Upload
vuongthuan
View
214
Download
0
Embed Size (px)
Citation preview
1
Grant Agreement number: 2246644Project acronym: PRO-IDEAL PLUSProject title: PROmotion of an ICT Dialogue between Europe and America Latina – extension towards Mexico, Colombia, Cuba, Costa RicaDue date: 01/11/2010 Actual date: 25/11/2010Document Author/s: INMARK / EMFVersion: 1.0Dissemination level: PUStatus: Updated Version
D.3.3 - Coaching modules adapted for new participative methodology
2
TABLE OF CONTENTS
Introduction:…………………………………………………………………………………………….03
Module 1: Basic understanding of the EU funding rules for ICT projects ……….…04
Module 2: Understanding “Eurojargon”………………………………………..………………18
Module 3: International cooperation in ICT research: opportunities for Latin America participants …….…………………………………………………….………27
Module 4: Building ICT Projects. Getting through the maze….…………………..……34
Module 5: Project idea questionnaire and assessment ………………….………………50
Module 6: Practical steps to a successful proposal……….……………….………………61
Module 7: How are project proposals evaluated? ……………..………….………………82
Module 8: Self-Assessment Test 1 and 2……….……………….………….……………….95
Annex: Test 1 and 2 for Module 8………………...……………………………………………104
Page
3
Introduction:
This deliverable is an update of the coaching modules designed for awareness raising and coaching courses of the PRO-IDEAL project. This material has been using by the partners in different projects meetings and face to face events, adapting the information depending on the nature, activities and objectives of the event.
Also these coaching modules are available online at the training session of the PRO-IDEAL platform http://www.pro-ideal.eu/training, as support to participants after interactive workshops and other project events related to ICT proposals building.
4
Project: PROmotion of an ICT Dialogue between Europe and America Latina
– extension towards Mexico, Colombia, Cuba, Costa Rica
MODULE 1: Basic understanding of the EU funding
rules for ICT projects
5
Objectives:
• ICT in FP7• FP7 structure and specific programmes.• ICT Work Programmes: priorities for the calls for proposals.• Participating in ICT research: the rules of the game: implementation of calls,
funding schemes and rules.
Topics Covered:
• Provide an overview of FP7-ICT programme.• Understand the functioning of ICT programme.• Understand the participation rules in European ICT research.• Discover the existing resources for ICT research.
MODULE 1: Basic understanding of the EU funding rules for ICT projects
6
• ICT - Information and Communication Technologies - is a Theme
for research and development under the programme “Cooperation”
implementing the Seventh Framework Programme (2007-2013)
• FP7 is the main EU instrument supporting R&D
• Total budget: over € 50 billion. Most part is spent on grants to
research actors all over Europe and beyond
• Grants determined on the basis of calls for proposals and a peer
review process
1.1 ICT in FP7
MODULE 1: Basic understanding of the EU funding rules for ICT projects
7
1. Health2. Food, Agriculture and Biotechnology3. Information and Communications
Technologies4. Nanosciences, Nanotechnologies,
Materials and new Production Technologies
5. Energy6. Environment (including climate change)7. Transport (including aeronautics)8. Socio-economic sciences and Humanities9. Space10.Security.
• Frontier research/ ‘basic research’ activities
• Initial Training Networks - Marie Curie• Life-long training and career
development – individuals fellowship• Industry academia pathways• International dimension – outgoing and
incoming fellowships• Specific actions – excellence awards
• Research infrastructures • Research for the benefit of
SMEs • Regions of knowledge • Research potential of
Convergence Regions • Science in society • Support to the coherent
development of research policies
• International cooperation
• Non-nuclear research
1.2 FP7 Research areas and activities
• Fusion energy• Nuclear fission & radiation
protection
MODULE 1: Basic understanding of the EU funding rules for ICT projects
8
The Cooperation programme is the core of FP7. It fosters collaborative research across Europe and other partner countries in a number of key thematic areas:
• health• food• agriculture and fisheries• biotechnology• Information and Communications Technologies - ICT• nano-sciences, nanotechnologies, materials and new production technologies• energy; environment (including climate change)• transport (including aeronautics)• socio-economic sciences and the humanities• space and security.
1.3 FP7 Cooperation Programme
MODULE 1: Basic understanding of the EU funding rules for ICT projects
9
Total Cooperation budget: 32.365 mill. Euro
1.4 FP7 Cooperation & ICT budget
MODULE 1: Basic understanding of the EU funding rules for ICT projects
10
• ICT Work Programme• The WP defines the priorities for calls
for proposals • The work programme is updated on a
regular basis
• WP Structure: Focus on a limited set of:• Challenges (8 RTD challenges)
• Research Objectives• Target Outcomes
1.5 ICT Work Programme
MODULE 1: Basic understanding of the EU funding rules for ICT projects
11
1.6 ICT Work Programme 2011 Priorities
MODULE 1: Basic understanding of the EU funding rules for ICT projects
ICT for socio-economic challenges
Futu
re &
Em
ergi
ng
Tech
nolo
gies
(FE
T)
2. Cognitive Systems and Robotics
1. Network and Service Infrastructures
3. Component and Systems
Basi
c IC
T te
chno
logi
es &
in
fras
truc
ture
s
4. Digital Content and Languages
5. ICT for Health, Ageing, Inclusion & Gov.
6. ICT for Lower-Carbon Economy
7. ICT for Manufac. & Enterprise
8. ICT for Learning & Cultural
Resources
International cooperation, Cooperation in an enlarged Europe, Pre-commercial Procurement
12
• Basic principle of funding in FP7-ICT is co-financing.
• The maximum EC contribution depends on the funding scheme, the legal status of the participants and the type of activity.
