Scope of works for proposed movement of VLO's in the West building.

Purpose

The purpose of this document is to set out the steps required to remove the No. 1 Loco, tender and carriages, Dick Smith helicopter and replica Hargraves box kites from the Wran building in 2020. This paper sets out the steps required to remove each group of objects and any special requirements that will need further investigation including risk assessment, consultancy contractors and possible destinations for the objects.

Photography

It is recommended that the removal of each of the VLO's be documented both by time-lapse and still photography for future reference. Many of the VLO's were installed in the 1980's and there is very little or no remaining evidence of how they were originally installed. Thorough photo documentation of their dismantle and transport will help inform future possible installations and transport.

Exit routes

There are three possible exit routes for very large objects (VLO'S) from the West building. All VLO'S were installed into the building in 1988 through a large set of glass door on the Harris Street facade of the touring hall. These doors ae still in use but a tree has been planted on the footpath that is now blocking the access to these doors. Approaches to Sydney City Council over the last 20 years to have this tree removed have met with opposition from the council.

The three possible routes are:

· Exit through main glass entry doors onto forecourt then crane objects from courtyard to waiting trucks on Harris Street. This route will involve complete closure of Harris Street while loading of the 5 objects takes place

· Exit through double glass doors onto Harris street where the objects are then craned onto waiting trucks. This route will involve construction of a temporary rail from the building onto Harris Street and complete closure of Harris Street while loading of the 5 objects takes place

· Exit through touring hall, then UTS collaborative space to PO courtyard where objects are then craned onto waiting trucks. All loading takes place within MAAS premises and will only involve traffic control for entry and exit of trucks.

Option 3 is the preferred method as it causes the least disruption to public access but is predicated on Step into Paradise being closed and UTS being on vacation allowing us access through the collaborative space.

No matter which route is used, engineering advice needs to be sought to determine if the current floor slabs are in a condition that can support the objects that will be moved over them. In some cases, the floor may need propping from below to temporarily support the weight of the objects.

Preliminary discussions with our preferred rail transport contractor have confirmed that the PO Courtyard exit is the preferred option. All objects will fit within his current travel permits for height, width and weight with the only travel restriction being that they must be moved outside of normal hours.

Objects

90/816 Helicopter, full-size, Bell 2068 Jetranger Ill VH-DIK

The helicopter is a Category A object and was installed in 1990, it was removed from display in 2013 and loaned to Kings School Parramatta for 2 years before being reinstalled in 2016. Initial installation and the 2013 removal were undertaken through the Harris street doors and the reinstallation in 2016 was through the PO courtyard.

Removal of the helicopter from display requires the following steps

· Undertake risk assessment and SWMS· Lower to ground using rigging contractor and electric hoist· Undertake Conservation condition check· Fit transport wheels to skids· Remove lead ballast from cabin· Remove two main rotor blades· Remove vertical tail fin· Wheel to truck loading point· Load onto tilt tray and secure· Transport

Experience has shown removal and loading for transport can be accomplished in 1 working day for 2 MAAS staff, 2 rigging contractors and a transport vehicle. No special permits are required for transport.

Lawrence Hargrave replica kites 90/128, 90/129, 90/130, 90/131 and 90/132.

The 4 kites and seat are replica kites constructed by a MAAS employee in 1987 and are C category objects.

Removal of the kites from display requires the following steps

· Undertake risk assessment and SWMS· Lower to ground using rigging contractor· Undertake Conservation condition check· Dismantle each kite into individual components· Pack for transport· Transport

Once the kites are on the ground, they become medium size objects and can be transported using normal museum equipment and vehicles.

No. 1 Loco and carriages: 7949, 81613, 82237, 81664 81614

Of the train consist, No. 1 Loco is a category A object with the tender and three carriages all being category B.

Estimated weight of the Loco is 40 tonnes and engineering advice will need to be sought to confirm the floors in the planned exit route are in suitable condition and can support the weight to support the object and associated moving equipment.

The 5 objects were originally installed through the Harris Street doors in the following method

· Craned from truck on Harris street to temporary fixed track and pushed through door into West building (now Touring Hall)

· Transferred to temporary mobile track on hovercraft and skated through touring hall to align with fixed display track in atrium.

· Transferred from temporary track to fixed display track.

The preferred exit route is through the PO courtyard as detailed above.

Alternative display/storage venue(s) need to be found as there is currently no space available at MDC for these objects until J store is completed in mid 2022.

All 5 objects fall within the current width and height restrictions for transport by road and do not require any special permits other than transport needs to be undertaken after normal hours (night movements).

Preliminary work will involve the following

· Engineering consultant to confirm floor loadings for exit routes· Consultation with specialised rail transporting consultant· Consultation with crane company if it is required to lift the objects onto the truck for transport· Possible road closure of Harris Street if preferred exit route is not available· Consultation to investigate best method for movement of the objects through the

space from display position to loading position.· Construction of temporary tracks for movement of the objects through the space

once the above method is ascertained.

Removal of No. 1 loco (7949) from display requires the following steps

· Undertake risk assessment and SWMS· Undertake Conservation condition check· Removal of side rods, piston rods and valve rods· Removal of funnel, steam dome and safety dome· Greasing and lubrication of all wheel bearings· Transfer to temporary track or skates· Move from display location to loading location· Load onto specialised transporter

Removal of Tender (81613) and Carriages (82237, 81664 81614)

· Undertake risk assessment and SWMS· Undertake Conservation condition check· Remove objects and props from tender and carriages· Greasing and lubrication of all wheel bearings.· Transfer to temporary track or skates· Move from display location to loading location· Load onto specialised transporter

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Report: Proposed Powerhouse Museum closure schedule —

Prepared by: MAAS and Create NSWDate: 18 June 2019

PSC RecommendationNote and Endorse the staged closure of the Powerhouse Museum at Ultimo

SummaryAs part of the original investment decision by the NSW Government in 2018, the endorsed Business Case assumes that the Powerhouse Museum in Ultimo would close to the public on 31 January 2021. The Museum is proposing to undertake a staged closure of the Ultimo site from 30 June 2020. The staged closure will ensure that the Museum will continue to deliver programs at Ultimo and will cover the period of closure of the Australian Museum which will re-open in August 2020 following capital works. The staged closure of the Museum at this time aligns with the planning for the wider Powerhouse Precinct at Parramatta including the construction of an additional storage facility at Castle Hill and the planning of the Ultimo Creative Industries Precinct.

