchmark to mid-year iReady data
Overall Reading LevelGrade Level % of Students Below level
Benchmark% of Students Below level
Mid-year
K 47% 10%
1 38% 12%
2 50% 21%
3 45% 23%
4 63% 44%
5 65% 49%
6 57% 49%
7 62% 55%
8 62% 51%
9 65% Not Assessed Yet
DLT Meeting – 1/31/13
Grade Level % of Students Below levelBenchmark
% of Students Below level Mid-year
K 24% 15%
1 40% 31%
2 60% 32%
3 57% 37%
4 68% 49%
5 70% 53%
6 61% 57%
7 67% 59%
8 63% 52%
9 63% Not Assessed Yet
Comprehension: Informational Text
Step 5. (continued) Discuss with your BLT:
What was the overall effect of the adaptation?
What adaptations (instructional strategies) do we want to do more of, start doing, and stop doing?
BLT Protocol
How is the use of the BLT protocol working so far?•In building groups identify Advantages, Areas of growth, and Suggestions (10 minutes)•Share out (10 minutes)
Differences between BLTs and TBTs
• Building Leadership Teams– Review building
benchmark data (iReady, OAA, OGT)
– Decide, collect data and check effectiveness on building-level strategies
– Identify effective teacher-level strategies for replication
• Teacher-based Teams– Review student work
and/or classroom data (formative assessment)
– Decide and commit to classroom strategies
– Collect data and check effectiveness on classroom strategies
The Ohio 5-Step
Process:A Cycle of
Inquiry
Cuyahoga Falls - OIP
• Each team works interdependently with others
• The TBTs are the largest for a reason– Capacity– Importance– Closest to instruction
• Communication is critical among teams
TBT Protocol
• Process– Understand the 5 step
process for teacher teams
– Gain an understanding of the collaborative dialogue teachers should be having around student data
• Form– Understand how the
actual TBT form works– Learn where to get the
TBT form and how it makes your team work more efficient
Goals of the Cuyahoga FallsTBT Protocol
• Simplify data collection for teachers
• Focus on instructional strategies and professional dialogue
• Clear up misconceptions about the 5 step process
• Improve classroom instruction in every Cuyahoga Falls classroom through collaborative inquiry
TBT protocol Review -Roles and Dates
Date of 1st meeting: Pre-test Data Steps 1-4
Date of 2nd meeting: Post-test Data Step 5
It will be helpful to keep the roles consistent through a TBT cycle, but that is a team decision. If you have a strong team member it is not necessary to rotate roles.
TBT Protocol Review - Assigning Roles and Stating Definition of Proficient for
the Standard
These two items are determined when the Common Formative Assessment is created . This occurs outside the formal TBT Process, but is critical to getting to the instructional strategies in step 3. As a team discuss what you expect the students to know and be able to do at the Proficient level per your assessment.
TBT Protocol Review -STEP 1The new form is an active Excel spreadsheet that will automatically calculate percentages for you in order to save time.
This error message will show until actual data is entered. There is nothing wrong with the spreadsheet. It merely indicates you are working with a live spreadsheet formula.
TBT Protocol Review –Performance Groups in STEP 1
It should be noted that in the form there are only two performance groups that are tracked after your team has given the pre-test.
TBT Protocol Review - STEP 2
The Strengths and Weaknesses boxes will expand when you type into them
This is intended to determine what students knew or didn’t know when they took the Common Formative Assessment
This section DOES NOT require an item analysis of every question on the assessment.
STEP 3- Instructional Strategy vs. Activity
Here is where teams should spend most of their time during the TBT meeting. An instructional strategy is
chosen that the team agrees to use in teaching students in each of the performance levels. It should
be noted that teachers only commit to using the same instructional strategy. They can use a variety of
different activities that support the instructional strategy in their classrooms .
TBT Protocol Review – Strategy vs. Activity
Step 3: Determine rigor, relevance, strategies and activities
• Rigor – Bloom’s Taxonomy• Relevance – Depth of application• Strategies – Marzano/ CF Toolkit• Activities – CF Toolkit /Model Curriculum
TBT Protocol Review – Step 3
Rigor - Level of Bloom’s
TBT Protocol Review
TBT Protocol Review
Strategies - Marzano’s 9TBT Protocol Review
Activities - Model Curriculumhttp://www.ode.state.oh.us/GD/Templates/Pages/ODE/ODEDetail.aspx?page=3&TopicRelationID=1696&ContentID=83819&Content=136599
Model Curriculum•Kindergarten•Grade 1•Grade 2•Grade 3•Grade 4•Grade 5•Grade 6•Grade 7•Grade 8•Grades 9-10•Grades 11-12
TBT Protocol Review – Step 3
TBT Protocol Review –STEP 3- Proficient Outcome
Remember this is transferred from the definition of proficient box on the front page of the form. This box should not require discussion. Press Alt + Enter in order to not leave the text box.
TBT Protocol Review STEP 3- Advance Outcome
In Step 3 the team begins to differentiate for instruction. Here the team needs to determine what students who are already proficient on the pre-assessment will need to know and be able to do to become advanced on the post-assessment.
TBT Protocol ReviewSTEP 3- S.M.A.R.T. Goals
SMART goals will automatically fill from the data entered in Step 1. Remember the goal is 100 percent proficient or advanced. Teachers will need to set a date for when they want to achieve their goals.
STEP 4- Questions for Reflection
This box will expand as the team types in their reflection on how and when they will implement the agreed instructional strategies. Not all of the questions have to be addressed at each meeting.
TBT Protocol ReviewStep -4 Questions for Reflection
STEP 5- Chart and Collect Data
This is where teams can assess how close they were to meeting their S.M.A.R.T Goals.
Here teams can provide information to their BLT about support needed.
TBT Protocol ReviewStep 5 – Chart & Collect Data
Let’s Practice
• Teacher-based Team practice
Your Turn
• A team member needs to access the CF TBT protocol from the ‘S’ drive in the T & L folder under DLT.
• BLT needs to use information provided to complete steps #1-5 of the TBT protocol (electronically).
• Handouts:-Standard to be reviewed-Formative Assessment (pre & post)-Student Data (pre & post)-Specific class strengths and weaknesses
Why is this work so important?
• Clearly outlines what is quality collaboration • Aligns with high achieving schools and
teacher-team research• Builds systems and structure for current
initiatives as opposed to “flavor of the month”
Links to other work
• Teachers understanding of Common Core/state standards
• Match rigor of instruction to assessment
• Instructional technology practices
• Formative assessment • OTES
The OIP and OTES are aligned!
Connections between the important work
OIP Goals• Improve classroom
instruction• Teachers collaborating are
making instructional decisions based on formative assessment
OTES Goals• Improve classroom
instruction• A teacher’s instructional
planning and assessment reflects alignment to standards, collaborative practice, and formative practices
From here…
• February 4 – Administrative Council – instructional; 9:15 a.m. at Price- formative assessment activity
• February 5 – ERW; Facilitate formative assessment activity with staff members
• February 14 - Waiver Day; BLT members demonstrate and facilitate use of TBT protocol
Waiver Day2-14-2014
• All in your buildings!– Opening message on day and the related activities– Overview of Teacher-based Teams – importance &
connections to other work– TBT practice activity led by principal and trained
BLT members for all teachers– Formative assessment with teams or individual
teachers– Exit survey online at completion of day
Thanks!
• For your attention to our work today• For being leaders in each of your buildings• For helping the students of Cuyahoga Falls be
successful by our collaborative work as professionals