• The standard reimbursement rate for R&D activities is 50% of the eligible costs
• and up to 75% of the eligible costs for non-profit public bodies, SMEs, research organisations, higher education establishments
• For demonstration activities: 50% of the eligible costs.
• For other activities (consortium management, networking, training, coordination, dissemination etc.): up to 100% of the eligible costs
1.7 Funding rules
MODULE 1: Basic understanding of the EU funding rules for ICT projects
13
Call title: ICT call 7• Call identifier: FP7-ICT-2011-7• Date of publication: 28 Sep 2010• Deadline: 18 Jan 2011• Indicative budget: EUR 778,5 million• Topics called:
• Challenges• Objectives• Funding schemes
1.8 The rules of the game. Calls for Proposals
The European Commission funds ICT research by selecting project proposals submitted in response to a ‘Call for proposals’
MODULE 1: Basic understanding of the EU funding rules for ICT projects
Implementation of Calls
14
PurposeMinimum number of participants
Typically number of participants
Average EC contribution Duration Activities
Objective-driven research projects, which aim at generating new knowledge, including new technology, or common resources for research. Comprehensive “programme” approach: including a coherent integrated set of activities. Large degree of autonomy to adapt content and partnership and update the work plan.
At least 3 legal entities established in different EU Member States or Associated countries 10-20 10M€ 3-5 years
R&D, demonstration, dissemination of research results, management, training
PurposeMinimum number of participants
Typically number of participants
Average EC contribution Duration Activities
Objective-driven research projects, which aim at generating new knowledge, including new technology, or common resources for research. target a specific research objective in a sharply focused approach. Fixed overall work plan where the principal deliverables are not expected to change during the lifetime of the project.
At least 3 legal entities established in different EU Member States or Associated countries 6-15 2M€
1,5-3 years
R&D, demonstration, management
PurposeMinimum number of participants
Typically number of participants
Average EC contribution Duration Activities
Special form of international co-operation projects with ICPC countries in areas of mutual interest. Objective-driven research projects similar to STREPs. SICAs have specific rules for participation.
At least 4 legal entities: 2 must be established in EU Member States or Associated countries and 2 must be established in ICPC countries
R&D, demonstration, management
Small or medium scale focused research projects (STREPs)
Large scale integrating projects (IPs)
Specific International Cooperation Actions (SICAs)
MODULE 1: Basic understanding of the EU funding rules for ICT projects
1.9 Funding schemes: Types of projects
15
PurposeMinimum number of participants
Typically number of participants
Average EC contribution Duration Activities
Designed for research organisations willing to combine and functionally integrate a substantial part of their activities and capacities, with a view to creating a European 'virtual centre of research'. "Joint Programme of Activities" (JPA) based on the integrated and complementary use of resources from entire research units, departments, laboratories or large teams.
At least 3 legal entities established in different EU Member States or Associated countries 3-7
up to 5 years
R&D, demonstration, dissemination of research results, management, training
PurposeMinimum number of participants
Typically number of participants
Average EC contribution Duration Activities
To contribute to the implementation of the FPs and the preparation of future Community R&D policy or the development of synergies with other policies, or to stimulate, encourage and facilitate the participation of SMEs, civil society organisations and their networks, small research teams and newly developed or remote research centres in the activities of the thematic areas of the Cooperation programme, or for setting up of research-intensive clusters across the EU regions.
A single participant, which can be based in any member state, associated country or a third country 1-15 0,5M€
1-2,5 years
Monitoring and assessment activities, conferences, studies, expert groups, high level scientific awards and competitions, operational support and dissemination…
PurposeMinimum number of participants
Typically number of participants
Average EC contribution Duration Activities
To coordinate or create a network between other research actions for a specific purpose over a given time.
At least 3 legal entities established in different EU Member States or Associated countries 13-26 1M€
1,5-3 years
Organisation of events, related studies, exchanges of personnel, exchange and dissemination of good practices
Coordination actions (CAs)
Support actions (SAs)
Networks of excellence ( NoEs)
MODULE 1: Basic understanding of the EU funding rules for ICT projects
1.9 Funding schemes: Types of projects
16
Challenge Objectives Funding schemes
Ch. 1: Pervasive and Trusted Network and Service Infrastructures
ICT 2011.1.3 Internet-connected Objects IP/STREP, CSA
ICT 2011.1.5 Networked Media and Search Systems IP, STREP, CSA
ICT 20011.1.6 Future Internet Research and Experimentation (FIRE) IP, NoE
Ch. 2: Cognitive systems & robotics ICT 2011.2.1 Cognitive Systems and Robotics IP/STREP, CSA
Ch. 3: Alternative Paths to Components and Systems
ICT 2011.3.2 Smart components and smart systems integration IP/STREP, CSA
ICT 2011.3.3 New paradigms for embedded systems, monitoring and control towards complex systems engineering
IP/STREP, CSA
ICT 2011.3.4 Computing Systems[1] STREP, NoE, CSA
ICT 2011.3.5 Core and disruptive photonic technologies STREP, CSA
ICT 2011.3.6 Flexible, Organic and Large Area Electronics and Photonics
IP/STREP, ERA-NET Plus, CSA
Ch. 4: Technologies for Digital Content and Languages
ICT 2011.4.2 Language Technologies IP/STREP, CSA
Ch. 5: ICT for Health, Ageing Well, Inclusion and Governance
ICT 2011.5.1 Personal Health Systems IP/STREP, CSA
ICT 2011.5.2 Virtual Physiological Human (c) CSA
ICT 2011.5.3: Patient Guidance Services (PGS), safety and healthcare record information reuse
IP/STREP, NoE, CP-CSA
ICT 2011.5.4 ICT for Ageing and Wellbeing IP/STREP, CSA, CP-CSA
ICT 2011.5.5 ICT for smart and personalised inclusion IP/STREP, CSA