The Museum has undertaken budget modelling that has confirmed that no further Government investment will be required. The Museum has also undertaken essential maintenance and improvements to the environment control and air handling systems over the last 12 months and further improvements within current operational budgets are scheduled, ensuring systems will be operational until the handover of the site for redevelopment in March 2022.

Ultimo closureThe schedule for the proposed staged closure;

Heritage Building closes to the public

— -Collection packing commencesStaged collection movement (to existing storage - Castle Hill)Very Large Object Movements Very Large Object storage solutions (temporary)Targeted regional program Heritage Building vacatedWran Building closes to the publicCastle Hill new storage facility handover (for collections)Wran Building vacatedHarwood Building vacatedStaff movement to Castle Hill (approx 50pax)

Alternative office space (Parramatta) forremaining staffStaged collection movement (to newcollection storage facility)Movement of collections at Castle Hill siteinc. VLO storageUltimo cultural industries precinct opens Parramatta opens - Stage 1

Stage 1— Closure of the Heritage Buildings — 30 June 2020The Museum will close the heritage powerhouse building from 30 June 2020 and continue operating the Wran building, café and shop through to the projected closure of the Powerhouse Museum to the public at the end of June 2021. By 30 June 2020 an announcement of the Ultimo Creative Industries Precinct will be released prior to the Museum vacating the heritage powerhouse building to begin the site renewal scheduled to open by the end of 2022.

The operation of the Wran building over 2020 — 2021 does not interfere with work required on the Ultimo site. This will enable the smooth transition of the site operationally as well as supporting a considered approach to the relocation of the Museum's collection'to Castle Hill from July 2020.

To enable the Museum to vacate the heritage building by end June 2021, work is underway to identify alternative storage and display facilities for the very large objects currently at Ultimo. In addition to exploring loan opportunities, the Museum and Create Infrastructure will pursue alternative storage facilities for the Very Large Objects, pending the completion of new collection storage facilities at Castle Hill and completion of the Powerhouse Precinct in Parramatta.

Stage 2 — Closure of the Wran building 30 June 2021Following the public closure of the 'Wran building at end June 2021, further work will be undertaken over the next 9 months, including the dismantle and movement of the Boulton and'Watt rotative engine, and other remaining collection objects. The Wran building will also be used as a staging space for collection and non-collection materials from the Harwood building. This scheduled date provides 3 months for the completion of moves from the Ultimo site following the December 2021 handover of the new collection storage facility at Castle Hill.

From July 2020, the Museum will deliver regional programs, including loans of key collection items such as Locomotive No. 1, and the Maudsley Sons & Field Beam Engine, and other Very Large Objects (VLO), as well as targeted exhibitions and programs.

Finance and Maintenance The Powerhouse Museum has undertaken financial modelling that has confirmed that no further funding from Government will be required. The Museum has

undertaken essential maintenance and improvements to the environment control and air handling systems over recent months and further improvements are scheduled, ensuring systems will be fully operational when the site is handed over for development.

Ultimo

--- 1:1O OO

Heritage Building closes to the publicCollection packing commencesStaged collection movement (to existingstorage - Castle Hill)Very Large Object Movements Very Large Object

storage solutions itemporag)

Targeted regional program

Heritage Building vacatedWran Building doses to the publicCastle Hill new storage facility handover (forcollections)Wran Building vacated Harwood Building vacatedStaff movement to Castle Hill (approx 50pax)Alternative office space (Parramatta) for- remaining staffStaged collection movement (to newcollection storage---------------------facility)Movement of collections at Castle Hill siteinc. VLO storageUltimo cultural industries precinct opens Parramatta opens - Stage 1

The Powerhouse Museum will

undertake a staged closure of the site from 30 June 2020.

The closure of the Museum at this time aligns with the planning for the wider Powerhouse Precinct at Parramatta including the construction of an additional storage facility at Castle Hill. Importantly, while meeting overall scheduling ambitions for the Parramatta and Ultimo precincts, the staged closure, supported by an active regional program, provides an opportunity for the Museum to maintain a substantial cultural offer for

community and to visitors over the coming years.

The Museum will close the heritage powerhouse building from 30 June 2020 and continue operating the Wran building, cafe and shop through to the projected closure of the Powerhouse Museum to the public at the end ofJune 2021. By 30 June 2020 an announcement of the Ultimo Creative Industries Precinct will be released prior to the Museum vacating the heritage powerhouse building and Create taking possession of the heritage areas to begin the site renewal

scheduled to open by the end of 2022.

The operation of the Wran building over 2020 —2021 does not interfere with work required on the Ultimo site. This will enable the smooth transition of the site operationally as well as supporting a considered approach to the relocation of the Museum's collection to Castle Hill from July 2020.

To enable the Museum to vacate the heritage building by end June 2021, work is underway to identify alternative storage and display

facilities for the very large objects currently at Ultimo. In addition to exploring loan opportunities, the Museum and Create Infrastructure will pursue alternative storage facilities for the Very Large Objects, pending the completion of new collection storage facilities at Castle Hill and completion of the new Museum in Parramatta.

The Museum has undertaken essential maintenance and improvements to the environment control and air handling systems over recent months and further improvements are scheduled, ensuring systems will be fully operational until the handover of the entire site in March 2022. Maintaining such operation is critical in order to maintain environmental conditions in the Harwood building for the collection and staff work areas. The systems for the entire Ultimo site are housed in the basement of the Powerhouse Museum, in particular the heritage powerhouse building. These include the sea water exchange, chiller systems, air handling units, boilers and plant rooms.

Following the public closure of the Wran building at end June 2021, further work will be undertaken over the next 9 months, including the dismantle and movement of the Boulton and Watt rotative engine, and other remaining collection objects. The Wran building will also be used as a staging space for collection and non-collection materials from the Harwood building as part of preparation for a March 2022 vacation. Create Infrastructure will work with Property NSW to undertake planning approvals for the Ultimo site and provide Property NSW 15 months to complete property sale transactions before June 2023.

