December 2015...l Sun 6 13 20 27 December 2015 Mon Tue Wed Thu WIC Education 1 ~ic Ceres 2 Wic Certs until Chronic Disease Imm. Walk-In Clinic 6:30pm Prevention Program from 1-4pm

l Sun

6

13

20

27

December 2015 Mon Tue Wed Thu

WIC Education 1 ~ic Ceres 2 Wic Certs until

Chronic Disease Imm. Walk-In Clinic 6:30pm

Prevention Program from 1-4pm

from 7-llam BabyWeigh-In

from 9-12pm

Water Samples

Real Estate Evals

STI Clinic from

9am-6pm

Breastfeeding Cafe

at 10:00

HHS6:00pm

Fri

3 WICCerts

7 WICCerts 8 Wic Ceres 9 Wic Ceres until 1 0 WIC Certs

WIC Walk-In Clinic Chronic Disease Imm. Walk-In Clinic 6:30pm

Water Samples

Real Estate Evals

Prevention Program from 1-4pm

from 7-llam Baby Weigh-In

from 9-12pm

Water Samples

Real Estate Evals

STI Clinic from

9am-6pm

Breastfeeding Cafe

at 10:00

14 15 Wic Cerrs 16 Wic Ceres until 1 7 WIC Ccrts

WIC Walk-In Clinic WIC Education Imm. Walk-In Clinic

Water Samples Ouonic Disease from 1-'lpm

Real Estat e Evals Prevention Program Baby Weigh-In

from 7-11am from 9-12pm

Water Samples

Real Estate Evals

County Board 6:30pm

6:30pm

STI Clinic from

9am-6pm

Breastfeeding Cafe

at 10:00

4

11

18

21 WICCerts 22 WicCerts 23 24 25 WIC Walk-In Clinic Chronic Disease Imm. Walk-In Clinic

Water Samples Prevention Program from 1-4pm

Real Estate Evals from 7-l l am Baby Weigh-In

from 9-12pm

28 29 Wic Certs 30

::M_er;zy ~ 7· Christmas

Office Closed

31 WIC Walk-In Clinic

Water Samples

Real Estate Evals

Chronic Disease Imm. Walk-In Clinic Breastfeeding Cafe

Prevention Program from l-4pm

from 7-1lam Baby Weigh-In

from 9-12pm

a t 10 :00

Sat

5

12

19

26

BOONE COUNTY BOARD OF HEALTH MEETING NOVEMBER 30, 2015 + 12:00 p.m.

Location: Boone County Health Department+ 1204 Logan Avenue o Belvidere oIL 61008

AGENDA

1. CALL TO ORDER: This November 30, 2015 Board of Health Meeting is called to order at_=:-:-=(TIME)

2. APPROVAL OF AGENDA: November 30, 2015

3. APPROVAL OF MINUTES: A October 30, 2015 (Finance Committee)- ei1.i£.1 B. November 2, 2015 - pg # 2-4

4. PUBLIC COMMENT: (Comment form to be completed- 2 minutes allowed)

5. REPORTS: A Administrator's Report- pg #5-6

a. 5 Year Plan Update b. County COLA c. Hometown Christmas Tree/Family (contributions)

i. Family of 6- 2 Parents/4 Children

B. SOH Committee Reports a. Finance

C. Department Reports a. Personal Health - pq # 7-9 b. Environmental Health- pg # 10-11

D. Financial Report a. Combined Budget Overview- pg # 12 b. Health Fund & Grant Fund- pg # 13-18 c. County Treasurer's Report- pg # 19-24

6. APPROVAL OF CLAIMS:- pg # 25-29

7. UNFINISHED BUSINESS: (For Action and/or Discussion)

8. NEW BUSINESS: (For Action and/or Discussion)

9. EXECUTIVE SESSION: A Review of Closed Session Verbatim Minutes (Closed Session is needed only if discussion is required)August 5, 2013, October 3, 2013, October 7, 2013, November 4, 2013, December 2, 2013, December 30, 2013- pg # 30-37

10. RESUME OPEN SESSION: A Actions Resulting from Executive Session

11. ADJOURNMENT:

Public Notice: Interpreter is not available for this meeting. Board of Health members, please call Chris at 547-8540 or e-mail at [email protected] if you will be unable to attend this meeting.

Next regularly scheduled meeting: January 4, 2016 at 12:00 p.m.

T:\Management\BofH\Agendas\FY 2016 Agendas\November 30, 2015 .doc

ADMINISTRATOR'S REVIEW

For the month of

November 2015

Happy Veteran's Day[

Department Highlights

PHS-Amanda

• Flu Vaccine is in! The cost to the public is $35 for a flu shot (non VFC ages 3-64), and $45 for high dose

recommended for individuals 65+. Children who qualify for our Vaccine for Children (VFC) program

and uninsured/underinsured adults who qualify for our Vaccine for Adults (VFA) program can receive

flu vaccine for $20. Children with Illinois Medicaid qualify for a free flu vaccine. BCHD, BOH members,

and County and City employees receive discounted rates. We accept Medicaid, Medicare, cash, check

or credit card.

EH-Bill

• Annual letters to food facility operators were mailed out.

• Memorandum was sent out to Not For Profit organizations to help them understand the rules for

serving potentially hazardous foods vs. non potentially hazardous foods in differing venues.

• Preparing to implement digital food inspections.

MEDIA/SOCIAL Marketing

• We now have 554 (up from 549) Twitter followers and 192 (same as last month) Face book fans. This

month we "tweeted" and "posted" information on food recalls, CDC food safety and Health

Department flu clinic information and STI testing information. If you haven't already, like us on

Facebook at Boone County Health Department and help us reach our next goal of 200 fans. You can

also follow us on Twitter at BooneCoHealth.

STAFF TRAININGS

• Amanda Mehl, Director of PHS attended the Advanced Concepts in Clinical lactation in Schaumburg

Illinois on a scholarship provided by IDHS November 16-181h 2015.

• Araceli Alvarez, Breastfeeding Peer Counselor attended the Northern Illinois Breastfeeding Task Force

meeting on November 191h.

• Cindy Frank and Ellen Genrich attended a free Regional Chicago Joint Criminal Epidemiological

Investigations Workshop at the Chicago FBI headquarters November 4th_ 51h.

• Ellen Genrich attended Volunteer Reception Center lEMA training November 18-191h.

COMMUNITY COLLABORATION

• On November g'h, BCHD hosted the 6 month follow-up for the Taking Action to Address Child Hunger

meeting hosted on May n'h, 2015. Speakers included local food pantries, faith based organizations, and

non-for-profits in the community as well as regional representation from IDPH.

• BCHD hosted the Boone County Drug Prevention Coalition monthly meeting and their strategic

planning meeting.

• BCHD partnered with the Belvidere Police Department and the Boone County Sheriff's Department to

do retail tobacco compliance checks in the city and county.

• BCHD hosted the March of Dimes Northern Illinois Regional Program Services Meeting on November

g'h.

• Sonia Eichstaedt and Jada Walton offered Free Flu Vaccine at the Belvidere Boone County Food Pantry

on Tuesday November 101h 2015.

• Amanda Mehl and Jada Walton offered Flu Shots and Health Education to seniors at the Fall Into Good

Health, Health and Family Well ness Fair at Candlewick Lake in Poplar Grove Saturday November 141h.

