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Data Base Reporting Dropout Prevention, At Risk and
Neglected or Delinquent
Program Area Contacts• Dropout Prevention Programs
Kimberly Davis, Director 850/245-0551 [email protected]
• Dropout Prevention Programs
Tameka Thomas
Phone: 850-245-0845
Program Area Contacts• Neglected or Delinquent and At Risk
Melvin Herring (850) 245-0684 [email protected]
• Neglected or Delinquent and At RiskAmy Coltharp(850) [email protected]
July 29 – August 30, 2013 • Juvenile Justice Programs
Karen Denbroeder and Lisa Robinson850/245-0475 [email protected]@fldoe.org
• Accountability – School Grades and AYPEd Croft (850) 245-0411 [email protected]
MIS Contact
• Dropout Prevention, DJJ or N and DLinda H. Fleming850/245-9919
Objectives
• Increase understanding when reporting DOP format
• Recognize the importance of Dropout Exit Interview Survey
• Discuss Performance Based Graduation Option• Review 2012-13 Changes• Recognize the program areas data that are
captured in DOP Data format– DOP, DJJ, Neglected or Delinquent, At Risk
• Improve data quality
Your support and hard work are invaluable!
Thank you for your dedication to the task of database reporting. Your database work impacts students each and every day!!
Dropout Prevention Program Data Format - Survey 5
Report Dropout Prevention Program data (whether the district has a DOP Program or not)
– Every DJJ student – Every TAP student– Every TAP PK baby
Each of these students should have at least one Dropout Prevention Program Data format record
Changed in 2011-12
Data Element
• Teenage Parent Program – Birth Weight of Child - Optional– Use Types changed to Local Accountability – Optional if district wants to collect or not– Not reported to state– Consult with DOP Coordinator – many use this
information
Data Element:Dropout Prevention/Juvenile Justice Programs
• Survey 3 – Federal State Indicator Status
• Survey 5 – Dropout Prevention Program
Data Element:Dropout Prevention/Juvenile Justice Programs
• 2012-13 New Code for At Risk Programs• Code W • Title I Part D, Set Aside Funds• Service provided outside traditional classroom
setting– e.g. after school tutoring, summer services when
school is not is session, etc.
Data Element:Dropout Prevention/Juvenile Justice
Programs
• U = Educational Alternative
• A = Disciplinary Programs
• P = Teenage Parent Programs
• D = Education Services in DJJ Programs
• Z = Not Applicable
Data Element:Dropout Prevention/Juvenile Justice
Programs• N = Non-School Institution for Neglected or
Delinquent Students
Defined in Title I, Parts A and D of the Elem. and Secondary Ed. Act, as amended by Public Law 107-110.
See the element Institution Number, Neglected/Delinquent for more information.
Data Element:Dropout Prevention/Juvenile Justice
Programs
• R = Dropout Retrieval ProgramsAlternative programs serving students who haveofficially been designated as dropouts.
• E = Alternative to Expulsion Programs
Programs designed for students who are subject to district school board polices for expulsion for repeated or serious offenders.
Accountability• Data Element Dropout Prevention/Juvenile Justice
Programs codes R and E
Survey 3:
– Will be used to determine students who are excluded from school grades accountability model
– See Florida Statute 1008.34 – For specific details about methodology and
eligibility for exclusion contact Ed Croft
Data Elements N or D and DJJ:
Pretest Outcome - Reading Pretest Outcome - Math
• Used to indicate the pretest level of the student in Reading or Math upon entry into the institution
• Applicable for Neglected or Delinquent and DJJ• Apply code Z for students– Who were not tested– N or D in institution fewer than 90 consecutive calendar days – For DJJ Students (2011-12 only report Math) – For DJJ Students (these will NOT be reported in 2012-13)
Data Elements N or D and DJJ:
Pretest Outcome - Reading Pretest Outcome - Math
• A = Student tested below grade level upon entry• B = The student tested at or above grade level upon
entry• Z = Not applicable.
– Also implied, the student was not tested– N or D in institution fewer than 90 consecutive calendar
days – For DJJ Students (2011-12 only report Math)– For DJJ Students (these will NOT be reported in 2012-13)
Data Elements applicable to Neglected or Delinquent:
Progress Level Reading Progress Level Math
• Used to indicate the progress of the student in Reading or Math as indicated by pre and post test data
• Applicable for those Neglected or Delinquent and DJJ
• Apply code Z for students – If the student was not tested– N or D in the institution fewer than 90 consecutive
calendar days – DJJ Reading (2011-12 only report Math) – For DJJ Students (these will NOT be reported in 2012-13)
Data Elements:
Progress Level Reading Progress Level Math
– Apply codes C, D, F, G, or H
– Code H = Student was not tested – Code Z = Not applicable for N/D students with less
than 90 days – Code E deleted for 2012-13– Only Math is reported for DJJ in 2011-12– For DJJ Students these will NOT be reported in 2012-
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Data Element Fund SourceApplicable to Neglected or Delinquent
• The source of the funds used to support the program in which the student participates
• Only two codes apply in DOP format.