This scheduled date provides 3 months for the completion of moves from the Ultimo site following the December 2021 handover of the new collection storage facility at Castle Hill In addition to collection storage facilities, the new store will include an allocation for 50 staff, as well as collection care and management facilities including conservation and digitisation facilities. Followins the close of the Ultimo site in March 2022, alternative temporary accommodation in Parramatta will,need to be identified for staff not based at Castle Hill. There is a gap of 18-21 months between Ultimo closedown and the tenancy of the Powerhouse Precinct.

From July 2020, the Museum will also maintain an active presence throughout New South Wales by offering regional programs, including, loans of key collection items such as Locomotive No. 1, and the Maudsley Sons & Field Beam Engine, and other Very Large Objects (VLO), as well as targeted touring exhibitions and other programming offers.

Collection Logistics — Powerhouse MuseumThe heritage building houses a significant proportion of the approximately 6,000 objects on display in the Powerhouse Museum. Of particular note, the exhibitions include 32 VLO, including: Catalina and Bleriot aircraft, Governor's Carriage, Sydney Central Station Indicator Board, Locomotive 1243, Fl Rocket, Maudsley Sons & Field Beam Engine and Wagon Boiler, Locomotive No. 1 and the Boulton and Watt rotative steam engine. It is notable that a number of items are directly plumbed into the sites central boiler/HVAC system.

From July 2020, all objects in Powerhouse, like those in the Harwood building, will progress through a 7-stage process including initial assessment, documentation, conservation where required, digitisation, packing, movement and housing at the destination. This approach is consistent with best practice museum collection management standards and is designed to respond to the diversity and breadth of the MAAS Collection.

VLO logistics will require specialist resources, equipment and expertise for their treatment, digitisation, packing, movement and storage, as well as installation at loan venues. In addition to the overall approach to managing the collections through the relocation, these objects will require further planning and risk analysis, and many will require demolition of parts of the internal fabric of the Museum in order to safely deinstall, pack and move the objects. Preparation for the move of VLOs is scheduled to continue over the coming 12 months, in preparation for July 2020.

PraMuseum ofApplied Arts& Sciences

Powerhouse Museum 500 Harris Street Ultimo NSW 2007 +61 2 9217 0111

Sydney Observatory 1003 Upper Fort Street Millers Point NSW 2000 +61 2 9217 0111

Museums Discovery Centre

172 Showground Road

Castle Hill NSW 2154

+61 2 97621300

____1011111.111

basaOnacipet ile_finition______________

Emjecl—Saope- ________________

PilaSejN1/4.(1) _________________

ProjesA_Camep_L_______________________________________________

DeveloperLDesign

Rhas_eihree__________PrrxlUMign____________________

THNSW / MAAS: Thirlmere Exhibition Design Development Timeline / Milestones

1 4 r4 Weeks 12 Weeks 8 8 12

ATTACHMENT A - INDICATIVE TIMELINE EXHIBITION DEVELOPMENT

( 10-2Temora Travel Report

Angelique Hutchison

8th October 2019Temora Rural Museum and Temora Ambulance Museum

Located at the Bundawarrah Centre, TemoraMeeting with Bill Spiers, Manager, employed by Temora Shire Council

And Eddie Sams, Curator, ambulance collection (Volunteer)

Temora Rural Museum has an extensive collection of domestic technology, fashion, engineering, transport, agricultural technology and indigenous material. Displayed and stored in a range of flexible indoor spaces and historic buildings, some objects are operated on the annual open day in March. Archives are stored in a small underground storage area.

Temora Ambulance Museum is a distinct collection of Ambulance NSW heritage material in the care of the Temora Rural Museum. The exhibition consists of one shed on the Bundawarrah Centre site and features several ambulances, some uniforms and smaller objects with limited interpretation in a very cramped display. Further collections are in storage on and off site. The Ambulance Museum collections are owned by Ambulance NSW, with an MOU in place with Temora Museum for preservation and management of these collections. Ambulance NSW does not fund preservation or display.p

Discussion of potential loan of VH-AMB Air Ambulance

The proposed location for display of the VH-AMB is in the existing Temora Ambulance Museum exhibition building. Some existing vehicles would be removed to a storage shed to be built nearby to make room for the aircraft. The building has no environmental control. The doors are open during opening hours (every day). The area has experienced significant dust storms recently and dust was evident on objects around the museum. There is some insulation on the roof, but the space would experience high temperature variability. There is a security camera inside. The shed is locked at night but not alarmed.

The museum is staffed by volunteers with the exception of the Manager. The Curator expressed commitment to storing the loan under cover.

The curator proposed the loan would be transported by removing the wings and using the existing landing gear for support. He suggested it would be moved into the shed by removing two panels from next to the front door.

Future plans for expanded Ambulance Museum

Temora Ambulance Museum is planning to expand into a proposed new custom-built facility next door. The VH-AMB would feature at the centre of this new exhibition that would present stories and collections of the heritage of NSW Ambulance. The Museum is currently seeking funding to have plans drawn up, the timeline for completion of this new building is unknown. A loan agreement or partnership with MAAS would strengthen funding applications for this expansion. The Manager is passionate about creating a unique Museum offering for the town of Temora.

Potential partnership opportunities

Temora Ambulance Museum are keen to partner and collaborate with MAAS in any way. They would

Temora Travel Report 8 October 2019

benefit from assistance with interpretation for the VH-AMB ambulance loan. A broader partnership could potentially assist with interpretation in the new and expanded museum. The Temora Museums have a strong need for training in cataloguing and preservation. They also expressed interest in training programs / exchange for staff and volunteers.

Next steps

MAAS to do conservation assessment of VH-AMB and determine minimum facility requirements for loan of the object.Communicate requirements to Bill so they can investigate any necessary upgrades. MAAS can potentially partner to apply for grants to do this.Institutions to keep in touch about timelines as they develop. Indicated possible MAAS timeline of object being available for loan in 2021-2022 but details are unknown. If the loan proceeds it would likely be a 2-3 year loan period with the possibility of extension.

Exterior and interior of Temora Ambulance Museum

Temora Travel Report 8 October 2019 2

(Temora Aviation MuseumLocated at Temora AirportMeeting with Peter Harper, General Manager

Temora Aviation Museum is a flying museum, with the 14 historic ex-military aircraft in its collection all operated on regular flying days. It is a non-profit Museum, set up by the private donations of David Lowy AM. Introductory static displays about the history of the site and military aviation include an extensive oral history project of interviews with aviation veterans.