• BCHD continues a partnership with Rock Valley College 2"d year nursing students as part of their

community health clinical rotation. In November, BCHD hosted three students.

STAFF CONNECTION

• 11/6/15-EIIen Genrich coordinates our Tobacco Free grant and our Emergency Response programs.

Ellen is also our Public Information Officer (PIO), where she maintains our Facebook & Twitter pages as

well as coaching staff for media interviews and writing our press releases. She started at BCHD as a

part time employee in 2000 and just celebrated her 10th anniversary as a full time staff member.

• Cindy Frank celebrated her 4th anniversary as Administrator for the BCHD on 11/21/2015. WOW, how

time flies!!

Boone County Public Health Personal Health Services

October 2015

Report

T:\Management\BofH\Nursing Reports\NURSING 2 SOH 2015

--------------------------- --------------------------,


October 2015

T:\Management\BofH\Nursing Reports\NURSING 2 BOH 2015

Influenza- 34 lmOCIJCCal- 13

- 8


October 2015

Report

T:\Management\BofH\Nursing Reports\NURSING 2 BOH 2015

.. --------------------~

BOONE COUNTY DEPT. of PUBliC HEALTH CALENDAR YEAR 2015 BOARD Of HEALTH ENVIRONMENTAL REPORT

food New plan Existing plan Permits

High Risk Medium Risk

Low Risk Inspections

add'l inspections

Mobile/Temp/Vendor permits Special Events Sp Ev mob/temp Insp Complaint inv. Referred to Court NFP Revenue $ Loss

Potable Water Well Permits*

Month OCT. 2015

0 1 0 0 0 0

20 0

30 5

36 1 0

($1,065)

7 *Includes Well Construction/Modification Permits

New well insp. 3 Water analyzed 25 NCPWS insp 0 Well Seal Permits 5 Camp. Well Insp 2 Comp.Well Seal 2 Referred to Court 0

Sewage Disposal New Septic permits 0 Repair permits 4 Alteration Permits 2 Septic instl. inspection 6 Sewage complaint inv. 0 Soil bores reviewed 3

Land App Permits 0 #Operator Permit 40 Referred to Court 0

Y-T-D 2015

8 1

266 100 119 47

334 12

217 24

144 15 1

($8,575)

22

10 260

16 15 6 9 4

12 12 5

22 1

37

2 211

0

TOTAL Y-T-D 2014 2014 fUll YEAR

3 . 5 .. 1 1

274 275 98 99

125 125 51 51

368 411 21 22

223 234 18 19

167 170 11 12 0 0

($6,780) ($18,370)

25 28

16 16 250 276

15 16 20 23 4 4

19 20 1 2

7 7 16 22 4 4

20 30 1 1

32 33 2 2

205 249 1 1

COMMENTS

.·.·

BOONE COUNTY DEPT. of PUBLIC HEALTH CALENDAR YEAR 2015 BOARD Of HEALTH ENVIRONMENTAL REPORT

Nuisance Ref. other Agency Inspections Re-inspections Corrective orders issued Cases closed Referred to Court

Real Estate Eval. Wells Septics

WNV PREVENTION Sentinels tested (total pools) Human cases

Body Art Body Art Establishment Insp. Reinspections (Body Art) Complaints I inv.(Body Art)

Plan Review Plats ,Preliminary & Adjusted

Lots Plats, Final

Total Lots Revised septic Plan

Other Reviews, Pools,Bidg,Irrig.

Demolition Permits

Month OCT. 2015

0 0 0 1 0 0

11 8

0 0

0 0 0

0 0 0 0 2

4

0

Y-T-D 2015

6 18 6 6

16 0

104 80

89 1

1 0 0

1 3 0 0 2

73

12 Includes minimum of 2 field inspections

Site Verifications 0 9

Lead Hud 1 3 EBL-Open 2 5 EBL-Ciosed 0 0

Training I Education See Administrator's Report

.. ·· .. ...

TOTAL Y-T-D 2014 2014 fULL YEAR

6 6 52 61 23 34 39 44 66 79

0 0

107 121 84 95

1477 1477 1 1

1 1 0 0 0 0

0 0 0 0 0 0 0 0 0 0

64 66

12 14

14 16

0 0 0 0 0 0

. .. •· ··•··•··•··. .. . .· · .. ·

/ l! \ ~)

COMMENTS

2014 given in# of mosquitos

.... ...... ·.· .

Combined Budget vs Actual FV 2015

REVISED REVENUE/EXPENSES PERCENT ~--·- -----·-'-

REVENUE BUDGET AS OF 10/31/2015 Y-T-D

FY·15 91.7% FY-15 -- --

h.__,~h Tax Referendum $ 175,000 $ 148,700 85.0% Health Tax Resolution $ 67,057 $ 56,088 83.6% Levy for BCSWCD $ $ - 0.0% Contractors' License (Private Sewage) $ 4,000 $ 3,715 92.9% Septic Permits (Private Sewage) $ 13,500 $ 18,778 139.1% Food Permits (Food) $ 80,000 $ 72,488 90,6% Well Permits (Potable Water) $ 4,000 $ 3,980 99.5% Real Estate Eval ( incl Loan Inspections/Site Evaluations, Lab Fees, Well/Septic Inspections) $ 15,500 $ 13,255 85.5% Soil Bores (Private Sewage) $ 12,000 $ 14,290 119.1% Lab Fees $ 12,000 $ 12,020 100.2% Plat Fees (Private Sewage) $ $ Interest on Investments (incl. $13,413.48 from federal funds) $ 33,500 $ 15,226 45.5% Basic Health Grant $ 63,201 $ 63,201 100.0% Grant (Env.) Services $ 17,500 $ 11,932 68.2%

$ . $ -Other Clinic Services $ 50,000 $ 46,421 92.8% Transfer-In- Grant Fund $ . $ 250 0.0%

Client Fees $ 2,000 $ 899 44.9% State or Federal Grant $ 435,770 $ 393,184 90.2% Other $ 1,500 $ 18,774 1251.6% Federal Funds for Service $ $ .

TOTALS $ 986,528 $ 893,200 90.5%

EXPENDITURES: -

Administrator Salary $ 81,728 $ 75,402 92.3%

Salaries & Wages $ 610,078 $ 615,989 101.0% c:- 'S & Wages Soil & Water $ $ 27,000 0.0% L ,me $ - $ Office supplies $ 7,440 $ 10,947 147.1% Nursing Supplies $ 10,300 $ 4,778 46.4% Maintenance Supplies $ 2,000 $ 1,815 90.8%

Gas& Oil $ 1,567 $ (601) -38.4% Publications $ - $ 0.0% Maintenance of Bldg $ 5,315 $ 4,951 93.2% Maint of Vehicle $ 1,500 $ 3,410 227.4% Maintenance on Equipment $ 2,688 $ 3,370 125.4% Waste Disposal $ 1,720 $ 1,662 96.6% Telephone $ 2,253 $ 2,206 97.9% Utilities $ 9,918 $ 8,107 81.7% Travel $ 6,666 $ 3,748 56.2% Training/Conference $ 5,800 $ 5,605 96.6% Postage $ 1,430 $ 2,476 173.1% Publishing & Advertising $ 2,700 $ 7,558 279.9% Printing & Reproduction $ 3,778 $ 3,511 92.9% Other Professional Services $ 16,531 $ 20,544 124.3% Dues $ 1,940 $ 1,980 102.1% Soil Bores $ 3,500 $ 5,255 150,1% Lab fees $ 6,000 $ 8,722 145.4% TB Care & Treatment $ 2,000 $ 1,009 50.4% Patient Care & Treatment $ 11,300 $ 12,466 110.3% Office Equipment $ 3,040 $ (478) -15.7% Contractual Employment $ - $ Computer Supplies $ - $ 1,102 0.0% Benefits/Health Insurance $ 185,632 $ 185,156 99.7% Tr::>n~fer Out- Soil & Water $ $ 2,750 0.0%