ICT 2011.5.6 ICT Solutions for governance and policy modelling IP/STREP, CSA
1.10 Funding schemes: Call 7
17
Challenge Objectives Funding schemes
Challenge 6: ICT for a Low Carbon Economy
ICT 2011.6.2 ICT systems for Energy Efficiency IP/STREP, CSA
ICT 2011.6.6 Low-carbon multi-modal mobility and freight transport
IP/STREP, CSA
Challenge 9: Future and Emerging Technologies
ICT 2011.9.5 FET Flagship Initiative Preparatory Actions
CSA
ICT 2011.9.12 Coordinating Communities, Identifying new research topics for FET Proactive initiatives and Fostering Networking of National and Regional Research Programmes (c), (d), (e)
CSA
ICT 2011.9.13 Exa-scale computing, software and simulation
IP, CSA
Challenge 10: International Cooperation ICT 2011.10.3 International Partnership building and support to dialogues (a)
CSA
Challenge 11: Horizontal Actions ICT 2011.11.1 Pre-Commercial ProcurementCoordination Actions
CSA-CSA
ICT 2011.11.2 Trans-national co-operation among National Contact Points
CSA
ICT 2011.11.3 Supplements to Strengthen Cooperation in ICT R&D in an Enlarged European Union
IP, STREP
1.10 Funding schemes: Call 7
18
MODULE 2: Understanding “Eurojargon”
PROmotion of an ICT Dialogue between Europe and America Latina – extension towards Mexico, Colombia, Cuba, Costa Rica
Project:
19
Objectives
Topics Covered
• Terms used in the ICT work programme and specific to proposals & projects
• Synonyms or quasi-synonyms of EU terminology
• To make EU texts easier understandable
• To improve the understanding for EU programme terminology
• To provide a glossary with definitions, available on-line
MODULE 2: Understanding “Eurojargon”
???
?
• “Work Programme”•Thematic priorities, usually defined for 2 years ahead (allows you to plan proposals!)
•“Call” (call for proposals; open calls)•As published in the Official Journal. Opens parts of the workprogramme for proposals, indicating what types of actions (RTD projects, Accompanying actions etc.) are required. A provisional timetable for such calls is included in the workprogramme
–Tells you WHAT is expected until WHEN.–Example: Call 7 of the ICT programme: Published 28/09/2010; deadline 18/01/2010
Programa de trabajo
Convocatoria
MODULE 2:Understanding “Eurojargon”
• “Challenge” and “Objective”:•Specific sub-themes under a main theme (“challenge”). Example: • Challenge 1: Pervasive and Trustworthy Network and Service Infrastructures• Objective ICT-2009.1.1: The Network of the Future • Target Outcomes
–a) Future Internet Architectures and Network Technologies …
• “Funding Scheme”•Tells you which project structure is expected for which theme. Closely related to Work Programme, Objectives, and Calls. In the WP it appears as such, as an example:
–Funding schemes–a), b): IP, STREP; c): CSA –Indicative budget distribution: – IP/STREP: EUR 107 million of which a minimum of 50% to IPs and a minimum of 30% to STREPs– CSA: EUR 3 million –Call: ICT call 5
Esquema de financiamiento
Temas y sub-temasprioritarios
MODULE 2:Understanding “Eurojargon”
•“Eligibility”
•Compliance with administrative requirements, e.g. minimum number of partners; “eligible costs” = costs that are allowed to enter into the budget, according to the financial rules, e.g. costs occurred during the project phase
•“Evaluation”:•Quality check: The process by which proposals are retained with a view to selection as projects, or are not retained. Evaluation is conducted through the application of Evaluation Criteria identified in the Workprogramme and carried out by independent experts (NOT EC officials!).
Elegibilidad
Evaluación
MODULE 2:Understanding “Eurojargon”
•“Partner, beneficiary”•Project participants that form the project consortium and benefit from co-financing
• Project vs. Proposal•You write the content of a project, you submit a “project proposal” that remains a proposal until it has been accepted. If the contract is signed, the proposal becomes a (running) project.
MODULE 2:Understanding “Eurojargon”
Socio, beneficiario
Proyecto / propuesta
•Some acronyms:
• ICT Information and Communication Technologies• ICPC International cooperation partner countries• ICTC Information and Communication Technologies Committee• IP Integrated project or Internet Protocol• RTD (R&D) Research and (technological) development• STREP Small or medium scale focused research action• SICA Specific International Cooperation Action• SME Small and medium enterprise• S&T Science & Technology; scientific & technological
•
MODULE 2:Understanding “Eurojargon”
TIC
I+D
PYME
• Most of the terms are explained in the ICT programme Wiki:• http://www.pro-ideal.eu/wiki
• You find explanations also in the Work Programme• You can contact us: info [arroba] emfs.eu
MODULE 2:Understanding “Eurojargon”
27
MODULE 3: International cooperation in ICT research: opportunities
for Latin America participants
PROmotion of an ICT Dialogue between Europe and America Latina – extension towards Mexico, Colombia, Cuba, Costa Rica
Project:
28
Topics Covered
MODULE 3: International cooperation in ICT research: opportunities for Latin America participants
Objectives:
• Promoting opportunities for Latin America participants in ICT • Understanding the rules for third country participation• Discovering specific research areas for international cooperation
• International cooperation in FP7 and ICT• LA and Caribbean within International Cooperation Partner Countries• Recent trends in LA participation in ICT• Position of LA in third country participants• Target objectives for international cooperation in ICT Call 7
29
• FP7 is open to participation from any country in the world:
– Member States - The EU-27;
– Associated Countries – with science and technology cooperation agreements
– Candidate Countries – candidates for future accession
– Third Countries - countries that are not Member States, candidates or associated
• Cooperation with “third countries” is explicitly encouraged in FP7
– to support European competitiveness in selected fields through strategic partnerships
– to encourage the best third-country scientists to work in and with Europe
– to address specific problems, on the basis of mutual interest and mutual benefit
• Participants from International Cooperation Partner Countries (e.g. LA countries) are entitled to funding under the same conditions as EU Member States
• Consortia must have a minimum of 3 participants from Member States or associated countries.
