Date: 29/05/2020 EAST AFRICAN SCIENCE & TECHNOLOGY ... · Request for Expression of Interest Title: Development of East African Bio-Economy Conference Webpage and Regional Database

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Date: 29/05/2020

EAST AFRICAN SCIENCE & TECHNOLOGY COMMISSION (EASTECO).

SHORTTERM INDIVIDUAL CONSULTANCY SELECTION (CALL FOR CVs): TO DEVELOP

EAST AFRICAN BIO-ECONOMY CONFERENCE WEBPAGE AND REGIONAL DATABASE

FOR AVAILABLE TECHNOLOGIES, FACILITIES, INNOVATIONS, PROJECTS AND

PROGRAMMES IN THE EAC REGION: Reference Number: EAC/ESTECO/RFPs/002(b)/2020.

1. EASTECO is inviting Individual Consultants from any of the EAC Partner States to submit

their CV and Financial Proposal for services above. The Terms of Reference defining the

minimum technical requirements for these services are attached as Annex 1 to this Request

for Expression of Interest.

2. Only Individual Consultants are eligible for this assignment provided that they fulfil

the following eligibility criteria:

a) They are not being bankrupt or wound up, are having their affairs administered by the courts,

have entered into arrangements with creditors, have suspended business activities, are being

subject of proceedings concerning those matters, or are being in any similar situations arising from a similar procedures provided for in the national legislation or regulations of Partner States;

b) They have not been convicted of offences concerning their professional conduct by a judgment

which haves the force of res judicata; (i.e. against which no appeal is possible); c) They have not been declared guilty of grave professional misconduct proven by any means

which EAC Secretariat can justify;

d) They have not fulfilled obligations related to the payments of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are

established or with those countries where the contract is to be performed;

e) They have not been the subject of a judgment which has the force of res judicata for fraud,

corruption, involvement in a criminal organisation or any other illegal activity detrimental to the EAC’s financial interests; or

f) They are not being currently subject to a penalty resulting from an Administrative Review.

3. Your Expression of Interest must be presented as per Standard Expression of Interest Forms attached as Annex 2 to this REOI in English language and be accompanied by copies of all the

indicated supporting documents. If the supporting documents are not in English, these shall be

accompanied by a certified translation into English.

4. The application MUST contain: Filled & signed application/cover letter; the Curriculum

Vitae (CV); copies of academic and professional certificates & testimonials; copies of

Contracts/Orders and the Official Referee letters and/or Completion certificates.

Interested candidates may submit their bids:

Through the e-mail: [email protected] and NOT to any other. The application

should have a PASSWORD to safeguard its integrity and prevent access until the opening

date and time: Monday 15th

June at 3 PM East African Time, or 2 PM Rwanda Time,

when the Consultant shall IMMEDIATELY send the said password to the same email ([email protected]) to officially open their application.

Alternatively, submit via registered mail, courier service or hand delivered in a plain

SEALED envelope with consultancy’s subject and reference provided above and addressed to:

The Senior Procurement Officer (Secretary, Procurement Committee), East African Science and Technology Commission (EASTECO)

Telecom House, 2nd Floor, Kigali-Rwanda.

Request for Expression of Interest Number: EAC/ESTECO/RFPs/002b/2020. Request for Expression of Interest Title: Development of East African Bio-Economy Conference Webpage and

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Webpage: www.easteco.org

Email: [email protected] Tel: +250 789 44 77 81

So as to be received not later than the same deadline given above: Monday 15th

June at 3 PM East African Time, or 2 PM Rwanda Time. Opening of the applications shall follow immediately

after this time. The EASTECO is an equal opportunity employer. Female candidates are

encouraged to apply.

INSTRUCTIONS: Your proposal should be submitted as per the following instructions, and in accordance with the

Terms and Conditions of the Standard Contract for Individual Consultant attached separately in the website as Annex 3.

