Dear Employee Campaign Coordinator - UWABNW...#213, 11330 106 Street Grande Prairie, AB T8V 7X9 | P. 780 532 1105 | [email protected] Rob Petrone 2016-17CHAIR and BOARD MEMBER

#213, 11330 106 Street Grande Prairie, AB T8V 7X9 | P. 780 532 1105 | [email protected] www.unitedwayabnw.org

Rob Petrone 2016-17CHAIR and

BOARD MEMBER

July 6, 2016

Dear Employee Campaign Coordinator:

I am very excited to serve as your Voluntary United Way Campaign Chair for the upcoming 2016-2017 year. Having

been active in giving to the United Way in the past I am keenly aware of the need in our community and the benefits

they provide. This year 29 agencies within our region are being supported by United Way Alberta Northwest,

providing 30 programs that focus on making communities stronger, reducing poverty and empowering children to be

successful.

As the name implies, United Way Alberta Northwest supports a huge region. From Grande Cache to the Northwest

Territories boarder and from the BC border to Slave Lake. The funds raised in any community in this region stays in

that community. As a donor you can specify the region you wish the funds to be used for and United Way Alberta

Northwest will make arrangements to fulfill each donor’s request. This is because the United Way represents you.

We recognize the need in our communities has increased over the years and the United Way strives to provide funds

to each of our Community Partners. The requests for funds are always increasing and without continued support,

our partners have added stresses to run their much needed programs.

Donations received are greatly appreciated because we know it makes a difference in all aspects of the community,

from your neighbours and co-workers to family & friends. If you have donated in the past, “Thank you”, and we hope

you will continue or increase your contribution for the upcoming year. If you haven’t given in the past, please consider

starting this year as someone you know may need your assistance. 1 in 3 individuals benefit from the programming

funded by the United Way. Change starts here…. Are you in?

Yours truly,

GIVETogether, we are inspiring people to

come together to make a lasting differ-

ence in our local communities.

VOLUNTEEREvery day volunteers across the country

come together to make a lasting differ-

ence in our communities by contribut-

ing their time, expertise and talents.

Volunteers are critical to our operations

and we wouldn’t be able to inspire

change without you.

ACTAwareness and advocacy are key elements in creating change. United Way has become a trusted voice for our communities

to in�uence and shift public attitudes, policies and systems. It’s easy to participate in your community when you feel passion-

ate about a cause and participating is rewarding.

WHAT IS UNITED WAY?United Way brings together research, resources, funding, and people to

create permanent solutions to needs in Grande Prairie and the Region.

WHO DO WE HELP?Our United Way serves an area of roughly one quarter of Alberta, from

Grande Cache to the NWT border and from Slave Lake to the B.C.

border. We focus on ensuring the funding we provide our community

partners has significant positive impact in our communities and is

based on outcome measures and identified need.

For maximum community impact we focus on Poverty Reduction, Strong

Communities, and Successful Kids. We believe that to address those

issues in a meaningful way, we will need to increase our resources.

To examine the programming, which has signi�cant community impact,

we need to identify and support areas where our communities have

debilitating issues currently not being addressed.

Programs and services for:o Community mental health serviceso Independent livingo Domestic violence

Priority populations supported:o Seniorso People with disabilitieso Childreno Aboriginal peopleo New immigrants

HEALTHY PEOPLE, STRONG COMMUNITIESThe focus of ‘Healthy People, Strong Communities’ works to engage and

mobilize residents to take collective action to improve access to and avail-

ability of the resources needed to revitalize and strengthen neighbourhoods.

United Way invests in programs that help create neighbourhoods that are

vibrant, where residents can experience a sense of safety and well-being. We

assist residents to identify community strengths and leverage resident knowl-

edge, skills and experience to help neighbourhoods become stronger.

FROM POVERTY TO POSSIBILITYPoverty is a far-reaching, complex issue. It is also a lasting one. Once in the

cycle of poverty, it is extremely dif�cult to overcome and can continue for

generations.

