CWW Handbook 2012-2013

CWW HANDBOOK2012-2013

CNG

ACTIVITIES

OFFICE OFATHLETICS &CO-CURRICULAR

CNG Director Dr. Eric Habegger [email protected]

High School Principal Ms. Shaysann Kaun [email protected]

Middle School Principal Dr. Bob Imholt [email protected]

Elementary School Principal Ms. Julie Hunt [email protected]

Primary School Principal Mr. Tom Spence [email protected]

Athletics&Co-Curricular Mr. Jonathan Chenier Activitie’s Director [email protected]

CWW & EFT’s Director Ms. María Paula Soto [email protected]

ISO 9001

Certificado No FC-5898-1

TABLE OF CONTENTS

CWW Dates 4

Vision and Philosophy of the Classroom Without Walls 5(CWW) Program at CNG

Policies and Guidelines 6

Safety Procedures Criteria 7

Terms and Conditions of CWW Payment Plan 8

Safety and Behavior Expectations 10

Registration Form for Overnight Trips 13

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GRADE LEVEL DESTINATION DATE(S) OF TRIP OPERATOR TRIP LEADER

K4 La María - Cajica April 12 Bluefields Stella Pacheco

K5 Los Laureles - Tabio April 11 Bluefields Patty Beltran

1st Santa Ana - La Calera April 10 Bluefields María Clara Gómez

2nd Nemocón April 9 Bluefields Juli Borrero

3rd TBD February 7 TBD Brian Teinert

4th TBD February 27 TBD Tara Caslick

5th Villa De Leyva January 21 -24 Zambo Courtney Forman

6th Coffee Region February 4 - 8 Zambo Gabriel Ruiz

7th Santander February 4 - 8 Zambo Kim Oldaker

8th Golfo De Morrosquillo February 4 - 9 Zambo German Amaya

9th Amazonas Feb. 24 - March 2 Zambo Chandler Patton

10th

Group ACiudad Perdida Feb. 23 – 28 Zambo

Zach Harper

Humberto Salazar

10th

Group BCiudad Perdida Feb. 24 – March 1 Zambo

Zach Harper

Humberto Salazar

11th Peru Feb. 22 – March 2 Bluefields

Chico Navarro

Susana Castellanos

Hans Zeller

12th Sailing Feb. 22 - March 2 BluefieldsTrevor Todd

Sherry Sullivan

CWW PROGRAM 2012 - 2013

VISION AND PHILOSOPHY OFTHE CLASSROOM WITHOUT WALLS (CWW)

PROGRAM AT CNG2012 - 2013

Classroom Without Walls(CWW) is an experiential learning program intended to give students outside of the classroom learning opportunities. Students will be able to engage in educational field trips which take place in Bogotá, its suburbs, the various regions of Colombia, and foreign countries.

At CNG we envision CWW as part of our formal curriculum, therefore all CNG students, from K4-12th grade, are encouraged to participate. All CWW trips have been aligned directly with the school’s cur-riculum and instructional programs. As a result we have developed specific learning targets and as-sessments.

Aims of the CWW Program:

• Ensure that all destinations address the emotional, cognitive, and physical needs of the students at each grade level.

• Provide students with the opportunity to learn outside of the daily classroom, thus allowing them to use their prior knowledge and make connections between disciplines and the real world.

• Ensure that all trips are educational and are directly aligned with CNG’s curriculum.

• Promote a stronger sense of Community between students and faculty.

• Promote personal growth, maturity, and inter-personal relationships in all students.

• Provide students an increased sense of independence and responsibility.

• Promote a deeper understanding of Colombia’s culture, history and geography; exposure to people and culture from other countries; and a sense of environmental responsibility and awareness.

• Ensure that all CNG students understand that they are expected to play an active part in service learning activities and view these as an essential part of their education.

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POLICIES AND GUIDELINES

1. All destinations of the CWW trips must be presented to the CNG Director at the beginning of the school year for approval.

2. All CWW Trips must be approved by the Director, Principals, and the Office of Athletics & Co-Curricular Activities.

3. No staff member may promote or organize a trip unless prior approval has been obtained.

4. All CWW Trips must have an academic component SBSC (Standards, Benchmarks and Specific Content) and be directly aligned to CNG’s curriculum.

5. All CWW Trips must have an explicit Service-Learning activity.

6. CWW Policies and guidelines as stated in the CWW Handbook must be followed by administrators, teaching staff, parents, and students.