~rOut-Board of Health $ TOTALS $ 986,824 $ 1,020,440 103.4%

Note -adjustment for add'l paid out for BCSWCD $ 986,824 $ 990,690 100.4%

BOONE COUNTY DEPT. OF PUBLIC HEALTH BOONE COUNTY, ILLINOIS 11th Month Ending 10/31/201S HEALTH FUND

CASH ON HAND BEGINNING OF MONTH INVESTMENTS, BEGINNING OF MONTH

TOTAL FUNDS, BEGINNING OF MONTH

RECEIPTS (REVENUE)

TOTAL FUNDS PLUS RECEIPTS

DISBURSEMENTS (EXPENDITURES)

TOTAL FUNDS

CASH ON HAND, END OF MONTH

INVESTMENTS, END OF MONTH

TOTAL FUNDS RESERVE AMOUNT Accrual for Sick time Compensation FUNDS AVAILABLE

$52,340.24 $253,031.45

($3,848.43)

$253,073.26 -------------------

$305,371.69

$18,341.52

$323,713.21

$74,488.38

$249,224.83

$249,224.83 ($175,000.00)

($43,720.74) $30,504.09

BOONE COUNTY DEPT. OF PUBLIC HEALTH BOONE COUNTY, ILLINOIS 11th Month Ending 10/31/2014 HEALTH FUND

CASH ON HAND BEGINNING OF MONTH INVESTMENTS, BEGINNING OF MONTH


RECEIPTS (REVENUE)


DISBURSEMENTS {EXPENDITURES)

TOTAL FUNDS



TOTAL FUNDS RESERVE AMOUNT Accrual for Sick time Compensation FUNDS AVAILABLE

$35,761.34 $382,838.72

($19,643.64)

$382,838.72

$418,600.06

$12,827.79

$431,427.85

$68,232.77

$363,195.08

$363,195.08 ($175,000.00)

($27,027.34) $161,167.74

~ \~' \ \y,; '---- __ )

'

'15

BOONEOOUNTV, ILLINOIS 91.67%

HEALTH FUND

MONTH Oc O<t Yeac End PERCENC REVISE[

~ ENDING Y·T·D Y·T·D TOTALS Y-T-D BUDGET BUDGET

TALS JTALS TOTALS FY-2014 FY-15 FY-15 FY-15 FY-2015 FY-2014

301Heaiii1 J.OC 85:0% $ 16W7 $175,00(

30: Health J.OC $ 56,087.80 60,627.75 66,127. 83.6% >67.057 $67.05)

J.OC 44,213.46 o:o% ~ $C 325 'Lken" 1 270.0( 3,715.00 3,675.00 92.9% $4.000 $4,0001 328 Seotk Permi"< 3.590.0( 18,777.5( 16,305.50 139.1% 12.00 ;~~ 328FOOdPermi" 2, 780.00 72,487.50 74,849.50 80,922.00 90.6o/. ;ao.oo 328 Well PermiO< (Potable Water) 1,000.00 3,980.0( 3,650.00 99.5o/. S3.50C $4,00(

357 Real Estate Eva] (inc! Loan 14.5S2.00 BS .. S. S1s.soc S15,500 ~00 :~

; 13,902.00

363 2. .00 ; 12,692.50 13,107.5( 19.1% $10,00( $12,000 363 Lab Fe" 1,210.00 12,020.00 10,982.00 100 ... S10.50C $12.

~Fee' (Pcivate Sewage] 0.00 " ~ $c

Fi ' •. 41.8: 14,337.54 26,066.16

:~ S33.50C $33,

) Secvk" 825.00 11,931.50 13,806.50 14.791.50 $1~ $17,5(

0.00 " "

399 Gcant Fund 0.00 IS 250.00 250.00 250.00 ~ $25(

" Fed Fund• ind w.lnte<e•t '" "" "" Is "

TOTAL 87.6% $592,445

I HEALTH FUNC MONTH O<t Oct J PERCEN'

~ ~ ENDING Y-T-D y. TOTAL Y·T·D

TOTALS TOTALS TOTALS FY-2014 FY-15 FY-15 FY-15

FY-2015 FY-2014

401 ' r Salarv 9,429.06 75,401.60 73,953.36 92.3% S75.90 S81.728 -40i""riei& Waee.

~ 97:0% ~ S360,439

401 Salarie. & Wage. Soil & Water 27,000.00 29,700.00 0.0% $0 401 o,.ctime 0.00 " " " 0.0% so ~.upplie. 75.02 1,406.54 1,970.65 2,126:00 To:3% ~ :Z,OOO

452 Nu"'"' Supplie. 408.20 2,812.56 5,061.06 1.5% 3.500 !,500 453 i li 50.00 1.815.38 1,863.72 9o:R% '7nO !,000

0.00 " "

0.00 " "

461 G" & 175.59 (601.30] 421.56 661.18 -38.4% $3,067 si.s67

465 li 0.00 " " " 0.0% so so

~ 349.94 4.951.48 5,342.64 5,499.56 --.ru% ~ 55.31

503 Vehide -185.74 3,410.36 612.90 227.4% S600 l,5C

sos i i 0.00 2.792.68 ,092.45 .45 167.2% S1.670 l.67C

512 W"te Di'PO"I 74.60 1,662.33 1,653.92 1. 73< 96.6% S1.720] l,72[

~ 97.7( 995.90 848.51 101.2% S984 '""' 705.6< 8,107.04 9,66682 10,83< 81.7% $9,918) $9,911

524 Travel l.OC 522.56 1,580.61 29.9% S2.240 ,75(

~&C 300.2< 1.396.88

~·:: !,712.00 69:8% $3,24o 2.0001

52: ,, l.OC " 22.96 .0% so $(

~& i 525. 2,290.47 1,975.78 114.5% $2.964 .00(

i il Secvice. 6,373.6) ; 15,336.85 9,218.81 9,763. 172.4% $8,894 $8,89'

540 Due. 700.0( 1,980.0( ),910.0( 102.1% l.940 1,94(

S'71Soil Bores -¥,i~ 5,255.0( 4,735.0( 1s(jJji = 3.50(

572 Lab fee. 8,722.0( 6,528.00 '.242. 145.4o/. 7,000 $6,00(

sa: TB Care 0.0( 1,008.95 1,232.1C 50.4> $4.000 ,00(

~Care& 4.170.8) 2.466.32 ¥,ffi:75 6, uo.:;, 1113oo 111.30(

604 ' i 0.0( (478.04] ' 2 3.50 27.193. O.Oo/. $1,00C

999 Health Insurance 6.8¥ol 78,466.33 . 66,998.1 72,39 . 84." $85.366 >93.12C 999 Tra,fer Out· Soil & Water 2,750.00 . 30,250.00 33,00(. o:o> $32Aoii $<

TOTALS I S 74.488.38 Is 98.0o/. $605,04!