5. SELECTION CRITERIA 5.1 Preliminary/mandatory/Administrative evaluation criteria:

5.1.1. Signed and dated application with the consultancy’s subject and reference Number provided

above, addressed to the Executive Secretary, EASTECO. 5.1.2. Submission of a C.V., containing only the RELEVANT and DETAILED information to fulfil

requirements of Clauses 5.1 & 5.2 in the ToRs below.

5.1.3. Copies of RELEVANT academic and professional certificates and testimonials to fulfil requirements of Clauses 5.1 & 5.2 in the ToRs below.

5.1.4. At least two (2) Copies of Contracts or Orders for similar assignments and magnitude done

by the Consultant during the last 5 years, to fulfil requirements of Clauses 5.1 & 5.2 in the ToRs

below. 5.1.5. At least two (2) Official Referee letters OR two (2) Completion certificates from the Clients

under Clause 5.1.4. above. The Referee letters MUST be addressed to the Executive Secretary,

EASTECO. The Referee Letters or Completion Certificates should contain functional Contact person(s), addresses, emails and contacts of the said Clients.

5.1.6. Applications lacking any of the above items shall not be considered further.

5.2. Technical evaluation criteria:

5.2.1. At least a Bachelor’s degree in ICT or Computer sciences as required under Clause 5.1. of the

ToRs – 7 marks. A Master’s degree in the same areas will be an added advantage – 3 marks.

5.2.2. Solid understanding of the concepts of user experience, user interface design principles and

conceptual design – 10 marks.

5.2.3. Expert knowledge in HTML, CSS and JavaScript and Knowledge of Bootstrap, jQuery and AngularJS – 10 marks.

5.2.4. Knowledge of industry-standard design tools such as Adobe Photoshop, Illustrator and

Dreamweaver – 5 marks.

5.2.5. Knowledge of the Content Management System, particularly with respect to page template design, will be considered an asset – 5 marks.

5.2.6. Current Membership certificate (2019-2020) with a relevant Professional body/Association is

desirable – 5 marks.

5.2.7. At least 5 years RELEVANT general experience in graphic design and technical

implementation of user interfaces in a web-based environment and also the experiences/knowledge

to fulfil requirements of Clauses 5.1 & 5.2 in the ToRs below and which should be CLEARLY demonstrated in the C.V. to be submitted under Clause 5.1.2. above and also in copies of Contracts

or Orders under Clause 5.1.4. above – 10 marks.

5.2.8. Evidence of having carried out at least two (2) assignments of similar nature and magnitude

within the EAC region. This information MUST be contained in the Official Referee letters OR the


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Certificates of Completion be submitted under Clause 5.1.5. above; attesting to Consultant’s

Successful completion of similar assignments – 45 marks.

5.2.9. Total possible marks = 100 marks.

5.2.10. The Minimum qualifying score shall be 70 marks out of the 100 marks.

5.2.11. An interview-cum-negotiation shall be held with the Highest Technical scoring Consultant.

During that session, the Consultant shall have to demonstrate possession of the skills stated under

Clause 5.3 above. Upon successful interview-cum-negotiation and in consideration of the available budget for this assignment, the Consultant shall be recommended for awarded the contract.

6. (i) PRICE: Besides the remuneration to be quoted for the Twelve two (22) in the ToRs

below, there shall be NO reimbursements for day-to-day operations like relocation allowances, meals, accommodation, air tickets, transportation, airtime, etc. Most of these costs may not be

incurred considering that most of the Consultant’s work will be VIRTUAL: because of the prevailing

global Covid-19 situation. But if any is necessary, the consultant should therefore include/embed such costs as part of the Unit cost for the man-days. The cost must include ALL the applicable taxes

in your jurisdiction and must be quoted in USD. The Commission shall facilitate linkages and

communication with stakeholders and any relevant information and records for effective and

efficient performance of this assignment.