7. The CWW Program encourages all students to participate.

8. All CWW trips must be led and accompanied by CNG staff member(s) as well as a pre-approved Outdoor Education Company (O.E.C.), and/or educational tour company. CNG reserves the right to add additional Outdoor Education Companies and/or Travel Agencies throughout the school year, as long as they comply with CNG’s safety and security requirements.

9. All CWW trips must be led by a CNG staff member who will be appointed by the School Principal. The CWW trip leader´s responsibility will be to work with the Outdoor Education Company in structuring the Program and ensuring that it fulfills the requirements as stated in the CWW handbook.

10. All staff members attending a CWW trip as chaperones must have a valid CPR and First Aid Training Cer-tificate

11. All travel arrangements will be done between the Office of Athletics & Co-Curricular Activities and the Out-door Education Company (O.E.C.), travel agency, and /or educational tour company.

12. All families must follow the guidelines included in the CWW Handbook. All forms must be filled out and the Payment Procedure must be closely followed. The Payment Procedures will be strictly enforced as stated for all educational costs and defined by CNG’s Finance Department.

13. The Office of Athletics & Co-Curricular Activities, administrators, and staff members will consider the cost to families, the security and safety of students, and the academic and social component of all trips. All CWW trips must include a detailed risk analysis of all activities included within the Program.

14. Overnight and extensive field trips will begin at the Elementary School level.

15. As stipulated by CNG’s Board of Directors, all CWW International Trips must take place within the Americas region. International field trips will only be offered to 11th and 12th grade High School students and must be approved by CNG’s Board of Directors.

16. All students will be required to adhere to the School’s policy regarding behavior when participating in the CWW Program. While on a CWW trip, all students must remain at all times under CNG’s staff supervision. CNG students must leave from CNG and return to CNG. No exceptions will be made.

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SAFETY PROCEDURES CRITERIA

The nature and purpose of specific CWW trips may expose students to a degree of risk not typical of the regular on-campus setting. Since trips which involve travel, physical activity, and exploration are not risk free, all trips are subject to a risk and safety assessment. The following criteria have been established in order to assess and minimize the potential risks associated with CWW trips. All trips are subject to the following:

1. The Athletics & Co-Curricular Activities Office will ensure that the Risk Management Plan as specified within the ISO 9001 Quality Management Policy is implemented for all CWW trips in coordination with the desig-nated Outdoor Education Company.

2. The designated Outdoor Education Company will carry out a Risk Analysis for all the activities planned throughout the trip. This document will be provided to the Office of Athletics & Co-Curricular Activities prior to the trip.

3. A Medical Doctor and /or Paramedic must accompany all CWW trips. These professional personnel will be provided by the Outdoor Education Company.

4. All air and land travel arrangement will be done directly by the Office of Athletics & Co-Curricular Activities in conjunction with a travel agency and the designated Outdoor Education Company. The service providers must comply with the safety and security requirements required by CNG.

5. All CWW participants must have health insurance coverage.

6. Activities which require rigorous physical exercise or special skills may require mandatory pre-course train-ing or assessment.

7. Prior to departure, review of student health records shall be conducted. Parents will be required to inform trip sponsors of any special health related issues regarding their child(ren).

8. Access to emergency medical care, communication channels, travel conditions, and evacuation procedures must be confirmed for all trips. Such information must be communicated to all participants and parents prior to departure. All U.S. Embassy Students must obtain security clearance by the United States Embassy in Colombia prior to the trip.

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CNGOffice of Athletics & Co-Curricular Activities

TERMS AND CONDITIONS OF CWW PAYMENT PLAN

R-CWW-02September 20, 2012

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Colegio Nueva Granada envisions the Classroom Without Walls Program as part of the curricu-lum. As a result, CNG encourages all students to participate in the CWW Program.

The families, who have registered for a specific trip, will be envoiced through our designated intermediary:

CWW Payment Policies:

• All Families are expected to pay the corresponding amount by the due date established by the designated intermediary.

• Students whose families do not pay on time will be removed from the trip roster.

• The Payment Deadline will be strictly enforced. No exceptions will be made.

• Scholarships: CNG encourages all CNG students to participate in the CWW Program. If a family needs financial assistance with the trip cost, the Request for Scholarship Form must be filled out and given to the Office of Athletics & Co-Curricular Activities two weeks before the registration dead line. A committe formed by CNG administrators will review each application.

ISO 9001



TERMS AND CONDITIONS OF CWW PAYMENT PLAN


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Cancellation Policy for CWW Trips

Once a Family indicates in the Registration Form for Overnight Trips that the student will participate in the CWW trip, this family will be invoiced for the total cost of the trip.