BCSWCD • Not in Budget $ 29,750.00 ~

FY 2015

BOONE COUNTY DEPT. OF PUBLIC HEALTH BOONE COUNTY, ILLINOIS 11th Month Ending 10/31/2015 GRANT FUND

CASH BALANCE, BEGINNING OF MONTH INVESTMENTS, BEGINNNING OF MONTH


RECEIPTS (REVENUE)



TOTAL FUNDS, END OF MONTH



TOTAL FUNDS GRANT FUND RESTRICTED RESERVE AMOUNT Accrual for Sick time Compensation

FUNDS AVAILABLE

$16,424.44 $251,478.82

($9,519.86)

$251,520.37

$267,903.26

$21,727.93

$289,631.19

$47,630.68

$242,000.51 ====:::::====::;:;

$242,000.51 ($232,000.00)

($3,997.16)

$6,003.35

FY'2014

BOONE COUNTY DEPT. OF PUBLIC HEALTH BOONE COUNTY, ILLINOIS 11th Month Ending 10/31/2014 GRANT FUND

CASH BALANCE, BEGINNING OF MONTH INVESTMENTS, BEGINNNING OF MONTH


RECEIPTS (REVENUE)



TOTAL FUNDS, END OF MONTH



TOTAL FUNDS GRANT FUND RESTRICTED RESERVE AMOUNT Accrual for Sick time Compensation

FUNDS AVAILABLE

$21,843.36 $280,408.43

($4,645.44)

$280,408.43

$302,251.79

$13,148.79

$315,400.58

$39,637.59

$275,762.99

$275,762.99 ($232,000.00)

($1,265.67)

$42,497.32

2· \ \5'.•.\ ~.!!

BOONE COUNTY HEALTH DEPARTMENT 91.67% GRANT FUND

Approved REVISED

DESCRIPTION FY'2015 FY'2015 OCT '2015 FY'15 Budget Budget Monthly Oec-Jun

Salaries & Wages $275,930 $249,639 $33,303.73 $182,755.28 Office Supplies $5,440 $5,440 $144.77 $8,673.23 Nursing Supplies $7,800 $7,800 $257.58 $1,156.58 Maintenance of Equipment $1,018 $1,018 $0.00 $264.00 Telephone $1,269 $1,269 $121.82 $845.49 Travel $4,916 $4,916 $298.99 $2,195.84 Training & Conferences $3,800 $3,800 $624.75 $2,768.63 Postage $1,230 $1,230 $58.19 $422.68 Printing & Reproducing $1,778 $1,778 $92.79 $578.99 Other Professional Services $7,637 $7,637 $474.83 $3,916.13 Office Equipment $1,800 $2,040 $0.00 $0.00 Contractual Employment $0 $0.00 $0.00 Computer Supplies $240 $0 $89.90 $742.30 Patient Care $0 $0.00 $0.00 Outreach & Advertising $2,700 $2,700 $235.24 $6,754.30 FICA/IMRF/Health Insurance $95,513 $92,512 $11,928.09 $62,986.94 Transfer Out-Space Acquisition $0.00 $0.00 Transfer Out-Board of Health $250 $0.00 $0.00

Total $411,321 $381,779 $47,630.68 $274,060.39

Approved REVISED

DESCRIPTION FY'2015 FY'2015 OCT '2015 FY'15

Budget Budget Monthly Dec-Jun

Client Fees $2,000 $2,000 $0.00 $873.95 State or Federal Grant $485,770 $435,770 $13,869.58 $317,251.25 Interest on Investments $1,500 $1,500 $41.55 $552.02 Other $7,816.80 $6,344.11 Federal Funds for Service $0 $0.00 $0.00 TOTALS $489,270 $439,270 $21,727.93 $325,021.33

BOHL ,NTFUNDFY15.xlsx 11/b,L015

FY'2014 FY'15 FY'2014 Dec-Jun Jui-Nov Jui-Nov

$199,154.17 $101,808.05 $139,660.32 $10,497.16 $866.81 $4,908~92

$1,730.03 $808.41 $737.97 $198.00 $312.91 $68.00 $346.33 $364.90 $683.60

$2,646.83 $1,030.Q7 $2,289.28 $3,063.58 $1,439.52 $1,568.26

$302.40 $237.28 $379.71 $1,688.36 $641.40 $955.57 $6,895.69 $1,291.20 $2,697.50 $5,362.91 $0.00 $0.00

$0.00 $0.00 $0.00 $875.23 $359.60 $449.50

$0.00 $0.00 $0.00 $4,638.70 $803.24 $1,435.00

$71,922.04 $43,702.41 $45,265.76 $0.00 $0.00 $0.00 $0.00 $250.00 $250.00

$309,321.43 $153,915.80 $201,349.39

FY'2014 FY'15 FY'2014 Dec-Jun Jui-Nov Jui-Nov

773.35 $25.00 $1,314.80 $278,699.28 $75,933.07 $149,590.87

$1,047.19 $336.43 $357.29 $37,383.78 $12,430.28 $14,258.51

$0.00 $0.00 $0.00 $317,903.60 $88,724.78 $165,521.47

FY'2015 Totals

$284,563.33 $9,540.04 $1,964.99

$576.91 $1,210.39 $3,225.91 $4,208.15

$659.96 $1,220.39 $5,207.33

$0.00 $0.00

$1,101.90 $0.00

$7,557.54 $106,689.35

$0.00 $250.00

$427,976.19

FY'2015

Totals

$898.95 $393,184.32

$888.45 $18,774.39

$0.00 $413,746.11

%Revised

Budget YTD

114%

175%

25%

57%

95%

66%

111%

54%

69%

68%

0%

0% 0%

0% 280%1

115%

0%

0%

I

112%j 'i

ii

%Revised ~ " Budget ~ ' YTD I

i!

45%1 90%~ 59%1

O%i 0%~

94%1]

r:::::\ \c--J~ \...__./

HEALTH FUND Investment Account Balance as of 12/01/2014 $ 353,147.12

NewAcct Amount Posted Balance

Interest earned December, 2013 $ 105.40 $ 353,252.52

january, 2014 $(100,997.92) $ 252,254.60

February, 2014 $ 137.57 $ 252,392.17

March, 2014 $ 42.95 $ 252,435.12

April, 2014 $ 178.94 $ 252,614.06

May,2014 $ 16.75 $ 252,630.81

june, 2014 $ 103.94 $ 74.97 $ 252,809.72

july, 2014 $ 252,809.72

August, 2014 $ 182.32 $ 252,992.04

September, 2014 $ 39.41 $ 253,031.45

October, 2014 $ 41.81 $ 253,073.26

November, 2014 $ 253,073.26

Year Ending Investment Balance ~----------~~-----~~----

$ 253,073.26

GRANT FUND Investment Account Balance as of 12/01/2014

Amount Posted

Interest earned December, 2013 $ 74.81

january, 2014

February, 2014 $ 136.72

March, 2014 $ 42.69

April, 2014 $ 177.85

May, 2014 $ 16.65

june, 2014 $ 103.30 $ 74.51

july, 2014

August, 2014 $ 181.20

September, 2014 $ 39.17

October, 2014 $ 41.55

November, 2014

Year Ending Investment Balance

$ 250,631.92

NewAcct Balance

$ 250,706.73

$ 250,706.73

$ 250,843.45

$ 250,886.14

$ 251,063.99

$ 251,080.64

I

$ 251,258.45 I

$ 251,258.45

$ 251,439.65

$ 251,478.82

$ 251,520.37

$ 251,520.37 $ 251,520.37

(-::\ \:j)

