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CYS Fiscal Management Training Writing Competitive Grant Proposals. Writing Competitive Grant Proposals Welcome !. CYS Fiscal Management Training Writing Competitive Grant Proposals. OVERVIEW Public and Private Grants. CYS Fiscal Management Training Writing Competitive Grant Proposals. - PowerPoint PPT Presentation
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CYS Fiscal Management Training Writing Competitive Grant Proposals
Writing Competitive
Grant Proposals
Welcome !
CYS Fiscal Management Training Writing Competitive Grant Proposals
OVERVIEW
Public and Private Grants
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Federal Grants: Use of Funds (Non-Profits)
• OMB Circular A-110 (Uniform Admin Req.)http://www.whitehouse.gov/omb/circulars/a110/a110.html
• Cost Principles for Non-Profit Organizations http://www.whitehouse.gov/omb/circulars/a122/a122_2004.html
• Audits of States, Local Gov, and Non-Profit Orgs http://www.whitehouse.gov/omb/circulars/a133/a133.html
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Federal Grants: Rule Against Supplanting
Federal funds must be used to supplement existing funds for program activities and must not replace those funds that have been appropriated for the same purpose.
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Federal Grants: Miscellaneous Considerations
• Life of Funds (3 – 4 years after appropriation)
• May Involve MBE/WBE, EEOP, Environmental Requirements
• Federal Approval of Indirect Cost Rate
• Typically Involves Both Fiscal and Programmatic Reporting
• May Involve Intensive Audits (GAO)
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Foundation Types:
• Independent
• Corporate
• Family
• Operating
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Public Charities:
• Community Foundations
• Corporate Giving Programs
• Churches
• Medical Research (Hospitals, Universities)
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Private Application Process:
• See individual guidelines
• On-line eligibility test
• Letter of Inquiry (2-3 pages)
• Invitation from foundation to apply
• Electronic submission
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
PROPOSAL OVERVIEW
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Statement of the Problem
Need for Assistance
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
• “Clearly identify the physical, economic, social, financial, and/or other problems requiring a solution.”
• Use demographics and statistics to support your identification of the problem. These should be as recent and as local as possible.
• Use scholarly/ policy research to support both the identification of the problem/ how your program will meet the need.
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
• Draw a logical connection between your organization and the problem to be solved.
• Outline your agency’s history: working within the community working with the targeted populationworking with similar programs
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
• Indicate how proposed project
will build on past work
what past work has been
what needs remain to be addressed
• Argue how proposed project will address need and why likely to succeed
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Argument Strategies
•Use examples
•Use risk indicators,draw comparisons
•Use academic and policy center papers to support your identification of the problem, your
program design, your likely results
•Use tables, charts, and maps
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
GOALS and OBJECTIVES
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Goal: General statement of what you hope to accomplish in addressing the identified need
Two Basic Components:
• Who will be affected
• What will change as a result of the program
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Objective: The resulting change
SMART …
SpecificMeasurable
AttainableRealistic
Time-Bound
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Goals
Poor: Child care staff will be more informed about early childhood development issues
Better: Child care staff will be able to recognize and report signs of early childhood developmental delays
Best: Child care staff will be trained in basic principles of early childhood development to enable them to
recognize and report suspected cases of developmental delays to special needs staff
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Objectives
Our agency will partner with the University of Chicago’s School of Social Service Administration to design a 3-day training program specifically tailored for child care staff and focused on recognizing signs of early childhood developmental delays
Over the one-year project period, 50% of all child care staff will receive basic training in the recognition of developmental delays among pre-school children as well as training on the protocol for reporting suspected cases to special needs staff
During the first six months of the program, identified cases of developmental delays will increase by 10%
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Goals
and
Objectives
Outcomes
and
Impacts
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
PROGRAM STRATEGY
ACTION PLAN: A set of activities that help to determine the methods and resources needed to reach goals
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
EVERY ACTION GOAL/OBJ
EVERY ACTION BUDGET
EVERY ACTION STAFF
EVERY ACTION MISSION
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
EVALUATION PLAN
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Measuring Program Performance:
• Measure your accomplishments (outcomes) toward meeting your objectives.
• Identify and plan for gathering data pertinent to each objective.
• Data findings may inform/alter program strategies.
• Documentation of outcomes may build case for additional funding.
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
How Do You Measure Performance?
OUTCOMES
• Indicators of performance
• Program inputs and resources
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Performance Measures
Goal: To deter youth from gang related activity and gun violence.
Objective: Staff will provide youth intervention services that will offer safe places for youth interaction and support adult supervised activities.
Performance Measures• Duration of services• Frequency of services• Youth participation• Youth arrest rates
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
BUDGET OVERVIEW
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
First Things First… Consider the Following:
• The Long Haul (It is safer not to anticipate that the income from the grant will be the sole source of support for your program)
• Use and Restrictions (Are all budgeted items allowable? Are matching funds required?)
• The True Cost (implementation, administration, phase-down – your local resources)
• Accounting Systems (fiscal reporting, audit trails)
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Other Considerations…
• Inflationary Costs (salaries, rent, utilities, insurance)
• Consistency with Proposal Narrative
• Consistency with Past Practice and Organizational Parameters
• Consistency with the Field
• Not Currently Funded
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Passing the Snicker Test
• Obvious Placeholders
• Calculations
• High Overhead Costs / Low Program Costs
• Suggests Dependency on Continued Funding
• Errors and Inconsistencies
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Sample Budget(Note: Use the budget categories and forms provided by the funder)
Budget Line Description Cost
Personnel Administrative Assistant @ 1,750 monthly X 7 months X 2 positions
$24,500
Equipment 2 Computer Workstations @ $1,450 and 2 Printers @ $650
$4,200
Supplies 6 Printer Cartridges @ $95 and miscellaneous office supplies @ $350
$920
Travel Client Transportation (200 miles weekly X 28 weeks X .43 per mile)
$2,408
Total Costs $32,028
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
WRITING TIPS
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
DON’TS
• Avoid adjectives• Avoid adverbs• Avoid clichés• Avoid jargon
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
DOs• Keep the audience in mind
• Use spell check and grammar check• Use simple constructions
• Use topic sentences• Use examples• Use citations
• SHOW DON’T TELL
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
Citation Guidelines
APA Style (American Psychological Association)
Footnote (at the end of the sentence, outside the period):
Author Last Name, Author First Initial. (Date of Publication). Title of Publication. Place of Publication: Publisher.
Frey, W. (2005). Diversity Spreads Out: Metropolitan Shifts in Hispanic, Asian and Black Populations Since 2000. Washington DC: Brookings Institution, Metropolitan Policy Program.
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
• Reader should be able to use citation to find source;
• Be consistent;• Italics for free-standing publication title,
quotations for piece of larger whole.• Use “Ibid.”
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
BREAKOUT SESSION
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
CYS Fiscal Management TrainingWriting Competitive Grant Proposals
CYS Fiscal Management TrainingWriting Competitive Grant Proposals