In the event that a family has to cancel a sutudent’s participation on the trip due to unforeseen circumstances, the following Cancellation Policy for the land portion of the total cost will apply. This policy takes into consideration the costs incured long before the trips take place. CNG makes reservations based on the number of students registered for a trip.

Cancellations will be effective on the date a written notice is received via Fax or e-mail in the Office of Athletics & Co-Curricular Activities ([email protected] – FAX: 212-3511 ext. 102). Cancellation refunds can only be made through the designated intermediary.

FOR LAND PORTION:

TIME FRAME PERCENTAGE OF LAND PORTION REIMBURSED

30 days or more before Departure date 80%29 to 15 days before Departure date 50%14 to 8 days before Departure date 25%8 days or less before Departure date No refund will be issued

CNG reserves the right to cancel or reschedule any CWW trip due to acts of nature, security conditions, insufficient number of participants, or unforeseen circumstances that would hinder a safe execution of a trip. If CNG cannot offer an alternative trip, the designated intermediary will refund 100% of the monies paid.

FOR AIR PORTION:

If the CWW trip requires air transportation, the cost of the ticket will be reimbursed according to the Policy stipulated by the airline with which CNG made the travel arrangements. Any fine charged for reimbursement will be paid by the Family.

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SAFETY AND BEHAVIOR EXPECTATIONSR-CWW-05

September 20, 2012Versión 5

All CNG students are required to adhere to the rules specified below. As representatives and ambas-sadors of CNG, student actions and decorum reflect not just upon us, but also on our school and greater community.

All school rules will be in effect at all times as stated in the Honor Code and Disciplinary Policy section

of the CNG Handbook.

Student rules and expectations:

1. Students are expected to demonstrate respectful, polite, and courteous behavior

at all times.

2. Students are not allowed to possess or drink alcohol.

3. Students are not allowed to possess or smoke tobacco.

4. Students are not allowed to use or possess drugs.

5. Students are not allowed to cause harm or injury to themselves or to another person.

6. Students are not allowed to jeopardize the security of an individual or the group.

7. Students are required to observe the rules and regulations of all hotels, sites, and transportation companies used during the trip.

8. Students are not permitted to leave the room or use the phone after curfew.

9. Students are not permitted at any time to enter the rooms of members of the opposite sex.

10. Students must report any medical situation (either personal or of a classmate) to the CNG staff and /or staff member from the accompanying company immediately, regardless of how minor.

11. Students must remain with their group at all times.

12. Students who take any valuable personal items on the trip do so at their own risk. Neither CNG nor the chap-erones are responsible for lost or stolen items.

13. Students who decide to swim or dive may only do so under adult supervision and in designated areas. Stu-dents are required to wear a life jacket at all times during water-related activities.

14. Students on Probationary Behavior Status (MS and HS students) will be monitored by accompanying staff and must adhere to the above regulations as well as the regulations detailed in the Probationary Behavior Status Contract.

15. The above rules apply to all CNG outings, but additional rules may apply in certain trips and will be commu-nicated.

Students who fail to abide by these behavior expectations, may be sent home at their parents’ expense and will receive disciplinary referrals upon their return to school. Each case will be handled independently and according to the specific situation as determined by CNG Administration.

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ISO 9001


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REGISTRATION FORM FOR OVERNIGHT TRIPSPlease fill out completely, sign, detach, and staple together.

This form must be returned to school.

NOTES

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REGISTRATION FORM FOR OVERNIGHT TRIPS


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TO BE COMPLETED BY PARENT(S) OF STUDENT ATTENDING TRIP. ONE PER STUDENT.

Name of Student: Age: Grade: Sex: Birthdate: Country of Origin: Registro civil # Tarjeta de Identidad # Passport # Blood Type:Destination: Address: Home Phone:

Father’s Name: Phone #s: Home: Office: Cell Phone: E-mail Address:

Mother’s Name: Phone #s: Home: Office: Cell Phone: E-mail Address:

Emergency Contact Name (different from parents): Phone #: Cell #:

MEDICAL AND ESSENTIAL INFORMATIONThe Information that you will provide us will be confidential. It will be used by CNG Nursing Department and the Outdoor Education Company that will lead the trip. Please be as precise as possible in order to guarantee a safe and healthy experience for your child.

1. Personal Medical History a. Is your child currently being treated by a Medical Doctor and/or Psychiatrist?

Yes Date Treatment began: (Day/month/year) No Name of Doctor: Phone Numbers: Please briefly describe the treatment currently being received by your child:

Please list the medication and doses currently being administered to your child:

Medication 1: Dosage: Medication 2: Dosage: Medication 3: Dosage:

Other:

Has your child been hospitalized during the last year? Yes No

If Yes, please state reason:

Please detach these last two pages and

staple here.