Total i

Grant Total Revenue Outstanding

31-0ct-15 Expense Rec'd Receivables

Prior Balance July August September ·october 2015 2015 2015 2015

F B.T. (PHEP) ($4,772) ($4,453) ($4,204) ($4,400) ($17,829) $0 ($17,829) '

EPA GROUNDWATER $0 $0 $0 ($550) $0 ($550) ($550) F FAMILY CASE MGMNT ($11,965) ($10,568) ($10,053) ($10,727) ($43,312) $0 ($43,312)

ILLINOIS TOBACCO FREE ($4,652) $0 ($4,652) ($4,652) F WEST NILE VIRUS ($3,697) $0 $0 ($3,596) $0 ($7,293) $3,962 ($3,331) F WOMEN, INFANTS & CHILDREN ($15,232) ($15,999) ($13,870) ($14,766) ($59,865) $45,100 ($14,766) F WIC- B.F. ($718) ($504) ($548) ($267) ($2,036) $0 ($2,036) F WIC- Farmer's Market ($1,201) $0 $0 $0 ($1,201) $0 ($1,201) F HUDLEAD ($2,324) ($349) ($548) $538 ($586) ($3,269) $1,613 ($1,656)

Sub-Total Expenses ($6,021) ($34,237) ($32,070) ($36,934) ($30,745) ($140,007) $50,675 ($89,332)

0, '! r-\ ', \ Cl'J! "-....--/

• ""~ ''''''' '' . "'"'" ' "' '' ' '···-~··· '"""'' ·~· """~--"~~~····· .. ··~·-·-~----------------

CURTIS P. NEWPORT BOONE COUNTY TREASURER 1212 Logan Avenue, Suite 104

Belvidere, IL 61 008 815-544-2666

BOONE COUNTY GOVERNMENT CASH & INVESTMENT SUMMARY

change from 10/31/15 09/30/15 last month

Cash Balances General Fund All Funds

Investment Pool Assets Liquidity Weighted Average Rate (Excl. I MET 1-3) Weighted Average Maturity (days)

IMET 1-3 Year Fund Balance 11/30/2014

YTD gain(loss) YTD yield

2,205,848 22,122,004

20,784,122 1,559,044

0.69% 313

1,514,264 1 ,509,146

5,118 0.34%

3,084,995 23,934,254

20,777,204 1,557,228

0.69% 329

1,515,288 1,509,146

(879, 147) (1 ,812,250)

6,918 1,816 0.00%

-16

(1 ,024)

11/4/2015

------------------------------- -----------------------------,

10:41 AM 11/04115 Accrual Basis

Boone County Government

Cash & Investment Balances As of October 31,2015

Fund 001 General Fund 002 Highway Fund 003 Bridge Fund 004 Highway Matching Fund 005 Motor Fuel Fund 007 Planning Department Fund 011 Animal Serv. Bldg. & Maint. 120 Animal Serv. Donation Fund 012 Animal Services Fund- Other 013 Health Fund 014 Health Grant Fund 015 FICA Fund 0171MRF Fund 018 Tort Immunity Fund 019 Court Security Fund 020 Law Library Fund 021 Foreclosure Mediation Fund 022 Property Maintenance Fund 023 Payroll Clearing 025 Landfill Closure Fund 030 Capital Projects Fund 036 E-Citation Fund 037 Employee Health Care Fund 038 Sheriffs Vehicle Rep I Fund 039 Probation Services Fund 040 Document Storage Fund 041 Court Automation Fund 042 Treasurers Automation Fund 043 Recorders Automation Fund 044 State's Attorney Automation 045 Jail Bond Fund 046 Courthouse Bond Fund 047 Animal Services Bond Fund 056 Coroner Fees Fund 100 Spay/Neuter Program 101 Citizen Corps Grant Fund 116 GIS Fund 127 Coroner's Grant Fund 128 Drug Court Grant Fund 129 Auto Theft Grant Fund 135 Township Bridge Fund 136 Township Motor Fuel Fund 139 Vital Records Auto. Fund 143 Reg. Com. Study Fund 144 Urban Transportation Fund 151 DUI Equipment Fund 152 Federal Seized Drug Fund 153 Forfeited Funds (State} 154 HAVA Election Fund 1571mpact Fees Fund 158 Maint. & Child Sup. Fund 160 Gibson Memorial 166 Schnell Memorial 167 Wolfgram Memorial 161 Marriage & Civil Union Fund 163 Sale in Error Fund 165 Trust Fund 171 Arrestee Medical Costs Fund 200 In and Out Funds 201 Financial Compliance Unit 202 States Atty Forfeited Funds TOTAL

Total Cash & InveStments

2,205,848.23 1,355,600.84 4,778,502.35 3,094,611. 71 3,968,707,60

12,081.98 34,743.64 10,449.93 26,605.13

268,459.59 242,582.80

16,435.13 436,908.89 450,925.32 119,380.06

31,147.27 7,975.05

173,876.82 8,575.08

60,551.20 755,443.55

11,912.34 (116,057.27)

31,478.78 268,942.99 299,589.67 229,813.31

56,738.59 193,699.15

15,786.89 1,780,706.07

{1,184.51) 97,466.95

3,583.53 5,507.73 2,916.79

125,567.41 416.03

12,405.32 21,285.79

179,275.01 203,420.79

23,591.01 22,743.69 90,509.33 86,880.89

112,539.96 10,861.85

2,376.50 19,577.45

1,829.33 100,460.64

22,391.47 9,874.81 4,261.86 1,795.88

13,026.99 13,696.76 53,167.52 49,729.18

5.46 22,122,004.11

10:25 AM

".f/04/15

;h Basis

Boone County Government Bank AC!*!Unt Balances, All Funds

As of October 31, 2015

ASSETS CUrrent Ass-ets

Checking/Savings ALP 05 ·CO & TWSHP MTR FUEL TAX ALP 161 ·MARRIAGE & CIVIL UNION ALP TC · TREASURER'S CLEARING ACCOUNT ANICASH ·Animal Control Op. Cash BLK 01 · CLEARING ACCOUNT BLK 135 · TOWNSHP BRIDGE BLK 152 ·FEDERAL SEIZED DRUG FUNDS BLK 23" PAYROLL CLERKOP ·County Clerk Op. Acct. 11/30/13 CORONER · Coroner Op. Acct. 11/30/13 GISACCT ·GIS Cash Drawer 11/30113 ·IP"U01 · Investment Pool PSBACCT · PSB Op. Acct. 11/30/13

Total Checking/Savings

Total Current Assets

TOTAL ASSETS

LIABILITIES & EQUITY

Oct31,15

176,669.93 4,261.86

97,696.85 40.00

687,650.33 179,275.01 112,539.96

16,032.52 53,041.57 4,953.68

57.00 20,777,204.15

12,581.25

22,122,004.11

22,122,004.11

22,122,004.11

0.00

Page 1

9:49AM

11/04/15

Accrual Basis

Boone County Treasurer Investment Pool B<;!,lance Sheet

ASSETS Current Assets

Checking/Savings


00 LIQU · Liquid Accounts ASB MM · Associated Bank MM 0.25% BLK MM ·Blackhawk Money Market 0.10% ~YR NOW· Byron NOW Account 0.13%