United Way is committed to ensuring access to immediate support for

families and individuals. We invest in numerous programs across our

region to give people the ability to stabilize, avoid or move out of the cycle

of poverty.

ALL THAT KIDS CAN BETo be successful, independent adults, children and youth need a good

start in life, access to early literacy and development programs and to

graduate from high school. They bene�t from recreational activities, men-

tor relationships and opportunities to discover and develop their talents

and interests.

United Way partners with all levels of government, the business communi-

ty, human service organizations and community members to identify,

address and alleviate the barriers children and youth face.

Programs and services for:o Employment and skills developmento Affordable housing and transporto Food access and community foodo Emergency shelter access

Priority populations supported:o Homeless peopleo Single parentso People with disabilitieso Aboriginal peopleo New immigrants

Programs and services for:o After school initiativeso Family nutritiono Child and youth mental healtho Youth leadership developmento Supportive adult relationshipso Parent and infant relationshipso Camp, recreation, arts and cultureo Homework and mentoring

Priority populations supported:o Children (0–6), youth (6–12), young adults (13–24)o Parents and caregivers


HIV North Goodwill Coolaid


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WHY DO I GIVETO THE UNITED WAY?

TAX SAVINGSo Alberta has the highest tax allowance

for donations in Canada.

o A total annual donation to registered

Canadian Charities of less than $200

result in a tax beni�t of 17%.

o A total annual donation to registered

Canadian Charities of more than $200

results in a tax beni�t of 50%.

To accomplish those goals, the United Way depends on volunteers like you

to ensure we have a successful campaign. We know the best Campaigns

are run with open and honest dialogue, and hope that you will never

hesitate to bring any concerns or questions forward for discussion. We want

you to look back on this time as a truky great experience.

- Mike O’ Conner, 2012 Campaign Chair

WHY DO WE GIVE? BECAUSE...o “My single donation reaches more people with more impact than it

would have on its own.”

o “My money stays in my community, supporting my neighbours.”

o “United Way can bring people and dollars together.”

o “I know my donation is allocated to agencies who do great work.”

o “I can afford a small amount off of every pay cheque. Without that

benefit, I would not be able to support my community.”

o “I like the fact my company matches my donation. It makes me feel like

they care about my community.”

o “I live here. We should all be proud to support our own communities.”

o “I know my donation stays in my community.”

“I donate because 1 in 3 people use ser-

vices funded by the United Way.”

- Fletcher Bootle, Board Member

With United Way, it’s not about supporting one cause. In fact, it’s something far more profound. Each and every contribution

becomes part of a major community building effor that works to achieve an inspiring vision. It’s a vision where we all live with

�nancial stability and independence, where all neighbourhoods are safe and residents have a sense of well-being, and where

all children are getting the right start in life and have the support they need to get them through the middle years and their

high school graduation.

At United Way, we bring together oganizations, businesses, governments, and community members who care about the

issues we face in Northwest Alberta, to make every effort possible to turn the vision into reality. We are currently partnering

with organizations in the social service sector, delivering key community impact programs and inititives. It is why, with United

Way, donations and support go farther and wider than any other charitable investment a community member can make.

That’s what a shared vision is about and what it takes to be the change we all want to see in our community.

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United Way Alberta Northwest’s boundaries extend from the boarder of British Columbia to Slave Lake and from Grande Cache to the North West Territories.

Serving the communities of: Beaverlodge, City of Grande Prairie, County of Grande Prairie, Fairview, Fox Creek, Goodfare,

Grande Cache, Grimshaw, High Level, High Prairie, Hythe, Manning, MD of Greenview, Peace River, Sexsmith, Spirit River,

Valleyview

UNITED WAY ALBERTA NORTHWEST BOUNDARY MAP

UNITED WAY ALBERTA NORTHWEST 2016 SPECIAL EVENT IDEAS

Most workplace campaigns have one -two special events to create enthusiasm and build momentum. These may include a kick-off event, early bird draw, and a final draw. Events should not take away from the employee pledges and are best scheduled after the pledge forms have been distributed. To help with your special events, United Way Alberta Northwest (UWABNW) has supplies available e.g. banners, balloons, aprons etc.

