Dealer manual - atmis.kilimo.go.tz

1 | P a g e

Ministry of Agriculture

Agricultural Trade Management Information System

Tender Number: PRQ20160579

Contract Ref: PO/20160676

...in association with…

April 2019

Dealer Manual

ATMIS Dealer Manual Page 2

Contents 1. GENERAL INFORMATION ................................................................................... 4

1.1 System Overview ................................................................................................................... 4

1.2 Purpose ................................................................................................................................. 4

1.3 Organization of the Manual .................................................................................................. 4

2. SYSTEM SUMMARY ........................................................................................... 5

2.1 System Configuration ............................................................................................................ 5

2.2 User Access Levels ................................................................................................................. 5

3. GETTING STARTED ............................................................................................. 6

3.1 System Domain and Logging in ............................................................................................. 6

3.2 System Menu / Homepage ................................................................................................... 8

3.3 Forgot Password ................................................................................................................... 9

3.4 Exiting the System ................................................................................................................. 9

4. USING THE SYSTEM ......................................................................................... 10

4.1 ATMIS General Screen Organization ................................................................................... 10

4.1.1 Main Menu .......................................................................................................................... 10

4.1.2 Title ..................................................................................................................................... 11

4.1.3 Search Form ........................................................................................................................ 11

4.1.4 Data Records ....................................................................................................................... 11

4.2 Applying for a New Permit/License/Certificate .................................................................. 11

4.3 Successful Application Details ............................................................................................. 13

4.3.1 Edit Tab ............................................................................................................................... 13

4.3.2 Documents Tab ................................................................................................................... 14

4.3.3 Products Tab ....................................................................................................................... 14

4.3.4 Payment Advices Tab .......................................................................................................... 15

4.3.5 Payments Tab ...................................................................................................................... 15

4.3.6 Permit/License/Certificate Tab ........................................................................................... 16

4.4 Payment Advices ................................................................................................................. 16

4.4.1 Payment Advice Details ...................................................................................................... 16

4.5 Permit/License/Certificate .................................................................................................. 17


4.5.1 Permit/License/Certificate Details ...................................................................................... 17

4.6 Dealer Profile ...................................................................................................................... 18

4.7 Change Password ................................................................................................................ 19

4.8 Logout ................................................................................................................................. 19


1. GENERAL INFORMATION

This section explains the general terms of the system and the purpose for which it is intended for.

1.1 System Overview

Agriculture Trade Management Information System (ATMIS) is a Management Information System that developed to facilitatetraders dealing in the Agricultural Sector to apply and submit regulatory documents, access information regarding requirements and regulations, and communicate with the ministry from a single electronic point.

1.2 Purpose

Purpose of this document is to explain step by step, on how dealers and other stakeholders can view, manage, and apply for various permits, licenses, and/or certificates for different Permission Types.

1.3 Organization of the Manual

The dealer’s manual consists of four sections: General Information, System Summary, Getting Started, Using the System, and Reporting

General Information section explains in general terms the system and the purpose for which it is intended.

System Summary section provides a general overview of the system. The summary outlines the uses of the system’s hardware and software requirements, system’s configuration, and user access levels.

Getting Started section explains how to access the ATMIS and use it on any device. The section presents briefly system menu.

Using the System section provides a detailed description of system functions.

Reporting section describes in what way the information collected by the system are presented and how to access the information


2. SYSTEM SUMMARY

This section provides a general overview of the system. The summary outlines the uses of the system’s and software requirements, system’s configuration, and user access levels.

2.1 System Configuration

ATMIS operates on all mobile devices since it is built with mobile friendliness in mind. It is compatible with all web browsers including Google Chrome, Mozilla Firefox, Opera, and Internet Explorer. The system requires the device that is going to be used to have a web browser and connection to the internet in order to operate.

2.2 User Access Levels

Everyone can use the system to view the public information such as officially known seeds, all official fertilizer dealers, and other publicly available information, but only registered users (dealers) are able to submit regulatory documents and request documents for them to operate their agricultural trade. The requested documents can be Licenses, Certificates, and Permits from all the Boards, Institutes, and Organizations under Ministry of Agriculture.


3. GETTING STARTED

Getting started section explains how to access the system from any device and briefly presents the system menu.

3.1 System Domain and Logging in

To access the system, user have to visit https://atmis.kilimo.go.tz.Here the user can see the publicly available information, with links to login in to the system and start performing different operations.

Figure 1: System Welcome Page

A dealer to login he/she must register first to get the credentials that will give him/her the ability to login in.

https://atmis.kilimo.go.tz/


On clicking ‘Register Online’ user can start to register her Trade information and provide credentials which allow her to login later.

Figure 2: Register online page


On clicking‘Login’ button, a new page will open to allow user to enter Email Address, Password to login into the system.

Figure 3: Login Page

3.2 System Menu / Homepage

ATMIS is a system which have side navigation main menuwith the links redirects user to different screens to perform various activities, see Figure 4 below for the Menu’s options after logging in.

Figure 4: Dealer Dashboard After Logged in


The options on the left pane show the side navigation menu for performing different activities after logging in successful.

3.3 Forgot Password

If user forgot the password, he/she can easily set up a new one by clicking the Forgot Password link form the Login Page and receive an email for resetting it.

3.4 Exiting the System

To exit the system for user who is logged in, just click the top button with user’s name and click logout then close the web browser tab/window. For non-logged in users just close the web browser tab/window and you are done.