(ii) Evaluation and Award of the Contract: Expressions of Interest determined to be formal and

technical compliant to the requirements will be evaluated by comparison of their prices. An Expression of Interest is considered compliant to the requirements if it fulfils the formal

requirements under the evaluation criteria Paragraph 5 above and has received minimum

70 points at the technical evaluation. The award will be made to the applicant who obtained

the highest technical score and submitted administrative and technical compliant Expression of Interest.

(iii) VALIDITY OF THE EXPRESSION OF INTEREST: Your Expression of Interest should

be valid for a period of calendar 120 days from the date for deadline for submission indicated in Paragraph 4 above.

7. The assignment is expected to commence immediately after the signing and issuance of the contract.

8. Additional request for information and clarifications can be request, no later than 2 working

days prior to deadline indicated, from the office and contacts indicated in paragraph 4 above. Any addendum or clarification from EASTECO concerning this bid shall be posted into the

Commission’s website, i.e….www.easteco.org…under procurement portal. Applicants

are therefore advised to be on constant look-out for any such additional information.

ANNEXES:

ANNEX 1: Terms of Reference

ANNEX 2: Expression of Interest Forms (3 No.)

ANNEX 3: Standard Contract for Individual Consultant (NOTE: This is uploaded separately in

the website for Consultant’s information & should NOT be submitted back with or as part of the proposal).

Sincerely,

SENIOR PROCUREMENT OFFICER.

EAST AFRICAN SCIENCE & TECHNOLOGY COMMISSION (EASTECO).


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ANNEX 1: TERMS OF REFERENCE

Deadline for submission of application: Monday 15th

at 3 PM East African

Time, or 2 PM Rwanda Time

Expected Starting date of this assignment: 6TH

July 2020.

Expected Ending date: 6TH

September 2020.

1.0 Background

1.1 East African Bio-Economy Conference Webpage

The East African Science and Technology Commission (EASTECO) has been established as a

semi-autonomous institution of the EAC by the 5th Extra-ordinary Summit of the EAC Heads of State held on 18th June 2007, in accordance with Chapter 16, Article 103 (a) of the Treaty on the

Establishment of the East African Community, where the Partner States undertook to promote

cooperation in the development of Science & Technology within the Community.

EASTECO, as part of a consortium of 5-institutions including: The African Technology Policy

Studies Network (ATPS), The Scinnovent Centre, Bio-Innovations (U) Ltd and Stockholm Environment Institute (SEI) Africa Centre have received funds from The BioInnovate Africa

Programme to develop Regional Bio-economy Strategy for Eastern Africa.

The overall development objective of the BiSEA project is to develop a regional innovation driven Bio-economy strategy and a policy agenda shared by the countries in the Eastern Africa Region

(EAC countries and Ethiopia). The Project that was launched in January 2019 involves a wide range

of stakeholders including government departments, industry, the academia, private sector entrepreneurs, practitioners in the various Bio-based sectors, and the broader public.

One of the planned outputs of the BiSEA project is to organize a regional and multidisciplinary Bio-economy forum and platform for generating knowledge and insights that could assist countries

to formulate and implement strategies and policies in support of Bio-economy development. In this

regard, BioInnovate Africa (BA) in collaboration with the East African Science and Technology

Commission (EASTECO), Ethiopian Ministry of Science and Innovation, and the consortium of partners on the Project “Developing an Innovation- Led Bio-economy Strategy for Eastern Africa

(BiSEA) are organizing the 1st Eastern Africa Bio-economy Conference and Bio-innovation

Exhibition in Addis Ababa, Ethiopia from 23rd to 25th Sept 2020 under the theme: Enhancing the

Economic Value of the Bio-economy in Eastern African. The goal is to contribute to achieving

an inclusive and sustainable Bio-economy for Eastern Africa.

The Eastern Africa Bio-economy conference will provide opportunity for scientists, technologists and innovators from the academia, public and private sector to share their research, innovations and

experiences for the advancement of knowledge of Bio-economy in Africa as well as facilitate

dialogue on the appropriate enabling environment to foster the development of a sustainable Bio-economy. The Bio-economy conference will also showcase Bio-innovations that will allow us to

harness a new range of opportunities that are available to Eastern Africa in a fast changing global

economy.