_ .. C'AS--MM · Castle Money Market 0.25% GEN CHK · Generations CU Checking GEN SAV ·Generations CU Savings 0.29% GER CLE · German American CDARS Clearing

Total 00 LIQU · Liquid Accounts

02 GOLT • Long Term Govt Investment Pools IME 1-3 · IMET 1·3 Yr 78,740.778 @19.050 /MET GL ·!MET 1-3 Unrealized Gain/Loss

Total 02 GOLT ·Long Term Govt Investment Pools

201511 ·COs Maturing November 2015 BYR 259 ·CD 549 0.70%11/19/15

Tota/201511 · CDs Maturing November 2015

201512 ·COs Maturing December 2015 GER 450 ·CD 541 0.63%12/16/15

Total 201512 · COs Maturing December 2015

201601 ·COs Maturing January 2016 GER 451 ·CD 576 0.63%01/20/16

Total 201601 ·COs Maturing January 2016

201602 · COs Maturing February 2016 GER 452 · CD 604 0.63% 02117116

Total 201602 ·COs Maturing February 2016

201603 · COs Maturing March 2016 BLK 429 ·CD 560 0.50%03/16/16

Total 201603 · COs Maturing March 2016

201604 ·COs Maturing Apri12016 BYR 343 ·CD 578 0.65%04/17/16 HSB 359 ·CD 580 0.75% 04/20/2016

Total201604 ·COs Maturing April2016

201605 • COs Maturing May 2016 HSA 704 ·CD 608 0.70%05/18/2016

Total 201605 ·COs Maturing May 2016

201607 · COs Maturing July 2016 GER 585 ·CD 628 0.65% 07/20/16

Total 201607 ·COs Maturing July 2016

201608 ·COs Maturing August 2016 BLK 684 ·CD 546 0~59% 08/17/16

Total201608 ·COs Maturing August 2016

201610 ·COs Maturing October 2016 STI 293 ·CD 581 0.52% 10/19/16

Total 201610 ·COs Maturing October 2016

201611 ·COs Maturing November 2016 BYR 590 ·CD 519 0.60%11/09/16

Total 201611 · COs Maturing November 2016

201612 ·COs Maturing December 2016 BYR 589 ·CD 549 0.60% 12109/16

Total 201612 ·COs Maturing December 2016

Oct 31, 15

519,726.84 352,863.85 131,148.36 555,276.15

0.56 27.32

1.00

1,559,044.08

1,500,000.00 14,263.90

1,514,263.90

400,000.00

400,000.00

1,007,826.02

1,007,826.02

1,007,826.02

1,007,826.02

1,007,826.02

1,007,826.02

800,000.00

800,000.00

900,000.00 250,874.07

1,150,874.07

1,000,000.00

1,000,000.00

805,169.74

805,169.74

1,000,000.00

1,000,000.00

900,000.00

900,000.00

1,000,000.00

1,000,000.00

1,000,000.00

1,000,000.00

Page 1

9:49AM

"1/04/.15

crual Basis

Boone County Treasurer Investment Pool Balance Sheet


201701 ·COs Maturing January 2017 HSB 614 ·CD 589 0.72% 01/18/17


201702 · COs Maturing February 2017 BLK 905 ·CD 581 0.60% 02/15/17

Total 201702 ·COs Maturing February 2017

201703 · COs Maturing March 2017 BYR 642 ·CD 609 1.00% 03/16/17 GER 816 · CD 574 0.45%03/15/2017

Total 201703 · COs Maturing March 2017

201704 · COs Maturing April 2017 BLK 023 ·CD 586 0.85% 04/19/17 BLK 957 ·CD 609 0.71% 04/19/17

Total 201704 ·COs Maturing Apri12017

201705 · CDs Maturing May 2017 BLK 024 ·CD 614 0.85%05/17/17

Total 201705 ·COs Maturing May 2017

201707 · CDs Maturing July 2017 GEN 387 · CD 365 0.85%07/17/17 GER 876 ·CD 635 0.57%07/17/2017

Total 201707 ·COs Maturing July 2017

201803 · COs Maturing March 2018 BYR 295 · CD 1339 1.56% 03/17/2018

Total 201803 ·COs Maturing March 2018

201806 ·COs Maturing June 2018 BYR 895 ·CD 18261.51%06/24/18

Total201806 ·COs Maturing June 2018

201901 · COs Maturing January 2019 BYR 096 ·CD 18261.50%01/15/19


Total Checking/Savings

Total Current Assets

TOTAL ASSETS

LIABILITIES & EQUITY Liabilities

Current Liabilities Other Current Liabilities

001 GEN · GENERAL FUND 002 HWY ·HIGHWAY FUND 003 BRI · COUNTY BRIDGE FUND 004 MAT· HIGHWAY MATCHING FUND 005 CMF ·COUNTY MOTOR FUEL TAX FUND 013 HEA • HEALTH FUND 014 HGR ·HEALTH GRANT FUND 015 FIG · FICA FUND 0171MR · IMRF FUND 018 TOR·· TORT FUND 019 CSE ·COURT SECURITY FUND 020 LAW· LAW LIBRARY FUND 022 PRO · PROPERTY MAINTENANCE FUND 030 CAP· CAPITAL PROJECTS FUND 038 SHR · SHERIFFS VEHICLE FUND 039 PRB · PROBATION SERVICES FUND 040 DOC · DOCUMENT STORAGE FUND 041GOA ·COURT AUTOMATION FUND

Oct 31, 15

501,292.05

501,292.05

1,000,000.00

1,000,000.00

650,000.00 300,000.00

950,000.00

400,000.00 640,000.00

1,040,000.00

1,000,000.00

1,000,000.00

250,000.00 360,000.00

610,000.00

700,000.00

700,000.00

500,000.00

500,000.00

330,000.00

330,000.00

20,784,121.90

20,784,121.90

20,784,121.90

2,266,664.92 1,284,236.48 4,681,844.90 3,277,252.86 3,721,995.86

253,073.26 251,520.37 100,118.89 447,670.01 150,175.36 108,016.93 26,784.50

176,834.98 741,930.13

25,004.13 238,022.82 290,584.91 233,923.64

Page 2

9:49AM

11/04/15

Accrual Basis

Boone County Treasurer Investment Pool Balance Sheet

As of October 31,2015

Oct31,15

042 TRE · TREASURER'S AUTOMATION FUND 043 REG· RECORDER'S AUTOMATION FUND 044 STA ·STATE'S ATTY AUTOMATION FUND 045 S99 · JAIL BOND FUND 046 S08 · COURTHOUSE BOND FUND 047 S15 ·ANIMAL SERVICES BOND FUND 116 GIS· GIS FUND 136 TMF ·TOWNSHIP MOTOR FUEL TAX FUND 139 VIT ·VITAL RECORDS AUTOMATION FUND 143 RCS · REGIONAL COMM. STUDY FUND 151 DUI · DUI EQUIPMENT FUND 1571MP ·IMPACT FEE'l'FUND 160 GIB · GIBSON MEMORIAL FUND 165 TRU ·TRUST FUND 166 SCH ·SCHNELL MEMORIAL FUND 167 WOL ·WOLFGRAM MEMORIAL FUND 201 FIN · FINANCIAL COMPLIANCE UNIT FUND 202 SAF ·STATE'S ATTORNEY FORFEITED FUND

