Dacor Claim Processing Website - Dacor Service … Service Portal User Guide.pdf[3] Home Page (Pg. 3-9) New and improved web page layout, service.dacor.com was designed to be more

2014

10/1/2014

Dacor Claim Processing Website

[1]

www.Service.Dacor.com

NEW LOG-IN WEB PAGE .................................................................................................................................................................... 2

How can I log-in to the new website? ................................................................................................................................................................ 2 How can I reset my password? .......................................................................................................................................................................... 2

HOME PAGE (PG. 3-9) ........................................................................................................................................................................ 3

Home Page Tab ................................................................................................................................................................................. 4

Requests Tab ..................................................................................................................................................................................... 4

Parts Claims Tab ................................................................................................................................................................................ 5

Reports Tab ....................................................................................................................................................................................... 5

Event Calendar Tab ........................................................................................................................................................................... 6

Documents Tab ................................................................................................................................................................................. 6

Parts Catalog Tab .............................................................................................................................................................................. 7

ADMIN (Administrative) Tab ............................................................................................................................................................. 7

Manage your Profile .......................................................................................................................................................................... 8

Claim Search Tool .............................................................................................................................................................................. 9

SUBMITTING A SERVICE REQUEST (PG. 10-14) ................................................................................................................................. 10

WILL I BE NOTIFIED WHEN A CLAIM IS APPROVED? ......................................................................................................................... 15

WILL I BE NOTIFIED WHEN A CLAIM IS PAID? ................................................................................................................................... 15

WARRANTY AUTHORIZATION VIA EMAIL ........................................................................................................................................ 16

SUBMITTING A CLAIM FOR PAYMENT (PG. 17-21) ........................................................................................................................... 17

SUBMITTING A PART WARRANTY CLAIM (PG. 22-24) ...................................................................................................................... 22

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New Log-in web page www.Service.dacor.com

How can I log-in to the new website?

Starting Oct 1st, Service.Dacor.com is the new Dacor claim processing website.

If you had an existing Authorized Service Provider account with Dacor prior to the launch of the new Dacor claim

processing website, the log-in credentials will remain the same.

How can I log in?

Log-in credentials example:

User Name: S1234

Password: ******** (password)

How can I reset my password?

A new feature that was added to the Log-in screen (www.service.dacor.com) is the “Forgot your Password” link, click on

the link “Forgot your password?” to reset the password, an email will be sent to the email that is on the account profile

with a temporary password.

http://www.service.dacor.com/


[3]


Home Page (Pg. 3-9)

New and improved web page layout, service.dacor.com was designed to be more use friendly. All the important

information for the service provider will be on the home page.

(Service companies that Submit Service Requests Online)

Three tables will be shown on your home page, Service requests summary, Service Claims Summary, Parts Claim

Summary

(Service Providers that do not have access to Submit Service Request Online)

Two tables will be shown on your home page Service Claims Summary, Parts Claim Summary

[4]


Home Page Tab

Home Tab is the first page that will come up after the log-in screen. (Refer to page 3 for more details)

Requests Tab

The requests tab will ONLY show on the home page of service providers that have access to submit a Service Request

online

CREATE A NEW REQUEST – After clicking on the “CREATE A NEW REQUEST” a form will come up to fill out and

then submit the request directly to Dacor warranty service department.

SAVED REQUESTS– Linked to the folder of saved requests that have not been submitted to Dacor, (pending for

submission).

SUBMITTED REQUESTS - Linked to the folder of all Submitted requests to Dacor and are currently awaiting

review. (Submitted request will be reviewed within 1 business day)

APPROVED REQUEST – Linked to the folder of all Service Requests that have been approved by Dacor.

REJECTED REQUESTS – Linked to the folder of all Service Requests that have been rejected by Dacor and require

corrected before re-submission to Dacor.

[5]


Parts Claims Tab

The third tab from the left is the form to submit a Part Failed Warranty Claim. Refer to page: __ for a step by step to file

a part failed warranty claim. New and improved Part Warranty Claim form.

Reports Tab

The fourth tab from the left is a NEW feature that was added to the new website, the REPORTS tab will give Dacor

Authorized Service providers the ability to run a “Claim Payment Report”, new reports will be added in the near future

that will make the experience with Dacor easier and more productive.

[6]


Event Calendar Tab

No changes were made to the event calendar, clicking on the event calendar will pull up a page of the current month

and with information on dates to register for Dacor training classes.

Documents Tab

The third tab from the right is a NEW feature that was added to the new website, documents that are produced by

Dacor that are relevant to all Dacor Authorized Service Providers will be stored in the Documents tab. For example

“Dacor Newsletters” and “Product Warranties”.) When new documents are saved a message will be displayed on the

home page under “Announcements”.