The conference is expected to contribute to aiding the implementation of important African policies

and initiatives, especially the Innovation-led Bio-economy Strategy for Eastern Africa through

facilitation of dialogue on the appropriate enabling environment to foster the development of a sustainable Bio-economy.


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1.2 Regional Database on Regional Available Technologies, Facilities, Innovations,

Projects and Programmes in the EAC Region

The Sectoral Council on Trade, Industry, Finance and Investment (SCTIFI), during its meeting held on 22nd May 2015, directed the Secretariat to develop a regional programme and establish a

regional Centre for Adaptation & Transfer of Manufacturing & Industrial Technologies (CATMIT).

In that regard EASTECO mobilized the Industrial Research and Technology Organizations (RTOs) to sign the Memorandum of Understanding (MOU) for cooperation. Pursuant to the SCTIFI

directives, the Secretariat in partnership with EASTECO entered into MoU with Research and

Technological Organisations (RTOs) and National Councils/Commissions of Science, Technology and Innovation to enhance, adapt and transfer of manufacturing & industrial technologies in EAC

region In this respect, the UNIDO team and EAC delegation agreed to build a road map for the

establishment of the EAC Centre for Adaptation and Transfer of Manufacturing and Industrial

Technologies (CATMIT) with lessons learned from the UNIDO-ICAMT experiences. A regional baseline study was conducted and the findings were reported to the Sectoral Council on Trade,

Industry, Finance and Investment (SCTIFI) during meeting of 19th November 2013, which then

directed the Secretariat to undertake an assessment of the feasibility of the establishment of a regional Centre for Adaptation & Transfer of Manufacturing & Industrial Technologies (CATMIT)

in 2014. The assessment identified the need for such a Centres and proposed setting up of a centre

to address the challenges of commercialization of research and innovation ideas among other

reasons aimed at promoting technology acquisition and adaption.

EASTECO thereafter organized and supported a technical working group of Industrial Research

and Technology Organizations and national councils of science, technology and innovation to sign an MOU on establishment of an EAC Network of Industrial Technologies and Research

Organization (EANITRO). The MoU activities include among others, the development of the

database on the available technologies, facilities, Innovations, Projects and Programmes and developing a regional programmes of Research and Technology Organizations (RTOs).

2.0 Objectives

2.1 Goal

The general objectives of this assignment is to develop an East African Bio-economy Conference

Webpage and regional database for available technologies, facilities, innovations, projects and programmes in the EAC region.

2.2 Specific objectives i. To develop and launch the East African Bio-economy Conference Webpage;

ii. To develop and commission a regional database for available technologies, facilities,

innovations, projects and programmes in the EAC region.

3.0 Tasks

3.1 East African Bio-Economy Conference Webpage

i. Submit an inception report with detailed work plan and schedule of tasks and corresponding deliverables;

ii. Develop the user-friendly (both the front and back end) design, layout, structure, all

including strong visual language and a responsive design for the webpage by following an

iterative development process with the involvement and support of the EASTECO and BiSEA Partners.

iii. Present a proposed plan for implementation of webpage.

iv. Consult with conference organizers on webpage requirements and detailed features in the TOR for organizing the 1st Eastern Africa Conference on Bio-economy.


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v. Deliver a basic webpage that will provide information about Bio-economy conference,

updates on its activities, information on partners and key stakeholders.

vi. The webpage should allow access to information such as reports, press releases, events

updates and access to newsletter vii. The web site should be based on the following technologies and features:

PHP

MySQL Apache server

Server space used by web site: 24 GB

Content Management System viii. Conference registration and submission of abstracts modules

3.2 Regional Database for Available Technologies, Facilities, Innovations, Projects and

Programmes in the EAC Region

i. Submit an inception report with detailed work plan and schedule of tasks and corresponding

deliverables. The report should also indicate the detailed RTO database detailed requirements definition and system Architectural design

ii. Review the regional and global database portals existing and provide an assessment report;

iii. Develop the RTOs database portal with the following Platform Quality Requirements;

Usability/Friendliness: The amount of effort required to learn how to use THE

PLATFORM should be short for even IT-illiterate people.