The Museum has one large air-conditioned hanger for display of the aircraft, with dramatic lighting, large graphic displays, movable showcases and video interpretation. The aircraft are regularly moved in and out for maintenance checks and flying days.

A second hangar for maintenance work has a public viewing area with further interpretation and a model of the RAAF No 10 Elementary Flying Training School that existed on the site during WWII.

In a recent agreement, all the aircraft in the collection have been donated back to RAAF, who pays for their maintenance. The Museum is not actively collecting, with the exception of possible future aircraft decommissioned by RAAF.

The Museum has an active events program with regular spring and autumn flying days attracting 1000 visitors. The bi-annual Warbirds Down Under attracts 20000 people over a weekend. Operation of the aircraft is organised by the Temora Historic Flight Club, all the pilots are RAAF reserve accredited.

Discussions with Peter about the MAAS collection indicated that HARS (Albion Park) own and operate a Catalina and may be a useful starting contact for discussions about the MAAS Catalina.

Supermarine Spitfire MK-III

Temora Travel Report 8 October 2019 3

14/2019 Mail - Lucy Clark - Outlook

Re: Valley Heights visit

Carey WardSat 8/11/2018 7:51 AMTo: Carey Ward <Carey.Ward@maas.museum>; Bronwyn McKenzie <Bronwyn.McKenzie@maas.museum> Cc: Ralph Boesel <Ralph.Boesel@maas.museum>; Lucy Clark <Lucy.Clark@maas.museum>Further to the last email. They do have their own operational bush fire brigade engine stationed on site.

Sent from my Samsung Galaxy smartphone.

Carey WardActg. Conservation ManagerRegistrationT 92170452 M 0411 136 421MAAS acknowledges Australia's First Nations Peoples as the Traditional Owners and Custodians of the landand gives respect to the Elders — past and present — and through them to all Aboriginal and Torres StraitIslander peoples.---------- Original message------- From: Carey Ward <Carey.Ward@maas.museum>Date: 11/08/2018 5:51 am (GMT+10:00)To: Bronwyn McKenzie <Bronwyn.McKenzie@maas.museum>, Carey Ward<Carey.Ward@maas.museum>Cc: Ralph Boesel <Ralph.Boesel@maas.museum>, Lucy Clark <Lucy.Clark@maas.museum>Subject: Re: Valley Heights visit

There shouldnt be any issues with access to the site and i didn't notice any fire suppression system but Ralph may be able to confirm on both points.

C.

Sent from my Samsung Galaxy smartphone.

Carey WardActg. Conservation ManagerRegistrationT 92170452 M 0411 136 421MAAS acknowledges Australia's First Nations Peoples as the Traditional Owners and Custodians of the landand gives respect to the Elders — past and present — and through them to all Aboriginal and Torres StraitIslander peoples.---------- Original message------- From: Bronwyn McKenzie <Bronwyn.McKenzie@maas.museum>Date: 10/08/2018 3:35 pm (GMT+10:00)To: Carey Ward <Carey.Ward@maas.museum>Cc: Ralph Boesel <Ralph.Boesel@maas.museum>, Lucy Clark <Lucy.Clark@maas.museum>Subject Re: Valley Heights visit

Thanks Carey.

https://outlook.offIce.com/mail/search/id/AAQkAGUyYjMxMWALTZjODEtNGRhNSO4NTcOLTMzZDc1YT120TFiNQAQAC1zkG0ayINOodL363wap... 1/3

814/2019 Mail - Lucy Clark - OutlookIn terms of logistics, did you have any feedback around vehicle accessibility to the site and are there any fire suppressant systems in place?

Ralph - it would be great if you could share the checklist once completed. If the loan is approved, this checklist would form part of the agreement. Are similar checks required prior to movement of Steam tram Motor 1A from Sydney Tramway Museum and would we undertake those?

Thanks againBronwynBronwyn McKenzieRegistrarRegistrationT 92170593MAAS acknowledges Australia's First Nations Peoples as the Traditional Owners and Custodians of the landand gives respect to the Elders — past and present — and through them to all Aboriginal and Torres StraitIslander peoples.

From: Carey WardSent: Friday, 10 August 2018 3:10:15 PMTo: Bronwyn McKenzie

Cc: Ralph Boesel; Lucy Clark

Subject: Re: Valley Heights visit

Hi ,

I visited the site on Tuesday with Ralph and met a number of their key personnel. We had a look at the roundhouse where the bulk of their collection is stored and then went and inspected the smaller lock up shed where they propose to store the tram and the hearse. The whole site has a high security fence similar to the one at the front of the Harwood car park that separates us from the pedestrian walkway except theirs has spikes on top. They also have a number of CCTV cameras at strategic locations and beam alarms across the front of the roundhouse. Most buildings are on an alarm system but the intended storage shed isn't. They are currently undergoing an upgrade of the alarm system of converting from analog to digital and it is intended to add the shed during the upgrade (not certain of the time frame for this). If the tram was to be loaned to them, they would move the tram from the shed to the roundhouse area on the open weekends where it would get better display exposure. Ralph is developing a checklist of what would need to be done in terms of checking and oiling prior to movement. I don't have any issues with this movement as they are fully accredited by the rail regulator for train operations.

CareyCarey WardActg. Conservation ManagerRegistrationT 92170452 M 0411 136 421MAAS acknowledges Australia's First Nations Peoples as the Traditional Owners and Custodians of the landand gives respect to the Elders — past and present — and through them to all Aboriginal and Torres StraitIslander peoples.

From: Bronwyn McKenzieSent: Friday, 10 August 2018 10:48:30 AMTo: Carey WardCc: Ralph Boesel; Lucy ClarkSubject: Valley Heights visit

Hi Carey

https://outlook.office.com/mail/search/id/AAQkAGUyYjMxMWJILTZjODEtNGRhNSO4NTcOLTMzZOCIYTI2OTANQAQAClzkG0ayINOodL368wap... 2/3

9/4/2019 Mail - Lucy Clark - Outlook

I just wanted to touch base to see how the visit to Valley Heights went and if you had any particular issues/concerns which need working through?

The loan at Sydney Tramway Museum was extended until the end of the month to allow us time toassess facilities at Valley Heights and convey a decision, noting the loan has been approved in-principle pending outcome of our site visit.