Total Other Current Liabilities

Total Current Liabilities

Total Liabilities

Equity Net Income

Total Equity

TOTAL LIABILITIES & EQUITY

55,728.79 186,810.48 10,001.65

1,429,702.76 60,045.64 90,014.87 62,577.41

273,462.60 20,096.83 20,183.15 74,176.33 16,892.45

100,460.64 13,026.99 22,391.47 9,874.81

40,100.13 16,002.20

20,777,204.15

20,777,204.15

20,777,204.15

6,917.75

6,917.75

20,784,121.90

Page 3

BOONE COUNTY BOARD OF HEALTH

August 5, 2013

Approved Closed Session Minutes

Boone County Department of Public Health

Members Present: Dr. Hess, Jim Cox, Allen Sisson, Kathleen Taylor, Jack Spatz, Dr. Dan Lendman, Linda Lowry, Dr. Michael Brechon, and Ron Wait

Guests Present: None

Staff Present: Cindy Frank, and Sandy Romanek

The closed session was called to order at 1:14 p.m. to review the open CD nurse position and compensation for that position, and also to review deleting closed session verbatim minutes.

Cindy explained to the Board the issues that have been faced in attempting to hire a replacement for the CD nurse, and the other open positions. She wanted to update the Board that she would like to hire Aida Alanis, who is currently working in a part-time capacity at the Health Department as the CD nurse. The issue is that she will not accept a permanent position based on the starting salary offered. The Board agreed that this position needed to be filled as soon as possible, and at a revised starting salary, due to the critical nature of the position. They also agreed that the Finance Committee would be reviewing the additional salary adjustments suggested for the 2014 fiscal year.

It was decided that the review of the closed session verbatim minutes from November 17, 2011 and November 28, 2011, would be postponed until the next Board meeting.

The Board returned to open session at 1:22 p.m.

Submitted through Kathy Taylor, Sandy Romanek

BOONE COUNTY BOARD OF HEALTH Finance Committee - Closed Session

Approved Minutes October 3, 2013

Committee Members Present: Dr. Hess, jim Cox, Allen Sisson, Kathy Taylor and jack Spatz

Staff Present: Cindy Frank

Guests Present: Michelle Courier

The Finance Committee went into closed session at 12:10 to discuss specific employee salaries. All guests left with the exception of Michelle Courier.

Dr. Hess clarified the reason for the special meeting.

Cindy clarified the sequence of events relating to previous discussion on staff salaries. • The initial discussion specifically related to attempts to fill the open CD/TB Nurse position. • Subsequent discussions took place that concerned implementing a market rate adjustment for

some of the existing staff, based on projections that had been done based on previous IDPH statewide surveys, and salary comparisons from Lee, Whiteside, jo Davies, Ogle and Winnebago Counties. These rate adjustments would keep salaries for the Boone County Health Department competitive in the area with surrounding Counties, and keep existing staff salaries in line with those recently hired.

• Additional discussion that took place related to possible cost of living increase for fiscal year 2014.

The Finance Committee reviewed detailed documentation on the salary studies. They also reviewed FY2013 projections which included the market rate adjustments. Cindy reminded the Finance Committee that along with the rate adjustments that were implemented, a restructuring of the department also took place along with the elimination of 1 position, and not hiring an additional staff member to coordinate the !PC Grant. These adjustments were reflected in both the FY2013 projections, and the draft revisions of the FY2014 budget

The Finance Committee stated that they would have preferred to see the specific market rate adjustments and other detail information earlier. Allen also stated he would like an emergency meeting of the full Board of Health to review all of the detail documentation. There was also a discussion on what the correct protocol should be in informing the County Board of this type of decision. Legally, since we are within budget, the Board of Health has the authority to make salary decisions for the Health Department. The discussion continued on better was to communicate with both HHS and the County Board, as a courtesy. Cindy confirmed that existing grants could be in jeopardy if the Health department could not maintain our caseload. It was confirmed by Michelle Courier, that the Board of Health has the authority and the responsibility to set salaries and compensations for the Health Department employees. jack Spatz commented that few people appreciate the cost of turnover to a department, when you take into account the hiring, training costs and also the loss of productivity.

~andy was asked to join the meeting, to clarify some financial information. She reviewed documents that .~ad been in previous Board packets, additional hand-out that had been distributed and additional detail information to clarify the effect on the budget for FY 2013 and also FY 2014. She also clarified that the paychecks with the rate adjustments were received by staff on September 20th, and the next checks would be issued on Friday October 4th

Allen confirmed that there was a breakdown in communication and it would be appropriate to call an emergency Board of Health meeting to clarify the information. He wants to make sure that the entire Board understands the cause and effect of the market rate adjustments for both FY2013 and FY2014. jim Cox reviewed the FY2013 budget projections, and confirmed that the projections reflect that the Health Department will still be within budget. It was also decided that the purpose of the emergency Board meeting would be to justify the rate adjustments and have the full board ratify their decision to move forward with the implementation of those adjustments. Allen also clarified the criteria that should be covered not only in the presentation to the Board of Health, but also to the County Finance Committee:

• Health department management put together a market study to compare salaries to both IDPH projections and also local departments to determine how Boone County would compare.

• This was driven by the loss of staff, possible loss of additional staff and the inability to hire replacement staff

• The rate adjustment projections were in-line with comparable salaries within surrounding counties

• The market adjustment was only implemented for those positions that were identified as currently being under compensated

• The rate adjustments were not retroactive, but took place as of 9/1/2013 • Utilize the additional documentation listed below to show the cost of employee turnover and the

effect of the rate adjustment to the 2013 budget.

Finance asked staff to prepare a list of documents for the emergency Board meeting. Documents to include:

• Total FTE's per month Year to date • Projected FTE's for FY 2014 • Total monthly salaries Year to date • Cost of employee turnover- including hiring and training cost • Projections for FY 2013 budget with the market rate adjustments • List of all staff salaries including the specific individual market rate adjustments • Meeting minutes from Finance meeting of 8/22/2013 • Meeting minutes of the full Board meeting on 9/3/2013 • Copies of the salary change memo sent to the County

Allen confirmed again that the reason for calling the emergency meeting was to guarantee that all Board members understand all the documentation, and to ratify the original decision concerning the market rate adjustments for FY 2013, due to the problems with communication and prevent any further misunderstandings.

The Finance Committee thanked Michelle for attending this meeting, and invited her to the emergency meeting. Michelle confirmed that legally the Board acted appropriately.

A motion was made returned to open session at 1:40 p.m. by Allen Sisson and seconded by jack Spatz. Motion carried.

Submitted through Kathy Taylor. Sandy Romanek

BOONE COUNTY BOARD OF HEALTH Emergency Board of Health Meeting- Closed Session

Approved Minutes October 7, 2013

Committee Members Present: Dr. Hess, jim Cox, Allen Sisson, Kathy Taylor, Dean May, Dr. Michael Brechon, Dr. Lendman Ron W;;~it and jack Spotz



The Board of Health went into dosed session at 12:07 p.m. to discuss specific employee salaries.

