December 14, 2011

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Participants will be able to:Describe major OSHA injury / illness recordkeeping◦ Describe major OSHA injury / illness recordkeeping

requirements

◦ Identify the criteria for recording incidents and how

they apply the workplace situations

◦ Access resources for additional support

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Small (10 or fewer employees) Small (10 or fewer employees)

Low hazard industry

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Th h i h l The company that supervises the employee records the injury or illness

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OSHA 301 Incident Report or equivalent OSHA 300 Log OSHA 300 A Annual Summary

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Mental Illness

Sexual AssaultOther illnesses

upon employee request

Enter Privacy Case

request

CaseHIV, hepatitis,

or tuberculosis

Intimate body part or the

reproductive system

Needlesticks

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h l b d f 3 hThe annual summary must be posted for 3 months from February 1 to April 30Must be certified by a company executivey p y

Did the employee experience an

injury or illness?

No

Is the injury or illness work related?

No

Yes

Is the injury or illness a new case?

Update the previously recorded injury or

illness entry if necessary

No

Yes

Does the injury or illness meet the recording

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necessary

No

Yes

Yescriteria or the application

to specific cases? Record the

injury or illness.Do not record the injury or illness.

Death also requires reporting to OSHA

ithi 8 h d Death Days away from work

within 8 hours, as does multiple hospitalizations (3 or more employees)

Restricted work or transfer to another job Medical treatment beyond first aid

L f i Loss of consciousness Diagnosis of a significant injury/illness by a

physician or other licensed healthcarephysician or other licensed healthcare professional

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Cases are work-related if:◦ An event or exposure in the work environment

either caused or contributed to the resulting condition◦ An event or exposure in the work environment

significantly aggravated a pre-existing injury or illnessillness

Work-relatedness is presumed for injuries and illnesses resulting from events or exposures g poccurring in the work environment

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- NoEating, drinking, or g, g,preparing food or drink for personal consumption - No

Preparing Food as part of one’s job - Yesone s job Yes

Eating food contaminatedEating food contaminated by or supplied by the

company- Yes

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Personal task outside working hours- No

Personal tasks during working hours - Yes

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Cold or flu - No

Mental illness – Generally No.

Contagious disease infected at work- Yes

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Motor vehicle accident that occurs on a company

parking lot or company access road while the

employee is commuting toemployee is commuting to or from work- No

Motor vehicle accident while on company business -Yes

Side trip for personal (d ) N

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reasons (detour) - No

Ch ki i h lChecking into a hotel establishes a temporary

residence.

Injuries and illness at home office are recordable if

related to work.related to work.

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Needlestick and sharps injuriesp j

Medical removal or TB

Hearing LossHearing Loss

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Death Days away from work Restricted work or transfer to another job Medical treatment beyond first aid

L f i Loss of consciousness Diagnosis of a significant injury/illness by a

physician or other licensed healthcarephysician or other licensed healthcare professional

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A recommended work restriction is recordable only if it affects one or more of the employee's routine job functions.

Light duty can be a work restriction (or not) Light duty can be a work restriction (or not)

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Days away or days of restriction are recorded based on calendar days and do not have to be countedon calendar days and do not have to be counted beyond 180 days.

Begin counting days away on the day after the Begin counting days away on the day after the injury occurred or the illness began.

Enter the number of calendar days away Enter the number of calendar days away recommended by the physician or other licensed health care professional.

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Non-prescription meds at non-prescription strengthT t i i ti Tetanus immunization

Wound cleaning / bandaging Hot / cold therapy Hot / cold therapy Non-rigid means of support Eye patches Eye patches Drinking fluids for heat stress Others if specifically listed Others if specifically listedAll other treatment is considered medical treatment.

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Did not experience a recorded injury or illness of the same type that affected the same part of the body, orP i l i d d d i j Previously experienced a recorded injury or illness of the same type that:

Affected the same part of the body but had Affected the same part of the body but had recovered completely and

An event or exposure in the work environment An event or exposure in the work environment caused the signs or symptoms to reappear.

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For restricted work / days away: estimate then record exact daysy

Cross outs ok for estimates and if cases eventually do not meet criteria (not work related or general recording)

Old cases originally thought to be new

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Must keep these forms on file for five years following the year to which it pertains.

Must be made available:◦ to an authorized government representative with in

four business hours (29 CFR 1904.40), or

◦ to an employee by the next business day (29 CFR 1904.35).

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An employee took a break to walk to a nearby vending machine.

He slipped and fell, sustained a concussion, and was out of work for 3 weeksand was out of work for 3 weeks.

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When a co-worker places flowers on her own desk, a nearby employee’s asthma worsens and requires medical treatment.

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While driving to a customer meeting, a work-at-home employee has a car accident when another driver ran a red light. The employee was seen in the emergency room andwas seen in the emergency room and released.

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Employee slipped and fell on the sidewalk while at a client’s office on a business trip. The emergency room physician prescribed a prescription painkiller though the employeeprescription painkiller though the employee said she didn’t need it. The clinic doctor also said the painkiller was unnecessary.p y

Would this case be recordable if the slip occurred in the hotel after check in?

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Employee hit other employee in company parking lot and both got medical treatment.p g g

Same company parking lot – smashed hand in door and needed medical treatment:◦ When arriving at work◦ When returning from dropping off lab samples at

clinic.clinic. Company parking lot full so parked in the

mall next door – smashed hand in door.

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OSHA Recordkeeping Page: h // h / dk i /i d h lhttp://www.osha.gov/recordkeeping/index.html

OSHA Recordkeeping Handbook 3245-09R, 2005 http://www osha gov/Publications/recordkeeping/http://www.osha.gov/Publications/recordkeeping/OSHA_3245_REVISED.pdf

OSHA FAQs OSHA FAQs http://www.osha.gov/recordkeeping/entryfaq.html

OSHA Letters of Interpretation: http://www.osha.gov/recordkeeping/RKinterpretations.html

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