It would be good to get your feedback and provide an update to CDRC. If approved, we will need to start arranging insurance and logistics for the loan with Valley Heights very soon.

ThanksBronwynBronwyn McKenzieRegistrarRegistrationT 92170593MAAS acknowledges Australia's First Nations Peoples as the Traditional Owners and Custodians of the landand gives respect to the Elders — past and present — and through them to all Aboriginal and Torres StraitIslander peoples.

j

https://outlook.office.com/mail/search/id/AAQkAGUyYjMxMWJjLTZjODEtNGRUNSO4NTGOLTMaDc1YT120TFINQAQAC1zkG0ayINOocIL368wap.. . 3/3

7- 9/4/2011 Mail - Lucy Clark - Outlook

Invitation to 140th anniversary for introduction of steam trams to Sydney, Valley Heights, Sunday 29th September

Lucy ClarkWed 8/28/2019 11:03 AMTo: Julie Banks <Julie.Banks@maas.museum>; Alison Brennan <Alison.Brennan@maas.museum>; Trish Stokes <TrishStokes@maas.museum>; Ralph Boesel <Ralph.Boesel@maas.museum>; Margaret Simpson <Margaret.Simpson@maas.museum>; Matthew Connell <Matthew.Connell@maas.museum>; Jacqui Strecker <JacquiStrecker@maas.museum>; Jessica McLean <Jessica.McLean@maas.museum>; Angelique Hutchison <Angelique.Hutchison@maas.museum>; Carey Ward <Carey.Ward@maas.museum>

1 attachments (734 KB)

140th invite Lucy Clark..pdf;

Dear all

I just wanted to update you on discussions with Steam Tram and Railway Preservation Society / Valley Heights Steam Tramway Museum, who last year requested the loan of the tramway hearse and Motor 1A for History Week events in 2018 and the 140th anniversary of the introduction of steam trams to Sydney, this September.

We were able to facilitate a short loan of the tramway hearse for the history week events last September, for which they were very appreciative.

Their 140th anniversary celebrations have been scaled back to an open day on Sunday 29th September and they no longer wish to pursue the loan of the tram hearse or Motor 1A, but have extended the attached invitation for any of our staff to attend the event. Please let me know if you or any of your teams would like to go, and I can let Peter Stock know who to expect.

They are also very keen to be considered in our regional program to house large objects following closure / during the relocation phase, and will submit an EOI so this request can be formally acknowledged. Looping Angelique in FYI.

Many thanks

Lucy

Lucy ClarkRegistrarRegistrationT 9217 0318MAAS acknowledges Australia's First Nations Peoples as the Traditional Owners and Custodians of the land and givesrespect to the Elders — past and present — and through them to all Aboriginal and Torres Strait Islander peoples.

From: PETER STOCK dillyfox2@bigloond.com>

Sent: Wednesday, August 28, 2019 9:46 AM

To: Lucy Clark <Lucy.Clark@maas.museum>

Subject: Your Invitation.

Greetings Lucy,

Thank you for your phone call last Friday re the forthcoming commemoration. I certainly appreciated your contact as did others at the Valley Heights Steam Tramway.

https://outlook.office.com/mail/search/id/AAQkAGUyYJMxMWJjLT2j0DEtNGRhNS04NTcOLTMzZDOYT120TFiNQAQACxRa4pxwvNKuFNPpFuZ... 1/2

9/4/2019 Mail - Lucy Clark - Outlook

As discussed is attached your invitation to a commemoration of the introduction of steam trams into Sydney 140 years ago. The invitation is also extended to your colleagues too.

Kindest regards,Peter Stock,Secretary,Steam Tram and Railway Preservation (Co-op) Society Limited,t/a Valley Heights Steam Tramway.

https://outlook.office.com/mail/search/ici/AAQkAGUyYjMxMWALTZjODEtNGRUNSO4NTcOLTMzZDclYT120TFINQAQACxRa4pcwiNKuFNPpFuZ.. . 2/2

- - V e

Staged Closure — meeting notes - 26 June 2019

General

Access route to be clear for goods lift to both open & closed areas — not hard wall. However, note security issues in wall between closed and open areas

Need to block glass on passenger lift and balcony

Access & egress issues in emergency and day-to-day to be clarified

Security & cameras etc. — need to resolve how to secure spaces for object storage and processing, noting need for 'soft' or moveable barriers in some areas

Staging of decant of heritage side to be resolved (including VLOs)

Ground floor

Café & play space closure — confirmo Can the café be demolished?

What's the benefit of keeping Vault open? Can this be closed (ie. Close all Ground floor)

Level 2

Common Good — will this be used?o What are item uses and can this be a temp digitisation studio?

Level 3

Agree - Schools entrance —via courtyard- Icons —support close of ICONS, noting in particular:

o Vulnerable objects that have been on display longer than intendedo Not able to close this space off to the dirty/dusty work that will be required

as part of decant of Heritage- Noting that Loco 1 etc. (excluding Boulton and Watt and ?Strasbourg Clock — TBD)

need to be removed from Wran prior to closure.o we are further reviewing options for doing this work, and need to develop a plan and

seek engineering advice etc. (work in progress). However, should we not be able to bring through front door or touring gallery, it may need to be removed through courtyard which would impact UTS during the move

o UTS extension has been approvedo Need to confirm UTS study break dates as an option

ACTIONS for Collections

Logistics planning for decant, inc. VLO planning

Logistics planning for use of heritage spaces by CRL during closure

Loan planning (outgoing loan of VLOs, resolution of incoming loans etc.)

Locomotive No.1 (7949) Size: 4300 x 7150 x 2300

Marshall steam engine (85/304) The Boulton and Watt engine (18432)

First class railway carriage Size: 3800 x

MAAS Collection Relocation and Logistics ProjectCRLA Team — Object Classification Guide

(1-45

MtMuseum of XSApplied Arts& Sciences

Size CategoryThis field is used for recording the size category relevant to the object which will determine handling/packing, transportation and future storage requirements * please note that if a future storage recommendation is that an object be laid flat for preservation, the size would be determined by its surface area i.e. for clothing, works on paper, paintings, etc. The size description is explained followed by a guiding principle for the scale. Dimensions are W x D x H in mm.

6-Very large Movement dismantle or de-install requires specialist resource outside of internal MAASscope.

