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A Guide for CSULB Master’s
Degree Candidates
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Get the Complete Picture
This PowerPoint slideshow only covers one segment
of the many University Guidelines Manual formatting
rules. To get the complete picture, you also need to
refer to these slideshows.
Electronic Submission and Basic University Guidelines Manual Formatting Rules
University Guidelines Manual Formatting Rules: Front Pages
These and other materials that can help you format your manuscript are available on the Thesis and Dissertation Office web pages.
Thesis Office Web Pages
University Guidelines Manual
Mini-Manuscript
Templates
PowerPoints
Go to http://csulb.libguides.com/thesisformat or click through from University Library home page: http://www.csulb.edu/library
University Guidelines Versus Departmental Style Manuals
The formatting rules in the CSULB University Guidelines Manual ALWAYS take precedence over the style guide (APA, MLA, Chicago, etc.) or other citation format styles (IEEE, GSA, etc.) required by your department
Chapters—General Rules
One inch top margin for all pages Chapter 1 begins with page 1 (Arabic
numerals) and all pages that follow have page numbers, numbered in sequence, to the end of the document
Paragraph format throughout chapters Uniform double line spacing in text,
chapter titles and subheads All uppercase letters for lines indicating
chapter number and chapter title Use “Left align” only for all text If URLs are used within text, break URLs
to fill line with text before continuing to a new line (depending on style guide being used, hyperlink may also need to be removed)
Be consistent with capitalization and use of hyphens within words or phrases
Block quotes can use single line spacing or double line spacing with line spacing consistent for all block quotes
Chapters—SubheadsSubheads are not required, but they are often used to create divisions and then subdivisions within chapters. They help the reader keep track of the topic being covered in each division and subdivision
FIRST LEVEL SUBHEAD Bold font Headline Style of Capitalization On a line by itself Centered
SECOND LEVEL SUBHEAD Bold font Headline Style of Capitalization On a line by itself Begins at left margin
THIRD LEVEL SUBHEAD Bold font Sentence style of capitalization Paragraph indentation On the same line as text Ends with a period
SPACING For first or second level subheads,
subheads of two or more lines are single line spaced
Chapters—Numbered Items1. The format that is embedded in most
Microsoft word programs can be used for numbered items. The numbered items on this slide illustrate the format.
2. The first line of each item (the line with the number) uses a quarter inch indent and the other lines use a “hanging indent” of one half inch.
3. In this type of indentation, the numbers of the items stand out from the text.
4. A line of text that introduces a numbered list should use half inch indent; that is, it should use the same indent as the first line of a paragraph even if it is only one line long.
5. The first line of text that follows a numbered list uses a half inch indent; that is, a new paragraph begins after the last item of a numbered list.
Chapters—Big No-Nos
No bold font in text (italics may be used in text for emphasis
No font color other than black
No highlighting or shading
No outlines (that is, no extra indentation to show hierarchy of items)
No right justification
Chapters—Other Common Mistakes
Use 12 point font size for text, page numbers, footnotes, table titles and table notes, and figure captions
Periods and “commas,” inside “quotation marks.”
The first time each acronym (or abbreviation) is used in text, write out the complete term followed by the acronym in parentheses; after that, the acronym can be used in all text that follows without the term being written out
Tables Table titles are placed ABOVE the table
Use bold font for table titles.
