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Dan Burk, Registrar of VotersHeather Carmen, Senior Deputy
Washoe County Registrar of Voters
1
Contact NumbersEarly Voting Election Day
Technical ProblemsMissing SuppliesProcessing a Voter
Heather – 328-3672Diane – 325-8265Perla – 325-8240 (bi-
lingual)If you cannot reach
anyone at the above numbers, please call the main line at:
328-3670
Election Worker Issues/No Shows 328-3675 or 328-3673
Contact Deanna to inform us your polling place is open on Election Day at 7:00 a.m. 328-3674
Polling Place voter processing issues 328-3672 or 328-3674
Technical Problems – you will be assigned a tech support person
10:30 a.m. & 2:30p.m. Managers contacted by ROV
2
Election Day – When to Call ROVCall Cate at the warehouse 856-4614 if you
notice on election eve you are missing any equipment
When polls set up on election eve leave a message at (Meaghan & Jennifer)
If polls are not open by 7:00 a.m. call us immediately at (Meaghan & Jennifer)
If you cannot get into your polling place by 6:20 a.m. call facility contact person immediately
If you have not left your polling place by 8:30 p.m. call
3
Poll WorkersEarly Voting
Election Day
Team LeaderAdminister oath (first
day only)Oversee team members
time sheetsDaily Balance Statement
Team MemberProcess VotersChecks signaturesActivates voter cardsIssues provisional
ballots
Manager Oversees EDGES Manages poll workers Resolve conflicts Return of critical supplies
Assistant Manager Co- pilot (Issues
Provisional Ballots Intake Specialist
Gate Keeper of the Polling Place
Roster Specialist Assist voter with signing
roster book & activate voter cards
4
Contact the FacilityTeam Leaders/Polling Place Managers
You will be given the name of the contact person at your polling place
Coordinate a date and time for pre set-up with the facility and with your election day team
Early Voting – 2 hours before on the first day your location opens – each subsequent day after that 1 hour
5:30 A.M. on Election Day if Manager or Asst. Manager
6:00 A.M. if Roster Specialist or Intake Specialist
5
Equipment/SuppliesRolling Vault – aka “Big Blue”Use the checklist and have two poll workers check
that all equipment has been delivered and is operational Tab 5 (Early Voting) Tab 10 (Election Day)
Team Leaders/Managers Managers Official Balance SheetFirst Day Early Voting Balance StatementSubsequent days Early Voting Balance Statement
Tab 6 (Early Voting) Tab 9 (Election Day)Payroll/Oath
Make sure all poll workers have been sworn in and have signed the time sheet for Early Voting or
Election Day sign in sheet6
Early Voting & Election Day
7
EquipmentUnlock the cabled Edges and Set-up all
Edges and VVPATS (Early Voting gets 2 keys one for the vault one for the cables that lock the Edges) Election Day one key works for both chains and vault. May be additional key for access to the Polling Place.
Do the print test on the VVPATS (page 49)Set-up all Precinct Tables and ChairsSet-up and test all electrical connectionsSet-up each station
8
Setting up the Voter Processing EquipmentEarly Voting Election DayRefer to Early Voting
Manual for pictures of how the equipment looks once set up
Handheld scanner, Card Activator, mouse, and Brother Label printer are all connected to the laptop (pages 7-17)
Intake Station – Laptop/Netbook, mouse and handheld scanner
Roster Station – Card Activator, and handheld scanner (two cords – one is power and the other is data)
Manager can ask ROV or other workers for help with setup
9
Setting Up Polling PlaceMake sure there is a flowing pathway for votersSet-up stanchions to ensure voters enter appropriate
stations (on Election Day Intake first then Roster)Election Eve Set-up – Put EDGES up but don’t run
Print Test (just keep EDGE lid closed)Never open polls on EDGES until morning of Election
DayOpen polls first day of Early Voting and then close
polls only on last day of Early VotingSet up tables, chairs and electrical cords
Check lists – Early Voting (tab 3) Election Day (tab 8)
10
1
2
4
5
3
(1) Card Activator(2) Laptop Computer(3) Brother Label Printer(4) Barcode Scanner(5) Mouse
11
12
13
Election Day Roster (tab 9)
14
Connectivity (pages 17-18)
Early Voting Election DayWireless (Libraries, ROV, Shoppers
Square)Blue Box (Scolaris, Sparks City Hall, UNR,
SV Neighborhood, CTR.)Check Early Voting Manual for your specific
locationFar upper right hand corner of screen will
