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DEED OF DECLARATION OF TRUST
VALAI THEVAR EDUCATIONAL TRUST
This deed of trust made at Madurai, This 1st day of March 2011 by Mrs. P.V. Pushpaleela
Daughter of P. Valaithevar dedicated School teacher residing at 51, Thirukumaram nagar,
Thirunagar, Madurai – 626006 herein after referred to as “Author” and managing trustee of the one
part
AND
Financial Trustee
1. Dr. P.V Manoranjitham, Phd.
Vilsalakshi Street East, Thirunagar, Madurai – 06.
Trustees
1. Mrs. P.V. Chinnarani, BSc., BEd.
Vadaku Poonthota Kavalkara Street, Periyakulam, Theni Dt.,
2. Mrs. P.V. Rose Benedicta, MSW, MCom, BEd.
1, Mangalamaruthi Appartment, Palloti Church 2nd Street, Thirunagar, Madurai – 06
3. Mrs. Niranchana Devi, MCA.
KK Nagar
4. Mr. P. Rajappa, M.A. M.PEd
31 A, Pasumpon Street, Thirunagar, Madurai – 06.
5. Mr. P. Jeyapaul, BSc., BL.
Vilsalakshi Street East, Thirunagar, Madurai – 06.
6. Mr. Karunakaran, M.A., MPhil.
Vadaku Poonthota Kavalkara Street, Periyakulam, Theni Dt.,
7. Mr. S. Ayyankalai, MSW, PGD”C”.
1, Mangalamaruthi Appartment, Palloti Church 2nd Street, Thirunagar, Madurai – 06.
8. Mr. R. Raja Sekaran, BE.
31 A Pasumpon Street, Thirunagar, Madurai – 06.
Herein after referred to as “The Trustees” (Which expression shall unless to be repugnant
to meaning of context there of include the survivors and their or his or her agencies and other
trustees of the time being of these presents) on other part.
Where as the “ Author” is desirous of establishing an irrevocable public Charitable Trust
for the purpose of carrying out charitable objects including relief of the poor, all round
development of socially, educationally and economically down – trodden people mainly in the
rural areas of Madurai and Tamilnadu and advancement of any other object of general public
utility not involving the carrying of an activity for the profit within the meaning of section
2(15) and 80G of the income Tax Act 1961 as amended from time to time for the people of
Republic of India irrespective of caste, creed, community or Religion.
Where as the Author with a view to give effect to the said desire constitute a Trust and at
the request of the Author along with Author of Trustees named herein as Board of Trustees
have to act as such.
Where as prior to the execution of these presents a sum of Rs. 1000/- ( One Thousand only)
was handover by “ Author” to the trustees which shall be held by them in trust together with
further Donations, Contribution and property, that may herein after be transferred to the trust
by the Author or other and interest, rent, divided, profit or other income there of for the objects
and the purpose herein after mentioned, subject to the powers and provisions herein after
declared and contained of an concerning the same
Now this deed trust witnesses and here by agreed and declared as follows
1. Name of the Trust
It is hereby declared that this trust is public charitable trust hereby created is irrevocable. The trust
established shall be known as “VATHIYAR VALAI THEVAR EDUCATIONAL TRUST”
of such other name as many be decided by the board of trustees if such arises and shall be herein
after be referred to on the trust.
2. Register Office :
The registered Office of the trust at shall be located at present at 51, Thirukumaram nagar,
Thirunagar, Madurai – 626006 or at any other place as may be decided by the board of trustee
from time to time.
3. Vision
It is our vision to be a leading Educational trust in India, producing Girl students of noble
mind, who blend naturally human values, traditions, culture and democratic ideals, to
contribute proactively in the international and local communities as well as their homes and
families.
4. Mission
We aim to provide Educational support in terms of Fees, Books, and other Material support to
each and every needy poor Girl students to make them have a an ideal learning environment
to grow and excel from the time they begin their educational journey with us. We pledge to do
the utmost possible to offer our students with a vibrant and enjoyable education opportunity
that equips them for lifelong challenges.
Objectives of the Trust:
The objectives of the trust will be serve public charitable purposes. The trust is established
to bring about
1. To provide financial assistance and guidance and support to the Girl students in the
discovery and development of her own giftedness and uniqueness.