MODULE 3: International cooperation in ICT research: opportunities for Latin America participants
International cooperation in FP7
30
• Transnational partnerships are the norm for the ICT projects.
• Participation in ICT open to a wide range of organisations: Universities, research centres, multinational corporations, SMEs, public administrations, funding bodies.
• Objectives of International cooperation in the ICT work programme:
– To jointly respond to major global technological challenges by developing interoperable solutions and standards.
– To jointly develop ICT solutions to major global societal challenges.
– To improve scientific and technological cooperation for mutual benefit.
• Research topics open to international cooperation activities within 7 Challenges and FET
• International cooperation is also addressed through horizontal support actions
– By providing support to information society policy dialogues
International cooperation in ICT
MODULE 3: International cooperation in ICT research: opportunities for Latin America participants
31
Opportunities for Latin America and Caribbean participants. International Co-operation Partner Countries (ICPC)
• Argentina• Bolivia• Brazil• Chile• Colombia • Costa Rica• Ecuador• El Salvador • Guatemala • Honduras
• Mexico• Nicaragua • Panama • Paraguay • Peru • Uruguay • Venezuela
• Cuba• República
Dominicana• Haití• Jamaica• etc.
Latin America ICPC
MODULE 3: International cooperation in ICT research: opportunities for Latin America participants
32
Number of participations of third country organisations
Source: DG Information Society and Media
Third Country participation FP7 ICT & e-Infrastructures
MODULE 3: International cooperation in ICT research: opportunities for Latin America participants
101212
13141414
1516
1824
3335
3740
57
0 10 20 30 40 50 60
SingaporeEgypt
ColombiaUruguay
ArgentinaSouth Africa
CanadaJapan
Rep. Of koreaChile
AustraliaChinaBrazilIndia
Russian FederationUnited States
33
Number of participations from Latin America (ICT + e-Infrastructures)
Source: DG Information Society and Media
Latin America participation in ICT
MODULE 3: International cooperation in ICT research: opportunities for Latin America participants
1
2
0
1
3
1
3
6
1
3
9
9
40
0
1
1
2
4
5
7
8
12
13
14
18
35
0 5 10 15 20 25 30 35 40 45
Paraguay
Guatemala
Honduras
Ecuador
Venezuela
Costa Rica
Peru
Mexico
Colombia
Uruguay
Argentina
Chile
Brazil
FP7 PartialFP6 Total
34
MODULE 4: Building ICT Projects.
Getting through the maze
PROmotion of an ICT Dialogue between Europe and America Latina – extension towards Mexico, Colombia, Cuba, Costa Rica
Project:
35
Objectives:
Topics Covered:
• Understanding how to apply to ICT call for proposals• Explaining the rules and key issues for preparing ICT
proposals
• Steps for preparing ICT proposals• Identify ICT priorities and Funding schemes• Find project partners• Key documents for proposals writing• ICT Proposal structure• Electronic Proposal Submission Service (EPSS)• From the proposal to the project
MODULE 4: Building ICT Projects. Getting through the maze
36
MODULE 4: Building ICT Projects. Getting through the maze
Steps for preparing ICT proposals
4. Build a quality international consortium that:
• Meets the minimum participation rules for the call for proposals
• Has a mix of different types of organisations
• Has the right mix of competencies and track record
• Is complementary in terms of skills and perspective
5. Familiarise the consortium with specific guidance documentation and templates published by the European Commission for the targeted call for proposals