flash when there is an important message from voters department
You will receive a warning message when you are not connected
Not connected to the internet (stand alone)Master Voter Rolls have
been downloaded to each laptop/netbook
Technical Support will be available first day of Early Voting and the duration of Early Voting; and you will be assigned a specific Technical Support person for Election Day
15
Log on to Voter NetworkEarly Voting Election DayPassword is
“votevotevote”Click on “Begin!”Step 1 – Select
appropriate election date range and Early Voting location
Click “Continue”Next screen is your
search screenPages 24-33
Password is “votevotevote”
Click on “Begin!”Step 1 – Select
appropriate election date and Polling Place location
Click “Continue”Next screen is your
search screen
16
Managers Balance StatementEarly Voting Election DayManagers Official
Balance StatementDaily Balance StatementTime Sheets
Tab 6
Manager’s Official Balance Statement
Edge Precinct Information Report
Official Ballot StatementOath/Time Sheets
Tab 9
17
Early Voting Daily Balance Sheet – First Day (pages 50-51)
18
Early Voting Daily Balance Statement – Subsequent Days (Pages 50-51)
19
Early Voting &Election Day Manager’s Official Balance Statement
20
Setting up the EDGE UnitAlways work in pairs when setting up or moving
the EDGE Units (pages 19-21)Daisy chain no more than (5) fiveUse surge protectorCheck back of EDGES to see if running on AC or
batteryCheck that Seals are unbroken – NEVER use unit
if brokenCheck Protective and Public CountersConduct Print Test – (page 49)
21
Seals for Primary ElectionSmall Violet Barcode – Open Polls DoorRed Plastic Barcode – Results Cartridge DoorSmall Yellow Barcode – Yellow Button CoversBlue Plastic Barcode – Results Cartridge
Return BagGreen (non-barcoded) – Tape TotesWhite (non-barcoded) – V-VPATOrange (non-barcoded) Provisional Ballot
EnvelopesTab 4
22
Early Voting & Election Day
23
Processing the VoterEarly Voting (pages 24-34)
Election Day Ask the voter for their
Sample Ballot Scan Bar Code Or ask Voter for their name
and to confirm their residence address
Verify the record as the current voter
Confirm their political party affiliation (Primary Only)
Click in “Use Voter” Confirm Voter has not
already Voted & does not have additional warnings (AB, ID, Etc.)
Ask the voter for their Sample Ballot
Scan Bar Code If no Sample Ballot, ask
Voter for their name and to confirm their residence address
Verify the record as the current voter
Click in “Use Voter”Confirm Voter is in the
correct polling place
24
Processing the Voter – con’tEarly Voting Election DayClean search – “Print
Label” to place in Early Voting Roster book
Ask Voter to sign bookCompare signature on
laptopThen “Activate Voter
Card” from laptop and direct Voter to EDGE to vote
DO NOT put the card in Edge for Voter
Correct Polling Place – “Voter Check-In/Print Label”
Issue label to Voter (on label will have Roster Station Letter)
At Roster Station search for Voter in Roster Book
Ask Voter to sign and confirm signatures match
Activate voter card and direct Voter to EDGE to vote
25
Exceptions – Abbreviations
IN – INACTIVE VOTERS
ID – ID REQUIRED VOTERS
AV –ABSENT BALLOT VTER
EV – EARLY VOTED
26
FormsVoter Registration Application (Intake
Specialist)Change of Address (Intake Specialist)Absent Voter Affirmation (Roster Specialist)ID Required (Roster Specialist)Certificate of Error (Manager/Assistant Manager)Roster Correction Log (Roster Specialist)Supply Requisition (early voting only)Absent Ballot Request (early voting only)
Tab 6
27
Early Voting Roster (left; tab 6)Election Day Label Booklet (right; tab 9)
28
Labels Early Voting Election Day
Roster Specialist ONLY scan UPPER TOP RIGHT barcode – contains precinct info
29
Election Day Roster (tab 9)
30
Election Eve: AB/EV List (tab 9)Managers must access the AB/EV list by
going on the ROV web page at www.washoecounty.us/voters
Go down to your polling place and print the list of AB/EV voters for each Roster listed for your polling place
Provide list to Roster Station Specialist first thing on Election Day so he/she can mark voters on Roster that have already voted
31
Labels Early Voting Election Day
Roster Specialist ONLY scan UPPER TOP RIGHT barcode – contains precinct info
32
B
Provisional BallotsPink = All Provisional Voters (General)
Unable to find voter in laptopSignature does not match and no I.D.“I.D. Required” but voter does not have I.D.
