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David Redman, Director Facilities and Administrative Services Division
September 27, 2012
HQ Renovation All HandsReturn to Floor 8
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Welcome— David Redman, Director, Facilities and Administrative Services Division
Move Information
Arnold Rotruck, Paxton Van Lines Packing Guidelines
Paul Raudenbush, Chief, Headquarters Security Information Security
Classified and SBU Information Safe Relocation
Agenda
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Office of the Chief Financial OfficerJenny Kishiyama, Michele Shovely (Alternate)
Office of the Inspector GeneralDiane Strote, Joel Mazelis (Alternate)
Office of Equal OpportunityFelicia Toney, LaShawn McDuffie (Alternate)
Organization POCs
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October 25th – 29th, 5th Floor Move to the 8th Floor Moving materials will be delivered two weeks prior to move
Crates/labels will be provided on October 9th Organization Cabinets
File and Supply Cabinets Completely emptied Securely tape key to top of cabinet Paxton labels must be applied
File pedestals Completely emptied Key left inside top drawer
Move Information
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Overhead Cabinets Completely emptied Key left in overhead lock
Employees MUST be packed & ready to move by 5:00 pm Wednesday, October 24th
Office of the Chief Financial Officer, Office of Diversity and Equal Opportunity Friday, October 26th
Office of the Inspector General ITCD will pack computer equipment at 5:00 pm the day before
the move commences Wednesday, October 24th
Office of the Chief Financial Officer, Office of Diversity and Equal Opportunity Friday, October 26th
Office of the Inspector General
Move Information
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Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information.
Office keys (Chief Financial Officer, Diversity and Equal Opportunity) Employees will return keys to the POC in the provided key envelope and
complete key issue request card Key envelope (office keys used on 5th floor swing space)
Must be turned into the locksmith the day before the organization telework day
Key request cards must be turned into the locksmith by Wednesday, October 17th
Office key distribution will occur within the organization office space and coordinated through the organization POC the week of October 29th
Inspector GeneralKeys will remain with employees
Move Information
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Move Guide Provided to POCs in Move Kit
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Delivery of moving crates Tuesday, October 9th
Individual packing beginning Tuesday, October 9th
Employees Packed by 5:00 pm Wednesday, October 24th
Chief Financial Officer, Diversity and Equal Opportunity Friday, October 26th
Inspector General ITCD Equipment Packing (beginning at 5:00 pm)
Wednesday, October 24th Chief Financial Officer Thursday, October 25th Diversity and Equal Opportunity Friday, October 26th Inspector General
Key Dates
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Organizations Telework Days: Thursday, October 25th – Monday, October 29th
October 25th Diversity and Equal Opportunity October 25th– 26th Chief Financial Officer October 29th Inspector General
Office Moves: Thursday, October 25th – Monday, October 29th October 25th Diversity and Equal Opportunity October 25th– 26th Chief Financial Officer October 29th Inspector General
Employees Report to the 8th floor space: Monday, October 29th – Tuesday, October 30th
October 29th Chief Financial Officer, Equal Opportunity October 30th Inspector General
Key Dates
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8th Floor Design Layout
Blue: Office the Chief Financial OfficerOrange: Office of the Inspector GeneralYellow: Office of Diversity and Equal Opportunity
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Small Appliance Policy HQPR 4200.1, currently under review with Union GSA lease requirement
Space Heaters not permitted
New Galley Areas 3 per floor (West, Center, IG area) Keurig Coffee Maker (2) Microwave (2) Refrigerator (2) Ice Maker Seating Area
HQ Renovation Update
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New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy & Atmosphere Prerequisite 2
HQ Renovation Update
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New sound masking and PA system Sound masking provided throughout the building Zone controlled and adjustable Sound masking also functions as the PA system
GS 15 Employees 1 row of overheads (1) 2 drawer Lateral File Cabinet 2 Pedestals
HQ Renovation Update
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Typical Floor Layout
Typical Floor Layout
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Typical Floor Layout
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Design Advantages HVAC wall units will be used properly and help
balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to
increase productivity Reduce overall energy usage
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LEED Certification Piedmont is required to achieve Leadership in
Energy and Environmental Design (LEED) Certification
Construction Interiors LEED Silver Certification
Requires a partnership between landlord and NASA
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LEED Certification NASA can receive LEED points toward
certification through the following actions: Reuse of existing furniture Provide a thermally comfortable environment that
supports the productivity and well-being of occupants Achieve increasing levels of energy conservation for
HVAC beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use
Change ManagementSpace Modification Requirements
Space Modification Requests Now Include Reengineering of Existing Mechanical, Electrical and Data
Systems HVAC system cannot be modified as easily Additional VAV boxes may need to be installed
Reengineering of Existing Life Safety Systems Development of Construction Documents District of Columbia Permitting Application Review and
Approval Process
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Evacuation Procedures HQ Evacuation procedures remain as they have been, despite
renovation work and personnel relocations. If you are moved to a new area of the building for the
renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds.
Verify your evacuation routes and staging area, regardless of where you are in the building.
If an alarm sounds listen, then act quickly
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Evacuation Procedures If you need assistance evacuating, report to the galley area on
whatever floor you are on. Once out of the building, do not return until the “all-clear” is
given. Follow directions given by the ICP, Emergency Management,
Security, and Building Monitors.
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Evacuation Staging Areas
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Packing Guidelines Packing with the Pax Box System
Build and stack Legal/Letter/Hanging Files
Stack and pack Label Placement and Removal
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Information Security Classified Information Sensitive But Unclassified Information
Identifiable markings to indicate sensitive information SBU Cover Sheet
Burn Bags Securing Burn Bags Storage and Pick Up Locations
Safe Relocation
Protect Information that Warrants it!
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Project Manager Brian Smith: [email protected]
Assistant Project Manager John Ferri: [email protected]
Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html
HQ Renovation Facilities Points of Contact
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Questions