Example Images of Very Large Size objects across various materials

MAAS Collection Relocation and Logistics ProjectCRLA Team — Object Classification GuideSIZE CATERGORY: 6-Very large

MILMuseum of ASApplied Arts& Sciences

Bell Jetranger Ill helicopter, Dick Smith AustralianExplorer (90/816)Size• 2910 x 1920 mm

Catalina flying boat 'Frigate Bird (131495) Size: 6400 x 31700 mm

Powerhouse regional partnerships program

2021 - 2024

Powerhouse Regional Partnerships

The Powerhouse Museum will begin a staged closure from July 2020, closing to the public in July 2021, providing an opportunity to extend our connections in regional New South Wales.

Commencing in 2021, the four year Regional Partnerships Program will include multiple strands aimed at:

· making the Powerhouse collection accessible for audiences across New South Wales· continuing to build and support audiences once the Powerhouse Museum closes· actively extending connections with regional museums, galleries and organisations

Powerhouse Regional Partnerships

The Powerhouse Regional Partnerships program will comprise:

· Collaborative creative projects· Targeted outgoing loans, including large and very large objects· Regional education and public programs· Professional program

Powerhouse Regional Partnerships

Collaborative creative projects

· 3 collaborative projects delivered per year throughout the 4 year program

Projects will· be developed in collaboration with regional partners· respond to place and community· feature the Powerhouse collection· offer opportunities for commissions and connection with creative partners

Projects may include· Collaboration with Transport Heritage NSW to revitalise exhibitions at the NSW Rail

Museum, Thirlmere· Commission of works for Cobar Heritage Centre inspired by the mineral collection

Powerhouse Regional Partnerships

Targeted outgoing loans

Targeted loans will· be developed in collaboration with regional partners· support the care and management of collections during the staged closure and

preparation for Powerhouse at Parramatta· assess objects to identify loans that meet venue requirements

Projects may include:· Locomotive No. 1 at Transport Heritage New South Wales· Dick Smith helicopter at The King's School· Maudslay Beam Engine at Goulburn Historic Waterworks Museum

Powerhouse Regional Partnerships

Regional education and programs

Building on existing programs, and offering new programs as part of creative collaborations

Programs will· extend programs and education to Western Sydney and regional New South Wales· be developed in collaboration with regional partners· respond to place and community

Projects may include· Customised education and schools partner programs· Regional Sydney Science Festival programs

et"

Powerhouse Regional Partnerships

Professional program

Extending on existing professional program with regional museums and galleries

Programs will· be developed in collaboration with regional partners· provide opportunities for staff and volunteers from regional museums and galleries and

the Powerhouse to build networks, skills and capacity

Example projects· internships and workshops in collection digitisation· collection packing and storage workshop· exhibition furniture, mannequins and equipment loaned or transferred

Powerhouse Regional Partnerships

Program

‘,

20242020 2021 2022 2023

Progradevelo

Program develo

Collaborative projects

Targeted outgoing loans

Re.ional education and sublic @roe rams )0( ser earProfessional • ractice ro. rams )0( Der ear

Exhibition furniture and es uisment

Regional loans update 22 June 20

InstitutionContactRequested Loan Object(s)NotesNational Motor Racing MuseumBrad Owen02 6332 1872nmrm@bathurst.nsw.gov.au

82509 Racing Car EAW Special and perhaps others.

Spoke to Brad who is happy to resume discussion now they are reopening.

Bathurst Rail Museum

Ben O'Regan, Project Coordinator 02 6338 2850railmuseum@bathurst.nsw.gov.auB361-1 Carriage, B361-2 Carriage, 85/1945 Platform clockInterested in the platform clock 85/1949, not sure they are in position to take the carriages. Happy to talk further.

Newcastle

Museum

Julie Baird, Director0478 882 557jbaird@ncc.nsw.gov.au

81270 Tram Hearse

Very keen to borrow the Hearse but would like some advice on how to get it into the building.The curator there would also like to borrow the double decker bus, but the Director disagrees at this stage.Transport Heritage NSW

Andrew Moritz0407 594 797Andrew.Moritz@thnsw.com.au

Loco No. 1, they are also interested in Loco 1243

I haven't spoke to Andrew recently but there is a draft MOU and a draft project schedule for development of interpretation.

Temora

Museum

Bill Speirs, Manager02 6980 1224bspeirs@temora.nsw.gov.au

85/2551

Still to speak to Temora. They may not have reopened. We do have a report on Temora from Angelique which indicates that their facilities will require some attention to become a suitable location for a loan.Goulburn Historic Waterworks Museum

Warwick Bennet, General Manager 02 4823 4448

Julianne Salway, Museums Officer at Goulburn Mulwaree Council 02 4823 4444 volunteer@goulburn.nsw.gov.au

Maudsley Beam Engine B558

They are ecstatic at the prospect of being able to exhibit and operate the Maudsley in Goulburn and are prepared to build a new wing on the Waterworks to accommodate it.

Lachlan Valley Railway SocietyJohn Healey, Secretary Treasurer0414 448 870john@lvr.com.auLocomotive 1243 (working) 7949

John is keen to have 1243 as a back-up loco to run once a month. He has said they would look into closing the round house shed if

Manning Wardle loco (working) 81630

that was necessary to provide proper security and conditions. They are very keen on running the Manning Wardle

R eg i o na l L oa n P ar tn e rs h i p P ro g ra m - C ur a t o r i a l Up d at eDate

Curator

Institution

Requested Loan Object

Current location

PhotosStatus

Notes

Aug-19

Margaret Simpson

Transport Heritage NSW

7949 LocomotiveNod, tender, first, second and third class carriages. Possibly more objectsTBC

Transport exhibition, level

#2 1 iliI 2

—

Sitevislt for MAAS team to be arranged in late August/early Sept

No direct contact from Curatorial with staff from Transport Heritage as at 2 September 2019.

25-Jun-19

AngellqueHutchison

Temora Aviation Museum

85/2551-1 BeechcraftQueenair1380 air ambulance

Transport exhibition, level 1

de,

Director response18 July 2019, AB to contact and arrangevisit

No direct contact from Curatorial with staff at Temora Aviation Museum as at 2 September 2019.

AJE& —1 - lk .A. 11

23/01/2019, March 2015, and earlier

AngeliqueHutchison

Goul burn Historic Waterworks MuseumB556 Steam engine, beam type,

Maudslay, Sons & Field, Lambeth,

England, 1837 (A Category object)

Steam revolution, level 2fp.

