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Janet Calandro
Kelly Groddy
Cindi Merrill
Chris Strobel
Defining Level III/Secondary
Reporting via RSRO
Responding to Violations
Test your Knowledge
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Obligation to Self-Report
• It is REQUIRED! NCAA Constitution 2.8.1 and
NCAA Division I Bylaw 19.2.2.
• Report noncompliance with NCAA rules.
• Efficient and effective way to handle LevelIII/Secondary violations.
2018 Violation Snapshot
5,175 Violations Processed
• DI = 3,671
• DII = 1,139
• DIII = 365
Most Frequent Recruiting Violations
13.4.1: Recruiting Materials (too early)
13.10.2.1: Publicity
13.4.1.6: Electronic Correspondence
13.1.3.1: Early Calls
Division l Violation Breakdown
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12
17
16
11
14
15
10
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Most Frequent Eligibility Related
Violations
14.1.7.1:
Full-Time Enrollment
Requirement for Practice or Competition
Most Frequent Recruiting Violations
13.10.2: Comments Prior
to Signing
13.4.4: Electronic Correspondence
Division lI Violation Breakdown14
13
17
12
16
15
11
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Most Frequent Eligibility Related
Violations
14.1.8.1:
Full-Time Enrollment
14.01.1: Institutional
Responsibility
Most Frequent Recruiting Violations
13.02.1: Electronic
Transmissions
13.10.2: Comments
Before Acceptance
Most Frequent CARA
Violations
17.02.1.1: CARA
13.1.5:
Out of Season CARA
Division lII Violation Breakdown14
13
17
16
12
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Interactions with Level III/Secondary Staff
• Letters of Inquiry
• Self-reports
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Letters of Inquiry
Information received
• Specific and credible information
Letter of Inquiry
• Institution required to respond
Institution follow-up
• If Level III/Secondary violation, report through RSRO• If not a violation, case closed
An anonymous source can be a credible source.
Violation Structures
Division I• Level I / II• LEVEL III
Divisions II / III• Major• SECONDARY
Level III and Secondary Violations
Level III• Isolated or limited• No more than minimal advantage• No more than minimal benefit
Secondary• Isolated or inadvertent• Only minimal advantage• No significant benefit
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Major Violations – Divisions II and III
Bylaw 19.02.2.2
Major
Not isolated or inadvertent
Extensive advantage
Significant benefit
Multiple secondary violations
Level I / II Violations – Division I
Level II
More Than Minimal to Substantial
Level I
Significant to Severe
Violation and Processing Structure
Enforcement Staff
Level III
Secondary
Committee on Infractions
Level Iand II
Major
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What do I do if I have a Level IIIor Secondary violation?
RSRO Access and
Communication
5 Step Reporting
Process and Best Practices
Appropriate Institutional Response
Penalties
Self-Reporting Through RSRO
Types of Access within RSRO
RSRO Reporting Process
• Sport• Involved SA
and NCAA IDs• Related SAR
cases
General Information
• Interpretation• Bylaw cites• One sentence
summary• Dates• Facts• Mitigation• Actions
Case Information • Screenshots
• Donation receipts
• Statements• Dates of
competition
Case Documentation
• Required vs. optional
• E-Sign or upload
Signatures • Primary and secondarycontacts
• Additional contacts
• Submit
Case Contacts and
Submission
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What is the Appropriate Response?
• Proactive in nature• Rules education• Improved systems or
monitoring
Corrective Action
Punitive Action
A Note about Penalties The NCAA Committee on Infractions gives the enforcement
staff authority to:
• Process Level III/Secondary cases.
• Impose appropriate penalties.
• Use discretion to impose more or less significant penalties based on the specific circumstances of the case.
Most penalties imposed by the enforcement staff are the"minimum threshold" penalty for that violation.
Elements of an Appropriate Penalty
Appropriate Area
Beyond Advantage
Gained
Involved Sport
Program and
Individuals
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Fines
• Division I: $500/$5,000
• Division II: $250/$2,500
• Division III: $250/$2,500
Coaching Staff Suspensions –All Divisions
• Longstanding legislated penalty
• Often involve eligibility and certification violations • Bylaws 12 and 14
• Supports compliance efforts
Head Coach Suspensions – DI Only• Even when head coach doesn’t commit violation
• Impacts ALL sports
• Can include other involved coaches
• Additional violations triggered in football and men’sbasketball
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De Minimis and Restitution Violations
[D]e Minimis • Institutional violation• Does NOT impact eligibility
[R]estitution• Impacts eligibility
• Value < $200 - Institution• Value > $200 - SAR
• Relate cases in RSRO
RESOURCESRequests/Self-Reports Online (RSRO)• Technical Questions?- [email protected]
LSDBi• Legislation, Interpretations, Educational Columns
NCAA.org Resources
• Division I Standard Penalties
• Division II Standard Penalties
• Division III Standard Penalties
• Violations Resulting in Head Coach Suspensions
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QuestionNo. 1During the 2018-19 Division II men’s tennis season, the program exceeded weekly CARA limits by one hour for the week of March 4-10. The AC did not record a team-required one hour of weights. Violation discovered during a review of CARA logs the next week.
AnswerQuestion No. 1
A.LOA to AC, reduce team’s CARA by one hournext week.
B. Rules education with coaching staff and Sas.
C. Reduce men’s tennis team’s CARA by two hoursnext week, rules education.
D. Require team to take an additional day off thenext week.
QuestionNo. 2On April 30, 2019, a women’s soccer AC retweeted with comments, a junior PSA’s tweet announcing her verbal commitment to the institution. AC used personal Twitter account. The SID discovers the public post the same day while on social media and notifies compliance.
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AnswerQuestion No. 2
A. Require AC to remove impermissible post, rules education to coaching staff.
B. Require AC to remove impermissible post, AC can’t send correspondence to involved PSA for two weeks.
C. Trick question; not a violation.
D. Require AC to remove impermissible post, coaching staff can’t send correspondence to involved PSA for two weeks, rules education.
QuestionNo. 3The new Division I women’s basketball HC, who previously worked at a Division III school, responded to a text message from a 2022 (freshman) PSA. The PSA indicated she had a personal record in points and assists the night before. HC realized her error immediately and sent an email to compliance to report the violation.
AnswerQuestion No. 3
A. No further action.
B. Coaching staff can’t send text messages for two weeks,rules education.
C. Coaching staff can’t send correspondence for 2 weeks,once permissible.
D. Take away two recruiting person days from program.
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QuestionNo. 4In the fall of 2018, after the Division I baseball team had competed in two contests, the FAR asked compliance about a SA who was up to bat in the next game, but unfamiliar to the FAR. Compliance contacted HC, who had forgotten to add the SA to the team roster submitted in August. All documents were on file, SA was immediately certified as eligible and added to squad list.
AnswerNo. 4
A. Coach suspension and fine.
B. LOA to coach, fine.
C. Coach suspension, fine and Student-Athlete Reinstatement (SAR).
D. Coach suspension, fine and nullification.
QuestionNo. 5In February of 2019, Division III men’s lacrosse SA dropped below fulltime. SA was advised by professor that he was dropped because he hadn’t attended class. SA then competed in three contests without telling athletics. Athletics receives a report from the registrar twice a semester, at the beginning and the end. HC discovers violation in late February when HC overhears SA tell teammates he’s only enrolled in 9 credit-hours.
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AnswerQuestion No. 5
A. Fine.
B. Fine, require institution to improve monitoring offulltime enrollment, nullification, SAR.
C.Coach suspension, fine, SAR.
D. Coach suspension, forfeiture, SAR.
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