2. To encourage Girl students to use their gifts and talents for the betterment of others.
3. To make Girl students are called to responsible citizenship in the world.
4. To provide comprehensive approach in education - the entire Girl child is educated –
Physically, mentally, and spiritually.
5. To encourage Faculty, Staff, Girl Students, and families to experience learning and
living fully integrated in the light of faith.
6. To prepare Girl students to be responsible intelligent in order to assume leadership roles
in civil and Just society.
7. To establish and run school to university education in a conducive atmosphere to
deserving students especially those belonging to the rural community. Although this
educational trust is meant primarily for poor it does admit other students irrespective of
their caste and creed.
8. To import training to Girl student’s qualify to be leaders in all walks of life and serve
their fellowmen with justice truth and love. It is expected that this training would play a
vital role in bringing about the desired change for the betterment of people of our
country more particularly the poorer and marginalized sections of the society further it
will foster an atmosphere of intellectual vigor and moral rectitude in which the poor
Girl student’s of our country may find their fulfillment and achieve greatness.
9. To promote all – round development of the Girl student’s abilities and personality.
10. To develop an awareness of the role of science and its application in the understanding
of problems of the contemporary society.
11. To extend and disseminate knowledge and to foster its application.
12. To establish a community of scholars, Girl Students, and staff in which understanding
and wisdom can grow and flourish.
13. To provide under graduate and Post graduate programs in the field of Engineering,
Science, management, arts education and medical sciences in the near future. It
provides undergraduate courses in engineering ( Computer, electrical & electronics, and
mechanical) sciences, ( pharmacy and Biology and applied biology), management
( master in Business Administration) under graduate studies in music and short duration
courses provided by the school of Arts and science school of Education.
14. To support Trust mission by providing courses in the core curriculum.
15. To nurture qualities this will enable Girl students to function with proficiency and
compassion within the human family.
16. To empower Girl students to function in a global society by allowing them
opportunities to learn more about themselves and their society.
17. To develop leadership skills.
18. To prepare Girl students for entry in to graduate and professional schools.
19. To prepare Girl students for entry level positions in government, Business and industry.
20. To start Industrial Training Institute (ITI), Polytechnic colleges to impart technical
qualification to the needy Girl students from both rural and urban.
21. To conduct self confident classes for both in house Girl students and non school and
college going Girl students.
22. To cater as a training institution to run computer based training life skill trainings, in
come Generation trainings, SHG trainings, Environment trainings, and Leadership
Trainings, Health and hygiene trainings to the needy youth to lead a dignified life.
23. To publish journals, pamphlets, books for promoting the said aims and objectives for
private circulation.
24. To work in co - operation with the similar voluntary social work organizations in India
and other countries for the betterment of Girl children
25. To establish branch offices, regional offices and the like and to initiate inter – groups
and inter – state projects and enable local group and branches of social welfare
organization to carry them out.
26. To participate and contribute in conferences, seminars, symposia organized by foreign
governments, international children Forums, Unit nations from time to time benefit
from the exchange of ideas and experiences.
27. To raise funds, donations, grants from Government of India and State Government of
Tamilnadu and outside to carryout activities to achieve the objectives of the trust.
Do and cause to be done any and all such act as shall be conducive to the social economic,
cultural, educational, ethical welfare of rural and urban poor children or other groups of
people requiring support and assistance of the trust, provided such things or act are not
contrary to not inconsistent with the sprit and principles of law and which are necessary for the
furtherance of the objectives of the trust, but shall not include any activities of profit and the
income where so ever derived shall be applied solely towards the promotion of the objectives
of the Trust.
4. Funds of the Trust
The funds and properties of the trust shall be the sum of Rs 1001/- ( rupees One Thousand one
only) and all and every other moneys and properties in future gifted, conveyed and transferred
to the board for the purpose of carrying the objectives of the Trust, here by created and all or
income derived the sum of Rs 1001.00 ( rupees one thousand and one only) addition and
accretion and augmentations to the sum investment of the said funds as set out infra.