CODESD = Title I, Part D (applies in DOP Format)E = Title III, Part AI = IDEA, Part BZ = None of the above (applies in DOP Format)
Fund Source
• If Fund Source code D is NOT coded:
– Student will not be counted in the N or D performance evaluation report
NOTE: The district is accountable for student participation in this evaluation.
Data Element:
Fund Source is in various formats
• NOTE: Students reported with:
• D should be reported on the Dropout Prevention Program Data format,
• E should be reported on the English Language Learners Information format,
• I should be reported on the Federal/State Indicator Status format, and • More than one code should be reported for a student, if applicable, each on the designated format.
Data Element:
TermOnly 2 codes apply in DOP
Program Data Format
3 = regular school year
S = summer (intersession)
Submit a separate record for each term in which
the student participates.
Multiple Records are reported in the Dropout Prevention Program Data Format – Survey 5
Generate a unique record for:
• each DOP, DJJ, Neglected and/or At Risk program
• at each school,• for each term,
in which the student participated.
Dropout Exit Interview
• Dropout Prevention: Primary Reason for Dropping Out
• Dropout Prevention: Secondary Reason for Dropping Out– Primary and Secondary reasons provided by the
student for dropping out of school– Student End of Year Status Format (Svy 5)– Only one response per element applies
Dropout Exit Interview
• Dropout Prevention: Possible Influences
– Responses of students who dropped out of school to the survey questions, “What would have improved your chances of staying in school?”
– Multiple responses may apply
– Student End of Year Status Format (Svy 5)
Dropout Prevention: Possible Influences
• 10 positions in format with yes (applicable code) or no (Z code) response– Dropout Prevention: Possible Influences – Code A– Dropout Prevention: Possible Influences – Code B– Dropout Prevention: Possible Influences – Code C– Dropout Prevention: Possible Influences – Code D– Dropout Prevention: Possible Influences – Code E– Dropout Prevention: Possible Influences – Code F– Dropout Prevention: Possible Influences – Code G– Dropout Prevention: Possible Influences – Code H– Dropout Prevention: Possible Influences – Code I– Dropout Prevention: Possible Influences – Code J
Dropout Exit Interview
• Dropout Prevention: Actions Taken
– Responses of students who dropped out of school about the actions taken by school personnel to keep the student enrolled in school
– Multiple responses may apply
– Student End of Year Status Format (Svy 5)
Dropout Prevention: Actions Taken• 15 positions in format with yes (applicable code) or
no (Z code) response– Dropout Prevention: Possible Influences – Code A– Dropout Prevention: Possible Influences – Code B– Dropout Prevention: Possible Influences – Code C– Dropout Prevention: Possible Influences – Code D– Dropout Prevention: Possible Influences – Code E– Dropout Prevention: Possible Influences – Code F– Dropout Prevention: Possible Influences – Code G– Dropout Prevention: Possible Influences – Code H– Dropout Prevention: Possible Influences – Code I– Dropout Prevention: Possible Influences – Code J– Dropout Prevention: Possible Influences – Code K– Dropout Prevention: Possible Influences – Code L– Dropout Prevention: Possible Influences – Code M– Dropout Prevention: Possible influences – Code N– Dropout Prevention: Possible Influences – Code O
Performance-Based Exit Option and
State of Florida High School Performance-Based Diploma
31
The Performance-Based Exit Option (formerly GED Exit Option)
– What is it?• An alternative route to graduation for
students who are at risk of not graduating on time with their kindergarten cohort due to:– credit deficiency– low grade point average– being overage for grade
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The Performance-Based Exit Option - What it is not
• A vehicle for the early exit of students who wish to complete high school in less than four years
• A program with watered-down curriculum for students who are not capable of performing high school-level work
• A program that is appropriate for all students at risk of failing to graduate from high school
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Performance-Based Exit Option
• Beginning in 2009-2010, the program allows students enrolled KG-12 system the opportunity to earn a State of Florida High School Performance-Based Diploma by taking courses that meet high school graduation requirements, taking and passing the FCAT and the GED Tests.
• This is a high school equivalency diploma per section 1003.435, Florida Statutes.
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Performance-Based Exit Option Withdrawal Codes
W10 – Any student who completed the Performance-Based Exit Option Model Program requirements, passed the GED Tests and the state approved graduation test, and was awarded a State of Florida High School Performance-Based Diploma
WGA – Any student who completed the Performance-Based Exit Option Model Program requirements, passed the GED Tests, satisfied the graduation test requirement through an alternate assessment, and was awarded a State of Florida High School Performance-Based Diploma
WGD – Any student who completed the Performance-Based Exit Option Model Program requirements and passed the GED Tests, but did not pass the state approved graduation test and was awarded a State of Florida Diploma.
Resources
• Data Base Manuals: http://www.fldoe.org/eias/dataweb/default.asp
• Reports for Request
2011-12 Survey 5
– Due:
August 3, 2012
– Processing:
July 30 – August 31, 2012
• Final Update/Amendment:
February 28, 2013
Survey 32012-13• Survey Week: February 11-15, 2013 • Due Date: March 1, 2013 • State Processing: February 18-March 15, 2013 • Final Update/Amendment Date: July 31, 2013
2012-13 Survey 5
• Due date: – August 2, 2013
• State processing: – July 29 – August 30, 2013
• Final Update/Amendment– Date: February 28, 2014