Integrity: THE PLATFORM should not significantly affect the operation of other

existing software.

Reliability: THE PLATFORM should not fail in execution.

Efficiency: THE PLATFORM should make effective use of available resources i.e.

bandwidth, storage space, processing power, Memory and should execute command

as per desired timing requirements.

Security: THE PLATFORM should not cause vulnerability to data / hardware.

Proper controls such as encryption and access control management must be

implemented to keep data secure from internal and external threats. Backdoors will

not be allowed!

Safety: THE PLATFORM should not in any way be hazardous to the environment

and/or life.

Maintainability: Maintenance of THE PLATFORM should be easy.

Flexibility: Changes in THE PLATFORM should be easy to make.

Extensibility: It should be easy to increase or reduce the functions performed by

THE PLATFORM.

Scalability: It should be easy to upgrade THE PLATFORM for more work (or for

more number of users).

Testability: Testing THE PLATFORM functional conformance should be easy.

Modularity: THE PLATFORM should be a construct of separate independent

modules that can be modified and tested separately.

Interoperability: THE PLATFORM should be able to exchange information with

other existing applications and the regulatory agencies and make use of information

transparently.

Reusability: THE PLATFORM code should be reusable.

Portability: THE PLATFORM should be able to perform exactly the same functions

across all environments and platforms i.e. Windows, Linux, Mac on desktop and mobile gadgets.


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iv. Development of the home web page that will consist of general introductory information

about the database on the available technologies, facilities, Innovations, Projects and

regional programmes of Research and Technology Organizations (RTOs).

v. Train EASTECO staff and RTOs on the use, operational and maintenance of the database vi. Pilot test the database online portal prototype with data on the following sections

Available technologies,

Available facilities,

Required facilities

Available expertise

Available innovations,

Past and On-going Projects and Programmes

vii. Develop a Standard Operating Procedures Manual of the RTO database online portal;

viii. Present the RTO database online portal to RTOs and EASTECO staff ix. Provide technical, user support and maintenance after services (one month after

commissioning.

4.0 Deliverables

4.1 List of reports and schedule of deliverables

The assignment will be carried out in Twelve two (22) man-days spread over 2 month (60)

calendar days

Time Deliverable Submission

Man-

days

Contract/Letter of appointment of the Consultant

Day 4 Inception Report which shall contain:

i. The understanding of assignment, comments on the ToR, a refined

approach & methodology, the updated work plan, portal detailed requirements definition and system Architectural design.

ii. Meeting with client will be held 3 days after submission to discuss the

report.

The consultant will present the inception report to EASTECO experts for validation and approval.

Inception

report

submitted

within 5

calendar days post contract

signing.

Day 8 Interim Report including;

i. Present a pilot plan for implementation of conference webpage with design, layout and structure

ii. Deliver a pilot basic conference webpage that will provide information

about Bio-economy conference, updates on its activities, information on

partners and key stakeholders. iii. Present and test the Conference webpage with registration and submission

of abstracts modules

iv. Review the RTOs regional and global database portals existing and provide an assessment report

v. Present the Pilot RTOs database portal

vi. Present the RTO home web page that will consist of general introductory information about the database on the available technologies, facilities,

Innovations, Projects and regional programmes of Research and

Technology Organizations (RTOs).

Interim report

submitted

within 15


signing.

Day 16 i. Pilot test the database online portal prototype with data on the following sections

Available technologies,

Available facilities,

Required facilities

Present the pilot RTO

database

online portal submitted


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Available expertise

Available innovations,

Past and On-going Projects and Programmes ii. Present the pilot RTO database online portal to RTOs and EASTECO staff

within 30


signing.

