Upload
emmeline-nash
View
217
Download
0
Tags:
Embed Size (px)
Citation preview
Goods & services are of two types of Procurement
Background of goods/services Indenting & need assessment of items
to be procured Data validation for ordering quantity Preparation of procurement plan All the decisions to be taken by
committee Preparation of bid document
Make tender rate most competitive Economy Efficiency Equal opportunity Transparency Avoid special and differential treatment Discourage anti competition Out of monopolistic approach TCO (Total cost of Ownership) Minimize cost maximize quality
Open Tender Limited Tender Single Tender / Without Tender Direct Contacting e-Tendering Civil Works by Communities EOI/RFP and negotiation for service
hiring Package wise tendering as per WB
Norms Negotiation discouraged BOOT/BOLT or DFBOLT concept
State Level Offices Divisional Offices District Level Offices Block Level Offices Kasturba Gandhi Balika Vidyalayas CRCs Village Education Committees (SMCs)
Invitation for Bids Instruction to Bidders General conditions of contract Special conditions of contract Schedule of requirement Technical specification Eligibility criteria Bid form and price schedule Bid security (2% of quoted total cost ) Contract form Performance security( 5% of the contract
value) Payment conditions (three phase in
percentage) Distribution as FOR to ……
Contd.
Performance Statement of past works Work Authorization Bank Guarantee for advance payment Copyright, licensing or patent terms Affidavit for execution of contract Liquidated damages or later to assess
loss Billing and payment deliverables Penalties and force major clause Quality and its testing (SQC) Dispute settlement mechanism as per
law
Advertising of tender (at least in three papers)
Pre bid meeting Opening of tender (Envelop A for technical and
B for financial) Award of contract to lowest bidder Waiting for end of Period of contract Job assignment is not permitted after contract Advance payment equal to Bank guarantee Receipt of goods and cross confirmation of
supply Payment of goods received
Receipt / honour of complaints Dokeding / numbering of Complaints Confidentialities of complaints Redressal of grievances If any misconduct/suppression of facts or
unethical behavior found disciplinary proceeding is to be initiated
Forwarding of complaints to investigating authorities
Make estimate/costing to quote below estimate
Direct purchase of raw materials(Paper for Text books)saving Central excise duty and other exempted tax
Bid rate without Raw materials (Paper cost)
Analysis of rate parity/comparison among other states
Post review of contracts by third parties Related party disclosure by procuring
authorities