6. Draft a comprehensive proposal document following the Guide for Applicants
7. Submit the proposal to the European Commission.
1. Identification of research areas in the ICT work programme
2. Find a Call in http://cordis.europa.eu/fp7
3. Confirm that the funding mechanisms available are appropriate for your goals
37
• Cordis Partners Service http://cordis.europa.eu/partners-service/ :• Publish your partners profile by entering your project idea or specific
expertise• Search the Partners profiles submitted by other organizations• Update or delete your existing profile on-line at any time • Partners e-mail notification facility
• National Contact Points:• For general advice and for finding partners from other countries
• Ideal-ist project www.ideal-ist.net :• Provides a web-based platform for joining ICT projects and finding
partners• Your own Networwing• PRO-IDEAL project www.pro-ideal.eu
MODULE 4: Building ICT Projects. Getting through the maze
Find project partners
38
PROJECT DESCRIPTION
PROPOSER INFORMATION
PROPOSAL AT A GLANCE
1
2
3
4
5
http://www.ideal-ist.net
39
EC > CORDIS > FP7 http://cordis.europa.eu/fp7/home_en.html
MODULE 4: Building ICT Projects. Getting through the maze
40
ICT Call 7 http://cordis.europa.eu/fp7/home_en.html
MODULE 4: Building ICT Projects. Getting through the maze
41
ICT Call 7- Information Package http://cordis.europa.eu/fp7/home_en.html
MODULE 4: Building ICT Projects. Getting through the maze
42
• The call fiche
• The work programme
• The Guides for Applicants relevant to the funding schemes
• Guide for Applicants (Collaborative projects: large scale Integrating Projects - IP)
• Guide for applicants (Collaborative projects - Small and Medium-scale focused Research Projects - STREP)
• Guide for applicants (Networks of Excellence - NoE)
• Guide for applicants (Coordination Actions - CA) and ERA Net plus actions
• Guide for applicants (Support Actions - SA)
Key documents Available at http://cordis.europa.eu/fp7/home_en.html
MODULE 4: Building ICT Projects. Getting through the maze
43
ICT Call 7- Call Fiche
Call title: ICT call 7
1. Call identifier: FP7-ICT-2011-7 2. Date of publication: 28 September 2010 3. Deadline: 18 January 2011, at 17:00.00
Brussels local time 4. Indicative budget: EUR 778.5 million
MODULE 4: Building ICT Projects. Getting through the maze
44
MODULE 4: Building ICT Projects. Getting through the maze
Part A – the Forms (1)
45
• Proposal Acronym• Proposal Title• Duration in months• Call (part) identifier (e.g. FP7-ICT-2009-4)• Topic code(s) most relevant for the
proposal• Free Keywordfs• Abstract
• Personnel costs • Subcontracting • Other direct costs • Indirect costs
–Real indirect costs–Standard flat rate 20%–Flat rate 60% for SMEs, Research organisations, NGOs (until 2010)
• Total budget• Requested EC contribution
Section A1: SummarySection A3: Budget
• Participant number• Participant IdentificationCode• Legal name• Organisation• Short Name• Legal address• Organisation type• Contact details
Section A2: Participants
MODULE 4: Building ICT Projects. Getting through the maze
Part A – the Forms (2)
46
Proposal abstractSection 1: Scientific and/or technical quality,
relevant to the topics addressed by the call• (Maximum length for the whole of Section 1 – twenty
pages. This does not include the Gantt chart, Pert diagram or tables 1.3a-e)
• 1.1 Concept and objectives• 1.2 Progress beyond the state-of-the-art• 1.3 S/T methodology and associated work plan• i) Overall strategy of the work plan (Maximum
length – one page)• ii) Timing of the different WPs and their
components (Gantt chart or similar). • iii) Detailed work description broken down into
work packages:–Work package list (table 1.3a);–Deliverables list (table 1.3b);–List of milestones (table 1.3c)–Description of each work package (table 1.3d)–Summary effort (table 1.3e)
• iv) Graphical presentation of the components (Pert diagram or similar)
• v) Significant risks, and associated contingency plans
Section 2. Implementation• 2.1 Management structure and procedures• (Maximum length for Section 2.1 - five pages)• 2.2 Individual participants • (Maximum length for Section 2.2: one page per
participant)• 2.3 Consortium as a whole • (No maximum length for Section 2.3 – depends
on the size and complexity of the consortium)• 2.4 Resources to be committed • (Maximum length for Section 2.4 – two pages)
Section 3.Impact• (Maximum length for the whole of Section 3 – ten
pages)• 3.1 Expected impacts listed in the work
programme• 3.2 Dissemination and/or exploitation of
project results, and management of intellectual property
MODULE 4: Building ICT Projects. Getting through the maze
Part B – Contents
47
Check list• The proposal addresses one of the topics
open in the call. (See the current version of the work programme).
• You are applying for the right call and funding scheme open for your chosen topic (see the call fiche and the work programme).
• The proposal is eligible (e.g. the minimum requirements for the consortium).
• The proposal is complete (Part A + Part B) and follows the required structure.
• The deadline (e.g. Call 7): 18 January 2011, at 17:00.00 Brussels local time.
MODULE 4: Building ICT Projects. Getting through the maze
48
• Proposals must be submitted electronically, using the Commission's Electronic Proposal Submission Service (EPSS)
• You can access the EPSS from the call page on CORDIS.https://www.epss-fp7.org/epss/
Coordinators can:• register the proposal • set up (and modify) the consortium •complete all of Part A of the proposal• download document template for writing Part B • upload finished Part B•submit the complete proposal Part A and Part B
Other participants can:•complete their own sections A2 (participant details)•download document template for writing Part B•view the whole proposal
Submitting a proposal online - EPSS
MODULE 4: Building ICT Projects. Getting through the maze
49
Proposal submission Eligibility Evaluation
by ExpertsNegotiation Project
starts
Coordinator:EPSS submission before deadline
EC:
Check eligibility criteria
Eligible proposals are evaluated by independent experts
(2-3 months)
Successful proposals enter into financial and technical negotiations with the EC
(3-4 months)
Grant Agreement signed between the EC and the coordinator > the project officially stars
(6-8 months after proposal submission)
MODULE 4: Building ICT Projects. Getting through the maze
From the proposal to the project
50
MODULE 5: Project idea questionnaire and assessment
PROmotion of an ICT Dialogue between Europe and America Latina – extension towards Mexico, Colombia, Cuba, Costa Rica
Project:
A simple answer to a complex problem
• Initiating / participating in an EU-funded Project may appear as a challenge. You may have the impression of being confronted to a maze…
• We offer you a simple methodology to make things AS EASY AND STRAIGTHFORWARD AS POSSIBLE.
• Fill in our PROJECT QUESTIONNAIRE and we will accompany you step-by-step in the development of your international R&D strategy / project development.