5.0 Board of trustees
5.1 Constitution of the Board of Trustees:
The first trustees of this trust shall be as follows
1. Mrs. P.V. Pushpaleela
2. Dr. P.V Manoranjitham, Phd.
3. Mrs. P.V. Chinnarani, BSc., BEd.
4. Mrs. P.V. Rose Benedicta, MSW,MCom,BEd.
5. Mrs.R. Niranchana Devi, MCA.
6. Mr.S. Rajappa, M.A. MPEd
7. Mr. S. Jeyapaul, BSc., BL.
8. Mr. S.Karunakaran, M.A., Mphil.
9. Mr. S. Ayyankalai, MSW, PGD”C”.
10. Mr. R. Raja Sekaran, BE.
The total number of trustee shall be minimum Three and maximum fifteen.
a) The Board of Trustees shall consist of one managing trustee and other one trustee from
among the trustee to run the affairs of the trust in accordance with the Deed of the trust.
b) The total strength of the Board of trustee shall now be Three. The trustees may find and
invite to become trustees as and when suitable persons are spotted out by them, who can
contribute to the attainment of the objectives of the organization and their terms shall at
will from the date of their admission.
c) the First trustee shall how once as trustees at will
d) The Board of trustee shall elect by a simple vote of majority in their first meeting the
managing trustee and other trustees of the trust.
5.2 Power of the Board Trustee
a) The management and control of the affairs and funds of the trust shall be subject to the
control and direction of the board of trustees.
b) The annual report and audited statement of accounts shall be presented to and passed by
the Board of trustees. The time and place of meeting shall be decided by the board of
trustees.
c) the board shall appoint Auditor(s) and fix his/their remuneration every year in their
annual meeting
d) To amendment delete or add to the Rules and regulation of the trust which may be
deemed necessary to carry out the objectives of the trust; and
e) To appoint by a board of trustees a sub – committees and to delegate subject to such
conditions as they think fit, any of their powers to these sub – committees.
f) The board of Trustees shall meet at least once a year within four months of closing of
the accounting year.
g) All matters related to appointment, re-nomination, removal etc., of any trustee shall be
decided by the consent of all the existing trustees.
h) The board of trustees shall have the power to remove etc., of any trustee/Trustees on
reasons of involvement in any unlawful or unethical activity or acting against the
interest of the trust.
i) Any trustee who has been attending the trustees regularly and does not participate in the
activities of the trust may be removed from the trusteeship by the majority resolution.
j) In case of death, long absence, inability to discharge duties due to prolonged illness
registration desire to retirement, refusal becoming unfit, incapability etc., of any
Trustee or trustees the Board of trustees has the power to nominate suitable person or
persons in his/her/their place.
k) The trustee may reimburse themselves and pay an discharge out of the trust Funds all
expenses incurred by them in or about the execution of the Trust.
l) the trustee shall be at liberty at their discretion to accept any contributions or donations
to the trust Fund from any person or persons to be held for the purpose of this trust in
any form such cash, shares, stocks, lands and buildings, technical know how,, rights,
patents, art objects, animals, standing crops, books etc., but subject to the condition that
the contributors, or subscribers other than trustee shall not be entitled to participate in
or have any voice or control in the management or administration of the trust of these
presents or the application of such contribution or donations and the trustees shall hold
the same upon the same trusts and subject to the same power provisions and
stipulations as are herein continued.
5.3 Appointment of trustees:
The following provisions as to the number and appointment of new trustees shall
apply to this deed.
a) In tune with the objects and coverage of the trust, any national can be appointed as
trustee and a nominee of another trust, trust or institution having similar objects can
also be appointed as trustee, though however, private and business firms corporations
and the like cannot hold office of a trustee.
b) If any time either before of after a vacancy occurs in the manner of trustees hereby
appointed the trustees shall consider it expedient to appoint an additional trustee to
appoint any person or person whom they may select unanimously to be such additional
trustee or trustees, and on every such appointment, the trust properties shall, as soon as
circumstances will conveniently admit, be transferred or vested in Trustees or trustee
for the time being. But it shall not be necessary or incumbent upon them to do so until
the number of trustees shall be reduced to the minimum hereby fixed but every trustee
so appointed may as before or after the trust properties shall have been so transferred or
vested, execute all the trust power and discretions of this deed and in all respects act in
the same manners as if he had been constituted a Trustee.
c) If and so often as any of the Trustees hereby appointed or any future Trustee or
Trustees of these presents shall die or go to reside aboard or shall desire to retire from
or refuse or become unfit or incapable to act as the trustee of these presets it shall be
lawful for the continuing trustee or trustees for the time being of these presents by the
unanimous vote of all the Trustee or Executors or administrators of the last acting
trustee or trustees in the place of the trustee or becoming unfit or incapable to act as
aforesaid with liberty upon any such appointment to alter the number of trustees but so
that it be not reduced below five and this power shall be exercisable and be exercised as
soon as the number of Trustees falls below five. Every such new trustee shall have all
the powers and authorities of the trustee.
