David GriffinEngineering Services Engineer

david.griffin@wyo.gov 777-4488

http://www.fhwa.dot.gov/federal-aidessentials/index.cfm

Updated June 2010

OP40-1

• This is a WYDOT internal policy, not intended for use by LPAs

• Attachment 1 is the LPA Guidelines for WYDOT grant administrators to use when overseeing LPAs

Attachment 1Introduction, page 1

• Three options for LPAs:

1. Adopt template policy2. Modify template policy3. Develop your own policy

Attachment 1

• If Option 1 is selected, just fill in the blanks

• Template policy is available at:

www.dot.state.wy.usBusiness with WYDOT

Local Public AgenciesTemplate Policy

Attachment 1

• If Option 2 or 3 is chosen:

1. The LPAs proposed policy must bein writing

2. It must contain procedures for the six

eighteen (!) items listed3. It must be approved by WYDOT

Template PolicyPage 1, Para 3

• Definition of A/E services• What is the Brooks Act?• http://www.fhwa.dot.gov/programadmin/172qa.cfm

Template PolicySection II(A), page 2

• Three methods for soliciting consultants:

a. Using WYDOT registryb. Project-specific SOIsc. Request for proposals

Template PolicySection II(B), page 2

• Sample selection form (CS-5) and instructions on website

Template PolicySection XII(A), page 7

• Informal selection for “small” agreements

• Simplified acquisition threshold currently $150,000 (new reference is 48 CFR 2.101)

Template PolicySection II(B)(4)(a), page 4

• Architectural or engineering related projects must be qualification-based selection

• Cannot solicit fee proposals before the selection

Template PolicySection III, page 4• WYDOT grant administrator

must approve selection before proceeding

• Notify all firms of top 3

Template PolicySection IV, page 4

• Determination of Consultant Audits for LPAs

• Consultant Risk Assessment to Determine Audit Type

Template PolicySection VII, page 5-6,

and Attachment 1• Federal provisions that must be

included in all federal aid contracts and subcontracts

• For FTA funding, contact the WYDOT grant administrator for additional provisions

Template PolicySection IX, para 2, page

7• WYDOT grant administrator

must approve the contract before execution

Template PolicySection XI, page 7

• Sample performance appraisal form (CS-4) and instructions on website

Template PolicySection XII(C), page 8

• Document, document, document

• All references available at:

www.dot.state.wy.usBusiness with WYDOT

Local Public Agencies