• THERE ARE TWO OPTIONS:• http://ematch.eu our database for profiles with more than 2000
entries• The basic profile questionnaire
MODULE 5:Project idea questionnaire and assessment
eMatch: Follow the steps on http://ematch.eu
MODULE 5:Project idea questionnaire and assessment
eMatch: Follow the steps on http://ematch.eu
• You decide to make your profile public: A public profile enhances you chances to become part of a project
• You can submit a project idea in a second phase – this information is ALWAYS confidential and will be looked at only by our advisors
MODULE 5:Project idea questionnaire and assessment
54
MODULE 5: Project idea questionnaire and assessment
Questionnaire (1): General Information
Questionnaire (2): describe your business sector/institute activities
MODULE 5:Project idea questionnaire and assessment
• Questionnaire (3): Try to give as much info as possible
MODULE 5:Project idea questionnaire and assessment
• Questionnaire (4): Try to fit into a topic
MODULE 5:Project idea questionnaire and assessment
• Innovation• State-of-the- Art check (e.g. former EU projects; commercial products on the market etc.)
• Excellence•Competences offered; work envisaged
• Feasibility• Feasible within time and financial frame
• Correlation with work programme / call topics
Assessment criteria used by our internal experts
MODULE 5:Project idea questionnaire and assessment
• Assessment: red/amber/green light
• Feasibility evaluation
• Identification of potential project partners (matchmaking)
• Contacts with Funding Programme officers and participation in Info Days
• Guidance for next steps
• Accompaniment of your internationalisation strategy
• Feedback (1)
MODULE 5:Project idea questionnaire and assessment
• Place your project idea / profile straight in line with your international (R&D and commercial) strategy
• Take your time to carefully think through YOUR contribution to an international R&D project:
– what are your assets?– what is your value-added?– what are your objectives?
• The more precise you are in answering our questionnaire, the better we can support you!
• Focus on quality rather than quantity input: this will be more likely to help us assess your options!
Advice
MODULE 5:Project idea questionnaire and assessment
61
MODULE 6: Practical steps to a successful proposal
PROmotion of an ICT Dialogue between Europe and America Latina – extension towards Mexico, Colombia, Cuba, Costa Rica
Project:
62
• To coach participants towards the essential parts of a proposal• To provide guidelines how to start proposal writing• To point out common mistakes• To provide guidelines towards success
• Work Package structure • Types of work packages• Common WPs: Project Management
and Dissemination
Steps to a successful project – WORK PACKAGES
MODULE 6: Practical steps to a successful proposal
Objectives:
Topics Covered:
• Common pitfalls of proposal writing • Success factors• Tips and tricks
63
• Why start with WPs:
• to determine who does what when for which purpose
• to get a clear view on tasks that need to be performed
• to make a first estimation of the efforts (man/months) needed to implement the work and thus, the budget
WP structure (1)
MODULE 6: Practical steps to a successful proposal
64
Workpackage header:Activity type: depends on Funding Scheme
STREP, IP: RTD = main activitiesSA SUPP = main activities
Other activities: MGT = ManagementDISS = DisseminationDEM = Demonstration
Impact of % of financing!
WP LeaderWP structure (2)
• MODULE 6: Practical steps to a successful proposal
65
• They give an overview of the purpose of the WP, best
• done in bullet points;
• This helps you define the tasks that are needed to reach
• the objectives
Objectives:
WP structure (3)
MODULE 6: Practical steps to a successful proposal
66
• Provide manageable tasks’ description• Tasks can be consecutive, in parallel or overlapping
• Numbering: “Task 1.2” means: Second task of WP 1
• Ideally, mention the partners involved in the task
Description of Work:
WP structure (4)
MODULE 6: Practical steps to a successful proposal
67
• Output or results of a work package• Numbered the same way as tasks• Types: Reports (R), Prototypes (P), Others (O)• Time of delivery: M3 = at the end of month 3 after project• start (“neutral” numbering)• They are indicators for timely project performance!
Deliverables:
WP structure (5)
MODULE 6: Practical steps to a successful proposal
68
• Facts/results that mark a phase in the project, e.g. a conference, a workshop etc.
• Like deliverables, they are indicators against which to measure the project’s progress
• Time of delivery: like for deliverables
Milestones:
WP structure (6)
MODULE 6: Practical steps to a successful proposal
69
• Operational ones: e.g. research, technical tasks
• Ancillary ones: e.g. dissemination, demonstration
• Administrative ones: management, IPR
WP types (1)
MODULE 6: Practical steps to a successful proposal
WP Types: Depend on content of the work package
70
• Background/desk research e.g. on user needs, market survey, benchmarking etc.
• Technical description: depending on the complexity of the R&D, this can be several WPs
• Validation/Demonstration
• Dissemination & Exploitation: can be separated; should include provisions on IPRs and standards
• Project Management and Quality Assessment: can be separated; should include risk management and conflict resolution
VaryDependingon ResearchWork planned
Must be inall projects;Customised!
• WP types (2)
• MODULE 6: Practical steps to a successful proposal
Work Package types commonly found in ICT projects:
71
Section 2. Implementation(Maximum length for Section 2.1 - five pages)2.1 Management structure and proceduresDescribe the organisational structure and decision-making mechanisms of the project. Show how they are matched to the complexity and scale of the project.
Management
MODULE 6: Practical steps to a successful proposal
• The Management of the project is one of the work packages
• it lasts for the entire duration of the project
72
Steering Group
What is an appropriate management structure?
MODULE 6: Practical steps to a successful proposal
• It depends of the complexity and scale of the project
• Typical Management structure:
Managing Success and FailuresManaging Success and Failures
Coordinator
WP´s Leaders
P1 P2 P3 Pn
73
What is an appropriate management structure?