Special Events should be:• Limited in number – These events can be time consuming for you and your Campaign Committee members. Havingfewer, more exciting events is always a better choice.• Awareness builders – Each special event held should help raise awareness about UWABNW and your workplacecampaign. Get in contact with us to find out more information about any of our charities that you may want to focus on forthis event.• Fun and free – Employees do not wish to be asked to donate repeatedly throughout your workplace campaign. Eventsthat cost money, e.g. silent auctions should always be held at the end of your campaign.• Food Safe whenever food is being prepared and served. We have the rules and regulations at our office and ready toprovide to you if needed.

Special Event Ideas include:Pancake Breakfast and BarbequeMake this part of your kick-off event as in introduction and awareness session. Invite senior executives to help servepancakes that day.Casual Day with “I’m dressed this way for United Way”UWABNW can provide stickers for this event. You can also make it a costume day. We ask that you not refer to this dayas “Jeans Day” which is a specific fundraising event for BC’s Children’s Hospital.Competition/ChallengeA competition based on increases in participation, or dollars, even the first group to turn in all pledge forms can beconducted between departments, floors or locations within your workplace. You may also challenge another organizationwithin your industry/sector/office building.CEO ChallengeYour CEO/senior management commits to doing something unconventional such as sing karaoke or dressing in costume ifa stretch participation or dollar goal is achieved.Bake SaleEmployees contribute baked good to be sold at work.Chili Cook-offEmployees donate money in order to sample and cast votes for their favorite.Relay/Minute To Win ItMinute To Win It or childhood games in a timed, relay format are fun and can be a great team builder. See our Minute ToWin It Game Sheet for different game ideas.Hidden Talents ShowEmployees perform silly, hidden talents, e.g. drinking water while standing on head, reciting the alphabet backwards andimpersonations.Live or Silent AuctionsAuctions can be great fun. Dollars raised through auctions are not tax receiptable. Some examples of items:

• Homemade cookies or cheesecake• Restaurant gift certificates• Services gift certificates (e.g. car wash by co-worker)

On behalf of our community and those who benefit from the dollars you raise, UWABNW staff and volunteers would like to thank you for your commitment to the role of ECC. Please contact us if you have any questions, concerns or need and help from us here at United Way Alberta Northwest.


United Way partners with local organizations to create opportunities for a better life for people that live right here. Together

we focus on healthy people and strong communities, solutions to reduce poverty and programming to help all kids succeed.

The impact our partners bring to the community is amazing.

Big Brothers & Big Sisters Association Youth Mentoring Programming

Camp Tamarack Youth and Handicapped Adult Camps

Centre for Creative Arts Healing Arts Program Initiative (HAPI)

Cool Aid Society (Hillside and South Side Centres) Youth Drop In and After School Care

GP District Grief Support/Circle of Life Camp Heal-a-Heart

GPYESS Sunrise House Emergency Shelter for Youth Ages 12-17

IGNITE! North Peace Youth Support Association (Fairview) After School Youth Development

John Howard Society Tabano Centre

KidSport Financial Support to Young Athletes

YMCA Virtual Y Afterschool Program for At Risk Youth

ALL THAT KIDS CAN BE

Spinal Cord Injury Alberta Spinal Injury Support Program

Catholic Family Services Counselling Support

CNIB Support for Visually Impaired

Disabled Transportation Society Transportation for Disabled Persons

HIV North Society Street Outreach Program

Parkinson Alberta Society / Multiple Sclerosis Society Administrative Support for Shared Of�ce Space

Seniors Outreach Support for Seniors

HEALTHY PEOPLE, STRONG COMMUNITIES

FROM POVERTY TO POSSIBILITY Nutrition and Wellness ProgramGPPSEF Childrens Lunch Program

