Data ProjectCongress-Convention 2017

12 October 2017

Agenda

1. European Athletics Mission & Data Project

2. Federation Management and Entry tool

3. Get Active – Real size demo for timing a cross country race

4. OpenTrack Community/Standard/Data Protection Regulation

5. Live results Capture

6. What challenges do you face in your federations? How can we help?

10:15 Coffee Break

What is the data in Athletics?

• Federation’s details, athlete’s data, etc…

• Structure and Results of the competitions

• Processing of the results: bests lists, rankings, cross reference, etc…

• Curation of the data: data to be updated due to doping offences, transfer of allegiance, change of name, etc…

EUROPEAN ATHLETICS Mission Statement

• Map the situation of results collection and distribution in Europe. Survey the federations

• Identify the weaknesses and offer solutions

• Create synergies, activate the community and raise awareness

• Inform about regulations. Educate. Advise

Why?

Improve how athletics data is handled

• Collect more consistent data (Best Lists, Qualification process) for European Athletics database (hosted by Tilastopaja)

• Provide data to the RANKING project: 300+ competitions a year

Current situation:

o 50 meetings uploaded automatically

o 200 meetings manually (website copy/paste, pdf…)

Why?

Development of Member Federation

• Raise the IT standard of the federations

• Give them tools to manage their federations

• Improve the way they manage statistics: hosting, publication

This will help federations save time and grow the sport

European Athletics Ecosystem

51 Member Federations

European Athletics Statistics database(managed by Tilastopaja)

EA Meetings(Classic, Premium)

IAAF meetings(DL, World Challenge)

150 National Meetings

National Champs

International Competitions (IAAF WC, Universiades,

EYOF, etc…

How do we receive results?

• Automatic data exchange

current limitation: ad-hoc data format

• By e-mail (xml, xls, doc, pdf)

• Results collected through tools

current limitation: very early stage

Automatic data exchange: FIN, EST, FRA, CZE, POL, UKR

Advanced collaboration : DEN, IRL

Central system, but no automatic export: AUT, BUL, GBR, GRE, ISL, LAT, NED, NOR, POR, ROM, SLO, ESP

Countries with no central system/sporadic results: ALB, AND, ARM, AZE, BLR, BIH, CRO, CYP, GEO, LTU, LUX, MLT, MDA, MNE, RUS, SVK, SWE

Countries no sending anything/format unusable: BEL, ITA, HUN, GER, SUI, ISR, TUR

No contact yet: GIB, KOS, LIE, MKD, MON, SMR

Current situation of the RESULTS COLLECTION

Current situation of the RESULTS COLLECTION

Data exchange situation in the 51 Member Federations

Auto

Manual

Difficult

Poor Data Collection andformat

What we don’t have

Meetings organisers sending us results directly

An exhaustive map of how members federations manage their data

Direct link to the athletes (cf. Data Protection)

What we want to achieve

• Receive the results in an AUTOMATED way from federations

(If they have a centralized system)

• Develop tools for federations to use

• Make our statistician happy

OUR DATA PROJECT

METHODOLOGY

Phase 0: Build an independent database dedicated to athletics

Ongoing RFI to find provider

Tilastopaja to remain the statistician to collect and curate the data

Phase 0: Common database

METHODOLOGY

Phase 1: Federation Management and Entries

Map all athletes, coaches, clubs and facilities in Europe

Phase 0: Common database

Phase 1: Maps athletes

METHODOLOGY

Phase 2 & 3: Data Capture, competition tool and data format standard

Creation of the tools and standard

Certification of the standard by w3c

Creation and activation of the community + workshops

Phase 0: Common database

Phase 1: Maps athletes

Phase 2 & 3: Collection of results

METHODOLOGY

Phase 4: Create a full competition software

Develop a solution managing the specific types of meetings, national competitions, clubs and local competitions…

Phase 0: Common database

Phase 1: Maps athletes

Phase 2 & 3: Collection of results

Phase 4: Comp Management

OUR PARTNER

Partnership with ReportLab

• Source: opentrack.run

We found common ground with ReportLab

Creation of the OpenTrack movement

Core Principles of the project

• Source: opentrack.run

Why EA believes it is the future

ReportLab & European Athletics

• Federation Management and Entries - Multi-lingual and responsive

• Statistics included: best lists, athlete profile

• Replicable with any federation

What have we built so far? (stage 1 – winter 2016-2017)

ReportLab & European Athletics

What have we built so far? (stage 1 – winter 2016-2017)

Agenda

1. European Athletics Mission & Data Project

2. Federation Management and Entry tool

3. Get Active – Real size demo for timing a cross country race

4. OpenTrack Community/Standard/Data Protection Regulation

5. Live results Capture

6. What challenges do you face in your federations? How can we help?

10:15 Coffee Break

Collaboration around the results exchange

ATHLETICS DATA CONFERENCE

2nd AthTech

5 – 6 October 2017

Vila Real de Santo Antonio/POR

Improve through collaboration

In 2016, the plan was to:

• create a standard for everyone to use

• create tools for federations

• grow the community

OpenTrack Community Deliverables

In 2017, we delivered a interexchange data standard

OpenTrack Community Deliverables

We developed a standard with the World Wide Web Consortium, ReportLab

• Common standards to represent and share the information among stakeholders

• Define the basic schemas and vocabularies to describe the world of athletics

• Validate the standard by w3c community to make it global

• Release: January 2018

We are growing the community

Timetronics Seltec

Tilastopaja

Domtel

Atletiek.nu

OpenTrack Community Deliverables

Development of the community

The KPIs to measure the growth of the community:

• 2 federations in 2015 had automated data exchange . We have 8 federations now

• 10 federations were active with us in 2015 against 40 federations in 2017

• 5 federations attended the data conference in 2016. 13 federations attended in 2017!!!

• (CRO, CZE, ESP, EST, FIN, GER, GRE, IRL, ISL, ITA, POL, POR, UKR)

AthTech 2017

First findings from last week’s conference…………..

• Need for legal advice on GDPR (in force from May 2018)

• Data protection best practice: “Results are transferable unlimitedly”

• Continue with the standard. It is now expected by January 2018

AthTech 2017

…………..further findings from last week’s conference

• Develop the Federation Management

Club Management tool?

• Widely use the live results/competition management in 2018

Any need for your competitions?

Agenda

1. European Athletics Mission & Data Project

2. Federation Management and Entry tool

3. Get Active – Real size demo for timing a cross country race

4. Open data/Standard/Data Protection Regulation

5. Live results Capture

6. What challenges do you face in your federations? How can we help?

10:15 Coffee Break

Data Capture tool

ReportLab & European Athletics

Live results

Results, collected on the field on mobile and tablets

Easily embedded in any website

Can be used at any of your competitions

What have we built so far? (stage 2 – summer 2017)

Agenda

1. European Athletics Mission & Data Project

2. Federation Management and Entry tool

3. Get Active – Real size demo for timing a cross country race

4. Open data/Standard/Data Protection Regulation

5. Live results Capture

6. What challenges do you face in your federations? How can we help?

10:15 Coffee Break

Next steps

• Understand your needs for the 2018 season to offer adequate help

• Update the statistical requirements with our new data standard

• Note the new dedicated e-mail address: statistics@european-athletics.org