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Defence Instructions and Notices (Not to be communicated to anyone outside HM Service without authority)
Title: Support Available to Service Personnel Assigned to European Joint Support Unit (EJSU) Supported Posts in Europe
Audience: Career Managers/Assigning Authorities and Service Personnel considering assignments in Europe and Turkey.
Applies: Immediately
Expires: When rescinded or replaced
Replaces: 2016DIN01-097
Reference: 2018DIN01-104
Status: Current
Released: September 2018
Channel: 01 Personnel
Content: This DIN details the support available to UK Service personnel in Europe and Turkey advises those with additional support needs to contact the supporting organisation when considering assignments. This DIN is mandatory reading for all personnel assigned to posts supported by the EJSU and contains mandatory instructions for manning authorities considering assigning Service Personnel to Europe.
Sponsor: SO2 J1- EJSU
Contact: SO2 J1, EJSU, BFPO 26, Mil 9205 432 4353, Civ +32 65 44 4353, [email protected] (copy to [email protected]).
Keywords: Foreign appointments; Overseas medical treatment; Education of service children; Welfare and family support, medical supportability.
Local Keywords:
N/A
Supplements: (Please click on the links to access >>>> )
Annex C: Confirmation of Overseas Pre-Assignment Process
Related Info: 2017DIN01-188 Health Service Support for Personnel Assigned to European Joint Support Unit (EJSU) Locations
Classification: OFFICIAL
Introduction 1. The purpose of this DIN is to outline the range and nature of support to Service Personnel assigned to the European Joint Support Unit Area of Responsibility (EJSU AOR) and where advice can be sought prior to accepting an assignment. EJSU provide J1-9 support to personnel appointed to NATO and European Union Military Staff (EUMS) approved by European Atlantic Security Policy (EASP). In addition, EJSU provide J1 support to Liaison Officers, Exchange Officers and Defence Attaché Staff where an EJSU National Support Element already exists1. 2. Both the EJSU and the Global Administration Unit (GAU) are part of the Global Support Organisation (GSO) within JFC. Work is in-hand to transfer the J1 support responsibilities for GAU-supported personnel in Europe to the EJSU. If individuals or
1 Norway, Netherlands, Germany, France, Spain, Italy, Portugal, Turkey
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manning authorities are unsure about the support arrangements for individual posts in Europe, or wish to make a request for support to a new post then SO1 GSO (details at Annex A) is to be contacted in the first instance. 3 The MOD has a responsibility to provide support to Service Personnel and their entitled dependants where it is both practical and affordable to do so. The EJSU endeavours to match UK standards in healthcare, education, welfare and family support for personnel assigned to NATO and EUMS HQs in Europe and Turkey but, inevitably, there are some forms of support which cannot be provided in certain locations. Detailed in the regulations highlighted in Paragraph 5, Service Personnel have a responsibility to declare any circumstances, medical and educational needs that require support and to ensure that these can be met in their assignment area prior to accepting their assignment. 4. Personnel who fail to fully declare any special circumstances, such as medical conditions or educational needs, may be returned to the UK immediately upon arrival in-country. Those with special circumstances that emerge during an assignment will be assessed through a Multi-Agency Meeting (MAM)2 chaired by CO EJSU and including the Service Person, which may result in the Service person's return to the UK along with any dependants. Scope 5. This DIN applies to the following personnel within the EJSU AOR (including Isolated Detachments (ISODETS)):
a. All Service Personnel assigned to NATO and EUMS posts. b. All Liaison Officers (LO’s), Exchange Officer’s (EA’s) DA staff assigned to
countries where an EJSU National Support Element (NSE) exists3. c. Service Personnel assigned to the European Joint Support Unit (EJSU) including National Support Elements (NSEs). d. Students attending Foreign Staff Courses where an EJSU NSE exists. e. UK Based Civil Servants, once in country (including MOD Schools staff), assigned to MOD positions in NATO and EUMS assignments. f. Dependants that accompany Service Personnel assigned to the EJSU AOR. g. Other Service Personnel assigned to posts for which the EJSU has formally accepted support responsibility.
Regulations and policy 6. The regulations and policy documents governing support to personnel are detailed below:
2 EJSU SOP 114 3 Norway, Netherlands, Germany, France, Spain, Italy, Portugal, Turkey
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a. JSP 770 Ch 2A (Assessment of supportability prior to overseas assignment) & Annex (Self-declaration of Additional Supportability Needs) Tri-Service Operational and Non-Operational Welfare Policy. b. AGAI Vol 3 Ch 108 Career Management and Supportability Checking for Serving Personnel who’s Family Members have Disabilities and/or Additional Needs. This applies to all Army personnel. c. AP3392 Vol 2 Leaflet 2411 Service Personnel and their Dependants with Additional Needs and Disabilities. This applies to all RAF personnel. d. JSP 820 Tri-Service Disability and Additional Needs Policy. e. JSP 342 The Education of Service Children and Young People (Volumes 2,
3 or 4). f. JSP 464 Vol 1 Pt 2 (Guidance) SFA and Substitute Service Family Accommodation (UK & Overseas). g. JSP 464 Vol 2 Pt 2 (Guidance) SLA and Substitute Service Single Accommodation (UK & Overseas). h. JSP 464 Vol 3 Pt 2 (Guidance) Service Accommodation Charges, Combined Accommodation Assessment System and 4-Teir Grading. i. BR 3 Naval Personnel Management Ch 59 Art 5911 Loan Foreign Service. This applies to Royal Navy personnel and covers medical screening of dependants, language training, security clearance, dental treatment and availability of education for children. Annex 59B, 59C and Ch 28 Art 2805d contains further details. j. 2017DIN01-081 Instructions for Service and Entitled Personnel Serving Overseas who Receive Dental Treatment from Non-Service Sources (Supersedes DIN 2012DIN01-152). k. 2017DIN01-188 Health Service Support for Personnel Assigned to European Joint Support Unit (EJSU) Locations. l. JSP 440 Defence Manual of Security, Pt 2 Lft 7 Personnel Security (Vetting). m. JSP 534 The Tri-Service Resettlement Manual. n. DIN 2017DIN01-167 Regulations Governing the Payment of ISODET Nursery Allowance (Supersedes DIN 2016DIN01-112). o. MOD Statement of Civilian Personnel Policy – Change of Work Location – Healthcare, Welfare and Compassionate Travel While Overseas. p. MOD Statement of Civilian Personnel Policy – Change of Work Location to and from overseas area, – Issues, Arrangements and Entitlements Prior to Transfer Overseas. q. JSP 752 Ch 2 Sect 2 Overseas Rent Allowance.