MODULE 6: Practical steps to a successful proposal
• Issues covered:
–Contractual issues: Administrative and financial
–Communication issues
–Quality management
–Monitoring of project progress (againts time and budget)
–Reporting
74
During the course of the project• Periodic Report at the end of each reporting period:
• Overview, including a publishable summary of the progress of work• Explanation of the use of the resources• Financial Statement (Form C – Annex VI of GA)
At the end of the project• Final publishable summary report covering results, conclusions and socio-economic
impact of the project.• Report covering the wider societal implications of the project and the plan for the
use and dissemination of foreground
Reporting Periods & Project Reviews (e.g. for a 2-year project) :1. P1: from month 1 to month 12 2. Final: from month 13 to the last month of the project
MODULE 6: Practical steps to a successful proposal
Reporting
75
MODULE 6: Practical steps to a successful proposal
Financial Statement – Form C
76
MODULE 6: Practical steps to a successful proposal
Dissemination
• Dissemination means the actions taken to make publicly known the results of the project
– on-line dissemination: website, newsletters, etc.– Articles in journals, scientific papers– Lectures and talk in conferences– Mass-media (radio, TV, newspapers)– Organisation of workshops, seminars, etc.
Section 3. Impact3.2 Dissemination and/or exploitation of project results, and management of intellectual propertyDescribe the measures you propose for the dissemination and/or exploitation of project results, and the management of knowledge, of intellectual property, and of other innovation-related activities arising from the project.
77
What makes a proposal successful?
The proposed project
• corresponds to the priorities of the call and the priorities the Unit in question considers important
• is innovative and of high scientific quality
• has a convincing consortium: partners are competent for the activities suggested; they are a good “mix”; they have clear roles
• is well written so that evaluators from all cultural, educational and business backgrounds can understand it
Success factors (1)
MODULE 6: Practical steps to a successful proposal
78
No clear description of progress beyond State-of-the-ArtMain criterion for research projects: explain HOW the project will go beyond.
“Fuzziness” of work plan description not convincing in terms of impact and excellence: to remedy, make a clear plan on WHO does WHAT WHEN WHY for WHOSE benefit?
Inconsistencies or incoherencies: A good idea at the beginning is not followed through in the work packages not convincing in terms of management.
Common pitfalls (1)
MODULE 6: Practical steps to a successful proposal
MAIN REASONS FOR FAILURE
79
• Incomplete or not complementary consortium or “decorative” partners not convincing in terms of quality of consortium; clarify roles!
• Lack of exploitation opportunities description not convincing in terms of impact and/or sustainability; give measurable indicators!
• And increasingly: Value for money!
MAIN REASONS FOR FAILURE (2)
Common pitfalls (2)
MODULE 6: Practical steps to a successful proposal
80
• Suitable (meets identified needs: yours and the target group’s !)
• Manageable (big enough to cover all necessary competences, small enough to being manageable)
• Appropriate (it is the most efficient way of tackling the subject and implementing the work)
• Relevant (tackles the WP’s and call’s objectives and EU policies)
• Transferable (sustainable and potentially usable by other target groups)
Tips and tricks (1)
MODULE 6: Practical steps to a successful proposal
MAKE YOUR PROPOSAL SMART:
81
Step 1: Check what the Commission REALLY wantsCheck if this REALLY falls into your and the partners’competences
Step 2: Read the guidelines for proposers, but almost more importantRead the guidelines for evaluators!
Step 3: Write! Use the “3 C”: clear, concise, consistent Step 4: Ask outsiders to read the project and comment!
Ask colleagues not involved to “evaluate” it!
Tips and tricks (2)
MODULE 6: Practical steps to a successful proposal
HOW TO INCREASE THE CHANCE FOR SUCCESS:
82
MODULE 7: How are project proposals evaluated?
PROmotion of an ICT Dialogue between Europe and America Latina – extension towards Mexico, Colombia, Cuba, Costa Rica
Project:
83
MODULE 7: How are project proposals evaluated?
OBJECTIVES
TOPICS COVERED
• To make the evaluation process understandable & transparent• To draw the attention to the evaluation criteria, for a better proposal writing• To provide insight in the whole evaluation procedure
• How does the evaluation work?• What are the evaluation criteria?• Who evaluated? • How works the decision-making process?
MODULE 7
•WHY an evaluation procedure?
• Equal treatment of all proposals• Unbiased and independent treatment
Equal chance for all!
MODULE 7: General principles (1)
• Eligibility check:–Check formalities: –e.g. minimum number of partners; timely submission; all parts of the proposal filled in... –IF NOT: rejected at this stage, without further evaluation–Done by EC officials
• Evaluation = quality assessment:–Done by external experts
MODULE 7: General principles (2)
• - WHO evaluates?–ftp://ftp.cordis.europa.eu/pub/fp7/docs/ict.zip
• - HOW become an expert?–https://cordis.europa.eu/emmfp7/
• - HOW selected ?-Profile/competences-Availability-No conflict of interest
● For each objective in each Call separately!
MODULE 7: General principles (3)
• Evaluation Process:
–1. Individual evaluation: • On-site or remote
–2. Consensus meetings:• To agree among all individual evaluators comments and
scores
–3. Panel Meeting:• To rank proposals
MODULE 7: Evaluation process (1)
• 1. Individual evaluation: –On-site or remote
–Evaluation Criteria:–1. Scientific and/or technological excellence–2. Quality and efficiency of the – implementation and the management–3. The potential impact through the – development, dissemination and use of project results
MODULE 7: Evaluation process (2)
• 1. Individual evaluation (2):–Scores:–0 The proposal fails to address the criterion under examination or cannot be judged due to missing or incomplete information;–1 Poor The criterion is addressed in an inadequate manner, or there areserious inherent weaknesses; –2 Fair While the proposal broadly addresses the criterion, there are significant weaknesses; –3 Good The proposal addresses the criterion well, although improvementswould be necessary; –4 Very good The proposal addresses the criterion very well, although certainimprovements are still possible;–5 Excellent The proposal successfully addresses all relevant aspects of the criterion in question. Any shortcomings are minor.