, ,

Loan request sent to MAASOirector on 23 January 2019. Director responded on 1 April 2019 and undertook to continue further discussion with a visit to be arranged by AH in

No direct contact from AH as at 2 September 2019. See M.C's email of 13 February 2019. All previous curatorial correspondence regarding this loan dates back to 2015.

9-Aug-19

Margaret Simpson

Newcastle Museum

81270 Tram hearse, coffin and wreath

MDC

SeeM S'semall of 9 August 2019

regarding loan negotiation.

12-Aug-19

Margaret Simpson

Bathurst Railway Museum

85/1949 Railway clock, 8361 Two carriage sides both at MDC

MDC

—..........—•••

III

Margaret Simpson declined requests for models, uniforms and posters,SeeM.S's email of 8 August 2019

regarding loan negotiation.

12-Aug-19

Margaret Simpson

National Motor Museum, Bathurst.

B2603 Bugattl

Transport exhibition, level 1

Margaret Simpson declined Bugatti due to condition and significance of object.See M.S's email of 8 August 2019

regarding loan negotiation.

B2509 Racing car (EAW Special), on a trailer plus trophies. MDC

MDC-7411'

..c.0--, 'Ay

Alternative object Wggested by Margaret Simpson.

As above

2011/23/1 Austin 7 car-Transport exhibition

Transport exhibition, level 1

•

Alternativeohject suggested by Margaret Simpson.

&above

12-Aug-19

Margaret Simpson

Cootamundra HerltageCentre

Arthur Butter archive(reproduction of archival prints)

Harwood Basement storage

--

Margaret Simpson

declined request to

borrow Flying suit.

Not relevant to VLO loan enquiry.

18-May-18

Matthew Connell

REDS-Broken Hill

Drover

Broken Hill Base

SeeM.C's and Ltsemails of 16 May2018 and 25 May2018

Project planning27 May 2019

Packing Pilot - Deadline for cost plan is July/August 2019Alison Brennan, Trish Stokes, Carey Ward

Key activities:

· Storage Methodology to be developed· Identify what can be moved earlier? This influences other phases — digitisation/packing

Other work:

· Storage footprint to be determined —this can be based on the physical requirements of each object recorded in the assessment phase

Project to take shape in parallel with Holistic approach to MDC—what goes into what store and consultation with Curatorial will be required.

Considerations:

· What else is going on at MDC at potential move dates· Making sure the dock is booked for all movements

MDC - July - December 2019Julie Banks, Alison Brennan, Trish Stokes, Carey Ward, Collection Storage & Logistics

Manager Key activities:

· Production of Room Data sheets, specifically forJ Store· Whole of site planning for Public and MAAS which will be partly informed by the

storage methodology and spatial audit

Considerations:

· Curatorial strategy· ATSI Collection viewing room· Firearms collection· Library and Archives· Security· Staffing· Physical and digital storage

Digitisation - July - December 2019Bruce Richards, Alison Brennan, Trish Stokes, Mandy Crook

Key activity:

· Develop proposal and recommendations around sending material out to be digitised BR, AB, TS.

· Integration of Digitisation workflow with other phases needs to be considered — Digitisation must dovetail in with Assessment and documentation and will be dependent on Conservation requirements: BR to discuss with MC, TS, AB

Other work:

· Scope of pilot phase to be developed, including:Studio space requirements - no less than 30sqm is required to start pilot — 3-4 weeks to setup, to have place locked down by July

Pilot ideally run for 1 month, commencing August

Recruitment TBC. Contracted workers for Pilot?

In house and out of house pilot, to test what works.-

Packing and storage models to be considered-Is the Library/Archive a piece of work that can be digitised as a contained project pilot?

· DAMs to be established· Integration with EMU· Staffing model to be developed· Procurement of equipment to be determined —August/September

VLOs -June 2019 -June 2020

CW and new Collections Logistics Manager

Key activities:

· Second guess VLO storage at MDC/confirm storage footprint required for VLOs· Identify what is plan B? What VLOs can be moved easily and to where?

Considerations:

· Current understanding: there is a shortfall of 1700sqm at MDC· Timeframes and deadlines to be decided once Ultimo Business case is confirmed

EMU Upgrade - June - October 2019Alison Brennan, Mandy Crook, Trish Stokes

Key activities:

· Identify development work to integrate with the DAMS· Identifying Emu upgrades for discussion with Axiell (12th June):

· "Move"/any more updates· Forms/Sapphire (other ways of getting images into Emu)· Materials Thesaurus?· ICIP module/requirements· Cons module· Digitisation additions (QA tab)· Label Printers· Location tracking:

· Forward planning· Integration with new technology

Considerations:

· What are our operational requirements for moving the objects around?· What kind of project management and exhibitions information is possible and would be helpful?· Where is Emu/Axiell heading?· Specialised training on 17th/18th June for key staff

Spatial Analysis - July/August 2019Staff allocated? Bruce Richards, Trish Stokes, Alison Brennan, Karen Johnson, Mandy

Crook Key activity:

· Determine what footprint we need at Harwood/Ultimo for:· Digitisation studio space (Common Good?)· Packing storage space· Packing prep/working space· Hold space· Additional office space· Conservation lab?· Library/Archive· Collection Growth

- 2) /4--/

Alison Brennan

From: Julie BanksSent Thursday, 1 August 2019 11:41 AMTo: Jacqui Strecker; Angelique Hutchison; Alison Brennan; Carey Ward; Trish Stokes; Lucy ClarkCc: Eloise Lindeback; Helen JohnsonSubject ACTIONS: Outgoing loans and partnerships

Hi all,

Thanks for the meeting yesterday.

As discussed, below are actions, with priorities assigned in order ... let me know if this is squiffy at all.Bes t

Ju l i e

Item Responsible Status'True' VLO etc. spreadsheet to be provided to Angelique

Carey Done

Complete preliminary review work to identify potential destinations etc.

