Voter ID - Senate Bill-14 Frequently asked questions

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Dallas County Elections

10/16/2013

Table of Contents

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Texas Photo ID Law Senate Bill 14 ----------------------------------3 Acceptable forms of ID ----------------------------------4-19 Unacceptable forms of ID ----------------------------------20 How to Handle Substantially Similar Names ----------------------------------21-28 Processing the Voter ----------------------------------29-36 What if a Voter does not have an Acceptable Form of ID ? Provisional Voting ----------------------------------37-40 Election Identification Certificate (EIC) Eligibility for EIC & How to Apply ----------------------------------41 Expiration and Use of EIC ----------------------------------42 Documents required to get EIC ----------------------------------43 Where do I get an EIC? Dallas County Department of Public Safety (DPS) locations --------------------------------44 Application for EIC ----------------------------------45 Quick Reference Informational Flyer ----------------------------------46-47

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Senate Bill-14

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In 2011, the Texas Legislature passed Senate Bill 14 (SB 14) creating a new requirement for voters to show photo identification when voting in person. While pending review within the judicial system, the U.S. Supreme Court issued its opinion in Shelby County v. Holder, which effectively ended all pending litigation. As a result, voters are now required to present an approved form of photo identification in order to vote in all Texas Elections.

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Must Show a Photo ID to Vote

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Texas voters must show a photo ID to vote in elections in Texas, unless you are exempt (see “Exemptions” below). If you do not have any of the following acceptable forms of ID, beginning June 26, 2013, you may apply for an Election Identification Certificate (EIC) at no charge. However, if you already have any of the following forms of ID, you are not eligible for an EIC: • Texas driver license—unexpired or expired less than 60 days • Texas identification card—unexpired or expired less than 60 days • Texas concealed handgun license—unexpired or expired less than 60 days • U.S. passport—unexpired or expired less than 60 days • U.S. military identification with photo • U.S. citizenship certificate with photo • Election Identification Certificate (EIC)

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Four Categories of acceptable forms of Photo ID

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1. Department of Public Safety Texas Driver License Texas ID Texas Concealed Hand Gun Permit Election Identification Certificate

2. Military ID Cards Department of Defense (DoD) Common Access Card (CAC) Uniformed Services ID Cards DoD Civilian Retiree Cards Veterans Affairs ID Cards

3. Citizenship Citizenship Certificate Naturalization Certificate

4. Passport Passport Book Passport ID Card

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Texas Driver’s License

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Expiration Date: Per §63.0101 must be valid, or expired no more than 60 days.

Photograph: Texas law requires the ID to have a photograph of the voter.

Name: If the voter’s name on list of registered voters in the precinct, does not match identical to the ID provided, a “Substantially Similar Name Affidavit” must be completed by the voter.

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Texas Personal Identification Card

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Expiration Date: Per §63.0101 must be valid, or expired no more than 60 days.

Photograph: Texas law requires the ID to have a photograph of the voter.

Name: If the voter’s name on list of registered voters in the precinct, does not match identical to the ID provided, a “Substantially Similar Name Affidavit” must be completed by the voter.

Election Identification Certificate (EIC)

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Expiration Date: Per §63.0101 must be valid, or expired no more than 60 days.

Photograph: Texas law requires the ID to have a photograph of the voter.

Name: If the voter’s name on list of registered voters in the precinct, does not match identical to the ID provided, a “Substantially Similar Name Affidavit” must be completed by the voter.

Concealed Handgun License

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Expiration Date: Per §63.0101 must be valid, or expired no more than 60 days.

Photograph: Texas law requires the ID to have a photograph of the voter.

Name: If the voter’s name on list of registered voters in the precinct, does not match identical to the ID provided, a “Substantially Similar Name Affidavit” must be completed by the voter.

U.S. Military Identification Cards

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There are FOUR acceptable types of military ID cards: 1. Department of Defense (DoD) Common Access Card (CAC) 2. Uniformed Services ID Cards 3. DoD Civilian Retiree Cards 4. Veterans Affairs ID Cards

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DoD Common Access Card “CAC”

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NOTE: The seals to the right of the picture will change according to branch of service.

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Voting in Texas with Uniformed Services ID Cards

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Name: Per §63.001(c) if the voter’s name appears on the list of registered voters in the precinct, but does not match identical to the ID provided, a “Substantially Similar Name Affidavit” must be completed by the voter.