5.4 Meetings Notice and Quorum:
Meetings:
a) The managing Trustee shall preside at all meetings of the Trustee at which he shall be present.
In his absence the managing trustee shall over the said meeting if he shall be present at the meeting
if he shall be present at the meeting by a vote of majority shall act as a managing Trustee of the
said meeting.
b) In exceptional circumstances, the board of trustees shall conduct the proceedings of the meeting
through mails, Circulars or writing.
Notice
d) The Trustee shall hold ordinary meeting at least once in every twelve months with a
notice of twenty one clear days. A special meeting of the trustee may at any time be
summoned by the board in consultation with the managing trustee of the trust upon
fifteen days notice being to the other Trustees. In case of emergency, a meeting of the
trustee may be called on two days notice.
Quorum:
e) At least on third of the total number of trustee shall from a quorum except for
adjourned meetings for which no quorum is necessary.
6. INVESTMENT OF FUNDS
The funds of the trust shall be invested
a) In any of the securities authorized by section 20 of the Indian trust Act 1992.
b) In purchase of acquisitions of construction of land or buildings or water tanks or other
immovable property provided that no such investment shall be made except with the
previous sanction of the board recorded by means of a resolution passed at a meeting of the
board.
c) In current or saving Bank or fixed deposits with banks and in the modes and form specified
under the provisions of the income tax and the rules made there under as approved by the
Board by means of a resolution recorded at a meeting of the Board.
BANK OPERATION
The Managing trustee and Financial Treasurer shall have the authority jointly to open and operate
Bank account or accounts in any Nationalized Bank may be determined from time to time.
6.0 The Governing Body
The term of office of the first governing Body shall be at will. If any vacancy arising due to
death or voluntary resign that vacancy shall be fixed Board of Trust by them.
6.2 Powers and Duties of the Governing Body
A. The Management and control of the day to day administration and control of the finances
of the trust shall be vested in the Board of Trust appointed in the manner prescribed in this
deed. The Board of trustee shall have all the necessary for carrying out the objectives of the
Trust.
B. In furtherance of and without prejudge to the general powers conferred by or implied in the
proceeding sub clause (A) and all other powers conferred by this deed and subject as
above, the Board of Trustee shall have the following functions
C. To perform in the name and on behalf of the Trust all rights duties and they think falling
within and in pursuance of the deed of the Trust.
D. To appoint any sub – committee and to delegate subject to such conditions as they think fit
any of their powers to these sub – committees
E. To organize meetings consolations conferences and seminars and to encourage inter –
agency and inter personal communication to make development action more effective.
F. To conduct training courses in various discipline for different cadres workers of various
development organizations and to publish and to books periodicals reports produce slides
films etc. on any topic related topic to the objectives of the trust.
G. To liaise with the Government banks and credit institutions other bodies national or
international whose association and support are beneficial to development action, for the
Trust or for and on behalf of other agencies. To effectively achieve the above objectives
and in furtherance thereof.
H. To collaborate with other agencies/institutions and carry on the work of the Trust in
cooperation with or through them.
I. To accept funds in the form of loan grants or donations in case or kind on its behalf or other
agencies form the Government Industrial and Business houses in India, National and
International charitable institutions cooperatives and or foreign funding agencies and to
utilize these funds to provide grants subside and finance in any form to institutions and
agencies needing assistance for their programme/projects related to the objectives of the
Trust.
J. To accept the loans in the form of loans, grants, of donations in cash or kind on its own
behalf or other agencies from national and international banks.