Day 22 Handover of the functional Bio-economy Observatory online portal;

i. Present and commission the completed conference webpage to

EASTECO. ii. Present and Commission the RTOs database online portal to RTOs and

EASTECO staff.

iii. Present Standard Operating Procedures Manual of the RTO database

online portal;

Functional

Bio-economy

Observatory submitted

within 60

calendar days post contract signing.

4.2 Responsibilities of the Consultant

Responsibilities of the Consultant will include: (i) preparation of the program of work; (ii)

ascertaining the work is carried out in a professional and ethical manner and to the required

standards; (iii) holding discussions and consultations with the Client (EASTECO), RTOs and

BiSEA Partners in EAC region.

4.3 Responsibilities of the Client

Responsibilities of the Client (EASTECO) will include:

(i) provision of relevant reports, data and documentation for the assignment as and where

available – however the Consultant has the ultimate responsibility for collecting the required data and documentation which cannot be made availed by the Client;

(ii) linkage with relevant RTOs and BiSEA partners and stakeholders

(iii) Making comments on work progress, collection of comments from other stakeholders and submission of all the comments to the Consultant.

(iv) Facilitate meetings with relevant partners and Stakeholders.

The EASTECO Secretariat is responsible for ensuring that the Consultant performs his/her duties in an efficient manner. The consultant shall be responsible to the Executive Secretary of the

EASTECO on a day to day basis. The day-to-day assignment and contact will be managed through

the Principal Officer, Innovation, technology acquisition and development (POITAD), to whom the consultant will report directly. The Secretariat will assist in making appointments with partners and

stakeholders for meetings, the workshop and all other undertakings relevant to this consultancy.

5.0 QUALIFICATIONS

5.1 Education and Work Experience Bachelor’s degree in ICT or Computer Sciences. A Master’s degree in the same areas will be an

added advantage. Candidates should demonstrate their qualifications and proven experience in

graphic design and technical implementation of user interfaces in a web-based environment. Candidates should provide a portfolio containing examples of their achievements.

5.2 Technical Skills and Expertise i. Solid understanding of the concepts of user experience, user interface design principles and

conceptual design.

ii. Expert knowledge in HTML, CSS and JavaScript.

iii. Knowledge of Bootstrap, jQuery and AngularJS. iv. Knowledge of industry-standard design tools such as Adobe Photoshop, Illustrator and

Dreamweaver.


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v. Knowledge of the Content Management System, particularly with respect to page template

design, will be considered an asset.

vi. Eye for design and attention to details are essential.

5.3 Core Competencies

i. Professionalism - Strong knowledge of the field of expertise with good analytical skills, ability

to understand complex problems and to deliver appropriate solutions. ii. Communication – Good spoken and written communication skills, including the ability to liaise

with technical staff and present information in a clear and concise style.

iii. Teamwork – Good interpersonal skills and ability to establish and maintain effective working relations in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.

iv. Planning and Organizing – Ability to plan projects and activities, work to tight deadlines, and

manage conflicting priorities.

v. User Orientation – Ability to understand users' needs and to customize services and products accordingly, in order to provide user-friendly and ergonomic solutions that meet user

requirements.

vi. Technological Awareness – Expert knowledge in the field of web design and user experience. vii. Commitment to Continuous Learning – Willingness to keep abreast of new developments in

the field of expertise.

6. CONTRACT DURATION & LOCATION: The assignment will be carried in Twelve two (22) spread over two months, expected to begin in

July 2020. The Consultant will be based at their own work station and shall work virtually in

consultation with EASTECO.

7. PAYMENT SCHEDULE:

7.1. – 50% of contract value: upon successful Pilot test the database online portal prototype

with data and Present the pilot RTO database online portal to RTOs and EASTECO staff.

7.2. - 50% of the contract value: upon successful handover of the functional Bio-economy

Observatory online portal.