MODULE 7: Evaluation process (3)
• 2. Consensus meetings:
–To agree among all individual evaluators comments and scores:–- IPs, NoEs: 5 evaluators–- All others: 3 evaluators
–Moderated by an EC official and Documented by the Rapporteur, Must agree on common text and common score!
MODULE 7: Evaluation process (4)
• 3. Panel Meeting:–To rank proposals that are above the threshold:
Shortlist according to scores and “virtues” of proposals; from this shortlist, proposals will be selected for contract negotiation, according to available budget.
MODULE 7: Evaluation process (5)
Information on evaluation criteria, guidelines for evaluators etc can be found in the following link of Cordis
MODULE 7
95
MODULE 8: Self-Assessment Test 1 and 2
PROmotion of an ICT Dialogue between Europe and America Latina – extension towards Mexico, Colombia, Cuba, Costa Rica
Project:
96
Objectives
Topics Covered
• Test on ICT programme and project principles: multiple choice type • Practical test on Project Abstract: free text answers
• To engage potential project participants pro-actively
• To help them get the spirit of European funding schemes and projects
• To give them the feeling to be directly involved in the process
MODULE 8: Self-Assessment Test 1 and 2
97
• The ICT programme is a specific programme under FP7
• The ICT programme of the EU gives development aid to third countries
• Partners from third countries can participate at equal level with European partners
• Only special themes are open for partners from third countries
CORRECT
NOTCORRECT
CORRECT
NOTCORRECT
Focus on European R&D
All themes are open –But not all focus on
third countries!
Correct answers:
MODULE 8: Self-Assessment Test 1 and 2
• 8.1 Test 1 Solutions
98
• ICTsub-themes are called:Challenges Topics heading
• Big research projects are called:Cooperation Integrated ComplexProjects Projects Projects
• The fundamental financing principle is:Full financing 20% funding co-financing
MODULE 8: Self-Assessment Test 1 and 2
8.1 Test 1 Solutions
Correct answers:
99
•Characteristics of a successful European project are:•S&T Excellence Innovation improvement of existing• products•Complementary Focus on one Involvementpartnership country/region of all EU MS• Which 3 criteria are at the basis of a project evaluation:•S&T quality S&T Quality InnovationImplementation Management S&T qualityImpact Impact Management
MODULE 8: Self-Assessment Test 1 and 2
8.1 Test 1 Solutions
100
•I do not need to fill in parts of a proposal if I do not plan toimplement this activity
•My budget must be based on real costs
•I can ask higher staff costs in EU projects
•EC officials select projects according to common criteria
•The EC uses external experts for project evaluation
•My project idea must contain innovative research
NOT CORRECT
CORRECT
NOT CORRECTNOT CORRECT
CORRECT
NOTCORRECT
All parts of the proposaltemplate must be
filled in
Answer depends on Project type: SA
do not need research
Correct answers:
MODULE 8: Self-Assessment Test 1 and 2
8.1 Test 1 Solutions
101
• Yes. Given the restricted space for abstracts (2000 characters), it is a concise description
• Yes and no. It does not mention it expressly but tackles a very new topic, UGC. Thus, indirectly it shows an innovative approach.
• STREP: Relatively short duration, relatively small partnership. The abstract itself might also refer to an IP (encompasses all players of the value chain)
Possible answers (1):
MODULE 8: Self-Assessment Test 1 and 2
8.1 Test 2 Solutions
102
• 4. No. End users are not obviously involved although the project is
geared at them
• 5. Yes. 4 EU MS, 1 EEA County (NO), 1 AC (Turkey); problem solving
at EU level!
• 6. Yes. But roles must be clearly defined and correspond to
competences; justifications for inclusion of third country given. In this
case, it might be indicated as the focus os a global one (UGC).
MODULE 8: Self-Assessment Test 1 and 2
8.1 Test 2 Solutions
Possible answers (2):
103
• FP7 activities: http://cordis.europa.eu/fp7/home_en.html• CORDIS: The official entry point to Europe’s Seventh Framework Programme for
research and technology development (FP7), its specific programmes, activities, themes and latest developments.
• ICT Website http://cordis.europa.eu/fp7/ict/ brings together information on: – the FP7 ICT research programme and its objectives; – participating in ICT research under FP7 – including calls for proposals; – research and development projects carried out under FP7 and FP7; – the latest news on programme, projects and participation in the ICT
Newsroom. • Practical guide to EU funding opportunities for research and innovation. Rev 2
02/12/2008 http://cordis.europa.eu/eu-funding-guide/home_en.html• FP7 National Contact Points: http://cordis.europa.eu/fp7/ncp_en.html• FP7 Helpdesk: http://ec.europa.eu/research/index.cfm?pg=enquiries• Partners Search Facilities http://cordis.europa.eu/fp7/ict/participating/partner_en.html
Sources of information
104
Annex: Test 1 and 2 for Module 8
PROmotion of an ICT Dialogue between Europe and America Latina – extension towards Mexico, Colombia, Cuba, Costa Rica
Project:
105
Annex: Test 1 and 2 for Module 8
Self Assessment Test 1 (1)
106
Annex: Test 1 and 2 for Module 8
Self Assessment Test 1 (2)
107
Annex: Test 1 and 2 for Module 8
Self Assessment Test 1 (3)
108
Annex: Test 1 and 2 for Module 8
Self Assessment Test 2 (1)
109
Annex: Test 1 and 2 for Module 8
Self Assessment Test 2 (2)
110
Annex: Test 1 and 2 for Module 8
Self Assessment Test 2 (3)