Expiration Date: Per §63.0101 must be valid, or expired no more than 60 days.

Photograph: Texas law requires the ID to have a photograph of the voter.

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Uniformed Services ID Cards

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Green – Generally for members of the Individual Ready Reserves and Inactive National Guard.

Blue – Generally for retirees, and members on Disability Retired Lists.

Pink – Generally for retired members of the Reserves and National Guard under the age of 60, and certain dependents.

Orange – Generally for certain dependents (active duty), Medal of Honor recipients, disabled veterans, and others.

There are four versions of Uniformed Services ID Cards. All look similar, but are issued in four different colors.

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DoD Civilian Retiree Cards

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Name: Per §63.001(c) if the voter’s name appears on the list of registered voters in the precinct, but does not match identical to the ID provided, a “Substantially Similar Name Affidavit” must be completed by the voter.

Photograph: Texas law requires the ID to have a photograph of the voter.

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Exception

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CACs with a blue bar across the name signify that the cardholder is a non-U.S. citizen, and may not be a qualified voter.

Contractors will have a green bar,

which will be sufficient for use if other qualifications are met.

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Veteran Affairs ID Cards

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Photograph: Texas law requires the ID to have a photograph of the voter.

Veteran Affairs IDs do not expire.

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U.S. Passport

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• Allows entry from Canada, Mexico, the Caribbean, and Bermuda at land border crossings or sea ports-of-entry.

• Wallet Size.

U.S. Passport Card

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U.S. Certificate of Citizenship

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REMEMBER – Certificates of Citizenship do not expire.

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U.S. Certificate of Naturalization

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REMEMBER – Certificates of Naturalization do not expire.

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Unacceptable Forms of ID

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Employer ID

Out of State DL or ID

University or School ID

If voters present these types of ID’s, they will have to vote a provisional ballot.

CAC Cards with Blue Stripe

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Similar Name Standards

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When a voter offers to vote at a polling place using a form of identification and

the voter’s name on the presented ID document does not match identical to the voter’s name as it appears on the official list of registered voters, the

voter’s name on the presented ID document must be “substantially similar” to the voter’s name as it appears on the official list of registered voters.

In determining whether voter’s name on voter’s ID and on list of registered

voters are “substantially similar,” election worker should consider whether

information on the presented ID document matches elements of voter's

information on official list of registered voters (OLRV), such as voter's residence

address or date of birth, which may be strong indicators that the name on the

presented ID document is substantially similar to the name on the official list of

registered voters and vice versa.

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What does “Substantially Similar” mean?

A voter’s name is considered substantially similar if one or more of the following circumstances applies:

1. The name on the ID is slightly different from one or more of the name fields on the official list of registered voters.

2. The name on the voter’s ID or on list of registered voters is a customary variation of the voter’s formal name. For example, Bill for William, or Beto for Alberto.

3. The Voter’s name contains an initial, middle name, or former name that is either not on the official list of registered voters or on the voter’s ID.

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Determining Similar Names

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What does that mean? • The name on the ID is Slightly Different from OLRV; • Customary Variation of the voter’s formal name; • Initial, Middle Name or Former Name not on OLRV • Different Field

Use this information to assist in determination:

• Address • Date of Birth • Photograph

Totality of the Circumstances

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Totality of the Circumstances

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Claudia Alta “Lady Bird” Taylor Johnson

Texas Driver License Lady Bird Johnson 123 Texas Way Austin, Texas 71234 Date of Birth: 12/22/1912

Precinct 1 – Travis County List of Registered Voters

Claudia Bird Taylor 123 Texas Way Austin, Texas 71234 Date of Birth: 12/22/1912

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Initial, Middle Name, Former Name Official list of Registered Voters (OLRV)

or Photo ID Official list of Registered Voters (OLRV)

or Photo ID

Lyndon Johnson Lyndon Baines Johnson

William P. Clements, Jr. Bill Clements

Willie Hugh Nelson Willie Nelson

Audie Murphy Audie L. Murphy

J. Roger Williams Roger Williams

Earl C. Campbell Earl Campbell

Carole Keeton Rylander Carole Keeton Strayhorn

Sandra Day Sandra Day O’Connor

Beyonce Knowles Beyonce Knowles-Carter

• Maiden Names • Hyphenated Names

REMEMBER TO COMPARE ALL INFORMATION 10/5/2013

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Slightly Different Official list of Registered Voters (OLRV)

or Photo ID Official list of Registered Voters (OLRV)

or Photo ID

Dorris Miller Doris Miller

Nanci Griffith Nancy Griffith

Harlen Block Harlon Block

Charlie Pride Charley Pride

Mark Cuban Marc Cuban

Jamie Fox Jamie Foxx

• Minor misspellings of names e.g. Jan vs. Jane, Julia vs. Julie • Extra letters, minor typos • Common different spellings e.g. John or Jon, Mark or Marc