4. USING THE SYSTEM

This section provides a detailed description of system functionalities from Logging in to the system to submitting regulatory documents for conduction agricultural trade, to requesting and receiving of the documents from the responsible board/institute/organization to conduct agricultural trade officially and legally.

4.1 ATMIS General Screen Organization

The following Figure 3 below shows what each portion/section of the screen navigates to for easier understanding of the navigation within the ATMIS.

Figure 5: General Screen Organization

4.1.1 Main Menu

Main Menu is side navigation menu that is the Primary means of navigation to various parts of the system from viewing various applications to permits, payment advices and dealerinformation’s.


4.1.2 Title

The title identifies or names the main function of the page displayed

4.1.3 Search Form

To search for a record: -

- Enter your search criteria in the form field(s) as shown in Figure 5 above. - You can filter more the results based on various available selection and text fields - The result obtainedwill be displayed on Data Records (see Figure 5)

4.1.4 Data Records

You can view data records below the search form: -

- Each row has a Details link, when clicked it will redirect to a new page to view more details for a particular record/Permission Type

- You can navigate between pages of the data record lists by clicking Next/Last, First/Previous etc. by clicking on the Link at the top of the list which indicate the Page Numbers of the List (labelled Navigation Pane on Figure 5).

4.2 Applying for a New Permit/License/Certificate

To apply for a Permission Type: -

- Select Organization and Permission Type, and then click Apply. See Figure 6 and 7

Figure 6: Selecting organization


- After selecting the organization/institute/board then selects the permission type you want to apply for

Figure 7: Selecting Permission Type

Then, an application form will pop up fill all the required fields for that specific permission type when already click save to submit your application. After submitting your application if there is any attachment required for that application then you have to attach it by clicking on the Documents Tab.


4.3 Successful Application Details

After successfully application for a Permit/License/Certificate, Dealer will be redirected to applied Application Details page where Dealer can view all the application details, attach required documents, payment advices, edit details and even preview the documents, issued permits/licenses/certificates, and Inspections.

Figure 8: Successful Applied Application Details

4.3.1 Edit Tab

This tab allows you (Dealer) to change some of the Applied Application details such as Port of Receiving, Means of Transport and few more others and you have to make sure you edit them before submitting your application, see Figure 9 below.

Figure 9:Edit Tab for Applied Application


4.3.2 Documents Tab

This Tab shows all the documents attached for your business and all the attachments required for the application you’re applying for, make sure you attach all the required documents before Clicking the “Submit” Button since your application will not be received for not doing so.

Figure 10: Documents Tab

4.3.3 Products Tab

This tab shows the Productsyou applied for the Permit/License/Certificate and you can edit or add more products for that application if needed, as shown in Figure below.

Figure11:Products Tab for Applied Application


4.3.4 Payment Advices Tab

This tab shows the Payment Advices created for your different applications, inwhich it include important payment details like the amount to be paid, a control number, and method of payment either via government collection bank accounts or mobile payments (from the Mobile Money menu on LIPIA BILI through Malipo ya Serikali using 001001 as a reference number) see Figure below.

Click Payment Advice Details along aside the fee then Preview Button to see your Advice

Figure 12:Payment Advices Tab for Applied Application

4.3.5 Payments Tab

This tab shows all the Payments you havemade for the specificPermit/License/Certificate. See Figure below for Payment details

Figure 13:Payments Tab for Applied Application


4.3.6 Permit/License/Certificate Tab

This tab shows all the Permit/Licenses/Certificates that has been issued based on the Application(s) you have made, see Figure below for further details.

Figure 14:Permit/Licenses/Certificates Tab

4.4 Payment Advices

On clicking ‘Payment Advices’ from the ‘Main Menu’ section as shown in Figure 5. This page shows the list of the approved payment advices.

4.4.1 Payment Advice Details

After clicking ‘Details’ from the approvedpayment advice of the Applied Permission Type a new page showing the Payment advice details including its status, category, amount paid, balance and other details and also buttons to add payment, application to see your all applications, dealer , and preview invoice button to preview your invoice.


4.5 Permit/License/Certificate

On clicking ‘Permit/License’ from the ‘Main Menu’ section as shown in Figure 5. This page shows the list of Applied Applications’ issued Certificates/Licenses/Permits.

4.5.1 Permit/License/Certificate Details

After clicking ‘Details’ from the issued Certificate/License/Permit of the Applied Permission Type a new page showing the Certificate/License/Permit details including its status, category and also button to previewthe issued Certificate/License/Permit. See Figure below for more information.

Figure 15: Permit/License/Certificate Details


4.6 Dealer Profile

On clicking Dealer Profile from the ‘Main Menu’ (see Figure 5),You will see all the details of your trade registered and gives the room to change and/or edit those details as much as needed, shown on the figure below.

Figure 16: Dealer

To edit, Dealer clicks the ‘edit’ button; edit the form and click ‘Save’. The form used is as shown in Figure below.

Figure 17: Edit Profile


4.7 Change Password

On clicking ‘Change Password’ from the ‘Main Menu’ section as shown in Figure 5.

Dealer can change the password as the screen shows on the figure below, by entering the old password the new password and confirm it….and save it

Figure 18: Change password

4.8 Logout

To exit the system just click the top button with your name and click logout then close the web browser tab/window or click the logout option from the side navigation menu.