Damaged and Defective Car Tracking ACACSO May 12, 2010 © 2010 Railinc. All rights reserved

Damaged and Defective Car Tracking

ACACSO

May 12, 2010

© 2010 Railinc. All rights reserved.

Discussion Topics

• Project Goals• DDCT Example• Key LCS Events

– Car Hire Rule 7 – Car Hire Rule 8

• Question and Answer


Project Goals


Project Goals

• Create a secure web-based data capture system that facilitates the exchange of information related to damaged and defective cars

• Allow data to be updated as handling of damaged/defective cars progresses

• Communicate updated information to the appropriate parties


Project Goals

• Provide electronic notices when updates are not received as expected

• Eliminate reclaim under Car Hire Rules 7 and 8

• Maintain audit logs and historical records of the transactions handled

• Allow for ad hoc inquiries into the system• Accommodate electronic interface with the

system (use of web services)


AAR Rule 1/108 - Car Hire Rule 8



Access to the application is governed by Railinc’s Single Sign-on Security


Handling Railroad creates a Rule 1 or 108 incident on the “Create Incident” ScreenThe Handling Road must provide a valid SPLC and Incident Date


The Handling Road will identify defects with the car as part of creating the incident


Once the incident is created, the Handling Road can request disposition for the car


The Handling Road must provide contact information for the Car Owner to use for offline communications about the incident


The Handling Road provides additional details for the car owner to provide disposition for the car such as commodity and load/empty status


The Car Owner will then provide a shop location to send the car home or indicate that the Handling Road may repair the car


The Car Owner also has the option to authorize the Handling Road to scrap the car (for a Rule 108 incident)

AAR Rule 107 / Car Hire Rule 7



The Damaging Railroad creates a Rule 107 incident on the “Create Incident” ScreenThe Damaging Road must provide a valid SPLC, Incident Date, and Incident Type


Once the Incident is created, the Estimated DV is automatically presented


After the Damaging Railroad requests Actual DV from the Car Owner, the Car Owner can view incidents pending Actual DV/Disposition


The Damaging Road can also offer settlement on the car once the owner provides the actual depreciated value


The Car Owner is notified that settlement has been offered by the Damaging Road, and has the option to accept or reject the settlement value


The Damaging Road can also create an electronic Defect Card for the Car – All defect cards must be entered through the DDCT system


The Defect Card is stored in DDCT for authorized parties and shops to view

Search and Shop Repair Functions



Incidents can be searched for using various criteria


Shops can report cars “on hand” at their shop through DDCT


An electronic car list is maintained in the system for the shop to report repairs against


Shops can identify Defect Card defects that were repaired

KEY LCS EVENTS


Rule 7 LCS Events

• Incident Opened 7A None• SV Requested 7C None• SV Provided 7C None• SV not Provided 7C HC – DVR7• SV Provided 7C DVR7 - HC

(After 15 Days)• SV Accepted 7D HC – DEAD• SV Rejected 7E None


Rule 7 LCS Events

• Arrive Shop 7F HC – SHP7• Repaired 7F SHP7 – HC• OH Carrier 7G HC – DSP7


New Car Hire Rule 7 – Damaged Equipment

A. Reporting Requirements.When a car is destroyed or badly damaged, the Handling Carrier must report damage to the Car Mark Owner as specified in AAR Interchange Rule 107 using the AAR Damaged Defective Car Tracking System (DDCTS).

B. Assignment of Car Hire Liability.DDCTS will interact with the Liability Continuity System (LCS) to assign Car Hire liability via official LCS interchanges.

C. Requesting Settlement Value or Disposition.Settlement value or Disposition shall be requested and provided via the Damaged Defective Car Tracking System (DDCTS). If a requested settlement value or disposition is not provided within 15 days, car hire liability will transfer to Car Mark Owner by LCS interchange to special road mark “DVR7”. Providing the requested information after this date will return the car hire liability to the handling carrier by LCS interchanging the car from special road mark “DVR7”.

D. Acceptance of Settlement Value.Once the car mark owner and handling carrier authorizes settlement (using DDCTS), LCS will transfer Car Hire Liability from the Handling Carrier to the Car Mark Owner by interchanging the car to special road mark “DEAD”. When Settlement is made, LCS will mark all future events for this car as “inactive” for the purpose of Car Hire Liability.