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Customary Variation Official list of Registered Voters (OLRV)

or Photo ID Official list of Registered Voters (OLRV)

or Photo ID

David Crockett Davy Crockett

Sam Houston Samuel Houston

James Richard Perry James Rick Perry

William P. Clements, Jr. Bill Clements

Enrique B. Gonzales Henry B. Gonzales

Jonathan Paul Manziel Johnny Paul Manziel

Esperanza Andrade Hope Andrade

• English vs. Spanish vs. French spellings e.g. Jean vs. John, Jose vs. Joseph, Esperanza vs. Hope

• Common Abbreviations e.g. Sam for Samuel, Kim for Kimberly 10/5/2013 27

Spanish-Latino Names Frequently Used

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SPANISH/LATINO ENGLISH SPANISH/LATINO ENGLISH

ALBA DAWN DOMINGA DOMINIQUE

AURORA DAWN ENRIQUE HENRY

BARTOLOME BARTHOLOMEW ESPERANZA HOPE

CARIDAD CHARITY ESTEBAN STEPHEN

CARMEN CARMEL EVITA EVA

CATALINA KATHERINE GRACIA GRACE

CHITA CONCHITA JAVIER XAVIER

CHUS & CHUY JESUS JERONIMO JEROME

CONCHA CONCEPCION LOLA DOLORES

CRISTOBAL CHRISTOPHER LUIS LOUISE

DIEGO SANTIAGO/ JAMES MICAELA MICHAELA/MICHELLE

• Minor misspellings of names e.g. Jan vs. Jane, Julia vs. Julie • Extra letters, minor typos • Common different spellings e.g. John or Jon, Mark or Marc

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Processing the Voter

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Voter will be processed similar to today’s procedure. After providing ID, election workers will need to determine if names on

OLRV and ID are exact, similar, or too different to accept for voting.

Voters with identical matches, proceed as usual. Voters with similar name will need to initial affidavit on combination

form and if desire they can complete the Similar Name Correction Form. Voters who don’t have an ID MUST vote a provisional ballot.

In determining whether voter’s name on voter’s ID and on list of registered voters are “substantially similar,” election worker should consider whether information on the presented ID document matches elements of voter's information on official list of registered voters, such as voter's residence address or date of birth, which may be strong indicators that the name on the presented ID document is substantially similar to the name on the official list of registered voters and vice versa.

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Pollbook Similar Name Affidavit

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Election Judge/Clerk asks the voter to sign their name in their signature box next to “X” after voter has been qualified.

After comparing the names from the OLRV and voters Photo ID and it is determined that the voter has a similar name they have to initial the Similar name box to confirm they have read the affidavit.

*VOTERS SIMILAR NAME AFFIDAVIT: If it is determined that the name on the form of identification provided under § 63.0101 is substantially similar per § 63.001(c), and by initialing the square labeled "Voter's Affidavit," I swear and affirm I am the person on the list of registered voters or the person on the voter registration certificate, and I am one and the same as person named on the identification provided.

Disability Exemption Notation

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NOTE: Designation of (E) next to VUID Number.

Example: 1197099876 (E)

If voter has notation of an “(E)" on his or her voter registration certificate after the VUID number, not necessary for voter to have one of 7 forms of ID listed under Section 63.0101. Notation means voter is exempt from ID requirement under Section 63.0101 because voter is disabled.

To obtain exemption, at time applicant submits a voter registration application (or at a later date if voter submits documentation at a later date), voter submits (a) written documentation from the United States Social Security Administration evidencing he or she has been determined to have a disability or from the United States Department of Veterans Affairs evidencing he or she has a disability rating of at least 50%, and (b) a statement in a form prescribed by the Secretary of State that he or she does not have a form of identification acceptable under Section 63.0101.