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ISO 9001





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2. Allergies

a. Is your child allergic to any medication? Yes No Specify: b. Is your child allergic to insect bites? Yes No Specify: c. Is your child allergic to and environmental element? Yes No Specify: d. Is your child allergic to any food? Yes No Specify: e. Other Yes No Specify:

Please include as much details as possible in reference to reaction and treatment:

3. Medical Conditions

Please indicate if your child has suffered, or is currently suffering, from any of the following medical conditions:

Respiratory problems, Asthma Yes No Specify Gastrointestinal problems Yes No Specify Hepatitis or liver diseases Yes No Specify Sight, hearing or speaking problems Yes No Specify Muscular, bone or joint problems Yes No Specify Neurological problems, Epilepsy, Seizures Yes No Specify Depression or anxiety problems Yes No Specify Eating disorders Yes No Specify Diabetes, Thyroids, tumors Yes No Specify Other: Further details:

Physical Fitness: Does your child regularly practice a sport? Excellent Yes No Specify sport? Good Poor

Your child’s swimming ability: Please check the correct statement. A little bit in calm waters Good in calm waters Very well, even with water flow

Does your child have a dietary restriction? Yes No If so, please explain:

Immunizations: Tetanus Yes No Yellow Fever Yes No Date:

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4. Additional Information

If you would like CNG and the Outdoor Education Company to have additional information about your child, or you would like to provide us with special recommendations, please feel free to attach an additional page for this purpose.

HEALTH INSURANCE INFORMATION

Please attach a copy of your child’s insurance card front and back to this form.

Your child will be covered by CNG’s student health insurance, STUDENTE SICURO, from GRUPO GENERALI COLOMBIA VIDA. This policy offers a maximum coverage of up to $9.000.000 pesos. (as per Policy Aug. 31/12 - Aug. 31/13).

We recommend however, that your child be covered by an EPS or by a prepaid insurance company. Please make sure your child takes with him/her the insurance card.

EPS coverage: Insurance Carrier and Plan Name (Medicina Prepagada): Policy Number: Policy Holder: Relationship to student: Contact information of insurance company:

MEDICAL RELEASE

In the event of an emergency, I hereby authorize an adult leader of this activity to act as agent for me to consent to any medical, dental, or surgical treatment and care deemed necessary by a licensed medical professional. I expect to be notified as soon as possible. I acknowledge that I am financially responsible for any emergency medical or dental costs.

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PARENTAL AUTHORIZATION AND ACKNOWLEDGEMENT OF RISKS

Although I understand that CNG attempts to take all necessary precautions regarding safety and security, • I understand that participation in this field trip is voluntary, and all risks related to this trip are freely and volun-

tarily assumed by my son/daughter and me.• I also understand that the trip may include various outdoor and adventure activities and that the participation in

any of these activities will expose my child to some risk of injury. • I have ensured that my son/daughter understands that it is important for his/her safety, and for the safety of the

group, that any roles and any instructions by CNG’s and/or accompanying company’s staff are obeyed.• If there is a particular medical problem with my child of which CNG should be made aware of, I have so indi-

cated in the Medical and Essential Information section.• I understand and agree that my child may, during part or all of the trip, travel by private vehicle, and I hereby

agree to waive any and all claims of any sort or nature I may have against the owner and/or driver of any such private transportation for any personal injury.

• I agree not to hold CNG and its employees, liable for any loss or damage caused to my son/daughter derived from my child’s participation in this trip.

I hereby agree not to hold CNG and its employees O.E.C. liable for:

1. Any expense or loss in respect of personal injury to my son/daughter/ward derived from my child´s participation in this trip, which is not the result of any negligent act or willful default of any employee, O.E.C. or agent of CNG; and

2. Any other loss or damage caused to my son/daughter/ward howsoever occasioned.

By my/our signature(s) I/we affirm that:

1. We have filled in completely the Registration Form for Overnight Trips R-CWW-02 and have provided the contact information.

2. We have carefully filled out the Medical and Essential Information section.

3. We have provided the Health Insurance Information, have read, fully understand and accept the terms, condi-tions and releases of the Medical Release.

4. We have read and fully understand the Terms and Conditions of the CWW Payment Plan R-CWW-06

5. We have read with our child, fully understand and accept the Safety and Behavior Expectations R-CWW-05

6. We have read and fully understand the Parental Authorization and Acknowledgement of Risks.

Name of Student: Grade: Trip Destination: Student(s) Signature(s):Name of Parent(s):Parent(s) Signature(s):Date:

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Documents

CWW Handbook 2012-2013