[7]


Parts Catalog Tab

The second to the last is the Parts Catalog tab, starting October 1st, the New claim processing website

(www.service.dacor.com) and the Parts Catalog will be integrated, to access the parts catalog it is required to log in to

the new website. The parts catalog is also accessible from the home page on the left side of the window right below the

Claim search tool.

ADMIN (Administrative) Tab

A NEW feature that was added to the new claim processing website is the ADMIN tab. For those companies that have

more than one person in their company processing claims, the new website will allow the primary account to create sub-

accounts to allow other employees in their company to log in and file clams without having to share their primary

account. The access for sub-accounts is limited, sub-accounts will not have the access to the ADMIN tab or to make

changes to their company information and also at the time of submitting labor claim will not have the ability to view

how much Dacor is paying for the service call.


[8]


Manage your Profile

A NEW feature that was added to the claim processing website is the ability to make changes to “your” company

information, such as updating, contact information or address information. Once the desired changes are made, below

the address information section click on “Send Change Request” and the website will send an email to Dacor to make

the changes, Dacor will reply back via email once changes are made.

Another new addition with in “Manage your Profile”, for Service Providers that have a service dept. and a separate

warranty or claim dept., two different emails can be added, one email where all Warranty Authorizations go to and a

second email where any email/notification that is claim related can go to the warranty or claims dept. Or the same email

can be set for both.

[9]


Claim Search Tool

A NEW feature was added to the new claim processing website is the “Claim Search” tool, searching for claims will now

be easier and faster. The new claim search tool allows the user to search claims by:

Reference#: Service provider personal invoice number that are used on labor claims or part warranties.

Work Authorization Number: Dacor Warranty Authorization number, ex: SA123456-VG-1

Serial Number: Dacor product serial number, ex: S-A-12346789

Customer Information: Search by any customer information, First, Last name, address, phone# …etc.

[10]


Submitting a Service Request (Pg. 10-14)

Creating a Service Request, the second tab from the left “REQUESTS” tab, click on the link “CREATE NEW REQUEST”.

The Service Request form consist of 4 steps.

NOTE: (Only for service companies that have access

to submitting Service Request online, for those

companies that DO NOT that have access to

submitting requests online, these are the same steps

that a Dacor customer service will do in-house before

sending the authorization to the service companies.)

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Service Request Continued…

A new form layout was crated for a service request. Begin by entering the serial number

then the customer information (Name, phone#, address). If the customer is an existing

customer of a previous claim or request that was submitted to Dacor by the same company

entering the request, by entering the serial number the Customer info and Product info will

be automatically populated.

** Service Request will be reviewed within one business day of submission **

(*) Any field that has a red asterisk next to it, is a required field.

Once all required fields are populated, on the bottom right hand corner of the request form click on “Next Step”, or to

save the customer information to the database click on “SAVE”.

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The 2nd Step is the Product info, if the serial number was populated in the 1st Step then the

serial number and model would be automatically populated on the 2nd step.

Required fields are Serial, Purchased/Installed Date and Customer Description of problem.

To avoid having a service request rejected for lack of information, be as detailed as possible on the customer description

of problem.

A new feature that was added to the service request is the warranty start date and warranty expiration date, now the

service companies will know if the customer is in warranty or not, or when does the warranty expire when entering a

service request.



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The third step of the service request is the “Service info” to request warranty authorization

on “Labor”, “Parts” or “Mileage”.

To request parts click on the “Parts” check box and a parts entry section come up.

If the part is a Whirlpool part that is not recognized in the Dacor system, the new website allows to create a new part

number by manually enter the part number and part description, add the quantity then click on “Add Part”.



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The fourth step is the last step of the service request before submitting the request to Dacor. The

last step displays all the information input on step 1-3, review the information. If you need to

make changes, each section has its own “Edit” button to make changes to that particular section.

Once the information has been reviewed at the bottom right hand corner of the service request form to submit the

request to Dacor click on the “Submit” bottom.

[15]


Will I be notified when a claim is approved?

Will I be notified when a claim is paid?

On Dacor’s new claim processing website (service.dacor.com) when payment is processed on a

service claim or part warranty claim, the service company will receive an email notification

from Dacor when payment is processed.

A new feature that was added to the new website is when any claim or request is

submitted a “Successful Submitted” message will come up and within ten second the

web page will be re-directed to the home page.

If a “Submission Confirmation” message does not show up after clicking on “Submit”

then the claim or request was not submitted to Dacor.

[16]


Warranty Authorization via email

A new feature was added to the email work authorization from Dacor. The new email confirmation will include two

buttons that REQUIRE action from the recipient (Service Company). An “Acknowledge” and “Declined” button.