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Notice to Voters

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Back of Voter Certificate

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Similar Name Correction Form Judge writes voter’s name and VUID number

Voter completes this section – Once completed – place in brown envelope for Early Voting and place in green envelope for Election Day

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This is an optional form, if the voter desires to change their name on their VR Card to match their ID, they will need to fill this form out.

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Similar Name Notification

If a voter declines to update or correct their name, our Voter Registrar office will be mailing them a Similar Name Notification through the mail after the election.

Reminding them that they can come in and change their name to reflect their ID. 10/5/2013 34

Exemption Forms

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Request For Temporary Exemption of ID Requirement

Request For Permanent Exemption of ID Requirement

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Temporary and Permanent Exemptions

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Request For Permanent Exemption of ID Requirement

A request for permanent exemption from the requirement to present Identification other than the voter registration certificate at the time of voting, will be given on the ground that you have a disability and do not have any of the forms of identification. When voters apply for Permanent Exemption of ID Requirement, the VR Card will reflect that they have a disability exemption.

Request For Temporary Exemption of ID Requirement

A request for temporary exemption to photo ID is granted to people that 1) Because of Religious Objection to being Photographed. 2) Were involved in a Natural disaster and have none of the forms of identification listed in the Texas Code.

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Provisional Voting 37

What Happens if........ 1. Voter does not have one of 4 categories of acceptable forms of ID

required by Section 63.0101. 2. Voter has no voter registration certificate and is not on the list of

registered voters under Section 63.009. 3. Voter's name on ID documentation is not substantially similar to that

on the list of registered voters and no matching elements. 4. An annotation next to the voter's name indicates that the voter voted

early, either by mail or in person. 5. Voter has moved outside county of registration.

What if a Voter does not have any of the Acceptable forms of ID

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Provisional Voting 38

What to do? • Election judge/clerk has voter complete the Provisional Voter

Affidavit envelope prior to voting provisionally. • Election judge/clerk enters voter’s name on List of Provisional

Voters and checks “provisional” on the combination form after entering voter’s name there.

• Provisional voter signs the combination form. SB 14: Presiding judge checks box to indicate whether voter has

presented an acceptable form of ID or meets the disability exception.

• Directing them to come to office no later than 6 days after the election.

• Judge will provide voter with Notice to Provisional Voters with Map and hours of operation.

What if a Voter does not have any of the Acceptable forms of ID

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Notice to Provisional voter: Voter will have 6 calendar days after the election day to visit our office to present one of the Acceptable forms of ID or complete an exemption form in order to have their provisional ballot counted.

Must include Ballot Access Code when voting Early In-Person

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Map must be included with the Notice to Provisional

Map will include the dates and hours of operation of our Dallas County Voter Registrar’s office.

FROM EAST

1. I-30 W 1. Take Exit 44A to merge onto I-35E N toward Denton 2. Take exit 431 toward Medical District District 3. Turn Left under Stemmons Fwy staying on the Service Road 4. Passing Marriott Hotel & - HHS Building is on the Right

If you get to Hilton at Wycliff you have gone too far and passed the HHS Building

FROM NORTH

1. Take the ramp on the left onto US-75 S 2. Take the exit 1A onto I-35E S/WACO 3. Take the ramp onto I-35E N 4. Take exit 431 toward Medical District District 5. Turn Left under Stemmons Fwy staying on the Service Road 6. Passing Marriott Hotel- & HHS Building is on the Right

If you get to Hilton Hotel at Wycliff you have gone too far and passed the HHS Building – DCED

FROM WEST

1. I-20W 2. Take exit 467a to merge onto I-35E N Toward Dallas 3. Take exit 431 toward Medical District District 4. Turn Left under Stemmons Fwy staying on the Service Road 5. Passing Marriott Hotel - HHS Building is on the Right

If you get to Hilton at Wycliff you have gone too far and passed the HHS Building

Address: 2377 North Stemmons Freeway Suite 820, Dallas, Texas 75207 Hours of Operation: Monday - Friday 8:00am-4:30pm Phone: 214-819-6389 Fax: 214-819-6301 Email: dallascountyvotes@dallascounty.org Note: If your 6th day falls on a weekend, you may present your Photo ID to our office during our extended hours of operation: Saturday 10am-2pm & Sunday 10am-2pm Website: www.dallascountyvotes.org

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Eligibility To qualify for an EIC, a person must be:

• Eligible to vote in Texas (show a valid voter registration card or submit a voter registration application to the Department of Public Safety)

• A U.S. citizen

• A Texas resident

• 17 years and 10 months or older

How to Apply • To apply for an EIC, visit a driver license office and complete an Application for Texas Election Certificate (DL-14-c).