E. Non – Acceptance of Settlement Value.In the event that Settlement value is not accepted, the handling carrier retains car hire liability and normal car hire processes continue.

New Car Hire Rule 7 – Damaged Equipment

F. Shop Time.1. Shop time will be responsibility of the car mark owner. 2. Shop time under this rule will be denoted by verified LCS interchanges to and

from shop using special road mark “SHP7”.3. LCS verified shop time will begin when all of the following occurs:

a) Car has been ordered to shop.b) An interchange to shop event has been reported via TRAINII (This may be

generated by an on-hand reporting in DDCTS by the shop)4. LCS verified shop time will terminate when the following occurs:

a) Repair Complete is reported to Car mark Owner and they verify repairs (all via DDCTS).

G. Intermediate Carriers.5. LCS will transfer Car Hire responsibility to mark owner by interchanging the car

to special road mark “DSP7” during transportation on intermediate carriers to shop or home using LCS interchanges.

6. LCS will transfer car hire responsibility from the mark owner to the intermediate carrier by interchanging the car from special road mark “DSP7” to the intermediate carrier as soon as one of the following event occurs:a) Car remains on intermediate carrier more than 720 hours (30 days).b) Car changes load/empty status twice while on intermediate carrier.

Rule 8 LCS Events

• Incident Opened 8A None• Disp. Requested 8C HC – DSP8• Arrive Shop 8D HC – SHP8• Repaired 8D SHP8 – HC• OH Carrier 8E DSP8 – IC

IC – DSP8


New Car Hire Rule 8 - Defective Equipment

A. Reporting RequirementsHandling Carrier must report defective equipment to the Car Mark Owner using the AAR Damaged Defective Car Tracking System (DDCTS).

B. Assignment of Car Hire LiabilityDDCTS will assign Car Hire liability via the Liability Continuity System (LCS) for Car Mark Owner responsible defects as contained in AAR Interchange Rules 1, 59, and 108.

C. Home Shop / Contract Shop Disposition1. Dispositions shall be requested and provided via the Damaged Defective Car

Tracking System (DDCTS). 2. LCS will transfer car hire liability to the Car Mark Owner by interchanging the

car to special road mark “DSP8” at the date and time that disposition is requested for cars that are directed home or to a contract shop by the car mark owner.

3. If the Handling Carrier fails to move the car to Home or Shop within 720 hours (30 days) of disposition, LCS will transfer liability back to the Handling Carrier by interchanging the car from special road mark “DSP8” to the handling carrier. Liability will remain in handling carrier’s account until the car is interchanged to Car Mark owner road, shop or another carrier.

New Car Hire Rule 8 - Defective Equipment

D. Shop Time1. Shop time will be responsibility of the car mark owner. 2. Shop time under this rule will be denoted by verified LCS interchanges to

and from shop using special road mark “SHP8”.3. LCS verified shop time will begin when all of the following occurs:

a) Car has been ordered to shop.b) An interchange to shop event has been reported via TRAINII.

4. LCS verified shop time will terminate when the following occurs:a) Repair Complete is reported to Car mark Owner and they verify repairs

(all via DDCTS).E. Intermediate Carriers.

5. LCS will transfer Car Hire responsibility to mark owner by interchanging the car to special road mark “DSP8” during transportation on intermediate carriers to shop or home using LCS interchanges.

6. LCS will transfer car hire responsibility from the mark owner to the intermediate carrier by interchanging the car from special road mark “DSP8” to the intermediate carrier as soon as one of the following event occurs:

a) Car remains on intermediate carrier more than 720 hours (30 days).b) Car changes load/empty status twice while on intermediate carrier.

Rule 7 & 8 Events

• L/E/L – Appears car is in Revenue Service – Interchanged to Current Handling Carrier– Normal LCS Processing Resumes

• Car Removed from Incident– Interchanged to Current Handling Carrier– Normal LCS Processing Resumes



Updates will be available Online: www.railinc.com/ddct

Questions?


Documents

Damaged and Defective Car Tracking ACACSO May 12, 2010 © 2010 Railinc. All rights reserved