K. To purchase lease hire exchange or otherwise acquire any movable or immovable property
anywhere in India and also to acquire existing institutions suited for the objectives of the
Trust and to sell, lease mortgage, dispose of, exchange improve, manage, develop, invest,
withdraw, reinvest, and otherwise deal with any stocks, shares, bonds, moneys, securities
and all kinds of movable or immovable property for all or any of the above objectives for
which the trust is established. Any such investment shall not violate section 11(5) read with
section 13(1) (d) of income Tax Act 1961
L. To make such regulations and implement them in respect of the control of the funds
property of the trust as they deem proper. To invest guarantee, secure and deal with the
moneys of the trust as may, from time to time, be
M. To establish and support or aid in establishment and support of associations institutions
funds and trusts established for the benefit of the community whose objectives are in
general conformity with the objectives of the Trust.
N. To pay all costs charges expenses of an incidental nature to the promotion formation
registration and establishment of the trust and to pay remuneration to any person for
services rendered or to be rendered in the interested of the Trust for the achievement of the
objectives of the trust.
O. To institute conduct defend submit to arbitration compromise or abandon any legal
proceedings by or against the Trust, its office bearers and staff in the business of the trust.
P. To determine the manner in which bills notes receipts cheques releases contracts and
documents, which shall be signed or executed by on or on behalf of the manner and upon
such terms and conditions in all respects as they think fit.
Q. To accept any gifts or borrow any sum of money from time to time at their discretion for
the purpose of the trust and to secure the repayment of such moneys in such manner and
upon such terms and conditions in all respects as they think fit.
R. To accept any gifts or donations to purchase lease of otherwise acquire all articles and
properties movable and immovable which the trust for the purpose thereof may from time
to time think proper to acquire for the Trust.
S. To Sell improve manage develop exchange lease let under lease, sub – let mortgage,
dispose of otherwise deal with the whole or any part of the property of the trust.
T. To construct upon any premises acquire for the purpose of the trust any building or
buildings in furtherance to the objectives of the trust and so alter add to or improve any
building upon such premises or to take any building on rent for the running of programmes
and other affairs of the trust.
U. To appoint any person to collect donations and subscriptions.
V. To appoint any person or persons on the routine work or business of the trust on
remuneration or otherwise.
W. To interpret and implement the deed and the rules and regulations of the Trust.
1.0 Meetings Notice and quorum
Meetings
a) The Board of trustee shall meet at least once in six months unless otherwise provided.
However the Board of Trustee shall meets as the need arises. The time and place shall be
decided by the managing trustee in consultation with Board.
b) In exceptional circumstances the governing body shall conduct the proceedings of the
meeting through mails circulars or writing.
Notice
c) Ten clear days notice for ordinary meetings and three clear days notice for emergency
meetings shall be given. The notice shall ordinary be given writing and sent by post and
proof of posting shall be sufficient for the purpose of deciding that the notice is given.
Quorum:
d) One third of the total members of the Board shall from the quorum for the purpose
transacting business of the Board except for adjourned meeting for which no quorum is
necessary.
7.0 Power and Duties of Bearers
7.1 Managing Trustee
a) The Board of Trustee shall elect a Managing Trustee from among the Trustees whose term
of shall be three years and he/she shall be eligible for re – election on expiry of his term of
office. The managing Trustee shall preside over all meetings
b) If any different of opinion shall arise among the trustee as to the execution of the trusts
hereof or in exercise of the powers authorities and directions herein contained or in any other
matter arising out of or in relation to the trusts hereby declared the same shall be settled and
disposed of in accordance with the opinion of the two third majority of the Trustees and in the
event of the Trustee being equally divided the managing Trustee of the Trustees shall have a
casting vote in addition to his own.
7.2 Financial Trustee
The treasurer of shall elected by the board of trustee from among the trustees of the Board.
He shall be responsible to the Managing Trustee in all matters concerning the accounts, funds and
properties of the trust. The treasurer shall be responsible to prepare and submit annual income and
expenditure statement and balance sheet of the trust with in four months from the closing of the
financial year of the Trust before the Board of trustees.
8.0 Investment and management of Funds
a) The Trustee shall out of the income Trust Funds pay in the first instance all cost charges and
expenses of and incidental to the administration of the Trust manage of the trust Funds and utilize
the net income for such public charitable t the section 11(1) & 11(12) of income Tax Act.
b) Provided further that the Trustee shall also have power to have recourse to and utilize the whole
or any part or parts of the corpus of the trust Funds for all or any of the charitable object or objects
or purpose aforesaid in such manner and at such times and such proportion as the Trustee may at
their discretion
c) The Trustees shall be at liberty to sell and relies any part of the trust Fund and invest the sale
proceeds thereof and or any other moneys forming part of the Trust Funds in any of the investment
hereinafter mentioned as they from time to time think subject to section 11(115) of the income Tax
Act read with section
a) The Funds of the Trust shall be invested or deposited in any of the scheduled nationalized or
cooperative banks and the same shall be operated by the person or persons authorized by the
Governing body for that purpose.