GP Schools Snack Program Morning Snack Program at 3 Inner City Schools

United Way Emergency Fund Emergency Financial Support to Individuals at Risk of Homelessness

2016 COMMUNITY PARTNERS

Society for Support to Pregnant and Parenting Teens Advancing Educational Outcomes for Adolescent Parents

Meals on WheelsMeal Delivery Program for Seniors and Shut-ins

United Way Emergency Fund - Spirit River Emergency Financial Support to Individuals at Risk of Homelessness

High Prairie & District Food Bank Food Bank, Education & Hunger Awareness

P.A.C.ERural Trama Team

Boys and Girls Club of Slave LakeProgramming for Children in a Safe Supportive Enviroment

Stepping Stones Day Care SocietyPositively Me Program

Brighter Futures SocietyPromoting school readiness in children 3.5-5 years

High Prairie Friendship Center Women's Healing Program

GP Hospice Pallative Care SocietySupport for Terminally Ill Individuals and their Families

UNITED WAY ALBERTA NORTHWEST 2015 ALLOCATIONS

*ALLOCATIONS TO REGIONAL SERVICES

A Donor Information

B My Donation

C Payment Methods

D Donor Signature

This year, my total donation is:

$

Signature: Date:

I am proud to be a �rst time donor

I am a long-term donor of 10+ years

I am/will be retiring from my workplace and want to stay

connected with United Way

Retirement date

YOU CAN HELP YOUR COMMUNITY BE STRONGBY GIVING TO ITS COMMUNITY FUNDI would like my gift to go to:

Grande Prairie Alberta Northwest _______________

YOUR LEADERSHIP GIFT SHOWS YOU ARE WILLING TO MAKE A SOUND INVESTMENT IN WHAT MATTERS IN YOUR COMMUNITY

$1,200 - $2,499

$2,500 - $4,999

$5,000 - $9,999

Bronze

($50 x 24 pay periods)


Silver



Gold



Platinum



OPTION 1 MAXIMUM POSSIBLE IMPACTPlease use my gift where it will have the most impact

OPTION 2 TARGETED IMPACTIf your passion lies in certain areas, you can direct a portion or all

of your gift to the following priority areas:

All That Kids Can Be $From Poverty to Possibility $Healthy People, Strong Communities $

OPTION 3 You have the additional choice to direct gifts to

registered Canadian charities (The minimum designation is $25. A

$12 fee per designation will be charged for processing gifts designated to

registered Canadian charities.)

Agency

Charitable # $

First Name: Initial:

Last Name:

Company Name:

Contact Email:

When possible, contact me by email

Sign me up to learn more about the impact of my donation

Address:

City/Prov: P/C:

Contact Phone:

Display name recognition as:

PAYROLL DEDUCTIONPlease deduct from my pay, equal installments for 1 year$1 / day ($365)

Per Pay Period

$8 $10 $25 $50Other $ x pay periods

Recipts for donations made through payroll are included on T-4 slips.

Receipts for direct contribution will be mailed.

PAY IN FULL

Cash (enclosed) Personal Cheque (enclosed, payable to United Way)

Credit Card Visa Mastercard

Card No: Expiry:

PAY OVER TIME

Monthly Quarterly (Jan, Apr, Jul, Oct)

Other Beginning

Bill Directly Credit Card Visa Mastercard

Postdated Cheque (enclosed, payable to United Way)

Card No: Expiry:

Make my pledge perpetual, until asked to stop

Additional Options Complete only if you have special instructions

United Way will automatically issue a tax receipt for a gift of $10 or more

I wish to remain anonymous

United Way respects your privacy. Your information is collected to admini-

ster transactions and meet your expectations. Please see our privacy policy

online at www.unitedwayabnw.org

Reg. Charity Number: 13179 1790 RR0001

#213, 11330 106 Street Grande Prairie, AB T8V 7X9

P. 780 532 1105 [email protected]

www.unitedwayabnw.org

(Region)

Thank You!

