New Employee Orientation

WELCOME!10/25/2016

Agenda

• Who We Are• What We Do • What Guides Us• What We Do (for YOU)

Who We Are

• Principle economic development agency• Our programs promote:

– Business recruitment, expansion, & retention– International trade– Workforce development– Community development

• http://mn.gov/deed/about/who-we-are/

Leadership Welcome

• Commissioner Shawntera Hardy• Deputy Commissioner Kevin McKinnon• Deputy Commissioner Jeremy Hanson Willis• Chief Operating Officer Blake Chaffee• Assistant Commissioner Karen Francois• DEED’s Leadership Team

– http://mn.gov/deed/about/who-we-are/leadership.jsp

DEED’s Mission

To enhance the economic success of individuals, businesses and

communities by improving opportunities for prosperity and

independence.

DEED’s Vision

Minnesotans working together to build a prosperous state.• Businesses are globally competitive and locally

engaged in their community• Minnesotans have world-class talent and

achieve their highest career and independent living potential

• Communities are desirable places to live & work

What We Do

• Objectives & Plans– Attract, retain & expand businesses & create jobs– Cultivate entrepreneurs– Connect workers to jobs, prepare workers for jobs

in demand & assist people to live independently– Stabilize & stimulate the economy through benefit

payments– Help communities thrive

• http://mn.gov/deed/about/what-we-do/

What Guides Us

• http://mn.gov/deed/about/what-guides-us/• Laws and Rules• Advisory Groups• Data Practices• Equal Opportunity• DEED Values• Government Ethics

DEED Values

• Excellence• Innovation• Collaboration• Results

What do these values mean to you in your work?

Government Ethics

• Always be a person of integrity & honesty• Never show favoritism• You can’t seek special privileges• Keep confidential government information

confidential• You must not profit from government business

Government Ethics (cont.)

• Take no outside employment that conflicts with your official duties

• Take no gifts from anyone doing business with your department

• Never use government property for personal use

• Report all violations of ethics and law• Avoid all conflicts of interest

Equal Opportunity

WELCOMEfrom

DEED’s Office of Diversity and Equal

Opportunity (ODEO)

Office of Diversity & Equal Opportunity

Your ODEO Team

Ann Feaman, Director

Karen Lilledahl, EO Officer & ADA Coordinator

Kimberly Malone, Investigator & EO Consultant

Iftou Yoya, EO Officer & Recruiter

ODEO – Diversity

What is Diversity?

ODEO - Inclusion

What is Inclusion?Engaging diversity in a way that is:

“Diversity is the Mix –Inclusion is making the mix work.”

- Andres Tapia

ODEO – Small & Whole Group Discussions

What does inclusion mean to you?

What behaviors contribute to an inclusive work environment?

ODEO - Equal Opportunity

What is EO?• Protects Everyone! • Ensures fair treatment regardless of personal characteristics or

background in: – Hiring and/or firing– Promotions– Terms and conditions of employment (wages, benefits, leave, etc.)

Guiding principle:Everyone should have equal access to jobs, training and promotional opportunities and receive fair treatment in employment

ODEO – Protected Characteristics

DEED is committed to an environment free of discrimination and harassment based on any of the protected characteristics: Race

Color

Religion

National Origin

Disability

Age

Sex

(including gender identify and expression)

Genetics

Status with regard to public assistance

Creed

Marital Status

Familial Status

Sexual Orientation

Membership or activity in a local human

rights commission

ODEO – Who?

EO and Nondiscrimination applies to:• DEED Employees• DEED Customers • Applicants for DEED jobs• DEED Partners• Contractors• Interns• Volunteers

ODEO – How?

How does ODEO monitor EO?Compliance is monitored by:• Investigating complaints• Assisting with ADA accessibility and reasonable

accommodations• Developing our Affirmative Action Plan • Reviewing our employment practices• Monitoring our hiring practices• Reviewing employee exit surveys

ODEO – Complaints & Investigations

Complaint Process & InvestigationsIf you feel you, or someone you know, is being harassed or experiencing discrimination, report it.• Report to:

– ODEO– DEED’s Human Resources– Your supervisor, manager or director– Any DEED supervisor, manager or director– Commissioner or Deputy Commissioner

• ODEO will conduct a neutral investigation• Discrimination & Discriminatory Harassment Policy & Proc.

– http://intraweb.deed.state.mn.us/ref/ppm/PPM417.htm

ODEO - Accessibility

ADA Accessibility• Monitor for accessibility• Architectural Accessibility

– Physical modifications of facilities to accommodate individuals with disabilities

– Parking lots, buildings, rooms, signs, alarm systems, office cubicle

• Programmatic Accessibility– Setting up a program or activity in advance to be

accessible to qualified persons with disabilities– Access for physical and cognitive disabilities

ODEO - Accommodations

Reasonable Accommodations• ADA (Americans with Disabilities Act)

Accommodations• The interactive process• Job Accommodation Network – AskJAN.org• Reasonable Accommodation Policy and

Procedures• http://intraweb.deed.state.mn.us/ref/ppm/PPM404.htm

• ODEO also facilitates religious accommodations requests

ODEO – Other Assistance

We also assist in other ways

• Technical Assistance/Consultation• Mediation/Facilitation• Education and Awareness

– Diversity Spotlight Series

ODEO – Diversity Spotlight

Diversity Spotlight Series• When: First Wednesday of every month• Where: Minnesota Room (First National Bank Building)

and streaming online via WebEx• What: Topics related to diversity and inclusion• For more information (including past session resources):http://intraweb.deed.state.mn.us/support/odeo/Diversity/spotlight.html

ODEO – When?