Please “Acknowledge” that you have received the authorization and that your company is able to perform the

repair.

Please “Decline” if your company is unable to perform the repair and advise the reason of decline.

The two buttons are linked to the new website, after clicking on one of the two options (Acknowledge or

Declined), you will be re-directed to the website, log-in and Acknowledge or Decline once more.

[17]


Submitting a Claim for Payment (Pg. 17-21)

To submit a claim for payment once the service has been performed log-back to Service.dacor.com, on Dacor’s new

website all the customer information is already saved.

With access to submitting a service request, the request is saved on the “Approved Request” folder.

NO access to submitting service request, the customer information is on the “Pending Claim Submission” folder.

Click on the folder and search for the customer or use the new “Claim Search” tool and search by Warranty Service

Authorization, Serial number or Customer info.

[18]


Submitting a claim for payment (continued)…

After clicking on the authorization that needs to be submitted for payment, a box will come up that will ask one

Question with three possible answer, only one answer is able to be selected or to review the customer information on

the top right of the box click on “Skip and Close”.

Is the Service Completed?

1. Once Dacor sends a Warranty Service Authorization, additional parts can be ordered on the new Dacor website.

2. Job has been completed and the unit is functioning.

3. Job is competed and for those situations when the unit is non repairable select the third option.

Once a section has been made click on “Submit” to advance to filling the claim for payment.

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All steps that were entered when a “Service Request” are now saved into the system, to make it easier and convenient

for the service company filing the claim.

Customer information, product info, and service info section can be expanded for review or minimized to hide the

customer information to make the page smaller and readable.

[20]



The new claim form is easier and faster to fill out and submit for payment.

Servicer Reference: (Servicer personal invoice#)

Part number section: All the parts that Dacor sent are now saved to the customer authorization, each part line

has a REQUIRED selection, if the part was used select “USED’ if “NOT USED” a reason field will come up. Type a

brief explanation of why the part was not used.

“Did you use additional parts beside the one listed above?If additional parts were used that are not listed click

on “YES” and a parts entry section will come up, if the parts were bought from a PD, enter the part number and

select the Parts Distributor to claim credit for the part.

Service Performed – Be as detailed as possible to avoid having the claim rejected, when Dacor send an

authorization is for “Diagnose and Repair” not only to replace the parts sent by Dacor.

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Review the amount being paid for the labor claims, if Mileage was requested, the mileage total will show up an added to

the total service charge. Extend labor cost can also be requested (Additional labor needs approval by a Regional

Technical Manager).

Once all the information require has been filled out, to submit the claim for payment click on “Submit for Payment”.

If the claim was submitted successfully a “Submission Notification” will be displayed on the web page.

[22]


Submitting a Part Warranty Claim (Pg. 22-24)

On the top right hand corner of the page, Mouse

over the “Parts Claim” tab, then click on the “Part

Warranty Claim” to submit a part failed warranty

claim.

All the field with the red asterisk are REQUIRED

fields.

The Part Warranty claim form on the new website has been improved, only required information that is relevant to a

part warranty claim is requested.

Servicer Reference: (Servicer personal invoice#)

Customer information: All required fields, claim will not submit until all required field is populated.

Unit information: Serial number and model if serial tag is not available check the box “Serial Number not

accessible or legible.

[23]


Submitting a Part Warranty Claim (Continued…)

Because the claim is a One Year Part Failed Warranty, the two invoices dates need to be within one year of each other.

The system will count the days between the “Original Part Purchased Date” and the “Replacement part Purchased

Date”.

Failure reason – Type in a brief description (example below)

Parts entry section – All the fields are required. Enter the Part number>PD invoice Number>Qty>PD Selection.

The PD selection remained the same as the previous claim processing website (Dacoservice.com).

Click the “Add” button to save the part entry to the claim, an additional part line will come up to add if additional need

to be entered.

[24]


Submitting a Part Warranty Claim (Continued…)

The last section is one of the most important part of the “Part Warranty Claim”

Two invoices are required to approve the “Part Warranty Claim”.

Original Purchased Invoice

Replacement Part Invoice

There are three ways to send the invoices to Dacor.

Upload directly to the claim – The best option to review and approve faster.

Email – [email protected] (Reference the Part warranty claim#)

Fax – (800) 793-0093 (Reference the Part warranty claim#)

Once the claim is filled out properly and the invoices have been uploaded to submit the claim click on “Submit”

If the claim was submitted successfully a “Submission Confirmation” will be displayed on the web page.

If the confirmation below does not appear the claim was not submitted!

mailto:[email protected]