$10,000 - $24,999

THE ABC’S OF AWORKPLACE CAMPAIGN

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A Workplace Campaign takes place when any number of employees band together to raise money for the United Way. Usual-

ly, this effort takes place with the support of management, but there are exceptions to that standard. A Workplace Campaign

is a very effective and affordable way for employees to give back to our community. Such a campaign can include elements

from any of the following, although we have listed the most ef�cient to the most labour intensive.

PLEDGE DRIVE:Very similar to payroll deductions, except that donations are not collected through payroll.

o One-time donations can be made with cash, cheques, or credit card payments.

o Monthly donations can be set up using electronic fund transfers (EFT’s) or monthly credit card payments.

o Pledge Drives are as much work as payroll deductions, but raise less money, as the amount employees can donate is

determined by the amount they have available the day they fill in their pledge form.

o Pledge Drivers can be matched by corporate dollars as outlined in best practices.

PAYROLL DEDUCTIONS:o Raises the most money with the least work.

o Our office will supply you with pledge forms,

powers, brochures, etc., to make your job easier.

o Employees use a United Way pledge form to request

an amount of money to be taken off of each pay

period to be donated.

o Donations are before tax and are receipted on the

employee’s T4.

o Deductions can be any amount, but normally

range from $10 – $100 per month. We receive

some as low as $1/pay period.

o Payroll department handles the deductions, and

submits the total amount to the United Way

monthly, quarterly, or semi annually.

o Money is deposited into the United Way

Community Chest unless employees have directed

their donation, such as to any registered Canadian

charity/charities.

SPECIAL EVENTS:Many organizations will hold events to supplement their work-

place campaign. Events can be held anytime during the year,

regardless of when you run your campaign.

o Some organizations like to introduce their employees to the

United Way by running special events the first year. This is

the most effective when combined with the opportunities for

payroll deductions.

o Money raised through special events cannot be receipted as

per CRA rules.

o Can’t decide what kind of event to hold? Our office has many

great ideas that we have collected over the years. Our most

important advice? Choose events that do not involve a lot of

work, because the return can be disappointing.

CORPORATE DONATIONPerhaps you are not ready to start a Campaign, but still wish to

make a donation. A corporate donation is always welcomed. It

will not meet the criteria of a Workplace Campaign, but will

qualify for other recognition programs.


The United Way Annual Campaign runs from September 15th to March 31st. However, your campaign:

o Should run when it is best for your organizations, regardless of the time of year.

o Prior to the beginning of your fiscal year makes deductions easier for your payroll.

o Don’t pick your busiest time, but also don’t pick a time of the year when employees may be earning less. Spring

breakup may not be a good time for oil and gas industries.

o Your campaign should be short—2 or 3 weeks only—with an identified beginning and end. Long campaigns lead to

procrastination and tired volunteers.

WHEN SHOULD YOU RUN YOUR CAMPAIGN?

Workplace Campaigns are most effective when supported

by the employer or management team. Effective ways to

show support include:

Identify a volunteer to serve as Campaign Coordinator.

Ensure he/she receives your support and remember to al-

locate resources such as time to do the work. The Cam-

paign Coordinator is the face of United Way at your Work-

place. The enthusiasm and drive they exhibit will deter-

mine the success of the campaign. We provide Campaign

Coordinator Training, a must for �rst-time coordinations.

Match your employee donations with a corporate

donation. This could be:

o A set amount, such as up to $5,000

o A set match, such as $1 per $1, or $0.25 per $1

o You are likely already making corporate donations to

the community. Re-directing some of those funds

shows support for your employees, yet remains

within your budget.