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r. JSP 752 Ch 2 Sect 3 Overseas Furniture Provision Scheme. s. JSP 752 Ch 6 Sect 6 Small Station Local Overseas Allowance. t. JSP 800 Vol 2 Pt 2 Ch 13 Joint Service and MoD Civilian Health Requirements for Overseas Travel. u. MOD Civilians HR Form 177 Fitness for Pre-Posting (Permanent) to Non-Operational Posts Overseas Health Questionnaire. HR Form 177a for all children under 18). v. 2010DIN04-139 - F Mov 564e Application For Family Travel. w. European Joint Support Unit - Provision of Schooling and Nursery Policy
2017. x. Provision of Schooling and Nursery Annex B – Application Form.
Manning Authorities 7. The Service manning authorities are responsible for ensuring that:
a. Service Personnel read this DIN and are aware of the levels of support (and limitations to such) in their proposed assignment area before they accept the assignment. They are to ensure the Service Person is aware of JSP 770 Chapter 2A and that the Service Personnel, with assistance of current Chain of Command (CoC), complete the Annex to JSP 770 Chapter 2A prior to accepting an assignment. b. Both Service Personnel and entitled dependants are to be made aware that there will be a requirement for additional medical screening prior to being fully accepted for assignment in accordance with 2017DIN01-188 (Health Service Support for Personnel Assigned to European Joint Support Unit (EJSU) Locations). c. Service Personnel assigned to the EJSU AOR liaise with the in-country NSE to ensure that suitable support can be provided to the Service Person and their dependants before an Assignment Order (AO) is issued4. NSE contact details can be found at Annex A. d. Service Personnel are aware of the options for the education of their children in their proposed area of assignment. e. Service Personnel and their dependants are medically and dentally fit prior to assignment. Also that they are medically supportable in country5.
4 JSP 820. 5 2017DIN01-188 Health Service Support for Personnel Assigned to European Joint Support Unit (EJSU) Locations.
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f. Service Personnel in their final tour in isolated posts or overseas posts are given sufficient time in the UK to complete their resettlement activities prior to discharge6. g. All NATO Service Personnel, without exception, must have a valid UK security clearance, either SC or DV. Before arriving at an EJSU supported post, the individual must obtain a NATO Personnel Security Certificate, (Secret, Cosmic Top Secret, or Cosmic Top Secret Atomal as required by their AO/post). NATO Secret is the minimum NATO clearance required and can be extracted from either a SC or DV clearance and will expire on the same date. NATO Cosmic Top Secret and NATO Cosmic Top Secret Atomal can only be requested if the individual holds a DV clearance and would only be issued for the first 5 years of that DV clearance. After the initial 5 year period a new DV application would be necessary to obtain NATO Cosmic Top Secret or NATO Cosmic Top Secret Atomal. h. The NATO Personnel Security Clearance Certificate is to be requested by the individual’s current unit before arrival. JPA screenshots and letters confirming clearances are not accepted by NATO authorities. The process to renew security clearance is lengthy, (for DV typically 6 months and for SC typically 3 months), therefore it is essential that personnel check when their security clearances expire and take any action required to renew their security clearance in good time and at their current unit. i. Service Personnel that arrive without a valid UK security clearance and without a NATO personnel security clearance certificate will not be able to obtain location passes or access any restricted areas. j. Any non-NATO (or EUMS) pers supported by EJSU are to be informed of the appropriate level of UK and NATO personnel security clearance commensurate with the post they are assigned to and how to obtain the personnel clearance certificate prior to arrival. Regardless of whether the post receives J1-9 support, advice can be sought from [email protected] (copy to [email protected]).
Service Personnel 8. Individual Service Personnel are responsible for the following7:
a. Declaring and registering any special needs (medical, educational, welfare or accommodation) for themselves and/or their dependants, with the relevant authorities in accordance with Joint and Single Service Policy (Paragraph 5 a-x). Failure to do so may result in either the whole family or the dependants being returned to the UK. b. Ensuring that they and their dependants are medically and dentally fit for their overseas assignment. Also that they are medically supportable in country8.
6 JSP 534. 7 JSP 770 Ch 2A 8 2017DIN01-188 Health Service Support for Personnel Assigned to European Joint Support Unit (EJSU) Locations
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c. The schooling in their chosen assignment area is acceptable. d. Maintaining a valid UK and NATO personnel security clearance. In the first instance contact your current unit for any advice regarding your security clearances, to initiate a clearance renewal application and to obtain a NATO personnel security clearance certificate prior to your arrival. [email protected] (copy to [email protected]) can be contacted for any advice. e. Ensuring they are fully equipped with personal clothing and items as detailed in Annex B to this DIN. f. Ensuring that the clearance certificate at Annex C is completed and forwarded to the EJSU Head NSE for the location being assigned to – at least 3 weeks before Report for Duty Date (RDD).
