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[OUTLINE]
1. DOCUMENTING YOUR DATAi. Paper archives and indexes
ii. Digital archivesiii. Brainstorm
iv. Techniques and softwarev. Categories and ontology
vi. Sharing
2. ETHICAL AND LEGAL ISSUESi. Risks and issues in data
disseminationii. Some tips and techniques to
make data saferiii. Data Protection Act 1998
iv. Freedom of Information Act 2000
v. Intellectual Property and copyright
http://archives.lse.ac.uk/GetImage.ashx?db=Catalog&type=default&fname=Malinow
ski\Malinowski_3_18_5.jpg
For instance, my present mode of life: I turn in too late, I get up at irregular hours.
Too little time devoted to observation, contact with natives, too much to barren
collecting of information. I rest too frequently, and indulge in "demoralization". I also thought about problems of keeping a
diary. How immensely difficult it is to formulate the endless variety of things in the current of a life. Keeping a diary as a
problem of psychological analysis: to isolate essential elements, to classify them
(from what point of view?), then, in describing them indicate more or less
clearly what is their actual importance at the given moment, proportion; my
subjective reaction, etc. (Malinowski, B. 1989 A Diary in the Strict Sense of the
Term. Stanford: Stanford University Press; entry for 4.11.1918, p. 247)
why paper-slip indexes collapse:
•size, untransportability, cannot be accessed remotely
•shifting, complex, rigid classification
•difficult to find cards in the dataset
http://www.datacite.org/
repolist
http://
oad.simmons.edu/oadwiki/
Data_repositories
http://www.opendoar.org/
TECHNIQUES&SOFTWARE
- FORMAT-SPECIFIC:
-digital: linking and back-linking, tagging, searching, horizontal classification-analogue: hierarchical classification, manual tagging
OR
-GENERIC: e.g. colour-coding, categories, dates, place names…
- REPORTS CAN HELP!
- KEEP AS MUCH OF YOUR DATA AND DOCUMENTATION IN THE SAME PLACE
- SOFTWARE MIGHT PROVE USEFUL – wikis, databases, reference managers, spreadsheets..
CATEGORIES/ONTOLOGY
-EVALUATE PROS & CONS (time consuming, expensive, but useful in the long-term and for analysis)
-PROJECT- & FOCUS-SPECIFIC
- VOLATILE! BETTER TO STICK TO GENERIC DESCRIPTORS? (e.g. places and personal names, more easily remembered; dates; …)
- NEED DOCUMENTING AND UPDATING: make an index of the categories you use, and systematically update as you add new ones
USEFUL TOOLS:
- institutional networked storage
-virtual learning/research environments
- Dropbox- GoogleDocs
- Google+- academic web networks
- blogs- wikis
- digital repositories
TIPS
[multiple copies]
[restrict access]
[log out]
[firewalls & anti-virus]
[destroy data if necessary]
[encryption]
[tiered consent]
[anonymisation]
DATA PROTECTION
ACT 1998
- data may only be used for the purposes it was collected for
- data must not be disclosed to other parties without consent- individuals have a right of access to information held
about them- personal information may be
kept for no longer than is necessary,
and may not be sent outside the EEA
FREEDOM of
INFORMATION ACT 2000
-gives right to request access to recorded information (such as research data) held by public sector organisations; or be
informed whether information is held
-exceptions: personal data, data accessible by other means, meant
for publication or subject to confidentiality agreement
iNTELLECTUAL pROPERTY
copyright=
•creative works fixed in material form
•depends on academic status/institution/employment
position•right to control copying, adaptation, publishing,
performance, broadcast of the work, and their conditions
•exceptions for personal use and teaching
•limited time duration