Build team spirit by sponsoring events. Match the event

to your team’s interest, to generate support and funds:

o If your employees are young males, perhaps a Texas

Hold’em Tournament or a day at a paint-ball facility

would generate interest. Food is an important

motivator and many organizations hold pancake

breakfasts, BBQ’s, and dessert days.

o Organize incentives and draws. Your employees will

see that you recognize such community support

does come at a cost to them. incentives can include:

Each employees name in a draw for every $10

donation (the amount is up to you). Draw for

items with more prestige than cost, such as that

sought-after parking spot near the door for a year

or an extra day off with pay. If you are phasing

out computers or other equipment, consider

having them refurbished and used as a prize.

Grocery and travel vouchers are also popular.

Show support for the Campaign and Campaign Team:

o Invite the United Way to your safety meetings and

staff meeting to do a presentation. These are about

15 minutes long, and are effective.

o Ensure that you give your volunteers enough time in

their day to do a good job. Recognize them for their

efforts and be proud of the work they are doing.

Welcome new employees throughout the year.

Include a United Way pledge form in your new hire

packages. It’s a great way to introduce employees to

your company culture.

BEST PRACTICES FOR A GREAT CAMPAIGN


EMPLOYEE CAMPAIGN REPORT

INSTRUCTIONS

Payroll Deductions: Please �ll out this report including payroll contact information. Attach the white copy of the pledge form to this Campaign Report; forward the yellow copy to your payroll

department.

Enter cash/cheque/credit card, payroll pledges, Corporate donation or match, Special Event funds in the appropriate column.

Organization Name:

Address:

City: Postal Code:

Coordinator: Phone:

Payroll Contact: Phone:

Number of Employees Number of Donors

Employee Campaign

Corporate Donation or Match

Special Events (Non-Receiptable)

Total

Cash/Cheque/Credit Card Payroll Pledges Total

+

+

+

=

=

=

Note: The United Way Alberta Northwest will issue Tax Receipts for all cash/cheque/credit card donations upon receipt of $10 or more.

1.

2.

##

United Way RepresentativeCompany Representative

results

peoplegive act

together

impactpossibility

community

opportunitiesaccess

engagement you

improveindependence

future

respectindependence

independence jobs

kids

improve

community jobswe

people

local

we

healthy

healthy

localopportunities

volunteer

betterbuild

partner

kids

give

accessengagement

volunteerkids

us

everyone future

together

changestarts

here.


SPECIAL EVENT FORM

Company: ___________________________________ Event: __________________________________

x ________ = ________ x ________ = ________ x ________ = ________

United Way Representative accepting envelope

Envelope prepared by

Cash will not be accepted without completed form and signatures. Please photocopy completed forms for reference.

When possible, the United Way Alberta Northwest prefers to receive bank draft or comp cheques for special event funds.

$100$50$20

Total Cash $ ___________

x ________ = ________ x ________ = ________

x ________ = ________ x ________ = ________

x ________ = ________ x ________ = ________

Toonies $2Rolls $50

Loonies $1Rolls $25

Quarters 25¢

Rolls $10

Total Coin $ ___________

Dimes 10¢

Rolls $5

Nickels 5¢

Rolls $2

Pennies 1¢

Rolls 50¢

x ________ = ________ x ________ = ________

x ________ = ________ x ________ = ________

x ________ = ________ x ________ = ________

$10$5

x ________ = ________ x ________ = ________

# of cheques _______ Total Cheques $ ___________

GRAND TOTAL $ _____________

Cheques payable to The United Way Alberta Northwest

Date

Date

results

peoplegive act

together

impactpossibility

community

opportunitiesaccess

engagement you

improveindependence

future

respectindependence

independence jobs

kids

improve

community jobswe

people

local

we

healthy

healthy

localopportunities

volunteer

betterbuild

partner

kids

give

accessengagement

volunteerkids

us

everyone future

together

changestarts

here.

Documents

Dear Employee Campaign Coordinator - UWABNW...#213, 11330 106 Street Grande Prairie, AB T8V 7X9 | P. 780 532 1105 | [email protected] Rob Petrone 2016-17CHAIR and BOARD MEMBER