Allen Sisson and Ron Wait arrived at 12:08 p.m. to join the meeting.

Dr. Hess clarified the emergency meeting was called to review specific employee salaries, answer any questions pertaining to the adjustment and after review of detail documents, potentially to ratify the previous motion made at the meeting held on September 3, 2013 pertaining to the market rate adjustments.

Cindy distributed the information packets to the Board members. The packet included: • Total PTE's per month Year to date • Projected PTE's for FY 2014 • Total monthly salaries Year to date • Cost of employee turnover- including hiring and training cost • Projections for FY 2013 budget with the market rate adjustments • List of all staff salaries including the specific individual market rate adjustments • Meeting minutes from Finance meeting of 8/22/2013 • Meeting minutes of the full Board meeting on 9/3/2013 • Copies of the salary change memo sent to the County

Ron Wait requested that Marion Thornberry be asked to join the dosed session. Dr. Hess stated that he could be invited back later, and that Mr. Wait's is the representative of the County Board.

Dr. Hess reviewed what took place at the Finance meeting on October 3rct, and the point of this meeting was to have an open discussion to dear up any misunderstandings. The discussion began by reviewing specific employee salaries.

• Allen Sisson began reviewing the information distributed to the full Board of Health. He started with a review of the specific rate adjustments that had been implemented, and clarified that the projections for FY 2013 still reflect being under budget.

• jim Cox then confirmed that the preliminary concern was for the effect on the FY2013 budget. He clarified that there was a reduction of staff and a reallocation of the work load. These will also remain in place for FY 2014.

• jack Spotz then explained the reason for the initial market evaluation, and clarified the cost of employee turnover. His only concern was that they had not reviewed the specific employee adjustments, but that was resolved with the handouts distributed to both Finance and now the full Board.

• Kathy Taylor explained that Michelle Courier had also attended the Finance meeting on October 3rct, to guarantee the legality of what had transpired.

/_-(.•''~'"··"-_

/ .\ / ~)(/ ·.

.. Dr. Hess clarified for Ron Wait once again why these discussions were taking place in executive ~) 1 ~.) session. Cindy then clarified the process that had taken place to put together the market adjustment, including the comparisons that had been done with the surrounding counties.

jim Cox also reminded Ron Wait that as the County representative the Board wanted to make sure that all of his questions and concerns were addressed so he would be able to better explain what transpired and what drove the process to the County Board Members. jim also stated that a number of things were the determining factor in implementing this adjustment, including keeping qualified employees, being able to hire qualified employees and overall treating staff fairly. jack confirmed that these adjustments had already been approved. Allen then reiterated that the purpose of this meeting was to get all Board members to understand the changes and to have the full Board ratify the previous motion to approve the adjustment. Ron Wait stated that he hoped that in the future there would be a better job done overall of communicating, to avoid any conflict. All Board members agreed that there was a breakdown of communication.

jim reminded the Board that Michelle confirmed that nothing done was illegal and that the Board of Health has the authority and the responsibility to set salaries and compensations for the Health Department employees.

Dr. Hess was hopeful that everyone in the meeting was comfortable with the discussion.

A motion was made by Allen Sisson and seconded by Kathy Taylor to return to open session. Motion carried.



BOONE COUNTY BOARD OF HEALTH Closed Session

Approved Minutes November 4, 201.3

Committee Members Present: Dr. Hess, Jim Cox, Kathy Taylor, Dr. Lendman, Ron Wait, and Jack Spotz

Staff Present: None


The Board of Health went into closed session at 1:10 p.m. to discuss specific personnel issues. All staff and guests were asked to leave.

Jim explained the reason for the closed session. He felt that the situation with Amanda attending school while working needed to be discussed. Some of the questions that came up included the hours that she works, the hours that she is paid for, and the level of documentation available. There was also concern over how the existing staff handle Amanda's time away from the office. Dr. Hess explained that clinicals need to be done in the hospital setting, and these types of activities are a requirement.

The Board was very concerned that once again they are hearing things through the County Board and not from the Health Department Administrator. They will discuss this with Cindy when she returns. They would appreciate the specifics of Amanda's schedule and her salary compensation during this period.

1\ motion was made returned to open session at 1:20 p.m. by Jim Cox and seconded by Jack Spotz. Motion .1rried.


BOONE COUNTY BOARD OF HEALTH Closed Session

Approved Minutes December 2, 2013

Committee Members Present: Dr. Hess, Jim Cox, Allen Sisson, Kathleen Taylor, Dean May, Dr. Brechon, Jack Spatz, Dr. Dan Lendman, and Ron Wait



The Board of Health went into closed session at 1:10 p.m. to discuss specific employee related issues, and also to approve the closed session minutes from November 4th, 2013.

Jim Cox stated that the Board of Health wanted clarification concerning Amanda's schedule while attending school and doing her clinicals. Allen Sisson had heard that Amanda was not working Monday, Wednesday and Friday. Cindy explained that Amanda's salary has been adjusted to cover the actual hours worked, and that the time away from the office is only for her clinicals. She also reminded the BOH that we do not reimburse for her tuition, and then every 8 weeks her schedule is adjusted based on her the school requirements. Amanda will continue this schedule through April. Cindy confirmed that Amanda is extremely diligent in her work schedule, and that all Health Department employees account for their time in the same manner, and all time worked is documented.

The Board of Health was very concerned about the rumors. Cindy also confirmed that Amanda does an exceptional job answering her phone calls and e-mails while she is away from the office. Allen also brought up Bill Hatfield's morning schedule and lunch schedule. He then recommended that Cindy monitor Bill's schedule, since County Board members have commented on his not being in the office. The topic of staff morale also came up for discussion, in part due to Debbie jeanmaire's exit letter. Cindy felt that currently there are no issues with the staff, and that Amanda has gone above and 'oeyond is working with her staff. The Board was satisfied with Cindy's explanation.

A motion was made by Allen Sisson and seconded by Ron Wait to return to open session. Motion carried.



- ------------------------- -------------------------------~

BOONE COUNTY BOARD OF HEALTH

December 30, 2013

Approved Closed Session Minutes Boone County Department of Public Health

Members Present: jim Cox, Allen Sisson, jack Spatz, Kathleen Taylor, Dean May, and Ron Wait

Gnests Present: None

Staff Present: None

The Board of Health went into closed session as of 1:04 p.m. to discuss the results of the Administrator's review, and to approve the closed session minutes from December 2, 2013.

jim explained the parameters that he used and reviewed the responses received. He then discussed the results with the Board of Health members. The review results from staff and BOH were similar and the overall results were similar to last year. Members of the Board were surprised at the consistency of the results. The Board decided it would be appropriate for Jim to review everything with Cindy rather than her sitting with the entire Board.

jim stated that he will be asking Cindy to e-mail all Board members her goals for FY 2014 and that afterwards those goals will be reviewed and potentially enhanced by the entire Board. One area of improvement they identified was better overall communication.

jim also brought up the topic of 2 members who have not been attending recent meetings. He suggested this be added to the agenda under Executive Session for the next meeting, and will have the page of the by-laws that pertains to attendance included in the packet They also wanted to confirm the term date for all the members. jim and Ron will bring in sample letters of notification.

It was determined that the closed session minutes could be approved.

A motion was made by Allen Sisson and seconded by Ron Wait to return to open session. Motion carried.


Submitted through Kathy Taylor Sandy Romanek