Each line of the table title begins at the left margin. The table title begins with the header TABLE (all uppercase letters) then the number of the table, a period and a space
The wording of the table title uses Headline Style of Capitalization (first word and all significant words capitalized). Multi-line table titles are single line spaced
Do NOT use a period at the end of table title
Material within tables can be single line-spaced or double line-spaced
Use the same font style as is used in the text and 12 point font size for the table title and any notes to the tables
Font size for material within table can be no smaller than 10 point font
Tables—Continued to a Second Page Notes are placed underneath
tables. Each line of a note begins at the left margin. Use single line spacing for table notes
Use lines that span the width of the table at beginning of table (above row with column headings), and below row with column headings, and under the last row of the table. Other lines within the table are optional
Tables must fill a complete page before continuing to another page. For subsequent pages of a table, include the column headers used on the first page of the table and use the title:
TABLE [# of table]. Continued
Use spanner line only at the end of a table. Omit spanner line at bottom of page if table continues to another page
Figures
Figure captions are placed BELOW the figure
Use bold font for figure captions
Each line of the figure caption begins at the left margin. The caption begins with the header FIGURE (all uppercase letters) then the number of the figure, a period and a space
The wording of the caption uses Sentence style of capitalization (First word capitalized plus any word that would be capitalized in a sentence such as California). Multi-line figure captions are single line spaced
A figure must be complete on one page
Figures—Landscape Orientation
Different font styles and font sizes and can be used in figures as long as text is legible
Color and shading can be used in figures
Figure captions end with a period but do not have to be grammatically correct sentences
To simplify the list of figures, begin captions with a short descriptive phrase ending with a period and then add as much information as needed. In the list of figures, you only need to include the words of each caption up to the first period
Landscape orientation can be used for figures or tables. A text box is used to insert a page number to match location of page number on other pages
Use text box to
insert page number
here
Omit
page
number
here
Placement of Tables and Figures
OPTIONSTables and figures can be placed in an appendix OR on pages by themselves (one, two, or three on a page) OR on pages with text OR any combination of these options
IN APPENDIXPlacement of tables or figures in sequence with no text simplifies formatting of tables and figures and makes them easy for readers to locate
ON PAGE WITHOUT TEXTIf a table or figure appears on a page without text, center the table or figure on the page; that is, use the same amount of blank space above and below the table or figure
ON PAGE WITH TEXTIf a table or figure appears on a page with text, there should be spacing—1 to 3blank single line-spaced lines (from ¼ to ½ inch of blank space)—between the text and the table or figure. Add extra spacing above if text appears above the table or figure, add extra spacing below if text appears below the table or figure, and add extra spacing above and below if text appears above and below
the table or figure
Mind the Gap
Extra blank space cannot be left at the bottom of a page of text to accommodate placement of a table or figure
Figures cannot be split onto two pages and tables can only continue to another page if the table is long enough to fill more than one page
If more text remains in the chapter following a table or figure, that text should be moved forward to fill blank space at the bottom of a page that has text on it
Text should be moved forward even if that means separating a table or figure from text that describes it or even if that text includes a new subhead
Include the required blank space (¼ to ½ inch or 1-3 blank single line-spaced lines) below a table or figure
If only one line of text or a subhead and one line of text can fit below the space below the table or figure, then that text can be moved to the next page
As a rule of thumb, there should not be more than 2 inches of blank space on a page below the text or below a table or figure on a page with text
WRONG PLACEMENT
OPTION ONE—Page filled with text and figure placed on next page with text
OPTION TWO—Page filled with text and figure placed on next page with no text
Single Appendix
Use appendices for material that cannot be formatted with paragraph structure such as flyers, computer code, or instruction manuals
Title pages are used to introduce appendices. Titles use all uppercase letters, bold font, and double line spacing and are centered on the page
For appendix titles, fill line with text before continuing to another line
If there is only one appendix, use the word APPENDIX as the first line and then the title of the appendix on the next line
In the table of contents, refer to the page number of the title page; for a single appendix, there is only one listing in the table of contents
APPENDIX: TITLE OF APPENDIX
and then dot leaders and page number
Multiple Appendices For more than one appendix, begin
with a separate APPENDICES title page followed by the title page for the first appendix which contains the words APPENDIX A then the appendix title
In the table of contents, refer to the page number of the title pages
APPENDICES...............................45
A. TITLE OF APPENDIX...........46
Each page of the material within appendices (as well as all title pages) must have page numbers in sequence following the last page of the text
All material within appendices must maintain the 1 inch top, right, left and bottom margins
Consider blocking out or omitting personal email addresses and phone numbers if included on flyers or forms
References List Each department has designated a style
guide to use for formatting the citations in the references list (style guides listed on the Thesis Office web page)
A separate title page comes before the references list with a title like REFERENCES or BIBLIOGRAPHY (in all uppercase and bold font) centered on the page. The page number of this title page is the page number listed in the table of contents
Begin the first page of citations with a title (such as REFERENCES or BIBLIOGRAPHY) in all uppercase letters, in bold font and centered on the first line
Format each citation with a hanging indent. The first linebegins at the left margin with subsequent lines indented; both numbered and unnumberedcitations use hanging indent
References List
Use single line spacing within the citations and leave a blank line between citations
Do not break up a citation onto two pages. Move a “broken” citation to the top of the next page if needed
All sources cited in your manuscript must be included in the references list
Be consistent with spacing within citations: single spacing following periods and use one space or zero space consistently between initials
Much, Much More!
This is only one part of a three-part series of slideshows covering the major University Guidelines Manual formatting rules. There are specific rules for every section of the document and fundamental formatting rules that affect the entire
document.
Be sure to go online and check out the other PowerPoint slideshows with formatting rules. Don’t forget the Mini-Manuscript, templates and the University Guidelines Manual itself. All of them can be accessed from: http://csulb.libguides.com/thesisformat