When should you contact ODEO?• If you feel you have been discriminated against or harassed

on the basis of a protected class; or• If you have questions about:

– Diversity & Inclusion– Equal opportunity– Affirmative action– Reasonable accommodations– Religious accommodations– Accessibility– Assistive technology

• If you need someone to talk to and don’t know where to turn

ODEO – Contact Information

• Ann Feaman– ann.feaman@state.mn.us– 651-259-7097

• Karen Lilledahl– karen.lilledahl@state.mn.us– 651-259-7089

• Kimberly Malone– kimberly.malone@state.mn.us– 651-259-7684

• Iftou Yoya– iftou.yoya@state.mn.us– 651-259-7102

ODEO – Where?

Where to find us:

• 3rd Floor (SW), 1st National Bank Building• DEED.ODEO@state.mn.us• 651-259-7094• http://intraweb.deed.state.mn.us/support/odeo

ODEO – Questions?

Welcome from ODEO

Thank you!We are glad you are here.

- from ODEO staff

Bargaining Units & Plans

• Minnesota Association of Professional Employees (MAPE)

• American Federation of State, County & Municipal Employees (AFSCME)

• Middle Management Association (MMA)• Commissioner’s Plan• Managerial Plan• https://mn.gov/mmb/employee-relations/labor-relations/labor/

What We Do (for YOU)

WELCOMEfrom

DEED’s Human Resources (HR)

HR - Agenda

• Benefits• State Employees, Inc. (SEI)• Safety and Wellness• Workers’ Compensation

Benefits

• Enrollment• Health and Dental• Additional Insurances• Pretax Benefits

Metro Bus Pass Pretax Reimbursement Accounts Medical/Dental (MDEA) Dependent Care (DCEA) Transit (TEA)

• Employee Assistance Program (EAP)• Designated Department Insurance Representatives

(DDIRs) Alla Slutsky, Primary DEED DDIR Heidi Hartwig, Back-up DEED DDIR

Time Off

• Vacation– Accruals– Pre-approved– Call-in procedures

• Sick– Accruals– Pre-approved– Call-in procedures

• Holiday– 11 Holidays

• Leaves– Paid– Unpaid

Retirement

• Mandatory– Minnesota State Retirement System

(MSRS)– Health Care Savings Plan (HCSP)

• Optional– Deferred Compensation (MNDCP)– ROTH After Tax Account

SEI

WELCOME TO STATE EMPLOYEES, INC. (SEI)• Membership Fee• Membership Year

SEI (cont.)

STATE EMPLOYEES, INC. (SEI)Valleyfair Metro Dining Club Cards Orlando Vacations

State Fair Nickelodeon UniverseSea Life MN Aquarium YMCA Membership

Renaissance FestivalMinnesota ZooComo Town Amusement Park

Sam’s Club Membership

Movie Tickets Dell Advantage Loyalty Program

Science MuseumChildren’s Museum

Entertainment (Happenings) Books Sprint Wireless Xcel Energy Center

(Concerts and Events)

Safety & Wellness

• Safety Policies and Procedures (PPMs)• Safety Reporting Methods• DEED Safety Committee• DEED Wellness Program• Governor’s MnSAFE Initiative

Slip, Trip & Fall Prevention

• Hazardous Condition or Unsafe Act?

• Ice/snow/wet• Uneven surface• Obstruction• Improper footwear• Inattention to footing

and surroundings• Rushing

Lifting

Which way is best?

Lifting & Reaching

Which way is best?

Lifting & the Back

Which way is best?

Ergonomics

Which is best?

Ergonomics & the Wrists

Which is best?

Workers’ Compensation

• Reporting• Forms• CorVel

HR – Where?

Where to find us:

• 3rd Floor (SW), 1st National Bank Building (FNB)

• 651-259-7125

• http://intraweb.deed.state.mn.us/support/hr

HR – Questions?

Welcome from HR

Thank you!We’re here to assist you – our door is always

open for you.

- from HR staff

More What We Do (for YOU)

WELCOMEfrom the

DEED Library

What we do for YOU:

Ensure agency staff work smarter & faster by providing research assistance & other library services to help colleagues do their work, better serve their clients & pursue professional development.

DEED Library Staff

Dru Frykberg, Librarian

Sara Butterfass, Library Assistant

DEED Library – Where?

Where to find us

• http://library.deed.state.mn.us• 2nd Floor (behind reception) in the

1st National Bank Building• deed.library@state.mn.us• 651-259-7188

DEED Library – What?

Examples of what we offer YOU• Business & employer lists• Company & industry profiles• Literature reviews• Articles, books, videos & reports• News alerts

DEED Library – Questions?

Welcome from the DEED Library

Thank you!We look forward to working with you!

- from the DEED Library staff

What We Do (summaries & accomplishments)

• Program Summaries– http://mn.gov/deed/about/what-we-do/agency-

results/program-summaries/

• DEED Accomplishments– http://mn.gov/deed/assets/2015-deed-

accomplishments_tcm1045-158106.pdf

Our Mission

To enhance the economic success of individuals, businesses and

communities by improving opportunities for prosperity and

independence.

Thank you and …

WELCOME to DEED!9/28/2016