Angelique Underway

Incoming loan review to continue as priority, with emphasis on VLOs, loans on display in Ultimo and institutional loans (e.g. AGNSW)

Lucy & Jacqui Underway

Draft 'holding letter' re: incoming loans —for review by Head of Collections and Head of Comms

Lucy

Review of facilities and related requirements for each VLO/object included in review to be prepared*

Trish & Alison

Simplified Facilities Report to be drafted*

Trish & Alison

* priority on:- Loco no. 1- Maudsley Beam Engine- Beechcraft QueenairTrish & Alison

Background re: Goulburn & Temora requests to be sent to AngeliqueArrange visit to Goulburn & Temora

Lucy

Angelique, in consultation with all

Review insurance options etc.Alison

Review of significance

categories (all collection)Alison, Angelique & Jacqui

Underway

Julie BanksHead of Collections & Major ProjectsStrategic CollectionsT 92170453 M 0411 269 922

MAAS acknowledges Australia's First Nations Peoples as the Traditional Owners and Custodians of the land and gives respect to the Elders — past and present — and through them to all Aboriginal and Torres Strait Islander peoples.

2

(A) -2) if

Loan Requests — Large Objects and VLO

Approved

November 2018: Royal Flying Doctors Service, Broken Hill — ongoing display

· 89/1451 Aircraft, full size, De Havilland Drover MK 3A, VH-FBC, Sydney, 1956, S/N 5019· Approved for transfer from Bankstown Aviation Museum due to closure, RFDS to

undertake repairs and display aircraft in redeveloped historic Belman hangar

June 2018: Steam Tram and Railway Preservation Society / Valley Heights Locomotive Heritage Museum - History Week September 2018 and 140th anniversary of introduction of steam tramways into Sydney, September 2019

· B1270 Tram, full size, hearse trailer, No. 27S, timber / metal, made by Randwick Tramway Workshops, Sydney, New South Wales, Australia, 1896

· 6823-1 Steam tram, tram motor No. 1A, metal / timber, made by Burnham, Parry and Williams & Co, Baldwin Locomotive Works, Philadelphia, USA, 1879

February 2017: Sydney Tramway Museum — original request for weekend event July 2017, loan approved for 6 months then extended for ongoing display (noting request above and option for MAAS to recall loan for own use or other purposes)

· 6823-1 Steam tram, tram motor No. 1A, metal / timber, made by Burnham, Parry and Williams & Co, Baldwin Locomotive Works, Philadelphia, USA, 1879

2014-2016: The King's School, Science Centre atrium as part of 'The Future Project'

· 90/816-1 Aircraft, full-size, helicopter, Bell 2066 Jetranger Ill, serial number, 3653 'Dick Smith Australian Explorer', flown by Dick Smith, 1982-1983 and made by Bell Helicopters, United States of America, 1982

Since 2011: Sydney Tramway Museum — for static display and limited use

· 61519 Tram, full size, electric, 0-class, No. 805, "Toastrack", timber/metal, Meadowbank Manufacturing Co., Meadowbank, NSW, 1909, used in Sydney

Since 2011: Transport Heritage NSW, Thirlmere — ongoing display

· 93/32/1 Governor General's railway carriage, wood/metal/glass/fabric, Australia, 1901

Since 2009 / 2015: Transport Heritage NSW, Thirlmere — ongoing display / operation

· 88/719 Steam locomotive, full size, No.3265, (original No. P.584), 32 class, made by Beyer, Peacock & Co, Manchester, England, 1901, used by New South Wales Government Railways 1902-1968

· 88/4 Steam locomotive, No. 3830, iron/steel/brass, New South Wales Government Railways, Eveleigh Railway Workshops, Sydney, New South Wales, Australia, 1949

Since 2001: Sheep's Back, Naracoorte — ongoing display

· 92/1846 Wool harvesting system, production prototype and robotic shearer, wood / metal / rubber / fibreglass, Merino Wool Harvesting Pty Ltd, Australia, 1987-1992

Declined

April 2019: Goulburn Mulwaree Council, Waterworks — ongoing display & operation

· B558-1 Steam engine, beam type, Maudslay, Sons & Field, Lambeth, England, 1837· Declined as on display in Steam Revolution.

April 2018: Motorclassica 2018, '90 years of the Australian Grand Prix', Royal Exhibition Building, Melbourne, 3-day event, 12-14 October 2018 (SHORT DURATION EVENT)

· B2603-1 Automobile, full size, Type 37A Grand Prix Bugatti racing car, chassis No. 37357, engine No. 257, 1496cc engine, designed and made by Ettore Bugatti, Molsheim, France, 1928, winner of Australian Grand Prix at Phillip Island, Victoria, Australia, 1929

· Declined as on display in ICONS.

September 2017: Sydney Bus Museum — 1-day event celebrating 45th anniversary NSW Public Transport Commission, 15 October 2017, and further 6-month display (SHORT DURATION EVENT)

· B2235 Omnibus, full size, double-deck, Leyland Titan, OPD2/1, chassis No. 511956, body built by Clyde Engineering Co., Granville, NSW, Australia, 1953

· Declined due to short notice.

October 2017: National Transport Museum, Inverell, NSW, 3-day event focusing on electric vehicles and renewable energy, May 2018 (SHORT DURATION EVENT)

· B1507 Automobile, full size, Australian Six, model No. H23, chassis No. 426, four-door tourer body, 6-cylinder, made by Australian Six Motors Ltd, Ashfield, New South Wales, Australia, 1923, used by Leslie McAlpine, Windeyer, New South Wales, Australia, 1930-1952

· B2459 Automobile, full-size, steam car, 'Stanley Steamer', Model 740B, 20 hp, chassis No. 22367 made by Stanley Motor Carriage Co, Newton, Massachusetts, USA, 1921-1922, body No. 1277 made by Currier & Cameron, Amesbury, Massachusetts, United States of America, 1921-1922

· Declined due to fragility of objects and risk of damage during transport.

General Loan Enquiries

October 2018: Temora Ambulance Museum

· 85/2551-1 Aircraft, full size, Beechcraft Queenair B-80, VH AMB, converted for use as an air ambulance, metal / glass / rubber, made by Beech Aircraft Corporation, United States of America, 1966

· Currently on display in Boiler Hall.

June 2017: Trafalgar Holden Museum, Gippsland, Victoria

· H3457 Sectioned automobile body, sedan, full size, Chrysler, timber/metal, made by Holden Motor Body Builders Ltd, Woodville, South Australia, Australia, 1928-1929

· Information sent about Outgoing Loans and how to submit formal request.