General Information 9. Authority to travel. All accompanied personnel travelling on assignment to overseas posts are required to complete and submit an F Mov 564E Application for Family Travel (see related documents) regardless of whether they are booking travel through Service sources or travelling independently. The contact details are contained in Annex A.
a. Privately Arranged Passage (PAP). The aim of a PAP is to provide assistance towards the travel costs incurred by Service Personnel and accompanying immediate family when they are required to make a duty journey on assignment but, for personal reasons, they choose to travel by other than the recognised flight route. Capped costs are only applicable on assignment to and from an overseas location when no Service / chartered air passage is available. It does not apply to assignment within North West Europe and the UK. PAP Capped costs are calculated centrally by DBS and applications are to be processed through the leaving admin unit, noting that the application must be with DBS no less than 6 weeks prior to the departure date. Costs are capped against real time flight availability. b. Shipping of Car at Public Expense for Service Personnel Recieveing SSLOA. Service Personnel recieveing Small Stations Local Overseas Allowance are entitled to the conveyance at public expense of one car to and from Overseas at the start and end of their assignment9. The car will be moved to and from the Small Station by the MOD GRMS contractor. Details of how this is done and the application forms may be obtained via GRMS section, MSS Division, MOD Abbey Wood.
Health Support 10. Health Care. In accordance with 2017DIN01-188, within the EJSU AOR 3 distinct models of healthcare delivery exist. These are summarised below, with further details provided within the relevant DIN:
9 JSP 752 Pt2 Ver 24 Para 06.0620e
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a. Health care delivered through the Healthcare 2013 contract. Healthcare 2013 is an MOD contract with SSAFA / Guy’s and St. Thomas’ ‘NHS Foundation’ Trust (GSTT) Limited Liability Partnership (LLP), which delivers and facilitates health care for EJSU personnel and is currently overseen by British Forces Germany Health Service (BFGHS).
b. Healthcare enabled through the FCO Healthline (Healix) contract. Individuals access a local (Host Nation) health care practitioner and liaise with Healix for oversight of Secondary Health Care. This provision is supported by the Central European Practice (CEP) which records health care interventions onto both Service Personnel’s Service medical records (their DMICP record) and NHS GP records for entitled dependants (subject to consenting to registration with the CEP) and manages Occupational Health for Service Personnel. c. Healthcare delivered by the Defence Medical Services (DMS). Primary Healthcare is provided by a DMS Medical Centre with oversight of provision by other Secondary Health Care providers.
11. Service Personnel should be briefed by NSEs before they arrive in location about access to health care facilities in their area and the limitations of such provision. All assignees to EJSU supported posts are to ensure that they are aware of their (and their family’s) health care plan for the assignment prior to arriving in location. 12. Personnel seeking to be assigned are to have the appropriate medical grading for employment at EJSU supported assignment locations. It must be noted that many posts are deployable posts with liability to deploy into potentially austere conditions at short notice. Individuals assigned in to such posts are to be of the appropriate medical grading and not have any medical limitations to such deployability. 13. Both Service Personnel and entitled dependants are to be medically screened prior to travelling overseas. Service Manning authorities are to refer Service Personnel and their dependants with pre-existing medical conditions to SO2 Med EJSU10 to ensure that the medical facilities available in their assignment location will meet their requirements. Such referral should take place prior to assignment (and receipt of AO) of the Service Person. Contact details are contained within Annex A. 14. Dental. Dental services are provided from the following sources:
a. MOD Dental clinic staffed and managed by DDS(G) – SHAPE. b. Independently accessing dental treatment from Host Nation dental providers with all dental care managed by Principal Dental Officer(Overseas) (PDO(O)) in accordance with 2017DIN01-081. In accordance with NHS criteria, MOD will only fund treatment that is clinically necessary to secure and maintain oral health.
15. Education. Education is provided from a range of sources and detailed policy letters are held by Manning Agencies and EJSU. Personnel have the options to use locally approved schools or boarding in the UK. The Continuity of Education Allowance (CEA) is
10 2017DIN01-188 Health Service Support for Personnel Assigned to European Joint Support Unit (EJSU) Locations
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available for eligible Service Personnel to help them with the cost of boarding education. For more details see JSP 752 and EJSU Provision of Schooling and Nursery Policy document which contains further details and sets out the procedures to be followed. The following summarises the overseas provision:
a. Service Children’s Education (SCE) Schools. Where these schools are provided parents are strongly encouraged to use of them. Any attempt to use alternative schooling will be processed on a case by case basis requiring exceptional authority from EJSU and Department for Children and Young People (DCYP). Parents may become financially responsible for their child’s education if the opportunity to use the local SCE school is not taken up. b. International Schools. A range of international schools have been inspected by the DCYP and deemed suitable. These are detailed in the EJSU Provision of Schooling and Nursery Policy document. These schools can be used where there is no SCE provided school available. c. US Department of Defence Schools. Parents may choose to use these schools, where places are available, but it is not recommended for children beyond the age of 14. d. Where there is no SCE school available, parents may elect to use a school of their choice but in doing so may be liable for the fees. Advice should be sought from Children’s Educational Advisory Service (CEAS) and EJSU J1 SO3 HR. e. Parents may elect to use local nursery facilities and reclaim costs up to the UK equivalent entitlement. The scheme is administered by SCE as detailed in the reference at Para 5. f. Parents are responsible for transporting their children to and from school unless a school transport system is in place; note that suitable public transport may not be available in some locations. Parents should be warned that even where school transport exists it is unlikely to take account of extracurricular activities. g. Parents should consider options carefully if their children entering a critical stage of education (within 2 years of public examination) during their assignment and plan accordingly. If the child is to be schooled in the overseas location, the Service Person must ensure that the assignment is either long enough to cover that period of education or the assignment is reduced to allow the child to start the critical stage of education in the UK. Service Personnel are not to assume they will be eligible for a tour extension if there original assignment negated the need to move during a critical stage of education. Parents may become financially responsible for their child’s education if the Service Person is re-assigned and leaves his family in the overseas location in order to complete exams. h. It should be noted that not all schools use English as their first language. Parents should contact the NSE to ensure they are fully aware of the education their child/children will be receiving before committing to an assignment.
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16. Special Educational Needs. Those parents who require Special Educational Needs (SEN) facilities for their children must register them with Children’s Education Advisory Service (CEAS) in accordance with JSP 342. An MOD Assessment of Supportability Overseas (MASO) for SCE Schools and a MAM for all other schools and forms of education will be carried out and advice given as to what assistance can be offered to the child and whether the child can be supported. SEN facilities are not routinely provided in all locations and therefore prior approval is required from CO EJSU and EJSU J1 HR SO3 for funding where support is to be contracted in by the school. It is the responsibility of the parents to ensure that the school they have chosen to send their child to is able to provide SEN assistance and that they have funding approval. 17. Housing. The Defence Infrastructure Organisation (DIO) is responsible for the acquisition, management and disposal of the MOD accommodation portfolio of Service Families Accommodation (SFA) and Single Living Accommodation (SLA) in most overseas areas (some ISODETS are accommodation under the Overseas Rent Allowance (ORA) Scheme). DIO allocates accommodation in accordance with JSP 464 which is based on entitlement. 18. The size and standard of housing within the accommodation portfolio is acquired in accordance with JSP 464 subject to country specific building standards, legislation and market forces. DIO aspire to source accommodation in close proximity to other accommodation and key facilities, but accommodation may not always be located close to other personnel, work, schools or local facilities and public transport. 19. In order to apply for DIO provided accommodation in EJSU supported areas a MOD Form 1132 should be submitted, immediately after issue of an AO, to the DIO Housing Allocation Clerk in SHAPE, who will guide personnel through the housing allocation process. The provision of accommodation stores/furniture is the responsibility of DIO and will be undertaken in accordance with local DIO policy. DIO are responsible for the grading of properties using the CAAS system. Personnel are not to undertake physical moves of furniture nor give notice to vacate either public or private accommodation in UK, or their current unit, until such time as a formal allocation letter for SFA/SSLA has been issued at the overseas location. Surplus accommodation or storage is generally not available in any of the EJSU supported locations. Where a Non-availability form is issued when DIO cannot provide accommodation to meet the AO date, the Service Person only may be expected to occupy hotel accommodation at the overseas location, with all dependants expected to remain in the accommodation that is being occupied in the current location. In addition, extended overlap of outgoing and incoming personnel to posts cannot be supported in EJSU locations overseas. 20. Pets. Personnel planning to bring family pets with them to EJSU supported locations are to be aware that they will need to comply with local law as well as UK regulations in taking their pets abroad and then back to the UK. They are also be aware that not all SFA provided in Europe and Turkey is suitable for large pets. Advice is to be sought from the NSE administering their proposed assignment location. 21. Welfare. EJSU aim to ensure that NATO and EUMS Service Personnel, and supported UK Based Civilians (UKBC) and their entitled dependants (where practicable), have access to equitable welfare provision to those who serve in the UK. As such, CO EJSU endeavours to replicate the services of those provided by the Local Authorities in
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the UK wherever practicable and manageable within the EJSU AOR. However, both Service Personnel and UKBC’s have a responsibility to ensure that family needs can be met, before they deploy overseas as the impact of an unsupportable accompanied assignment cannot be overestimated; whether the outcome is the need to return the SP, UKBC and their entitled family back to the UK or the cancellation of an assignment at potentially short notice. Those with complex on-going Welfare issues should not be assigned to units in the EJSU AOR. Community and other facilities are provided where possible. 22. Dependency Status. Dependants are members of the immediate family as defined in JSP 752 Art 01.0230 and including children as defined in Art 01.0208 of the same. Personnel need to be aware that being granted Dependency status by UK authorities does not necessarily mean that the Host Nation will take the same view. Advice should be sought from the NSE as to the status of those personnel accompanying the Service Person with regard to tax-free entitlements and residency status. Any requests for extended dependency status are to be made to CO EJSU. 23. Nannies. Parents should be aware that local restrictions may exist on obtaining work permits for nannies and au pairs. Early advice should be sought from NSEs regarding the local requirements. 24. Dependant Employment. Employment opportunities for dependant spouses/civil partners are limited in EJSU supported locations. Language barriers mean that only a small number of posts within the UK Support Organisations are available. Obtaining employment in the local economy may mean losing status under the Status of Forces Agreement (SOFA) and being required to pay taxes. Personnel should check with Head of NSE for, location specific information. 25. Mid Assignment Operational Deployments. Many NATO posts require personnel to deploy during their assignment and therefore it is important that Service Personnel have the correct levels of equipment prior to taking up their assignment. Annex B details the Individual Equipment required for personnel deployed to NATO and other European Host Nation appointments. 26. Training. All personnel assigned to the EJSU AOR are to arrive in date for Single Service (sS) fitness test and annual competencies. Personnel are reminded to bring certificates of completion from all mandatory on-line training courses in order to avoid repeating the course on assignment. Personnel assigned to a NATO post holding a readiness state R1-R5 will be expected to be held at readiness from their first day in post. Therefore personnel should arrange to complete the following training before assigned date. a. Royal Naval and Army personnel are to have completed MATTs 1-9. b. Royal Air Force personnel are to have completed IRT Lv 3. Personnel who are unable to complete the above before assignment date are to contact the Joint European Training Team (JETT) in order to enrol on the NATO Military Skills
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Course (NMSC). This is a 1 week course held at SHAPE. Contact details are at Annex A. NSE can advise on the unit’s readiness profile. 27. Equipment. All UK NATO personnel at readiness will be equipped to the Dismounted Close Combat (DCC) level ‘Equipped to Operate’ as per the Army Readiness Order. A detailed personal scaling’s list can be found at Annex B to this DIN. Individuals are to draw any necessary equipment to bring them up to this level from their losing unit using this DIN as authority. Once in post in a NATO appointment it is extremely difficult (in some cases not possible) for Service Personnel to demand equipment for delivery in-country. Individuals encountering problems drawing individual equipment are to contact EJSU J4 before leaving their current location. Contact details are at Annex A. 28. Post Assignment Operational Deployments/Short Courses. Personnel who are deployed to operational tours or on short courses at the end of their assignment should endeavour to relocate their family and personal effects to the next duty station. Complications can arise when the Service person is assigned out and the family remains behind as they lose UK allowances and NATO entitlements. This can sometimes affect access to UK provided facilities (medical and dental) as well as tax free privileges. Advice should be sought at the earliest opportunity from NSEs. Authority rests with CO EJSU. 29. Tax Free Entitlements. Tax free entitlements are subject to the SOFA which exists between NATO/Ss and the Host Nation. Where Service Personnel are assigned to a NATO position, including EJSU support staff, then they may be eligible for a range of tax free entitlements. 30. Allowances. Some remote locations in the EJSU AOR have no Service provided accommodation and therefore there may be additional allowances paid such as ORA, Overseas Furniture Provision Scheme payments and Small Stations Local Overseas Allowance. Service Personnel should contact the relevant Head of NSE to determine whether this affects them. Details of all allowances can be obtained from the Head of NSE Location. Points to consider 31. Individuals who are seeking assignments to appointments supported by EJSU should consider the following points before accepting them:
a. Do you expect to attend short courses either before or after your assignment? It is likely that you will have to apply for retention of SFA during this period and you may lose both MOD overseas allowances and tax free entitlements as well as access to on base facilities. Your car may also have to either be registered locally or in the UK for the duration of your course. b. Do you or your family have disabilities/special needs? If you do then it is strongly advised that you contact DIO to ensure that they can meet your needs. You will also require medical clearance to serve overseas and you are required to make your Unit HR aware in order to give the assignment authority lead time to consult with the EJSU to ensure that suitable support can be provided prior to an assignment order being promulgated. Funding may also need to be applied for with regard to special equipment or SEN provision at local schools.
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c. Will your children be in a critical stage of education either before you are due to arrive or when you are due to depart? A critical stage of education is defined as being within 2 years of a public examination, usually GCSE and A-Level or their equivalents11. If they are in a critical stage of education then for reasons of continuity you may need to apply to retain SFA, some allowances and experience separation from the family so that they can complete the phase of education. Where an assignment length does not cover the period of critical stage of education the Service Person may be liable to the schooling fees if they wish to retain their chid in the overseas school. The family will not have access to full allowance or tax free entitlements, but may retain the normal UK provided support such as medical and dental (where those facilities are not on base). d. Can your spouse/civil partner drive? If not you will need to give consideration to the practical requirements of travel to/from school for your children where there is no service transport provided. If you are deployed your family may become immobile unless they are located near to transport infrastructure. In some locations the inability to drive will have a considerable impact and advice should be sought from NSEs. e. Do you expect to exit the Service at the end of your assignment? If you do then you need to be aware of the limitations regarding access to resettlement facilities compared to resettling from the UK. There is a Senior Resettlement Office in Woolwich who is the focal point for all personnel requiring advice and guidance in the EJSU AOR. EJSU has a Resettlement Clerk who processes claims and entitlement through Woolwich. The capacity and experience at this level is limited. JSP 534 - The Tri-Service Resettlement and Employment Support Manual in particular, Part 1 Directive -3.3- Timing of resettlement activities and Part 2 Guidance - 5 Travel and Subsistence Allowances 5.4 Overseas all apply. f. It should be further noted that the only facility to de-kit overseas is at SHAPE. Travel at public expense to SHAPE to de-kit is not authorised. EJSU J4 will accept kit from NATO pers at SHAPE or those visiting for authorised purposes (NMSC etc). Unless it can be coincided with another visit however, Service Personnel are to de-kit in the UK. Again, travel at public expense is not authorised to the UK to de-kit. Unless evidence to the contrary can be produced then it is deemed that any decision to TX overseas is a personal choice and does not abrogate the responsibility of the Service Person to properly de-kit. g. Do you have children who are not in full time education and/or are over 24 years old? If you do and they wish to accompany you then they may not be regarded as dependants for allowances or local tax purposes or as part of the qualifying criteria for accommodation entitlement. They may be required to have their own health insurance, be required to register at the local town hall and have limited or no access to UK facilities. h. It is strongly recommended that you seek guidance on your accompanied status if you have a spouse/civil partner working away from your assignment station
11 JSP 752 Ch 9 Para 09.0109
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either temporarily or permanently. This could affect entitlement to a range of allowances including Continuity of Education Allowance (CEA) and housing. You have an obligation to state clearly any changes to your circumstances which may affect pay and allowances. You are also strongly advised to obtain written evidence of any advice that you are given on such matters.
Points of Contact 32. Points of contact are at Annex A. Summary 33. EJSU endeavours, where possible, to provide the levels of support to the standard expected in the UK to those personnel who are assigned to NATO and EUMS positions within the EJSU AOR. They also provide J1 support (only) to LO’s, EO’s and DA staff in countries where an NSE already exists. However, in some cases it is not available, practical or affordable to provide the same level of support and it is incumbent upon individual Service Personnel to check whether their needs can be met in their proposed assignment area. 34. Manning Authorities are responsible for ensuring that only those personnel who are suitable for overseas appointments are put forward for assignment. JSP 770 Chapter 2A should be brought to the attention of the SP and their current CoC and the Annex to JSP 770 Chapter 2 A should be completed. Manning Authorities are also responsible for making Service Personnel aware of the limitations of support in their proposed assignment area and keeping on file any special needs associated with the individual Service person and/or their family. 35. Service Personnel considering assignments into the EJSU AOR are required to declare any special needs and personal circumstances to both the manning authorities and the HR administrators so that an assessment can be made regarding their supportability. Children with SEN should be assessed and registered with CEAS. Where there is a requirement for additional funding to support the assignment then prior approval must be sought from CO EJSU via EJSU J1 HR SO3. 36. Detailed policies covering support are held by EJSU and the manning agencies and it is recommended that early advice is sought if there is any doubt regarding the ability to provide support or any other aspects covering status of the Service person or their dependants. 37. In sum, as soon as you find out you are posted overseas (or considering a specific location) contact the Head of NSE to discuss your specific requirements.
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Annex A to 2018DIN01-104
Dated Sep 18 Advice on all aspects of this DIN, specifically Dependency status and supportability queries: SO2 J1 EJSU BFPO 26 Mil: 9205 423 4353 Civ: +32 (0)6544 4353 E-mail: [email protected] Advice on support arrangements for individual or new posts in Europe: SO1 GSO Joint Forces Command Mil: 9360 58405 Civ: +44 (0) 1923 958405 E-mail: JFC-GSO-SO1 Advice on general education matters including Special Educational Needs advice, registration and assessment: Helpdesk CEAS PC8, Trenchard Lines Upavon Pewsey Wiltshire SN9 6BE Mil: 94344 8244 Civ: +44 (0)1980 628244 E-mail: [email protected] Funding advice: Budget Manager EJSU BFPO 26 Mil: 9205 423 4191 Civ: +32 (0)6544 4191 E-mail: [email protected] Nursery Education advice, approval and registration. LF Res HQLF BLB E1 IDL 29, Blenheim Bld Marlborough Lines Monxton Road ANDOVER
A-2
Hampshire SP11 8HT Mil: 94393 6262 Civ: +44 1264 886262 Mckee, Heather E1 (Army Res-ArmyHQ-Paymts1-E1) [email protected] Medical Support for all locations SO2 Med EJSU CEP HQ EJSU SHAPE BFPO 26 DTN: 9205423 2254 Civil: 0032 6544 2254 DIIF: DPHC(BFG)-HQ-EJSU-SO2 From Civ e-mail: [email protected] Dental Support Advice can be obtained on local arrangements from the relevant NSE detailed below. Authority for Overseas Travel. Including those making their own way. Families Section Movement Support Services Division Cedar 3A Mail point 3338 MOD Abbey Wood Bristol BS34 8JH Mil: 9679 81013 Civ: +44 3067981013 E-mail: [email protected] Housing advice and approval Housing Allocations Defence Infrastructure Organisation BFPO 26 Mil: 9205 254 4026 Civ: +32 6544 4026 E-mail: [email protected] Security Personnel Vetting & Records Officer (PVRO) EJSU PVRO EJSU SHAPE BFPO 26 Mil: 9205 254 2295 - SHAPE Civ: +32 6544 2295 – SHAPE Civ: +32 (0)473 572698 – BRUSSELS NSE
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Email: [email protected] Training Civ: JETT Clk +32 65445239 Email: [email protected] Equipment Mil: 9205 423 5548 or 2860 Civ: +32 6544 5548 or 2860 Email: EJSU-J4-Logs-MailBox (MULTIUSER) National Support Elements Albacete – parented by Torrejon Brunssum - Head NSE Mil: 9233 244 2506 Civ: +31 45 526 2506 E-mail: [email protected] Brussels - Head NSE Civ: +32 2707 7591 E-mail: [email protected] Izmir - Head NSE Civ: +90 02324111687 E-mail: [email protected] Istanbul - Head NSE Civ: +90 212 2027591 E-mail: [email protected] Latina - Parented by Naples Lille - Parented by the ISODET Spt Cell Lisbon - Head NSE Mil: 9233 529 4314 Civ: +351 2144 04314 E-mail: [email protected] Milan - Head NSE Civ: +39 0331 329300 E-mail: [email protected] Naples - Head NSE Civ: +39 081721 2536 E-mail: [email protected] Poggio - Head NSE Civ: +39 335151823
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E-mail: [email protected] Ramstein - Head NSE Mil: 9205 606 258 1402 Civ: +49 637 1401 402 E-mail: [email protected] SHAPE - HR SNCO Mil: 9205 423 2659 Civ: +32 65 44 2659 E-mail: [email protected] Stavanger - Head NSE Mil: 9233325 2060 Civ: +47 5134 2060 E-mail: [email protected] Torrejon - Head NSE Civ: +34 916760196 E-Mail: [email protected] Uedem/Goch/Wessel/Munster/Geilenkirchen - Head NSE Civ: +49 28234190837 E-Mail: [email protected] ISODETS - Head NSE Mil: 9205 423 4543 Civ: 0032 6544 4543 Email: [email protected]
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ANNEX B TO 2018DIN01-104
DATED Sep 18 INDIVIDUAL EQUIPMENT FOR PERSONNEL DEPLOYED TO NATO AND OTHER EUROPEAN HOST NATION APPOINTMENTS General 1. UK NATO personnel held at readiness within Europe and Turkey are required to meet Host Nation and NATO Readiness standards. Personnel assigned to any of the locations listed at Ser 5 below are therefore to be equipped in line with the ‘equipped to operate’12 liability level as stated in the ‘Army Readiness Order 2018 Edition’ (Appendix 3 to Annex B refers) and be prepared to undertake military training, and deploy on operations across the world as part of NATO or HN force. Situation 2. Personal clothing holdings across the 3 services vary considerably and often depend on an individual’s previous deployment history. As a consequence many personnel13 report for duty ill equipped to conduct Land Based training and deployment. Once in post it is extremely difficult and sometime not possible14 to bring individuals up to the necessary scale. Individual Action 3. To combat the current situation, individuals falling under the confines of this DIN are to draw from their losing unit the necessary kit and equipment to ensure their personal holdings are at least15 to the scale listed at Appendix 1 Ser 1 below. 4. Those personnel already in Europe and Turkey appointments that require bringing up to scale are authorised to use ORCA or demand through the clothing storeman in SHAPE. Items will be delivered via BFPO or can be collected whilst conducting visits to SHAPE to attend NMSC training. All issues will be recorded on individual service clothing books by HQ EJSU. Authorised NATO locations 5. This direction16 pertains to all Tri-Service NATO assigned personnel in the following European and Turkish locations:
12 Equipped to Operate defined as ‘Individuals in deployable units or forces not expected to engage in close combat will
be ‘equipped to operate’. They are to be equipped to conduct patrolling and to protect themselves, including acting in self-defence, but will not be equipped specifically for DCC’. 13 Predominately RAF and Navy personnel who are not normally scaled for Land Op Trg & deployment. 14 Turkey based Service Personnel currently are unable to receive equipment from either EJSU or directly delivered from UK. The only option is for Ind’s to fly to UK or SHAPE to be equipped. 15 Some individuals may have more than that listed in this DIN. They are to deploy with all equipment issued to them. 16 Letter from Comd JFC to UK Mil Rep to NATO and EU, ‘Supporting UK NATO Personnel held at Readiness’ dated 05 June 2018
B-2
Ser Country NATO Location NATO Unit BFPO Remarks
(a) (b) (c) (d) (e) (f)
1 Belgium Shape HQ NATO Forces 28
2 France Lille France RRC 26
3 Germany Munster 1 GE/NLD Corps 46
4 Germany Wesel 1 NATO Signals Bn 46
5 Italy Naples Joint Force Command 08
6 Italy Milan NRDC ITA 61
7 Italy Poggio Renatico ACO - DACC 68
8 Portugal Lisbon Strike Force NATO 06
9 Spain Albacete NATO Flying School 56
10 Spain Torrejon CAOC 56
11 Turkey Istanbul NATO RDC 747
12 Turkey Izmir NATO LAND Command 599
13 Netherlands Brunssum Joint Force Command 28
14 Isolated Locations
Various* Individual posts assigned as part of NATO Expansion to Host Nation Formations (NFIU's), National Liaison Appointments and Exchange Posts
*France, Poland, Latvia, Lithuania, Estonia, Bulgaria, Romania, Greece & Spain.
Online Remote Clothing Access (ORCA) 6. Once in location and in need of replacements, personnel from all services can demand for replacements through the ORCA system or the Clothing store in EJSU. RAF and Navy clothing authorities will sanction the issue of replacement items listed at Appendix 1 below where necessary. Authority Clarification 7. Should individuals have problems drawing additional items listed at Appendix 1 before deploying to their Europe and Turkey assignment, they should instruct their Unit/Station clothing store to contact the relevant Service Clothing authority listed below for clarification of policy: Navy: SO2 Logs Commodities
Fleet Logistics Division, Navy Command HQ Mil: 93832 3515 BT: 023 9262 3515 Fax: 93832 5851/023 9262 5851 Email: [email protected]
RAF: A4 Log Spt Commodities HQ Air Command | Room 53 | Gladiator Block RAF High Wycombe Mil: 95221 7969 BT: 01494 497969 Email [email protected]
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Summary 8. Further queries regarding the contents of this direction are to be staffed through HQ EJSU. Personnel unsure if they are to be assigned to a NATO/EU Readiness PID should contact their gaining UK Senior National Representative or the NSE specified on their assignment order. Further guidance can be obtained from either of the following POC’s:
a. QM EJSU on Mil: 9205 423 2697 [email protected]. b. Clothing Storeman on 9205 423 2860 [email protected].
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APPENDIX 1 to
ANNEX B to
2018DIN01-104
Dated Sep 18
PERSONAL ISSUE Deployed Core Equipment List:
1. This equipment is to be issued to each Service Person by their losing unit
upon receipt of an Assignment Order to a NATO/EU location. This equipment will be
accounted for in line with Single Service policy with respect to Personal Holding Records.
This list is not definitive and lays down the minimum scale required to conduct daily
duties and exercise deployment within the NATO environment. Some personnel will have
more equipment then that listed some should deploy with ALL their issued military
uniform.
Item NSN Range Qty
Entitled Remarks
Helmet Mk 6A,
Helmet Mk 7 or
Virtus Helmet
8470-99-834-3274
to 3277
8470-99-213-3598
to 3601
1 Mk 6 remains in circulation and will be
replaced as stocks allow. Mk 6A and Mk
7 issued originally as Urgent
Operational Requirement (UOR) and to
be retained by recipients. Issues to new
servicemen may be of either type
according to availability.
All initial helmets will now be Virtus
Cover Helmet Mk
6A
Or
Cover, Helmet Mk 7
8415-99-926-7883
8415-99-776-2471
8415-99-926-7884
8415-99-776-2472
8415-99-152-0778
8415-99-152-0779
8415-99-152-0780
1 Covers are to be maintained
unmodified, with camouflage bearing
traps present.
Mk 6 helmet covers not to be used with
Mk 7 helmets on Ops.
Smock, Combat
Windproof
Temperate MTP
8415-99-317-8380
to 8396
2
Jacket, Combat 8415-99-255-6782
to 6801
3 All issued MTP is warm weather cloth.
Rank Slides MTP 8455-99-281-4177
to 4199
2
Undershirt, Combat,
Micro Fleece, Olive
8415-99-813-3260
to 3265
2 Norwegian shirt replacement.
PCS CU MTP MVP
– Waterproof Jacket
8415-99-738-0646
to 0651
1
Shirt T Cbt Anti-Static 8415-99-813-3254 to
3259
3
T Shirt - Combat -
Olive
8415-99-813-3254
to 3259
3
Smock Lightweight
Thermal (Buffalo)
8415-99-813-3289
to 3294
1 Replacement for the older green fleece.
Trouser, Combat
MTP
8415-99-317-8305
to 8339
3
PCS CU MTP MVP
- Waterproof
8415-99-727-1321
to 1326
1
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Trousers
Boots Combat (Temperate) 8430-99-512- 2161/383-
2482
2
Gloves Contact 8415-99-701-5724 1
Gloves 8415-99-9783711 1 Combat type Mk 2.
Combat Ear Plugs THPS 6515-99-862-1696 (861-
8175)
1 (706-0764) Sizes S/M/L
Headover 8405-99-4638727 1
Socks 8440-99-9088250 4
GSR 4240-99-77-33185 1
Haversack
Respirator
8465-99-132-1559 1
Canisters (pair) 4240-99-192-2127 1 Trg issue
Combat Socks -
Black
8440-99-588-2354
to 2358
5
Socks, MVP 8415-99-726-3037 1
Sleeping System Sleeping Bag, Med
Weight, Temperate
8465-99-254-5249
(Lge)
8465-99-858-2074
(Med)
1
Compression Sack,
Med Weight Bag
8465-99-254-5251 1
Mat Sleeping 1
Personal Hygiene & Feeding Mess Tins 7350-99-973-6265 1
Knife, Fork, Spoon
(KFS)
7360-99-236-7687 1
Towel Large, Olive
Towel Small, Olive
7210-99-667-3479
7210-99-667-3480
2
Water Bottle + Cap
+ Mug
8465-99-973-6665
8465-99-973-6908
8465-99-973-6971
8465-99-973-6904
1
Miscellaneous ID Disc + Bead 5340-99-551-5190
4010-99-785-1134
2
Personal Load
Carrying Equipment
(PLCE)
Various according
to role
1 Set
Centrally Held:
2. The equipment listed below forms part of the EJSU ET and will be physically held by
each respective location’s Deployment Officer on an AinU. This process is to be used if the
dispersed location is not within an acceptable driving distance to meet a 48hr NTM
deadline17. In all other cases the equipment will be held centrally at SHAPE and delivered
directly by EJSU J4 personnel in the event of an Activation Order being issued. Protective
items may be up scaled dependant on the threat environment designated by PJHQ.
Item NSN Qty
Entitled Remarks
Osprey 8470-99-6844611/18 1 Uplift to VIRTUS dependant on Theatre threat level
Osprey plates front 8470 99 269 2265 1
17 Defined as all locations south of Lille in France.
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Osprey plates rear 8471 99 269 2266 1
ECBA Plates 8470-99-9779889 2
Rucksack – Other Arms
8465-99-362-6924
NBC Jacket 8415-99-2012046/ 56 1 Sizing carried out by EJSU Training Team NBC Trousers 8415-99-2162057/ 65 1
Gloves Inner 8415-99-9757914/ 17 1
Gloves Outer 8415-99-1309429/ 34 1
Boots Over 8430-99-8690394/ 99 1
3 Colour DP 6665-99-2253102 1
DKP 1 4230-99-852-6195 1
DKP 2 4230-99-376-9442 1
Canisters (pair) 4240-99-1922127 1 Ops set
Ballistic Goggles 8465-99-3252696 1
FFD 6510-99-3322032 2
CAT Tourniquet 6515-01-5217976 1
Med Pack Team 6545-99-3302387 1 1 Per 10 Pax
Laundry Bag 8465-99-1321441 1
Hydration System 8465-99-1514780 1
Haemostatic Dressing 6510-99-9986355 1
Fentanyl 6505-01-3025530 3 (Lollipops)
Rifle L85-A2 As defined by Op
Theatre 1
Cold weather Clothing As defined by Op
Theatre
Warm weather Clothing As defined by Op
Theatre
Pistol Glock As defined by Op
Theatre 1
Ancillaries 1
Ammunition 9mm 5.56mm18
30 120
18 Where other British forces unit are not deployed in the nominated theatre, a second consolidated batch of both types of ammo will be issued in case of BANS being introduced during the deployment.
(Intentionally Blank)