ANNEX 2: Expression of Interest Forms below:

A. COVER LETTER FOR THE EXPESSION OF INTEREST FOR THE PROJECT ............ 10

B. CURRICULUM VITAE ................................................................................................... 11

C. FINANCIAL PROPOSAL ................................................................................................ 14

Request for Expression of Interest Number: EAC/ESTECO/RFPs/002b/2020. Request for Expression of Interest Title: Development of East African Bio-Economy Conference Webpage and Regional

Database.

Page 10 of 14

A. COVER LETTER FOR THE EXPESSION OF INTEREST FOR THE PROJECT

[insert name and reference number]

[Location, Date]

To: The Executive Secretary, East African Science and Technology Commission (EASTECO)

Telecom House, 2nd Floor, Kigali-Rwanda.

Dear Madam:

I, the undersigned, offer to provide the consulting services for [insert title of assignment] in accordance

with your Request for Expression of Interests number [insert the number], dated [insert date] and my Financial

Proposal for the sum of [Insert amount(s) in words and figures11]. This amount inclusive of all expenses deemed necessary for the performance of the contract in accordance with the Terms of Reference requirements,

and include any of the following taxes in Procuring Entity’s country: value added tax and social charges or/and

income taxes on fees and benefits.

I hereby declare that all the information and statements made in CV are true and accept that any

misinterpretation contained in it may lead to my disqualification. I take note that under the provisions of the EAC Procurement Policy applicable to this Request of

Expression of Interest, a contract cannot be awarded to applicants who are in any of the following situations:

a) They are being bankrupt or wound up, are having their affairs administered by the courts, have

entered into arrangements with creditors, have suspended business activities, are being subject of proceedings concerning those matters, or are being in any similar situations arising from a similar

procedures provided for in the national legislation or regulations of the EAC member states;

b) They have been convicted of offences concerning their professional conduct by a judgment which haves the force of res judicata; (i.e. against which no appeal is possible);

c) They have been declared guilty of grave professional misconduct proven by any means which

EASTECO can justify; d) They have not fulfilled obligations related to the payments of social security contributions or the

payment of taxes in accordance with the legal provisions of the country in which they are established

or with those countries where the contract is to be performed;

e) They have been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the EASTECO

financial interests; or

f) They are being currently subject to an administrative penalty.

I confirm that I am not in any of the situations described above, and I hereby declare that at any point

in time, at the EASTECO’s request, I will provide certified copies of documents to prove that I do not follow

in any of the situation described above. I am aware that the penalties set out in the EAC Procurement Policy

may be applied in the case of a false declaration, should the contract be awarded to me. My proposal is binding upon me for the period indicated in the Paragraph 9(iii) of the Request for Expression of Interest. I undertake,

if our Proposal is accepted, to initiate the consulting services related to the assignment not later than the date

indicated in Paragraph 10 of the Request for Expression of Interest, and to be available for the entire duration the contract as specified in the Terms of Reference.

I understand you are not bound to accept any Proposal you receive.

Yours sincerely,

Signature [In full and initials]:

Name and Title of Signatory:

1 Amounts must coincide with the ones indicated under Total Cost of Financial proposal in Form FIN-2.


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B. CURRICULUM VITAE

[insert the full name]

1. Family name: [insert the name]

2. First names: [insert the names in full]

3. Date of birth: [insert the date]

4. Nationality: [insert the country or countries of citizenship]

5. Civil status: [insert: married/ divorced/single/ widower]

6. Purchase Order details: Address:[insert the physical address]

Phone: [insert the phone and mobile no.]

E-mail: [insert the email]

8. Education:

Institution:

[Date from – Date to]

Degree(s) obtained:

[indicate the month and the year] [insert the name of the degree and the specialty/major]

[indicate the month and the year] [insert the name of the degree and the specialty/major]

7. Membership of professional bodies: [indicate the name of the professional body]

8. Other skills: [insert the skills]

9. Present position: [insert the name]

10. Years of experience: [insert the no]

11. Key qualifications: (Relevant to this assignment)

[insert the key qualifications]

12. Specific relevant experience in the Region:

Country Date from - Date to

[insert the country] [indicate the month and the year]

................ ......................