9.0 Accounts and Audit
Accounts
a) The Trustee shall maintain the trust and correct account of all income expenditure assets and
liabilities of the Trust. The cash and bank transactions and all the other financial transactions of the
Trust shall be recorded and maintained in accordance with the normally accepted accounting
principles. The accounts of the trust shall be closed on 31st march of every year.
Audit
b) Qualified charted accountants (s) shall be appointed by the trustees to audit the accounts of the
trust and it shall be the duty of the auditor(s) to report on the accounts and affairs of the trust to the
Board of trustee and the governing board.
Bye laws, Administrative rules etc.
a) In order to effectively function and to perform its functions the Board of Trustee my from
time to time make such bye laws administration rules etc. It shall have powers to amend
repeal modify its bye laws and rules as it may deem fit. The matters generally covered by
such byelaw will be in respect of management of properties funds affairs and work of the
activities under taken, conditions and procedures for election and nomination of trustees
procedures for convening and conduct of meeting of the trustees or its committees etc.
b) The bye – laws rules etc. can in no case be violate of the covenants of this trust deed.
11.0 Amendment to the constitution dissolution and merger of the trust:
With a resolution of only 2/3rd majority of the Board of Trustee the following matters shall be
effective and the trustees shall have the power to do the following acts which are subject able to
applicable Tax and to be made with the prior carried out shall not infringe the permission of the
commissioner of income Tax. However the amendments to be carried out shall not infringe the
provisions of section 2(15), 11, 12, 13 and 80G of the Income Tax Act 1961.
a) Any clause of this trust deed can be amended (Including the name of the Trust) in so far
does not a affect the main objects as well the sprit behind or conduct and management of
then trust.
b) Any other trust with similar object can be merged with this trust provided the merger does
not affect the activities of this trust financially or otherwise.
c) I found to be unviable or impossible to manage the funds properties and activities of this
trust they can be dissolved and merged with similar objects and which enjoys recognition
under section 80G of Income Tax Act.
12.0 Application of Trust Act:
The trust shall confirm to the provisions of the India trust Act 1882 in all matter not
expressly provided for herein but case any difficulty of doubt arising on any question in respect of
management or administration of the trust or any matter falling here under, The managing trustee
on behalf of the Board shall apply to the court for opinion advice or direction or order and the
trustee acting upon the direction if any of the court shall be deemed as for as regards their
responsibility to have discharged their duties in respect thereof.
13.0 Reference of Dispute:
In the event of any dispute or difficulty for which no provision has made in the Trust documents or
any doubt referred to as per clause 11 supra the High court of Chennai on its original side shall be
court having jurisdiction and the parties concerned can resolve their disputes through the said court
14.0 Declaration
a) The trust is irrevocable and in any case whether on merger dissolution no part of the funds
properties shall be distributed among the trustees
b) The trust activities shall be open to all (for benefits as well as management) irrespective of
nationality caste creed or any other distinction.
c) The activities of the trust shall be restricted with in India.
Income and the funds of the trust will solely be utilized towards of the trust and no portion of it
will be utilized for payment to the trustee by way of profit, dividend, interest etc. Any income
earned by the activities of the trust interest from deposits shall be used to achive the objects of the
trust
d) The trust shall not be involved in any profit making business activities
e) Other than the amount rupees one thousand the trust does not have any other asset at
present
15.0 Power of Attorney
The Trust shall be registered at Madurai Register office at Mannar Thirumalai Naicker
Mahal, Madurai – 1 through power of attorney for whom the trustee have given power of attorney
and signed by each trustee individually informant of the registrar.
In witness where of the trustee of the trust have set their hands in to this day of 1 st March
2011.
Author
Witness
1.
______________________________
Signature
2.
______________________________
Signature
Prepared by ---------------------------------- (Mr. )
Address: