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Policies and Procedures Submitted by Arlene H. DawsonFRIT-7132

Evaluation of Chamblee Faculty and Student Policies and Procedures Handbooks

POLICY or PROCEDURE STRENGTHS WEAKNESSES AND SUGGESTIONSMaterials andSelectionGADOE RULE 160-4-4-.01and Dekalb BOE Code:IFA~E(3)Local school last revisiondate 2/26/09

The media specialist solicitssuggestions from staff, faculty,and students for suggestionsfor materials and books. AConsideration file is compiledand maintained forrecommended print and nonprint materials. The LibraryMedia Center/TechnologyCommittee meets twice a yearto review selections and makerecommendations. As fundsavailability dictates, facultyrequests receive first priority

The policy does not include an in-depthdescription of the Dekalb County Schoolsselection responsibility policyrequirements. The policy does not givethe criteria to be used in theconsideration of print and nonprintmaterials. The policy does not state thatthe final responsibility for selection of instructional media and equipment is theresponsibility of the library mediaspecialist and the principal.

Selection assistance athttp://plibrary.dekalb.k12.ga.ushttp://lms.mysdhc.org/handbook/material%20selections

GiftsDekalb BOE Code: IFA

No local school policy availablefor review.

The policy concerning gifts is available inthe teacher or student handbook of policies and procedures. The countyprocedures concerning gifts or donatedmaterials should be added to the localschool policies and procedures. Thefollowing website (Gifts #7) is a goodsource for developing a good gift

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acceptance and discarding policy:http://lms.mysdhc.org/handbook/material%20selectionshttp://schoolmediacenter.com/FinalWebP

ages/YearlyProcedures/GiftsandDonations/librarygiftpolicy.pdf

Media CenterFundraisingBook Fairs

DCSSLast revision date 8/6/08

No local school policy availablefor review.

Dekalb County has a policy prohibitingfund-raising activities by the Dekalbcounty School System and local schoolunits to ensure time on task.Fundraising activities to benefit themedia center must be conducted by onlyPTAs, booster clubs and local schoolgroups. The following website has a goodfundraising policy outlined by theschool’s PTA designating where funds willbe provided and describing the types of fundraising for the school.

http://pages.cms.k12.nc.us/gems/eastoverpta/PTAFundraisingPolicyfinal.pdf .

Acceptable Use forComputer and InternetResources

DCSSLast revision date

The acceptable use policies forcomputers and the Internet areclearly stated in the localschool policies handbooks.Students have e-mail accountsand access to Destiny On-line

Although the acceptable use policies areclearly stated in the media center facultyand student handbook, yearly staff development and student orientationshould address the proper use emailaccess School e-mail accounts are newly

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10/7/08 Manager. There are filteringdevices employed on a system-wide basis that restrict accessto inappropriate sites.

available to students for their use.Orientation programs and the studenthandbook should be updated to includespecific instances and examples of

appropriate and inappropriate use of computer and Internet resources. AModel Acceptable Use Policy is availableat the following:

http://www.justice.gov/criminal/cybercrime/rules/acceptableUsePolicy.htm

Overdue/LostMaterials and FinesGADOE IFA-R(1)GADOE Rule 160-5-1-.14Georgia code 20-2-1013

DCSSLast Revision date11/30/04

The policy clearly states that itis the responsibility of thefaculty and students to keep upwith and to return books andmaterials on time. The policyalso states that all lost anddamaged books and materialsmust be paid for by the patron.Students are accessed $.05 perday for each overdue book or

item.

Since this is a high school, and somestudents fail to take care of damagedand lost book costs until senior year, thepolicy information needs to be expandedto include the policies for when a studentfails to make payment for a lost ordamaged textbook, library book, ormedia material at the replacement cost.The Dekalb County policy is incompliance. The practice is to refuse to

issue additional books and withholdreport cards (or any document given tothe student or parent) until restitution ismade. However, the system does sendtranscripts within ten (10) days whenrequested by another receiving schoolsystem.http://www.doek12.ga.us/documents/doe/legalservices/160-5-1.14.pdf

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Student Records andFines Notification

There is no local school policylocated in the students andfaculty handbook.

A 1974 federal law, the FamilyEducational Rights and Privacy Act (FERPA), protects the privacy interests of

students in elementary and secondaryschools (and their parents) with regardto certain types of education records.Dekalb county Schools is in compliancewith the law but there is no mention of the confidentiality of student records inthe faculty and student media centerhandbooks. This information should beadded so that students are aware of theirrights.http://www.ala.org/ala/mgrps/divs/aasl/aaslproftools/positionstatements/aaslpositionstatementconfidentiality.cfmhttp://www.ncrel.org/sdrs/areas/issues/envrnmnt/css/cs300.htm

CollaborationGADOE 10-4-4-.01Updated submitted to all

media specialists 1/7/10

The local school policy forcollaboration and class visitsare explicitly stated in the

faculty handbook. A librarycollaboration form is includedin the faculty handbook and iscompleted by the facultymember and media specialistsduring collaborative planningand serve as documentation of collaboration.

This policy is spelled out expansivelywithin the faculty handbook. I wouldsuggest the reason for collaborative

teaching experience and reference theGeorgia Department of Education policy160-4-4-.01, so that teachers can trulyunderstand the premise of the flexiblyscheduled instructional day of the mediaspecialists.

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