Data Pipeline to Date Use2013 CCOSA Summer Conference

Norman, OKJune 6, 2013

John Kraman, Executive DirectorOffice of Student Information (SDE)

The “Wave” (July 2011)

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SDE’s Vision and Goals

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Data Pipeline to Date Use

The SDE has been working with districts to strengthen the data pipeline and improve data quality in order to support local data use:• Progress• Process• Goals

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Repairing the Data Pipeline

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2012 Data Pipeline Survey

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Recommendations based on district responses: •Better processes and documentation•Better communication: specifically about changes to data requirements, new tools, and upcoming plans•Fewer last minute changes to collections•Better prioritization and better pacing•More transparency and engagement•Clearer definition of roles and responsibilities

SLDS Advisory Committee and New Data Workgroups

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Accountability Data Workgroup

•Formed in spring 2013•Several virtual meetings already regarding data certification projects•Will resume meetings to discuss federal reporting and next round of data certification projects

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Accountability Data Certification

Reports Open Close Status

Adjust. Cohort Grad Rate May 2nd June 21st 70% Started

A-F Advanced Coursework May 31st June 30th 34% Started

SMART Report May 31st June 30th 27% Started

Assessment Post-Code June 10th July 10th n/a

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Accountability Data Support

•“Live Call” Webinars–May 9th, June 5th, 12th, 14th, 19th, 26th and additional

dates as needed

•SDE Service Desk: 405-521-3301 and -3333•DataVerification@sde.ok.gov •Training videos and other resources posted at http://ok.gov/sde/student-information-system •New Twitter account: @OSDE_SIS

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Next Steps for Accountability Data Workgroup

•A-F Report Card Data Application with student-level and other data for fall review•Review of federal reports that SDE can generate using certified student-level data•Fall 2013 Certification Projects: October 1, Exit, Drop-out and ACE Cumulative •Spring 2014 Certification Projects: TLE Roster Verification, Cohort Grad Rate, A-F Adv. Coursework, SMART and Assessment Post-Code

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A-F Report Card Data Tool

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A-F Report Card Data Tool

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Data Use Workgroup

•Scheduled to launch in July 2013•Phase I Goal is to develop dashboard and reports for five pilot Ed-Fi projects by end of 2013:–Community, Tech Center, Tribal and Rural –State Resources for all common aspects –Resources from project sponsors/partners for any

unique costs

•Phase II and beyond: new pilots, new districts, new dashboards – all towards statewide use

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Oklahoma’s Early Warning Indicator System

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Ed-Fi Offers a Significant Usability Upgrade

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Ed-Fi Linked to the PM Village Intervention Clearinghouse

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Mod

ule

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Based on system of leading & lagging

indicators, Module 1 allows users to review lagging results, view leading indicators, analyze data and

determine area(s) to target.

Mod

ule

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Module 2 allows users to browse database of

researched interventions, read user and research

reviews and select intervention to address

area(s) of need.M

odul

e 3

Users create and monitor an implementation plan in

Module 3 by selecting students to receive the

intervention, identifying parameters and

monitoring frequently to determine intervention

effectiveness.

Data Governance Workgroup

•“Student Data Accessibility, Transparency and Accountability Act of 2013” (HB1989) •SDE staff hired and consultant contract awarded •State Support Team technical assistance site visit postponed•Workgroup to form late summer/early fall 2013

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Student D.A.T.A. Act

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• Limits the student data available from school districts to the State Department of Education to include only the data necessary for the SDE to carry out its responsibilities.

Student D.A.T.A. Act

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• Access to student data will be tightly restricted to those at the State Department of Education who require such access to perform their duties.

Student D.A.T.A. Act

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• Student data can only leave the state in very narrow circumstances as defined by the law, including when a…– Student transfers out-of-state– Student applies to college out-of-state– Student registers for/takes a national or multi-

state assessment– Student is considered a “migrant” for federal

reporting purposes

Student D.A.T.A. Act

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• The State Department of Education must work with the Information Services Division (ISD) of OMES to develop and implement a detailed data security plan.

Questions?

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•“Live Call” Webinars–May 9th, June 5th, 12th, 14th, 19th, 26th and additional

dates as needed

•SDE Service Desk: 405-521-3301 and -3333•DataVerification@sde.ok.gov •Training videos and other resources posted at http://ok.gov/sde/student-information-system •New Twitter account: @OSDE_SIS

Direct Contact Info

John KramanSDE Executive Director for Student InformationJohn.kraman@sde.ok.gov

Autumn DavesTechnical Project Coordinator, Student InformationAutumn.daves@sde.ok.gov

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