[insert the country] [indicate the month and the year]

Request for Expression of Interest Number: EAC/ESTECO/RFPs/002b/2020. Request for Expression of Interest Title: Development of East African Bio-Economy Conference Webpage and Regional Database.

Page 12 of 14

14. Professional experience RELEVANT TO THIS ASSIGNMENT:

Date from

– Date to

Location of

the

assignment

Company&

reference person

(name & contact

details)

Position Description

[indicate

the month

and the year]

[indicate

the country

and the city]

Name of the

Company:

Address of the

company:

Phone:

Email:

Name and title of the

reference person

from the company:

[indicate the

exact name

and title and if it was a

short term or

a long term position]

Name of the Purchase Order/Contract:

Beneficiary of the Purchase Order/Contract:

Brief description of the Purchase Order/Contract :

Responsibilities:

[indicate

the month

and the year]

[indicate

the country

and the city]

Name of the

Company:

Address of the

company:

Phone:

Email:


reference person

from the company:

[indicate the

exact name


short term or


Name of the Purchase Order/ Contract:

Beneficiary of the Purchase Order/ Contract:

Brief description of the Purchase Order/ Contract:

Responsibilities:

[indicate

the month

and the year]

[indicate

the country

and the city]

Name of the

Company:

Address of the

company:

Phone:

Email:


reference person

from the company:

[indicate the

exact name


short term or


Name of the Purchase Order/: Contract

Beneficiary of the Purchase Order/ Contract:

Brief description of the Purchase Order/ Contract:

Responsibilities:


Regional Database.

Page 13 of 14

15. Other relevant information: (e.g. Publications)

[insert the details]

16. Statement:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes

myself, my qualifications, and my experience. I understand that any wilful misstatement described

herein may lead to my disqualification or dismissal, if engaged.

I hereby declare that at any point in time, at the EASTECO request, I will provide certified copies

of all documents to prove that I have the qualifications and the professional experience and

indicated at points 8 and 14 above1, documents which are attached to this CV as photocopies.

By signing this statement, I also authorized EASTECO to contact my previous or current employers

indicated at point 14 above, to obtain directly reference about my professional conduct and achievements.

Date:

ATTACHMENTS: 1) Proof of qualifications indicated at point 8 (Academic & professional

certificates & testimonials).

2) Proof of working experience indicated at point 14(RELEVANT

Copies of Contracts/Orders/Completion certificates/Referee letters for specific assignments).


Database.

Page 14 of 14

C. FINANCIAL PROPOSAL

[Insert name and reference number]

N° Description Unit No. of Units Unit Cost

(in US$)

Total

(in US$)

Professional Fees/Remuneration Day

TOTAL FINANCIAL OFFER (Fees)

NOTE: Besides the remuneration to be quoted for the Twelve two (22) man-days in the ToRs below, there shall be

NO reimbursements for day-to-day operations like relocation allowances, meals, accommodation, air tickets, transportation, airtime, etc. Most of these costs may not be incurred considering that most of the Consultant’s

work will be VIRTUAL because of the prevailing global Covid-19 situation. The Commission shall facilitate

linkages and communication with stakeholders and any relevant information and records for effective and

efficient performance of this assignment. But if any is necessary, the consultant should therefore include/embed such costs as part of the Unit cost for the man-days. The cost must include ALL the applicable

taxes in your jurisdiction and must be quoted in USD. The validity period of the applications should be 120

calendar days from the opening date.

Signature [In full and initials]:

Name and Title of Signatory

Documents

Date: 29/05/2020 EAST AFRICAN SCIENCE & TECHNOLOGY ... · Request for Expression of Interest Title: Development of East African Bio-Economy Conference Webpage and Regional Database