with themVoter in wrong polling place and doesn’t want
to go to assigned polling place (Election Day – Highest % of Provisional's)
Page 35
33
Challenged VoterFor ResidenceFor IdentityFor Previously Voted
Written Challenge’s submitted to Registrar of Voters Office
34
Issuing Provisional Ballots (Asst. Manager)On Provisional Envelope:List your Polling PlaceVoter must sign Affirmation Statement You must check off reason for issuing and you
must initialTear off back flap tab and give to voterTell voter to call “Free-Access #” to see if ballot
was counted (10 days after election)If voter completes Voter Registration Application
make sure they don’t seal it inside the envelope with the Provisional Ballot
35
Certificate of ErrorVoter was erroneously omitted from the RosterMarked as having voted already
Team Leader or Polling Place Manager has contacted ROV and a senior staff member has found the mistake and affirmed Voter should be allowed to vote
Process Voter and let voter to cast his ballotComplete the Certificate of Error paperwork
Tab 6
36
ObserversThere will be observers at your Polling PlaceMake sure there is a place set aside for
Observers to sitThe Team Leader/Manager will have
observers sign the “Observer Conduct” formThey are required to follow its guidelines
They can review Roster/Election Day Voter Activity List
Cannot object to how you run your polling place or advocate for or against a Voter’s right to vote
Tab 637
Audio Process (page 56-69)At least two EDGE units will be designated as
audio units (band on edge unit with word “AUDIO”)Have audio unit on upper back of edge ready for
set-upHold down activate button until screen changes
(you will hear a soft “ding”)Connect Audio unit before initiating audio. Press
“Audio Voting” box. When audio voter has completed voting, press
“return to voting” boxShow voters how to adjust volume and speed of
audio unit38
VVPAT’s (page 45-48)
Check that green light is solidIf blinking, roll switch is not engaged
Check for whirring noiseIf yes, then paper not secured to upper roll or cone
not setIf paper is scrunching-up
Remove cover, release roll switch and realign. Then re-set switch
Not PrintingPaper loaded incorrectly and needs to be flipped to
print on the correct side (scratch finger nail across it)
39
Early Voting & Election Day
40
Closing UpEarly Voting (page 52-54)
Election Day (tab 8)Daily Transfer Envelope
Daily Balance StatementSupply RequisitionEach day’s used VVPAT rolls
in tape tote then sealed – Don’t forget to put label and fill in Date, Unit #, Location and Initial at end of each roll
Any completed forms – Voter Registration Applications, Change of Address
Surrendered Ballots/Not Provisionals
Manager will declare polls closed at 7:00 p.m.
Manager/Asst. Manager work in tandem on EDGE closing procedures
Management completes “Official Balance Statement” & “Edge Total Voter Count”
Roster Specialist counts signatures/tallies for “Official Ballot Statement”
41
Election Day: Reconciling with the “Official Balance Statement”Intke and Roster Specialists should not touch the
EDGES until all a) precinct counts have been taken, b) EDGES are turned off and c) results cartridges have been removed
When you close the polls the “End Totals Report” from each EDGE voting unit will print
Take note of each Precinct’s total on Report Use the “Managers Official Balance Statement” to
record the totals for each precinct from each EDGE unit and provide this information to Roster Specialists.
Tab 9
42
Election Day – EDGE Total Voter Count
Manager completes this form from the VVPAT print off and gives to Roster Specialist to reconcile
43
Election Day “Official Ballot Statement”
44
Critical Supplies to be returnedEarly Voting: Last Day Election DaySealed Results Cartridge bagDaily Transfer bag with
completed formsTape tote (if they VVPAT
cannot fit in transfer bag)Provisional ballots (orange
transfer bag – sealed returned after final day of Early Voting
Team Leader & Team Member to return critical supplies
Must bring laptops back!!
All Rosters bindersAll label bookletsCompleted forms envelopeProvisional ballots (orange
transfer bag – sealed)Sealed Results Cartridge bag
w/keysManagers Balance StatementPrecinct Official Ballot
StatementManager and another poll
worker return Critical Supplies 45