The applicant must bring documentation with them to verify their: • U.S Citizenship • Identity

Election Identification Certificate (EIC) Texas voters must show a photo ID to vote in elections in Texas, unless you are exempt (see “Exemptions” below). If you do not have any of the following acceptable forms of ID, beginning June 26, 2013, you may apply for an Election Identification Certificate (EIC) at no charge. However, if you already have any of the following forms of ID, you are not eligible for an EIC: • Texas driver license—unexpired or expired less than 60 days • Texas identification card—unexpired or expired less than 60 days • Texas concealed handgun license—unexpired or expired less than 60 days • U.S. passport—unexpired or expired less than 60 days • U.S. military identification with photo • U.S. citizenship certificate with photo

EIC Frequently Asked Questions

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Expiration and Use of EIC

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An EIC is valid for six years. There is no expiration date for certificates issued to citizens 70 years of age or older.

Election Identification Certificates may only be used to vote and do not replace a Texas driver license or ID Card. In addition, an EIC will not be accepted to verify identity when applying for a Texas driver license or ID card.

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Types of documents required to get an EIC

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Primary Identity Requirements Texas driver license or Texas identification card not expired more

than 2 years

Proof of citizenship Proof of citizenship will be required if not previously established

Unexpired U.S. passport book or card

U.S. Certificate of Citizenship or Certificate of Naturalization (N-560, N-561, N-645, N-550, N-55G, N-570 or N-578)

Unexpired Department of Homeland Security or U.S. Citizenship and Immigration Services document with verifiable data and identifiable photo, such as one of the following:

U.S. Citizen Identification Card (I-179 or I-197)

Secondary Identity Requirements Requires at least 2 of these documents if you don’t have a

primary)Original or certified copy of a birth certificate issued by a State Bureau of Vital Statistics or equivalent agency from a U.S. state, U.S. territory, the District of Columbia or a Canadian province.

For U.S. citizens born abroad—Certificate of Report of Birth (DS-1350 or FS-545) or Consular Report of Birth (FS-240) issued by the U.S. Department of State.

Original or certified copy of a court order with name and date of birth indicating a name and/or gender change from a U.S. state, U.S. territory, the District of Columbia or a Canadian province.

Supporting Identity Documents Social security card

Form W-2 or 1099

Driver license or ID card issued by another U.S. state, U.S. territory, the District of Columbia or Canadian province (unexpired or expired less than two years)*

Texas driver license or ID card that has been expired more than two years

Temporary receipt for a Texas driver license or ID card

School records* (e.g., report cards, photo ID cards)

Military records (e.g., Form DD-214)

Unexpired U.S. military dependent identification card

Original or certified copy of marriage license or divorce decree (if the document is not in English, a certified translation must accompany it)

Voter registration card*

Concealed handgun license*

Professional license issued by a Texas state agency

ID card issued by a government agency*

*Applicants for an EIC must also be eligible to vote in Texas. That means you will have to bring your valid voter registration card to the office, or you will have to submit a voter registration application through the Texas Department of Public Safety at the office.

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DPS Local Offices

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Dallas-Southwest 5610 Red Bird Center Drive, Ste 500 Dallas, Tx 75237 General Information 214-330-3958 Garland 350 West Interstate 30 Garland, Tx 75043-5998 General Information 214-861-2125 Grand Prairie 550 South Carrier Parkway, Ste 570 Grand Prairie, Tx 75051-1555 General Information 972-264-6598 Irving 1003 West 6th Street Irving, Tx 75060-3875 General Information 972-253-4171

Dallas-Garland Mega Center 4445 Ste A Saturn Rd. Garland, Tx 75041 Call to get in line 214-861-3700 Carrollton 2625 Old Denton Rd., Suite # 464 Carrollton, Tx 75007-5130 General Information 972-245-5800 Cedar Hill 116 West Beltline, Ste 2 Cedar Hill, Tx 75104-2011 General Information 469-272-9301 Dallas- East 11411 E Northwest Highway, Ste 111 Dallas, Tx 75218 General Information 214-553-0033

Where do I get an EIC? Get an EIC at any Department of Public Safety (DPS) office near you.

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Application for EIC

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To apply for an EIC, visit a driver license office and complete an application.

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